1-RFP 250352 Solicitation Documents.pdf

(______________) Published on the City’s Website wichita.gov/legalnotices, Monday, November 24, 2025

REQUEST FOR PROPOSAL NO. – 250352

Sealed Request for Proposal will be received in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A.M., FRIDAY, DECEMBER 19, 2025.

One (1) electronic copy of the proposal is required. Proposals are to be submitted electronically through the City’s Procurement Portal (wichita.gov/procurementportal) using secure login/password for:

WICHITA AIRPORT AUTHORITY

Cable Audit – Cable Replacement

AS PER SPECIFICATIONS

F.O.B.: Wichita, KS

Specifications for the sealed proposals are on file in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, (316) 268-4636. This information is also available on the City of Wichita Web Site at wichita.gov/procurementportal.

Sealed proposals shall be received (electronically as stated) in the office of the City Purchasing Manager prior to 10:00 o’clock a.m., Friday, DECEMBER 12, 2025.

The review and evaluation of the submitted Proposals will take estimated 60 to 90 days before notification from the City of Wichita that a contract has been approved by City Council. If the Purchasing Division may be of further assistance, please contact us at (316) 268-4636.

Dated at Wichita, Kansas, on the 24th day of November, 2025.

Josh L. Lauber, MBA, CPSM https://www.wichita.gov/legalnotices https://wichita.gov/procurementportal

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions for living well.

City of Wichita 1 RFP #250352

Purchasing Manager

CITY OF WICHITA

FINANCE DEPARTMENT/PURCHASING DIVISION

455 N. MAIN ST, 12TH FLOOR, WICHITA, KS 67202

PHONE: (316) 268-4636

PURCHASING@WICHITA.GOV

WICHITA.GOV/PURCHASING

WICHITA.GOV/PROCUREMENTPORTAL

REQUEST FOR PROPOSAL #250352

Cable Audit – Cable Replacement – Wichita Airport Authority City of Wichita – Wichita Airport Authority

NOVEMBER 2025

PROJECT DEFINITION

The City of Wichita is seeking proposals from firm(s) for Cable Audit – Cable Replacement for the Wichita Airport Authority.

The Wichita Airport Authority (WAA) is implementing a Cable Management System (CMS) to track and maintain records of the cable plant at both airports. To support this effort, the WAA requires work be performed to document existing conditions and provide an accurate set of data regarding the horizontal cable plant as further defined in this RFP, as well as services to remove and replace specific cables.

This project is broken down into four related base tasks as noted here, and one Add/Alternate task.

Additional work elements and responsibilities that the Contractor shall address are defined in the details of this RFP.

• Task 1 - Horizontal Cable Audit: Provide an audit of the horizontal telecommunications cabling in use at ICT and AAO, including: the testing of the cable; identification of the endpoints of the cable;

labeling of the cables and associated hardware; and the creation of documentation documenting the testing and identification suitable for importation into the WAA’s Cable Management System.

• Task 2 – Fiber Optic Cable Audit: Provide an audit of the Multimode and Singlemode Fiber Optic

Cable in use at ICT and AAO, including: the testing of the cable; identification of the endpoints of the cable; labeling of the cables and associated hardware; and the creation of documentation documenting the testing and identification suitable for importation into the WAA’s Cable

Management System.

• Task 3 - Systimax Cable Replacement: Provide services to replace existing horizontal cabling identified during the Horizontal Cable Audit as Systimax cable, including associated termination hardware, patch panels, and equipment at both the field and TR ends of the cable run.

• Task 4 - Failed Cable Replacement: Provide services to replace existing horizontal cabling identified, other than the Systimax Cable, during the Horizontal Cable Audit as failing to meet the required test standards, including associated cable termination hardware at both the field and TR ends of the cable run.

mailto:purchasing@wichita.gov https://wichita.gov/PURCHASING

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City of Wichita 2 RFP #250352

EXISTING CONDITIONS

General

The airports have horizontal cable infrastructure plants that serve a wide range of systems at the facilities at both airports. Most of the existing horizontal cable plant is Category 6, with some Category 6A UTP in use. There is also some legacy Category-5e cabling in place. The horizontal cable plant in the ICT terminal and out-lying buildings is not well documented or accurately identified, which represents challenges for both on-going operations and maintenance.

The ICT baseline horizontal cable plant is largely built out in accordance with industry standards, and includes Category-type cabling running from termination or patch panels in telecommunications rooms (TRs) to Work Area Outlets (WAO) serving the Owner’s systems and services, including:

• Workstation data services

• Voice services

• Electronic visual information display systems

• Building Controls

• Paging

• Baggage Handling System

• Parking

• Security systems, including video surveillance and access control systems

The ICT infrastructure also includes Multimode (MM) and Singlemode (SM) fiber optic cables used by the WAA for backbone telecommunications and other services on the site. This is exclusive of any fiber owned and provided on site by third parties, such as Internet Service Providers (ISPs).

The information following provides additional clarity regarding the telecommunications infrastructure, number of TRs, estimates of cable counts, and other information that should be useful to the Proposer in developing their proposal in response to this RFP.

Table 1 - Existing Cable Infrastructure

Facility

TR

Room

Estimated Horizontal

Cable Count (Less

Systimax)

Estimated Systimax

Cable Count

Estimated Multimode FO Strands

Estimated Singlemode FO Strands

Comments

Terminal Main - B41

600 0 168 48

Terminal East 600 0 0 12

Terminal West 1200 0 72 48

Terminal Center 300 0 688 216

ARFF 200 50 132 60

Parking Garage 720 0 198 156

Exit Plaza 100 0 12 12

North Cargo Building

TR C103 210 250 54 84

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City of Wichita 3 RFP #250352

1761 Airport Road

Data Center West

100 0 30 530

WAA Airport Administration Building

Data Center North

250 150 72 618

BM/Operations 144 0 0 12

Airfield Lighting Vault

0 15 48 36

South Maintenance Yard

50 50 60 84

Total 4474 515 1534 1916

Figure 1 - Existing Backbone Cable Diagram

DATA CENTER

WEST

DATA CENTER

WEST

288 SMF

NORTH CARGO

BUILDING

SAFETY

BUILDING

TERMINAL

PARKING

AIRFIELD

LIGHTING

VAULT

SOUTH YARD12 SMF

12 SMF

12 SMF

12 SMF

36 SMF

288 SMF

12 SMF

48 SMF

NOTES

– FIBER SPLICE

12 SMF/12 MMF

24 SMF

12 SMF/12 MMF

24 SMF

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City of Wichita 4 RFP #250352

Work by Others/On-going Projects

The following work and work elements shall be provided by others. The successful Proposer shall coordinate with the Owner, and the Owner’s designated representatives, other contractors, subcontractors, designers, engineers, and project team members to ensure the efficient and correct delivery of the systems and services covered by this RFP.

Cable Management System Software

The Owner is currently acquiring a Cable Management System (CMS) software tool to manage all telecom/data infrastructure for the airports. This acquisition is anticipated to be completed and the CMS in use by the Owner in advance of the work covered by this RFP.

The Proposer is advised that the work covered here will include providing information to support inputting all cable and infrastructure information into the CMS in the format as required by the Owner.

Public Wi-Fi

The Owner has recently implemented a new Public Wi-Fi system, including hardware, software, access points, and cable infrastructure.

All cabling used by the Public Wi-Fi project, whether provided by that project or existing cable to be used by that project, will be identified and labeled in accordance with the same standards and requirements stated herein. The work under this RFP does not include testing, toning, or labeling cables used by the Public Wi- Fi project.

The successful Proposer shall coordinate with the Public Wi-Fi contractor to ensure there is no duplication of effort or gap in the information collected between the two projects.

The selection of the consulting firm by the City’s Staff Screening and Selection Committee will be based on several factors, including: (1) ability to meet proposal terms and conditions, (2) project understanding/presentation, (3) technical qualifications/resources, (4) references/past performance, and (5) cost.

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to Chris Haislett, CHaislett@wichita.gov no later than 5:00pm DECEMBER 9, 2025.

Questions must be submitted via email or procurement portal, and they will be answered through an addendum made available to all interested parties.

Tentative Schedule

RFP Released NOVEMBER 24, 2025

Questions Due Via Email DECEMBER 9, 2025, 5:00 p.m.

Questions Answered Via Addendum DECEMBER 12, 2025

Proposals Due DECEMBER 19, 2025, 10:00 a.m.

Evaluation JANUARY 2026

Project Awarded (tentative) FEBRUARY 2026 mailto:CHaislett@wichita.gov

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City of Wichita 5 RFP #250352

Table of Contents

EXISTING CONDITIONS

General

Work by Others/On-going Projects

I. OVERVIEW AND SUMMARY

II. PROJECT REQUIREMENTS

Badging

Submittals

General

Submittal Requirements

Project Management Plan (PMP)

Quality Control Plan (QCP)

Product Documentation

Schedule

Warranty

Test Plans

Record Documents

III. SCOPE OF SERVICES

Codes, Regulatory Requirements and Standards

Audit and Test Plan

Test Results and Data Collection

Cable Management System Requirements

Tagging and Labeling

Systimax and Failed Cable Replacement

Cable and Hardware

Cable Testing

General:

Requirements:

Test Limits and Parameters:

Testing Equipment:

Cable Testing

Administration:

IV. PROPOSAL TERMS

A. Questions and Contact Information:

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City of Wichita 6 RFP #250352

B. Proposal Submission:

C. Evaluation Criteria:

D. Tentative Schedule:

E. Minimum Respondent Qualifications:

F. Mandatory Elements:

Responses that do not include all required forms/items may be deemed non-responsive

General

Proposer Qualifications

General

Company and Personnel Experience

References

G. City of Wichita Responsibilities:

H. Debriefing:

I. Challenges and Protests:

V. INSURANCE REQUIREMENTS

VI. GENERAL SPECIFICATIONS:

VII. REQUEST FOR PROPOSAL CONDITIONS CERTIFICATION (SUBMITTAL LETTER)

VIII. ATTACHMENT A – CONSULTANT CONTRACT

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I. OVERVIEW AND SUMMARY

The City of Wichita is the largest city in Kansas with a population of approximately 397,000 and is the seat of Sedgwick County. As of May 2024, the City’s total land area was approximately 167 square miles. Major highways, including the Kansas Turnpike (I-35), Interstate 135 and U.S. 54 (Kellogg Avenue) link the City with a large trade area that encompasses a population of more than 1.1 million people within a 100 mile radius. The City of Wichita employs approximately 3,100 employees providing a full range of municipal services, including police and fire protection, parks and recreation programs, libraries, public housing, municipal transportation, airports, water and sewer utilities, general administration, and other services.

Information regarding the City of Wichita can be found at wichita.gov. The legislative body of the City consists of a six member City Council, elected by district, and a full time Mayor elected from the City-at-large. The Council members and the Mayor serve four-year terms overlapping. The Council and Mayor establish general policies, which are executed by the City Manager.

II. PROJECT REQUIREMENTS

The purpose of the proposal is to demonstrate the qualifications, competence and capacity of firms seeking to provide services specified herein for the City of Wichita, in conformity with the requirements of this Request for Proposal. The proposal should demonstrate the qualifications of the firm and the staff to undertake this project. It should also specify the proposed approach that best meets the Request for Proposal requirements.

The proposer must address each of the service specifications under the Scope of Services.

The successful Proposer, hereafter referred to as the Contractor, shall make themselves aware of the following requirements.

Badging

The Contractor is advised that a significant portion of the work involved will require the Contractor’s personnel to work in areas requiring an airport-issued access badge.

All personnel working in these areas, which include secure, sterile, and non-public back of house areas, will be required to pass background checks, training, and testing to ensure they meet all WAA’s requirements, and to comply with all rules, regulations, policies, and other requirements when working on airport property.

Submittals

General

The Contractor shall provide submittals and documentation to the Owner as identified below. Additionally, the Contractor shall expand on any of these submittal requirements where additional information or elements are required, including submittals or documentation not specifically identified herein.

Submittal Requirements

All submittals shall be in English language and shall use Standard US measurements.

Project Management Plan (PMP)

The Contractor shall provide a Project Management Plan, including at minimum, the following:

• Project Communication Plan

• Change Management Plan

• Logistics Management Plan

• Health Safety and Environment (HSE) Plan

• Risk Management Plan https://www.wichita.gov/

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City of Wichita 8 RFP #250352

• Cutover/Migration Plan

• Test Management Plan

• Responsibility Matrix

Quality Control Plan (QCP)

The Contractor shall provide and execute a Quality Control Plan (QCP) throughout the life of the project.

The Quality Control Plan shall include, at minimum:

• Installer, technician, engineer and Subject Matter Expert certifications, qualifications, and education

• Pre-installation and Installation Inspections

• Equipment and component inspections

• Certification of test equipment

• Quality control reporting

The Contractor shall develop the QCP for review and approval by the Owner within 21 calendar days of award of the contract to the Contractor.

Product Documentation

Provide product data for all proposed equipment and systems. The product data shall provide adequate information to affirm the technical, physical, operational, functional, and software aspects of each item are in conformance to the technical requirements listed in this RFP, and suitable to deliver the systems, services, and performance required of the proposed system by this RFP.

The Contractor shall provide a description of the content of the proposed product data, which shall include the following at minimum:

• Identification of the manufacturer, make, model, and any options or added features to be provided for each item, including hardware and software

• Physical characteristics, including weight and dimensions, for each piece of hardware

• Environmental and operational characteristics and parameters, including temperature, humidity, and power

• Identification of all codes, standards, listings and certifications for the proposed equipment and systems, documenting the equipment meets the prevailing requirements

All proposed systems and equipment shall comply with the End-of-Life/End-of-Support requirements listed in this RFP.

Schedule

Overall Project Schedule

The Contractor shall be responsible for the development of schedules for the development, execution, and delivery of the project. This shall, at minimum, include an overall project Master Schedule, as well as any sub-schedules for specific activities within the greater project framework. All sub-schedules shall be linked to the Master Schedule.

The Contractor shall deliver a proposed Master Schedule as part of the Contractor’s response to this RFP.

The proposed Master Schedule shall, at minimum, identify the following:

• Overall project delivery

• Long-lead items, tasks, and activities

• Delivery milestones

• Dependencies on other systems and trades

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• Critical tasks and/or items

• Cut over/migration

• Testing

Upon award, the Contractor shall engage with the Owner to refine and revise the proposed Master Schedule, providing greater detail and resolution. The initial Master Schedule shall be delivered to the Owner for review and comment within 21 calendar days of award of the contract to the Contractor.

The Master Schedule shall incorporate and coordinate with other activities and projects as identified by the Owner.

The Contractor is advised that the Owner may require a phased implementation of the system within different areas of the terminal and concourse complex. The Contractor shall provide a schedule that reflects this in coordination with the Owner.

Working Hours and Operational Interruptions

The Contractor is advised that the schedule and planning shall take into account allowed working hours at the airports as noted below.

• On-Site Work Hours:

o Limit work to between 5 a.m. to 8 p.m., Monday through Friday, unless otherwise indicated. Work hours may be modified to meet Project requirements if approved by Owner and authorities having jurisdiction.

o Weekend Hours: 5 a.m. to 8 p.m.

o Hours for noisy activities: 10 p.m. to 5 a.m., unless otherwise specified by the Owner.

• On-Site Workday Restrictions: Coordinate with the Owner to identify all days and dates during which no work or limited work is allowed.

Interruption of service to active technology and security systems shall be scheduled with the Owner or parties designated by the Owner only after arranging for the interruption in advance. The Contractor shall:

• Notify Owner not less than two business days in advance of proposed interruptions.

• Obtain Owner’s written permission before proceeding with interruptions.

Schedule Updates

Updates of the Master Schedule shall be provided no less than once every ten business days throughout the duration of the project. The Contractor shall additionally provide schedule exercises assessing “what if” scenarios to support adjustment or revision to the schedule to improve delivery or address schedule slippage.

The Contractor shall examine the documents provided here, including consideration of the different work areas, number of TRs, number of cables, and hours of access, and prepare a proposed schedule for the audit and testing of the cables.

The Contractor shall additionally prepare a proposed schedule for the replacement of the cable plant. It is understood that the exact extent of the cables to be replaced may require this schedule to be adjusted.

This proposed replacement schedule shall be prepared and provided to the Owner and will be reviewed and revised as additional information is available and understood.

The Contractor is advised that the Contractor shall schedule all testing and access to work areas with the Owner no less than five business days in advance of accessing any areas of the airports.

The Contractor is advised that the Contractor must identify and coordinate the timing and testing of all cables to allow the airport to accommodate the temporary loss of service necessary during the cable test.

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Warranty

General

The Contractor’s solution, including all equipment, hardware, installation, configuration, and related items, shall be provided with a warranty. The Contractor shall provide documentation defining the terms and conditions of the warranties.

The Contractor shall provide a 20-year warranty on all installed cabling provided by the Contractor.

All other hardware shall be provided with a minimum three-year warranty.

The Contractor shall provide a one-year warranty on labor and workmanship.

These periods shall commence on the first day of commercial operations of the system at the airport.

The Contractor shall provide documentation defining the terms and conditions for any offerings of extended warranties.

Test Plans

General

The Contractor shall be responsible for the development of test plans and associated materials and content necessary to deliver required testing of the cable systems and associated hardware.

The timing for the delivery of test plans for review and approval and the schedule for testing shall be reflected in the Master Schedule. Test plans shall identify a proposed retesting process in the event of a test failure in whole or in part.

The schedule for testing shall include, at minimum:

• Proposed overall test schedule, identifying the test sequencing in context of the overall Master

Schedule.

• Proposed test schedule for the Cable Audit by facility and telecom room.

Test schedules shall be updated throughout the life of the project.

The Contractor is directed to section 0 for additional requirements for Testing.

Test Plan Requirements

Test Plans for each system and phase shall identify and include, at minimum:

• Contents

• Test procedures

• Required attendees and participants

• Test equipment, tools, and software

• Pass/fail criteria

• Test reporting plan

Testing Scripts and Cases for scenarios to be reviewed and approved by the Owner and the Contractor

Certifications

Field test equipment shall be within the calibration period recommended by the manufacturer for the entire testing period. A copy of the certification for all test equipment shall be provided to the Owner no more than 10 business days prior to the start of testing.

Technicians engaged in auditing, testing, and installation of the horizontal cabling must be certified by the cable manufacturer, meeting all requirements of the cable manufacturer’s warranty program.

The Contractor shall provide copies of these certifications demonstrating the technicians meet this requirement within 10 business days of the Contractor receiving Notice to Proceed from the Owner.

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Record Documents

The Owner shall provide the Contractor with electronic copies of plan sheets for the buildings and facilities covered by this work, to be used by the Contractor for the execution of the work and the creation of Record Drawings. These drawings will be provided using AutoCAD 2018 software.

The Contractor shall create and maintain Record Documents for the work covered by this RFP, as described herein. Record documents shall be updated daily, to reflect each day’s work. A copy of these documents shall always be available on site for the Owner’s inspection.

Record drawing shall be provided as both marked-up paper copies, and scanned PDF copies. Provide two copies of paper copies.

Record drawings shall be marked up legibly, using a contrasting color that makes identifying the information readily identifiable.

Schedules shall be provided as both paper copies and in electronic format, using a spread-sheet type format, Microsoft Excel or equal.

Once the work is complete, the Contractor shall deliver a draft of the Record Documents within ten business days to the Owner for review by the Owner. The Owner shall have ten business days to review and comment on the quality and accuracy of the draft Record Documents. These shall be returned with comments to the Contractor for corrective action if required.

If commented Record Drawings are returned to the Contractor for corrective action, the Contractor shall make all required corrections and return the final Record Drawings to the Owner.

Record Document Contents

Record Documents shall, include, at minimum:

• Drawings indicating the following:

o Locations of all WAO covered by this work o Identification of the WAO identifier o TR Rack elevations, identifying the TR, rack/cabinet, and patch panel including identifiers

• Schedules including the following:

o WAO Schedule, including:

▪ WAO identifier, cross referenced to the building or facility

▪ Cross reference to the cables in the WAO o Cable Schedule, including:

▪ All cable identifiers, cross referenced to the WAO identifier and the TR, rack/cabinet, patch panel, and port identifier

▪ Identification of each cable by type

▪ Cable length

▪ Differentiation between cables that are existing and those replaced by the

Contractor under this work

• Test Results, in accordance with the Testing requirements described in 0.

• Cable and related information suitable for import into the Owner’s Cable Management System.

III. SCOPE OF SERVICES

The Contractor shall undertake the Scope of Work as described herein and in accordance with the requirements stated.

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City of Wichita 12 RFP #250352

Codes, Regulatory Requirements and Standards

The work shall comply with the following codes, regulatory requirements, and standards:

• National Fire Protection Association (NFPA) o NFPA-70 - National Electrical Code (NEC) o NFPA-72 - National Fire Alarm and Signaling Code o NFPA-75 - Standard for the Protection of Information Technology Equipment

• EIA/TIA

o TIA-568 o TIA-569 o TIA-606 o TIA-607

• Local Codes and Requirements

Audit and Test Plan

Test Results and Data Collection

Testing of the Category-rated copper cables and fiber optic cables shall be in accordance with the following standards and requirements and the requirements stated in section 0. All cables that fail to meet the minimum test requirements shall be identified to the Owner, including the cable ID.

For purposes of data collection, the Contractor shall collect the following information at minimum:

Cable type: Provide information to identify the cable type, including but not limited to:

• Category 5e, 6, 6A, UTP, Singlemode, Multimode, etc.

• Cable manufacturer and part number

• Identifying all Systimax cables.

• Cable length as reported by the test meter.

• Cable TR endpoints:

o Identify the serving TR.

o Identify the rack, patch panel, and port number where each cable terminates.

o Identify the type of patch panel in the TR the cable is terminated to.

o Identify the location of the patch panel in the rack, or other location if the patch panel is not located in a rack.

• Cable field endpoints: Identify the WAO location for each cable, including the following:

o Physical location of the WAO. This shall be redlined on drawings.

o Number of ports in each WAO.

o Cable active: Indicate if the cable is in active use. Identify the field device the cable is connected to, e.g., workstation, VSS camera, EVIDS DDC, etc.

Each cable and WAO shall be assigned a distinct identifier in accordance with WAA requirements (See section 0 for requirements) and shall be labeled in accordance with WAA standards. The information collected by the Contractor, including test results and the items listed above shall be associated with the distinct identifier.

At the conclusion of this Cable Testing and Audit work, the Contractor shall provide information to the Owner that allows the Owner to understand, at minimum:

• The type and condition of each cable

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• The end-point locations in the TRs and in the field

• Whether the cable is active or unused

• Whether the cable meets the stated requirements

• Identifies the locations of all Systimax cables

It is not the intent of this RFP for the Contractor to trace and document the physical routing of the cable from TR to endpoint, and the Contractor is not required to provide this level of detail.

Cable Management System Requirements

The Owner is implementing a software-based Cable Management System (CMS) provided by FNT Software. The cable and other infrastructure information collected and created by the Contractor during the audit and cable replacement process shall be used to populate the Cable Management System database, in accordance with the data standards of the FNT system as used by WAA.

The Owner shall provide the Contractor with format and requirements for the documentation of the data as required by the CMS.

Tagging and Labeling

General

Labels shall be applied to all cables covered by this project. Labels shall be applied to all racks, cabinets, and copper patch panels in all Telecommunication Rooms that are part of this project.

Labeling of cables and hardware shall be in accordance with the requirements of ANSI/TIA-606-B, except as modified herein.

Labeling shall be logical and consistent across all locations and shall use the standard as defined by the Owner. Labeling shall be pervasive, including cable and hardware, racks, cabinets, and ports.

Labels shall be easily read, durable, and capable of surviving for the life of the component that is labeled.

Where a new label is to be applied to a cable, faceplate, or other equipment item, and an existing label exists, the existing label shall be removed cleanly without leaving residue, and the new label shall be installed.

Labeling Requirements

General

All labels applied to cables, patch panels, WAOs, and other hardware shall be machine printed, self-adhesive, with black lettering on a white background. Lettering shall be all capitals.

Labels shall use permanent, waterproof ink, and shall be resistant to damage including tearing, ripping, and exposure to sunlight.

The Contractor shall propose a labelling system, including identifying the size of the labels for each type of use, and the proposed labelling system for the Owner’s review and approval.

Cable Identification:

Identification labels shall be applied to all horizontal copper cabling identified and tested as part of the audit process.

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City of Wichita 14 RFP #250352

Cables that fail the test shall be tagged as “FAILED-XXX” where “XXX” is a sequential number.

Cables identified as Systimax shall be tagged as “SYSTIMAX-XXX” where “XXX” is a sequential number.

Cables that are to be replaced due to being a Systimax product or having failed to pass the cable performance testing shall be removed as defined elsewhere in this document. Where the cables are removed and replaced with new, the new cable shall be labelled in accordance with the requirements stated here.

Cabling shall be labeled at each end, within 6 inches of the cable termination in TRs, and within the WAO backbox, with vinyl wrap-around labels.

See Figure 2 - Labeling Scheme for the WAA labeling scheme.

WAO Faceplate Identification:

Identification labels shall be applied to all WAOs identified as part of the audit process.

WAOs shall be labeled at the top of the faceplate with self-adhesive labels. Faceplate identification shall use the following standard:

See Figure 2 - Labeling Scheme for the WAA labeling scheme.

Telecommunication Room Equipment Identification:

Identification labels shall be applied to all racks, cabinets, and copper patch panels in all TRs that are included in this project.

Equipment, including racks, cabinets, and patch panels shall be labeled with self-adhesive labels, as noted below:

• Racks, cabinets, frames, and enclosures: Identify at the top at both front and rear with labels

“RCXX” where the XX is the rack number assigned by the Owner.

• Patch Panels: Identify at the top of each panel with labels “PPX” where the X is the patch panel alpha character assigned by the Owner.

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Figure 2 - Labeling Scheme

TELECOM LABELING SCHEME

TELECOM WORK AREA OUTLET FACEPLATE

TRXXX-RCXX-PPX-PXX/YY

CAT 6A CABLE

TRXXX-RCXX-PPX-PXX-XXXXXXX

BACKBONE CABLE

TRXXX-RCXX-PPX-PXX

PATCH PANEL PORT NUMBERS

PATCH PANEL – PP WITH ONE LETTER DESIGNATOR

RACK/CABINET NUMBER - RC WITH TWO NUMBER DESIGNATOR

TELECOM ROOM NUMBER – TR WITH THREE DIGIT DESIGNATOR

SYSTEM DEVICE ID

PATCH PANEL PORT NUMBERS

PATCH PANEL – PP WITH ONE LETTER DESIGNATOR

RACK/CABINET NUMBER - RC WITH TWO NUMBER DESIGNATOR

TELECOM ROOM NUMBER – TR WITH THREE DIGIT DESIGNATOR

EXAMPLE

Telecom Outlet Faceplate: TR100-RC01-PPA-P01/02 CAT Cable: TR100-RC01-PPA-P01-Camera87 Backbone Cable: TR101-RC02-PPD-P01/02

PATCH PANEL PORT NUMBERS

PATCH PANEL – PP WITH ONE LETTER DESIGNATOR

RACK/CABINET NUMBER - RC WITH TWO NUMBER DESIGNATOR

TELECOM ROOM NUMBER – TR WITH THREE DIGIT DESIGNATOR

Systimax and Failed Cable Replacement

The Contractor shall examine the documents provided here, including the technical requirements and data requirements, and develop a Replacement Plan for Systimax and cables that fail to meet stated requirements for the review, comment, and approval of the Owner.

The plan shall identify all Systimax cables and all cables that fail to meet the stated requirements, and present a plan identifying the quantities, WAO locations, and serving TRs. The Owner may, at the Owner’s sole discretion, choose to leave a cable in place, or have the cable removed without replacing the cable.

The Plan shall identify all patch panels the Contractor is proposing to add or replace, including the TR and rack location. The Owner may, at the Owner’s sole discretion, choose to decline to have a patch panel replaced or added.

No cables shall be removed and/or replaced without the Owner’s review of the Replacement Plan and the Owner’s direction. No patch panels shall be removed, replaced, or added without the Owner’s direction.

Cable and Hardware

General

The Contractor is advised that cabling, patch panels, and associated products, and cable installation shall comply with the following requirements.

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Products

Patch Panels

Replacement patch panels shall be provided as follows:

• 19-inch, rack mountable, 24 or 48port KeyConnect Modular Patch (empty).

• Units shall be Belden AX103114 (24 Port) or AX103115 (48 Port)

Any unused patch panel ports are to be blanked off with a black insert.

Different technological systems are to be sorted into separate patch panels.

Patch Panels are to be filled with REVConnect 10GX UTP Modular Jacks, coinciding with the color of the system they support:

• Standard workstation and network - Blue- Belden Part Number: RVAMJKUTB-S1

• Wireless Access Points- Orange- Belden Part Number: RVAMJKUOR-S1

• Video- Yellow- Belden Part Number: RVAMJKUYL-S1

Cable and Connectors

New horizontal cabling used for data station cables shall meet the following requirements:

• Category 6A Enhanced (625MHz), 4 Bonded-Pairs, U/UTP, Plenum-CMP, Premise Horizontal

Cable, 23 AWG Solid Bare Copper Conductors, FEP Teflon® Insulation, Patented EquiSpline™ &

EquiBlock™ Technologies, Ripcord, Flamarrest® LS-PVC Jacket, with sequential markings at two-foot Intervals.

• Cable shall be blue in color.

• Cable shall be Belden 10GXS33D15A1000 plenum.

• Connectors shall be Belden RVAMJKUBL.

New horizontal cabling used for analog voice telecommunications shall meet the following requirements:

• Solid copper, 24 AWG, 100 OHM balanced twisted-pair (UTP) Category 6 cables with four individually twisted-pairs, which meet or exceed the mechanical and transmission performance specifications in ANSI/TIA/EIA568B.2 up to 250 MHz.

• Cable shall be white in color.

• Cable shall be Belden 2413 009U1000 plenum.

Common Work Area Outlets

New Work Area Outlets shall be single gang mounting plates with four openings meeting the following requirements:

• The outlets shall contain two REVConnect 10GX UTP modular jacks. These jacks shall be blue and pinned to T568 B standards.

• Unused face plate ports are to be blanked with a like color plug.

• The color of WAO faceplate is to be approved by City IT Project Manager prior to purchase and installation.

• WAOs shall be Belden RVAMJKUTB-S1.

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Installation

General

Cables shall be installed to replace identified Systimax cables and all cables identified as having failed the cable tests.

Cables shall be installed in existing raceways, cable trays or other existing pathways. Where an existing pathway is unusable, the Contractor shall identify this condition to the Owner, along with a proposed means of providing a new pathway, for the Owner’s review and approval.

Cable installation shall comply with the following:

• NECA 1

• TIA-568

• Local codes and requirements

• WAA standards

Installation Requirements

The installation of the horizontal cabling shall comply with the following:

• Do not untwist twisted pair cables more than 1/2 inch from the point of termination to maintain cable geometry.

• Terminate all conductors; no cable shall contain unterminated elements.

• Cables may not be spliced.

• Secure and support cables at intervals not exceeding 36 inches, not more than 6 inches from cabinets, boxes, fittings, WAOs, racks, frames, and terminals.

• Bundle, lace, and train conductors to terminal points without exceeding manufacturer's limitations on bending radii, but not less than radii specified in BICSI ITSIMM, Ch. 5, "Copper Structured

Cabling Systems," "Cable Termination Practices" Section. Use lacing bars and distribution spools.

• Cabling within cable tray or ladder rack pathways shall lay loose within the pathway.

• Do not install bruised, kinked, scored, deformed, or abraded cable. Do not splice cable between termination, tap, or junction points. Remove and discard cable if damaged during installation and replace it with new cable.

• Cold-Weather Installation: Bring cable to room temperature before de-reeling. Heat lamps shall not be used for heating.

• In the TR, install a 10-foot-long service loop on each end of cable.

• Comply with BICSI ITSIMM, Ch. 5, "Copper Structured Cabling Systems," "Pulling and Installing

Cable" Section for cable pulling. Monitor cable pull tensions.

• Install cabling with horizontal and vertical cable guides in communications equipment rooms with terminating hardware and interconnection equipment.

• Cable shall not be run through structural members or in contact with pipes, ducts, or other potentially damaging items.

• Group connecting hardware for cables into separate logical fields.

• Comply with recommendations from BICSI's "Telecommunications Distribution Methods Manual" and TIA-569-D for separating unshielded copper communication cable from potential EMI sources, including electrical power lines and equipment.

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Firestopping

Comply with TIA-569-D, Annex A, "Firestopping."

Comply with "Firestopping Systems" Article in BISCI's "Telecommunications Distribution Methods Manual."

Grounding

Install grounding according to the "Grounding, Bonding, and Electrical Protection" chapter in BICSI's "Telecommunications Distribution Methods Manual."

Comply with TIA-607-B and NECA/BICSI-607.

Cable Testing

General:

Testing shall be carried out in accordance with this section.

Testing shall be performed on each cabling link. (100 percent testing).

All tests shall be documented.

Requirements:

All testing procedures and field-test instruments shall comply with the latest version and applicable requirements of ANSI/TIA/EIA standards addressing the testing and administration of Category 6 and 6A copper horizontal cabling and Singlemode and multimode fiber optic cabling.

Trained technicians who have successfully attended an appropriate training program and have obtained a certificate as proof thereof shall execute the tests. Copies of certifications shall be provided to the Owner for review.

The Owner or the Owner’s representative shall be invited to witness field-testing. The Owner or the Owner’s representative shall be notified of the start date of the testing phase five business days before testing commences.

Test Limits and Parameters:

All installed cabling Permanent Links shall be field-tested as per the test requirements and analysis as described in the Cable Testing section. The final result of the tests for all Permanent Links shall be provided in the test results documentation in accordance with the Cable Testing section of this specification.

Acceptance of the test results shall be given in writing after the project is fully completed and tested in accordance with Contract Documents and to the satisfaction of the Owner.

Category Cable Testing

Unless otherwise specified by the Owner or the Owner’s representative, each cabling link shall be tested for:

• Wire Map

• Length

• Propagation Delay

• Delay Skew

• DC Loop Resistance

• DC Resistance Unbalance within a pair

• DC Resistance Unbalance between pairs

• Insertion Loss

• NEXT (Near-End Crosstalk)

• PS NEXT (Power Sum Near-End Crosstalk)

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• ACR-N (Attenuation to Crosstalk Ratio Near-End)

• PS ACR-N (Power Sum Attenuation to Crosstalk Ratio Near-End)

• ACR-F (Attenuation to Crosstalk Ratio Far-End)

• PS ACR-F (Power Sum Attenuation to Crosstalk Ratio Far-End)

• Return Loss

• TCL (Transverse Conversion Loss)

• ELTCTL (Equal Level Transverse Conversion Transfer Loss)

• PS ANEXT (Power Sum Alien Near-End Crosstalk)

• Average PS ANEXT (Average Power Sum Alien Near-End Crosstalk)

• PS AACR-F (Power Sum Alien Attenuation to Crosstalk Ratio Far-End)

• Average PS AACR-F (Average Power Sum Alien Attenuation to Crosstalk Ratio Far-End)

Fiber Optic Cable Testing

Unless otherwise specified by the Owner or the Owner’s representative, each cabling link shall be tested for:

• Measured loss

• Continuity

Testing Equipment:

The field-test instrument shall be within the calibration period recommended by the manufacturer and a copy of the calibration certificate made available.

The following are acceptable manufacturers for the test equipment:

• Fluke Networks

• Tektronix

Cable Testing

All testing shall be in accordance with industry standards and best practices, and in accordance with the recommendations of the test equipment manufacturers and the cable manufacturers.

All WAOs, cables, patch panels and associated components shall be fully assembled and labeled prior to field-testing. Any testing performed on incomplete systems shall be redone on completion of the work.

Field-test instruments shall have the latest firmware installed.

Permanent Link test results, including the individual frequency measurements from the tester, shall be recorded in the test instrument upon completion of each test for subsequent uploading to a Windows™-based database utility in which the administrative documentation (reports) may be generated.

Permanent Link testing shall be performed on each cabling segment (connector to connector). Sampling is not acceptable.

Administration:

General:

Administration of the documentation shall include test results of each Permanent Link.

The test result information for each link shall be recorded in the memory of the field-test instrument upon completion of the test.

The test result records saved within the field-test instrument shall be transferred into a Windows™-based database utility that allows for the maintenance, inspection and archiving of these test records.

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Test Results Documentation:

The test results documentation shall be available for inspection by the Owner or the Owner’s representative during the installation period and shall be passed to the Owner's representative within five working days of completion of tests.

Circuit IDs reported by the test instrument should match the cable label ID.

The detailed test results documentation data is to be provided in an electronic database for each tested optical fiber and shall contain the following information:

• The overall Pass/Fail evaluation of the link-under-test.

• The date and time the test results were saved in the memory of the tester.

• The identification of the customer site as specified by the end-user.

• The name of the test limit selected to execute the stored test results.

• The name of the personnel performing the test.

• The version of the test firmware and the version of the test limit database held within the test instrument.

• The manufacturer, model, and serial number of the field-test instrument.

• The adapters used.

• The factory calibration date.

• Provide test results for each parameter listed under paragraph 3.07-C.1, this section.

IV. PROPOSAL TERMS

A. Questions and Contact Information:

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to Chris Haislett, chaislett@wichita.gov in accordance with the dates and times stipulated for questions. Any questions of a substantive nature will be addressed in written form as a posted addendum on the City’s Procurement Portal (wichita.gov/procurementportal) within the “Open Public Opportunities” tab under the associated solicitation number’s “Supporting Documentation.”

Respondents are responsible for checking the City’s Procurement Portal and acknowledging any addenda electronically as a part of the Procurement Portal submission’s electronic acknowledgment for all stipulated response forms and addendum acknowledgments.

To ensure interested parties receive notification of any published addendum by the City, respondents need to verify the selection of “Real Time” on their Procurement Portal - Notification Center settings:

• Accept Invites from Agencies (to receive invitations for new solicitation opportunities)

• Accept Messages (to receive notifications for any published addendum)

Failure to select “Real Time” notification settings will impact your Procurement Portal profile’s ability to receive notifications and messages by the City of Wichita Purchasing Division.

To view your Procurement Portal’s Notification Center settings, log into your account and select Settings, Global Vendor Record, Manage my Organization, and Notifications to view this settings screen. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

B. Proposal Submission:

Proposals will be received (electronically as stated) in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas 67202, prior to 10:00 O'CLOCK A.M., Friday, mailto:chaislett@wichita.gov mailto:purchasing@wichita.gov

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DECEMBER 19, 2025. Proposals are to be submitted electronically through the City’s Procurement Portal (wichita.gov/procurementportal) using a secure login/password.

If a Bonfire registration for system access has not been completed, please visit wichita.gov/purchasing for assistance. On the Purchasing website page, a video tutorial (Bonfire Registration Video) walkthrough and registration resources are available to help in the completion of the registration process. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

All cost incurred in the preparation and presentation of a proposal shall be wholly absorbed by the respondent.

All proposals, including supporting documentation/manuals, shall become the property of the City.

C. Evaluation Criteria:

A Screening and Selection Committee composed of City staff from various departments, and in requested instances, community members will evaluate received proposals. At the discretion of the Selection Committee, respondents may be asked to make an oral presentation to clarify information in their submittal. The Selection Committee will make recommendations regarding the selection to the City Council and request authorization to enter into a contract with the approved firm.

The Staff Screening and Selection Committee will evaluate proposals submitted. Proposal responses will be evaluated on the following but not limited criteria:

Ability to Meet Proposal Terms and Conditions (10%)

• Proposal contains all required elements

• No conflict of interest with the City, current City Council members or staff

• Verifiable record of professionalism and quality

Project Understanding/Presentation (40%)

• Understanding of project objectives

• Qualifications/knowledge/experience with similar projects

• Approach to project

• Knowledge of local situation

• Proposed work schedule

• Preparation/presentation/format of proposal

Technical Qualifications/Resources (35%)

• Financial strength of the firm

• Management capabilities

• Experience of assigned personnel

• Staff/time availability to handle project within desired period

References/Past Performance (5%)

Cost (10%) https://www.wichita.gov/purchasing mailto:purchasing@wichita.gov

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The Staff Screening and Selection Committee at their…