1-RFP 26-023 Solar RFP - Bid File.pdf

RFP 26-023

Due: 11/14/2025 @ 9 AM, EST.

RFP - # 26-023

RFP TITLE: SOLAR ENERGY PROCUREMENT AGREEMENT (SEPA)

Solar Photovoltaic (PV) System

RFP Schedule - Date & Time

RFP Issued 10/09/2025

Pre Bid Meeting 11/3/2025 @ 9 am, EST.

Deadline for Questions 11/07/2025

RFP Due Date and Time 11/14/2025 @ 9 am, EST.

Proposals must be received by the due date and time. No late proposals will be accepted.

RFP Buyer Contact Information Name Dr. Elaine M Wilson-Beverly E-Mail elaine.wilson@bcsdk12.net Any inquiries or requests regarding clarification of this RFP document shall be submitted to the buyer in writing. Offerors may contact ONLY the buyer regarding the terminology stated in the procurement documents.

RFP Submittal Location All Submittals are completed Via

BONFIRE:

https://bcsdk12.bonfirehub.com/portal/?tab=openOpportunities.

Registration is FREE – A valid account is needed to review the bid opportunity.

RFP Term

Bibb County Public Schools reserves the right to enter into a twenty to thirty year contract with the awarded Offeror(s). Term of contact will be negotiated.

mailto:elaine.wilson@bcsdk12.net https://bcsdk12.bonfirehub.com/portal/?tab=openOpportunities

Good day, The Bibb County School District takes this opportunity to announce that we are requesting bids from qualified providers for a Solar Photovoltaic (PV) System. The providers are to design, engineer, build, operate, maintain, and decommission turn-key installation of a Solar PV system, for the Bibb County School District’s new Innovation and Technology Academy located at 2122

Eisenhower Parkway, Macon, GA 32101.

All bids will be evaluated as described in the attached document. Time is of the essence and any bids received after the announced time and date for submittal whether by mail or otherwise will be rejected.

Late bids received will be so noted in the bid file in order that the vendor's name will not be removed from the subject commodity/service list. Late bids will not be considered.

If you have any questions concerning this bid, please submit them in writing to Dr. Elaine M.

Wilson-Beverly, elaine.wilson@bcsdk12.net.

In addition, all communication relating to this bid solicitation, either before or after the bid opens, must be coordinated through the Purchasing Department to Dr. Elaine M. Wilson-

Beverly, via email ONLY; elaine.wilson@bcsdk12.net.

Dr. Elaine M. Wilson-Beverly

Procurement Director

Introduction/Background:

The Bibb County School District (BCSD) is seeking proposals from qualified vendors to provide a

Solar PV System. This is a twenty to thirty year contract. (term will be negotiated). Respondents shall have demonstrated experience in designing, engineering, building, operating, maintaining, and decommissioning turn-key installation of a Solar PV system and have knowledge of local utility regulations.

BCSD’s primary motivation for pursing a solar program includes the following:

1. Educational Opportunities

2. Reducing carbon emissions

3. Improving Resilience

4. Improving Alternative Energy

A final feature of this proposed contract is a workforce development and job creation component with safety and occupational training on solar PV system installation and maintenance to local residents from a local partner.

1. Invitation:

The procurement office, on behalf of the BCSD, would like to extend a formal offer to all qualified contractors according to the specifications indicated within this RFP. Please carefully review all sections of the RFP along with the Closing Date and Time. All questions pertaining to this RFP should be emailed to the Procurement Director, Dr.

Elaine M. Wilson-Beverly, elaine.wilson@bcsdk12.net .

2. Background:

BCSD seeks to generate electricity from behind-the-meter solar PV at the Innovation and

Technology Academy, 2112 Eisenhower Parkway, Macon, GA 32101. BCSD did not hire a consultant to write this RFP nor has BCSD hired a consultant to perform the preliminary screening or assess the proposed site. The goals of the program are to increase the BCSD’s renewable energy capacity, reduce energy costs and greenhouse gas emissions (GHG), serve as a model to other school districts on how to deploy solar, and provide educational opportunities about the benefits of renewable energy.

The facility herein has passed an internal review for suitability for solar panel based on overall energy usage, daily shading, tree coverage, and proposed future site improvements. However, the selected solar PV system provider will be expected to provide detailed analysis of the suitability of the site, including but not limited to:

• An evaluation of the structural, topographical, and/or geotechnical attributes of the site.

• A production estimate is based on factors such as pitch, azimuth, and shading.

• Economic analysis based on system costs, electric usage profiles, utility rates and regulations.

Construction drawings are not immediately available. However, Proposers will have an opportunity to assess the facility at the scheduled site visit as detailed in Exhibit B.

3. Detailed Scope of Services:

The selected Proposer shall design, construct, install, interconnect, operate, maintain, and monitor the system at the facilities described in Exhibit A and sell the electricity generated from the system to BCSD in accordance with the Solar Energy Procurement

Agreement structure. All output generated at a facility shall be used at that facility and the selected Proposer shall not sell the output beyond the capacity limit of any individual facility. Unless cost effective, batteries should not be proposed at this time.

The scope of service shall include all tasks required to design, fabricate, deliver, install, operate, monitor, and maintain the system. The scope shall also include, but not be limited to, securing all permits and approvals from governing agencies and paying all labor costs, taxes, service fees, permit fees, and equipment costs necessary to produce a fully operational system as described in detail below:

1) Design, engineering, and permitting

Opportunities for details related to tie-in locations, building voltage and specific phase details for each building will be made available at the prescheduled site visits.

The selected Proposer shall design/engineer the system to maximize energy savings in consideration of the facilities’ load profiles, the size, and conditions of the proposed site, proposed future site improvements, and other relevant factors.

The selected Proposer shall supply to BCSD the design documents and drawings, stamped by an appropriately licensed Georgia professional engineer, that includes the following minimum information:

a. Timeline/Project schedule

b. System description

c. Equipment details and description including information on modules

(brand name, model, size, and technology), inverters (brand, type, and efficiency), and monitoring and data acquisition systems

d. Layout of installation

e. Layout of equipment

f. Specifications for equipment procurement and installation

g. All engineering associated with structural and mounting details

h. Performance of equipment components and subsystems

i. Integration of solar PV system with other power sources

j. Electrical grid interconnection requirements

k. Controls, monitors, and instrumentation

l. System performance monitoring

2) Installation

The selected Proposer shall supply all equipment, materials, and labor necessary to install the systems and integrate them with other power sources. The selected

Proposer shall identify an appropriate location for the solar PV inverter equipment and its related components and environmental control systems that shall meet the following criteria:

a. Ease of maintenance and monitoring

b. Efficient operation

c. Low operating losses

d. Secured location and hardware

e. Compatibility with existing facilities

f. Avoidance of flood-prone areas

g. Avoidance of trees and any tree pruning unless approved by BCSD

h. Visual harmony

3) Interconnection:

The selected Proposer shall supply and install all equipment required to interconnect the systems to the existing electrical distribution system. The selected Proposer shall be responsible for all applications, studies, and witness testing procedures that are necessary to complete the interconnection process and enroll in relevant utility programs (e.g., net metering). All costs associated with utility interconnection shall be borne by the selected Proposer. The selected

Proposer shall secure from governing agencies and the utility company all required rights, permits, approvals, and interconnection agreements at no additional cost to BCSD. BCSD shall become the signatory on applications, permits, and utility agreements only where necessary. The selected Proposer shall complete and submit in a timely manner all documentation required to qualify for available rebates and incentives.

4) Inspection, Commissioning, and Acceptance Testing:

To ensure compliance with the National Electric Code (NEC), an inspection by a licensed electrical inspector is mandatory after construction is complete. Unless otherwise identified, manufacturer recommendations shall be followed for all inspection and test procedures. The NEC inspection shall be conducted by an independent third-party electrical inspector familiar with PV systems.

The independent commissioning agent must not be a direct employee of the firm designing and/or installing the system.

During start-up, BCSD and/or its engineer/consultant, shall observe and verify each system’s performance, alongside the Proposer’s independent commissioning agent. Required commissioning and acceptance test services include:

a. Verifying that all equipment specifications match the proposed equipment specifications

b. Verifying that the physical layout aligns with the as-built diagrams with variations to the proposed system noted

c. Verifying that the electrical system as laid out and connected aligns with the as-built one-line diagrams including fuses, relays, and switches with variation to proposed system noted

d. Ensuring that each array passes the open-circuit voltage and current test

e. Testing the manual disconnect switch to ensure it operates correctly

5) Monitoring

The selected Proposer shall monitor the system performance and provide real-time data to BCSD. This information shall be used for public education and outreach and to allow BCSD to monitor, analyze, and display historical and live solar electricity generation data. The real-time data shall reflect, but not be limited to, the following:

a. Real-time generation and load

b. Monthly, annual, and lifetime generation

c. Capacity factor

d. Cost avoidance

e. Greenhouse gas (GHG) avoidance

The data acquisition system shall be designed for turnkey, remote operation.

Data shall be transmitted via internet or telephone from the sites to a server that can be accessed by the County. Data format shall be coordinated with the requirements of BCSD. The data acquisition system must not require a dedicated or always-on personal computer.

6) Cost of electricity:

The selected Proposer shall provide a long-term cost for electricity($/kWh) for the term of the awarded contract. This price can include an annual escalator that does not exceed 2%.

All savings predictions (first year or otherwise) shall clearly state any assumptions used in the calculations, including assumptions relating to utility rate increases.

7) Operation and maintenance:

Operations & maintenance and decommissioning shall be included in the SEPA.

The selected Proposer shall:

a. Provide performance monitoring, notification, and troubleshooting

b. Perform preventive maintenance and inspections to identify and fix problems before they occur, including infrared photography for hot spots, manufacturer recommended maintenance, hardware torque checks, and array cleanings

c. Provide corrective maintenance to minimize system downtime

d. Complete any replacements including but not limited to inverter replacements

8) Metering:

a. Each project shall have at least one production meter at the point of interconnection.

b. The selected Proposer shall ensure the Metering system is designed, located, constructed, installed, owned, operated, and maintained in accordance with prudent industry practices in order to measure and record the amount of energy produced by the system.

c. The selected Proposer shall inspect and test all the meters at such times as will conform to prudent industry practices, but not less often than every two (2) years.

d. The selected Proposer shall be responsible for all costs and expenses incurred with such inspections or tests.

4. Financial Information:

BCSD expects that the selected Proposer shall assume responsibility for the system financing, design, construction, installation (including metering equipment and training), interconnection, operation, and maintenance at each facility, according to the terms and conditions of the agreement negotiated between BCSD and the selected Proposer.

BCSD shall not provide any financial security (i.e., letter of credit, guarantee, etc.). The prices established in the agreement shall not be subject to adjustment during the 20 to 30 year term of the agreement, other than any agreed-upon escalation provided for in the agreement, including, but not limited to, any changes to the selected Proposer’s costs as a result of state or federal incentives, tax credits, bonus depreciation, or similar items that are not achieved or received.

Proposal Information:

5. Evaluation:

I. Organizational Experience 20 points

II. Design & Technical Approach 20 points

III. Program Readiness 10 points

IV. Additional Benefits 5 points

V. Local MBE/WBE Participation 15 points

VI. Fee Proposal/SEPA Pricing 25 points

VII. References 5 points

Total Possible Points 100 points

The contract, if awarded, will be awarded to the responsible bidder. Product quality, service issues and other factors stipulated above must be met to the satisfaction of the Board in order for a bid to be considered responsive. The Bids will be evaluated with the following Criteria.

6. INTERPRETATION/ADDENDA:

If any questions should arise pertaining to the RFP Documents, the bidders may email the Director of Procurement, Dr. Elaine M. Wilson-Beverly, Elaine.wilson@bcsdk12.net please include the RFP number in the Subject line, in order to guarantee a response to the question submitted. The questions should be received prior to the deadline within the TENTATIVE TIMELINE.

ADDITIONAL INFORMATION:

We have provided documentation to be reviewed for these appraisals we asked if you have any other questions, or concerns. Please mail the Procurement Office, utilizing the email

Elaine.Wilson@bcsdk12.net, please make sure you put your bid number in the subject line, and your questions will be addressed in a timely manner.

1. "Responsive" Bidder Criteria

Format of Response: To be considered, proponents must submit a complete response to the

Request for Proposal (RFP), The format provided in the section is not negotiable. To assure a uniform review process and obtain the maximum degree of comparability, each proposal shall include the following content and shall be present in the following order:

mailto:Elaine.wilson@bcsdk12.net mailto:Elaine.Wilson@bcsdk12.net

Executive Summary:

You should provide at least a one page letter of introduction. The letter should highlight or summarize whatever information you deem appropriate as a cover letter. As a minimum, this section should include the name, address, telephone number and fax number of one (1) contact to whom any correspondence should be directed. This section should include a clear statement of the Proposer’s understanding of this RFP and the contract requirements, and how the Proposer intends to meet the RFP requirements.

I. Organizational Experience:

a. The proposer’s experience providing renewable energy solutions will be taken into consideration. The proposer should reference data, past performance outcomes and evidence to describe relevant experience with local governments and workforce development programs.

b. Include between 3 and 5 projects completed in the last 5 years similar in scope and complexity to the proposed projects. At least 1 of the referenced projects must be financed through a SEPA (or equivalent financing arrangement), and at least 1 of the projects must be with a local government/school district. Include project names, system sizes (kW), locations, brief 2-3 sentence project descriptions, and a project reference (name, organization, email, and telephone number). Highlight experience with local permitting processes and interconnection experience with Georgia Power.

c. Proposers should also outline the qualifications of key personnel, including years of experience, educational background, and relevant licenses and certifications. Clearly identify the project manager and the ongoing point of contact for maintenance concerns. Provide an organizational chart that clearly defines each role and the number of employees in each role that would work on your project.

II. Program Design and Delivery Approach, Timeline, and Guarantees:

a. The proposal must demonstrate an understanding of program requirements and include key provisions of the proposal, including understanding of BCSD’s goals, understanding of the Proposer’s role in the Project, brief descriptions of proposed systems, workforce training plan, pricing, and key timeline dates.

b. Proposals shall include the management/staff structure articulated in the proposal.

The proposal should detail mechanisms for ongoing and consistent internal and external contract staff supervision and an internal quality assurance monitoring system.

c. Describe your technical approach to the design and construction of each solar system including proposed locations; system types (roof mount, fixed-tilt, or single- or dual-axis tracking); and equipment specifications (modules, inverter and racking).

Proposers should also include attachments showing the physical layout of system, components (modules, inverter, and conduit) and PVSYST, Helioscope, or similar production simulation results. Existing building construction drawings are not immediately available. However, Proposers will have an opportunity to assess the facility at the scheduled site visit as detailed in Exhibit B.

d. The proposal should detail a realistic, well-thought-out implementation plan regarding program operations. Plan should cover implementation from start to finish.

Narrative should include Operations & Maintenance plan, facility enhancements, scheduling process, and the sequence of Respondents’ internal timeline and decision-making process. Proposers shall complete the Schedule Form (located in Supporting

Documentation) as part of their implementation and operations plan.

e. The Evaluation Committee will also assess the proposer’s operations plan to ensure the utilization of best practices in the proposed program’s proposals is demonstrated.

f. Proposers should outline the qualifications of the firm, including the number of years the firm has been in business, applicable state licensing, bonding capacity, insurance coverage, experience with SEPAs, and experience working with local governments/school districts. Additionally, Proposers should indicate whether the

Proposer, any team member, or any corporate officers have been party to a lawsuit relating to the installation or performance of any equipment it has installed and provide a summary of the issues and lawsuit status.

III. Program Readiness

a. The Evaluation Committee will assess the proposer’s ability to implement the program by the program start date. Proposers should present a detailed process for ensuring operational effectiveness. Identify key Project milestones for each site and include any necessary review periods for BCSD.

b. The Evaluation Committee will also evaluate whether the proposer demonstrates a robust plan and clear commitment to transparently engage the community in planned workforce development efforts.

c. The Proposer shall provide a summary narrative to describe its typical bonding process and bonding capacity to accommodate the potential magnitude of this Project during construction and ongoing operation. The Vendor shall furnish a performance and payment bond in a form acceptable to BCSD in an amount sufficient for completion of the installations, determined as part of contract negotiation. Describe the type of bond, what it is intended to cover, and what the appropriate bond value should be. Name the entity that serves as your bonding agent. A letter of surety cannot be used as a substitute for performance bonds.

d. The Proposer shall outline a plan for upholding its contract with BCSD for the duration of the contract term. This plan shall include, at a minimum, strategies for honoring contract guarantees in the event of bankruptcy and firm closure. The Proposer shall out line the remedies available to BCSD in the event the Proposer is unable to uphold its contract.

IV. Additional Benefits Workforce Training, Entrepreneurship Support, And Other

Services

a. Describe your plan for training at least four (4) local workers. This plan shall outline how long the training will last, the skills that will be taught, the compensation that will be provided, and the extent to which workers shall be

b. prepared to seek industry certification.

c. Secondly, describe your plan for educating Local Disadvantaged Business

Enterprises (roofers, contractors, electricians, etc.) about how to add solar installation to their scope of services. At a minimum, Proposers shall plan to provide 2 information sessions that cover available training resources and industry certification requirements.

d. Lastly, outline any additional benefits that the Proposer would provide during construction or over the length of the contract. Examples include providing utility rate guidance, community outreach, on-site educational signage, marketing displays converting system production to sustainability metrics, ‘working with existing nonprofits, additional workforce training strategies, and monitoring equipment prices for cost-effective upgrade opportunities.

e. Also include any additional elective add-ons such as battery storage and electric vehicle (EV) charging components that would benefit BCSD’s overall sustainability and resilience program goals.

V. Local MBE/WBE Participation

Commitment to the level of local MBE/WBE business/firms, subcontractors, consultants, and employees. Approach to meeting and exceeding the MBE/WBE requirements. History of Minority-owned, Women-owned business utilization in the past. The MBE/WBE participation forms are an expectation of utilization as proposed by the Proposer. The MBE/WBE participation goal predominantly applies to the construction portion of the RFP; however, consideration will be given to creativity demonstrated in MBE/WBE participation beyond construction that could include operations and maintenance of the system

VI. Fee Proposal

a. Proposers shall use the Fee Proposal Form of the RFP. This form must be signed by the responsible party. BCSD is not looking for “ballpark” numbers. BCSD is looking for a final proposal based on the information provided. The cost per kWh should be based on the energy produced at this site.

b. The Fee Proposal must support the Scope of Services contained in the RFP and fully encompass all activities in the Proponent’s Proposal. The total fee amount shall identify and include all professional services, foreseeable costs and expenses, supplies, overhead and profit that are deemed necessary to successfully complete these activities.

VII. References

Please provide at least three (3) current or past clients for whom you furnish(ed) same or similar scope of work to a school district. Please provide the client’s name, address, phone number, the name of a contact person, and how long that reference has been your client.

2. Cancellation/Default of Contract

In the event the successful bidder, through any cause, should fail to fulfill the agreed upon obligations in an effective and timely manner, BCSD shall have the right to terminate its contract by specifying the date of termination in a written notice to the selected vendor at least thirty (30) days before that termination date. BCSD also reserves the right to procure the articles or services from other sources and hold the defaulting vendor responsible for any excess cost incurred.

3. Indemnity Provisions

Where bidder is required to enter or go onto property to provide services or gather information, the bidder shall be liable for any injury (including death), damage or loss occasioned by negligence of the bidder, his agent, or any person the bidder has designated to visit BCSD property and shall indemnify and hold harmless BCSD, its officers, employees, agents and volunteers from any liability arising offerors should not include an indemnity or hold harmless agreement from the Board in any proposal. BCSD will not be bound by any such agreement. Board Policy provides in part: No contract, provision, agreement or term of any procurement, contract or agreement with the Board shall obligate the Board or System to indemnify, save or hold harmless any vendor for any future claim, loss, expense or liability.

4. Errors in Bids

Bidders or their authorized representatives are expected to fully inform themselves as to conditions, requirements, and specifications before submitting bid proposals. Failure to do so will be at the bidder's own risk. The bidder may withdraw a bid prior to the bid opening date and time by requesting to do so in writing.

5. Standards of Acceptance of Bid Proposal for Contract Award

BCSD reserves the right to reject all bids and to waive any irregularities or technicalities in proposals received whenever such rejection or waiver is in the best interest of BCSD. BCSD has the right to disqualify a bid of any bidder as being unresponsive when such bidder cannot document its ability to deliver requested services or when investigation shows it is not able to perform the contract.

6. Compliance with Laws

The bidder shall obtain and maintain all licenses, permits, liability insurance, worker's compensation insurance and comply with all other standards or regulations required by

Federal, State, or County statutes, ordinances and rules during the performance of any contract between the Board and the bidder. Any such requirement specifically set forth in any contract document between the bidder and BCSD shall be supplementary to this section and not in substitution thereof.

7. Pricing

Pricing on this RFP must be firm and remain open for a period of not less than 180 days from the proposal due date.

8. BCSD Nondiscrimination

The contractor, by the submission of a proposal or the acceptance of a contract, does agree that he will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor shall take appropriate action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex or national origin.

Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, rates of pay or other forms of compensation and training. In the event of the contractor’s noncompliance with the nondiscrimination policy of the BCSD, any contract or purchase order may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible to transact further.

9. Utilization Of Minority and Small Business Enterprises and Local And Minority

Laborers

Minority and Small Business Subcontractors. The Owner has adopted a policy indicating its desire to increase the opportunity for participation by minority business enterprises and small business concerns in all its construction projects. The Contractor acknowledges this policy and agrees that it will actively solicit and encourage bids from qualified subcontractors identified by the Minority Assistance Corporation or other agencies as minority business enterprises. The Contractor shall also actively encourage and solicit bids from subcontractors who qualify as small business concerns.

Utilization of Minority and Local Labor. It is the policy of the Owner that the contractor and all subcontractors shall, consistent with efficient contract performance, utilize to the maximum extent possible minority and local laborers and mechanics as on-site employees. The Contractor acknowledges this policy and agrees that the on-site labor force of contractors and all subcontractors shall include a meaningful representation of skilled and unskilled local and minority laborers and mechanics, consistent with the efficient performance of this contract. Meaningful representation for minorities means the employment of minority laborers and mechanics in at least the same proportion that minorities are represented in a discrete construction skill or craft in Bibb County and all adjacent counties, provided such individuals are available at the time of need. Meaningful representation of local laborers and mechanics means that at least 75% of the on-site work force of contractor and all subcontractors, taken as a whole, shall reside in the Bibb

County and surrounding counties, provided such individuals are available at the time of need.

10. Drug-Free Workplace

By submission of a proposal, the Offeror certifies that he/she will not engage in the unlawful manufacture, sale distribution, dispensation, possession, or use of a controlled substance or drug during the performance of the contract and that a drug-free workplace will be provided for the contractor’s employees during the performance of the contract.

The Offeror also certifies that he will secure from any subcontractor who works on the contract, written certification of the same drug free workplace requirements. False certification or violation by failing to carry out requirements of O.C.G.A. 50-24-3 may cause suspension, termination of contract, or debarment of such Offeror.

11. Certification of Non Collusion

By submitting a proposal, the Offeror certifies: “that this proposal is made without prior understanding, agreement, or connection with any corporation firm, or person submitting a proposal for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. That collusive pricing is understood to be a violation of State and

Federal law and can result in fines, prison sentences, and civil damage awards.”

12. Immigration Reform and Control Act

Offerors must abide by all federally mandated laws enforced by United States Department of Homeland Security which are established to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA) P.L. 99-

603), in accordance with the applicability provisions and deadlines established in O.C.G.A.

13-10-91.

13. Authorized Official

It is agreed that all conditions of the proposal shall be abided and that the person signing this proposal is authorized to sign the proposal for the Offeror.

14. Solicitation Termination

In any event in which this solicitation is terminated or cancelled, in whole or in part, or all proposals are rejected, there shall be no liability on the part of BCSD for any costs incurred by Offerors or potential Offerors in relation to the solicitation.

15. Rights and Remedies

The rights and remedies of BCSD provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

16. Best and Final Offer

The District will utilize the final bid as the Best and Final Offeror from each responder.

17. Type and Term Of Contract

The district intends to sign a contract with one respondent(s) to fulfill the requirements in this

RFP. The term of the contract shall be for twenty to thirty years.

The proposals should not include any tax from which the State is exempt.

18. Compliance Certification

Responses to this RFP serve as a representation that it has no current or outstanding criminal, civil, or enforcement actions initiated by the State and/or other District, and it agrees that it will immediately notify the District of any such actions. The Respondent also certifies that neither it nor its principals are presently in arrears in payment of its taxes, permit fees or other statutory, regulatory or judicially required payments to the District. The Respondent agrees that the District may confirm, at any time, that no such liabilities exist, and, if such liabilities are discovered, that District may bar the Respondent from contracting with the

District, cancel existing contracts, withhold payments to setoff such obligations, and withhold further payments or purchases until the entity is current in its payments on its liability to the District and has submitted proof of such payment to the District.

19. Insurance

When the selected contractor has been identified, he will be notified of the necessity to provide required insurance. Proof of insurance shall be provided within 15 days of the date of written notification to the contractor.

Worker’s Compensation and Employer’s Liability Insurance

The contractor shall procure and maintain Worker’s Compensation and Employer’s

Liability Insurance within the following limits. Such insurance is to cover each and every employee who is or may be engaged in work under the contract.

Worker’s Compensation Limits:

Statutory

Employer’s Liability Limits:

Bodily Injury by Accident $ 100,000 each accident

Bodily Injury by Disease $ 100,000 each employee

Bodily Injury by Disease $ 100,000 policy limit

Contractor waives all rights against Owner and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the workers compensation and employer’s liability or commercial umbrella liability insurance obtained by Contractor pursuant to this agreement. The Waiver of Our Right to

Recover from Others Endorsement, ISO Form SC 00 03 13 shall be attached to the policy showing the Owner listed in the Schedule.

Commercial General and Umbrella Liability Insurance

The Contractor shall procure and shall maintain commercial general liability (CGL) and if necessary, commercial umbrella insurance with a limit of not less than $250,000 each occurrence, as shall protect him and any Subcontractor performing Work covered by this

Contract from claims for damages for bodily injury, including accidental death, as well as from claims for property damages, which may arise from operations under the

Contract Agreement, whether such operations are by himself or by any Subcontractor or by anyone directly or indirectly employed by either of them.

a. Comprehensive Form

b. Contractual Insurance

c. Personal Injury

d. Broad Form Property Damage

e. Premises - Operations

f. Completed Operations

This coverage shall cover the use of all equipment, hoists, and vehicles on the site(s) not covered by Automobile Liability under the contract. Policy coverage must be on an occurrence basis.

The Board assumes no responsibility or obligation to respondents and will make no payment for any costs associated with the preparation or submission of the bid proposal. Bidders are encouraged to carefully review all provisions and attachments of this document prior to submission. Each bid proposal constitutes an offer and may not be withdrawn except as provided herein. ***

FEE PROPOSAL FORM

REQUEST FOR PROPOSAL Bibb County School District RFP NO. 26-023 SOLAR ENERGY PROCUREMENT AGREEMENT For Bibb County School District, Macon, Georgia

I have read and understand the requirements of this request for proposal RFP 26-023 and agree to provide the required services in accordance with this proposal and all attachments, exhibits, etc. The proposed fee shall include all labor, material, and equipment to provide the services as outlined including any travel or per diem expenses and any other miscellaneous expense involved. The fee for providing the required service is:

SITE Cost Per kWh (w/o

Roof)

Cost per kWh

(w/Roof)

Annual

Escalator (%) –

(not to exceed

2%)

Total System Cost

Innovation

Technology

Academy

FIRM NAME:

PROPOSER:

SIGNATURE:

ADDRESS:

CITY/STATE/ZIP:

TELEPHONE: FAX:

E-MAIL:

EXHIBIT A

BCSD does not have a preferred roofing contractor. The roof on each site has been deemed by staff to be suitable for solar for the length of the SEPA and does not need replacement.

Construction drawings are not immediately available. However, Proposers will have an opportunity to assess the facility at the scheduled site visit as detailed in Attachment B.

1. Innovation and Technology Academy: 2122 Eisenhower Parkway, Macon, Georgia 31220

EXHIBIT B

Site Visit Date and Time:

Date: November 3, 2025

Time: 9:00 AM, EST.