1-RFP 2026-05 - Bread Products.pdf

RFP #2026-05 – Bread Products

CONEJO VALLEY UNIFIED SCHOOL DISTRICT

REQUEST FOR PROPOSALS

RFP ISSUED: Wednesday, April 22, 2026

PUBLISHED RFP ADVERTISEMENTS: Wednesday, April 22, 2026 and Wednesday, April 29, 2026

DEADLINE FOR RFP QUESTIONS: Wednesday, May 6, 2026 at 2:00 PM (PT)

RFP DEADLINE: Wednesday, May 13, 2026 at 2:00 PM (PT)

NOTICE

The District is seeking proposals from qualified firms to provide distribution and delivery for child nutrition foodstuff and/or related items. Delivery will be to the District’s Central Kitchen and several school sites. It is the intent of the District to have a single source supplier for the contract duration; however, the District reserves the right to award multiple contracts if it is in the best interest of the District.

Service will be based upon the proposer’s ability to meet the District’s requirements for both storage and the ability to distribute purchased products to District sites and on timely schedules.

This Request for Proposals (RFP) document and the preferred respondent’s proposal will become the basis for a contract under which the successful proposer will provide the District with the goods/services outlined therein. The District reserves the right to negotiate all final terms and conditions of any contract entered into with the successful proposer.

The District reserves the right to reject any or all proposals or to waive any irregularities therein.

The District may reject any proposal that does not conform to the instructions herewith.

Proposals are to be verified before submission, as they cannot be corrected after proposals are opened. Proposers shall fully inform themselves as to all existing conditions and limitations. No allowance will be made because of lack of such examination, inquiry, or knowledge.

DISTRICT INFORMATION

The Conejo Valley Unified School District (“District” or “CVUSD”) is composed of three (3) comprehensive high schools, one (1) hybrid high school, one (1) continuation school, five (5) middle schools, seventeen (17) elementary schools, two (2) special education schools, and one

(1) adult school. The enrollment in the District is more than 15,000 students. The District spans 120 square miles and includes Thousand Oaks, Westlake Village, and Newbury Park. Conejo Valley Unified School District serves approximately two (2) million meals per year.

I. GENERAL TERMS AND CONDITIONS

1.0 SUBMISSION OF PROPOSAL

1.1 Proposals must be submitted electronically within the District’s Euna Procurement

Portal (https://conejousd.bonfirehub.com/portal/?tab=openOpportunities) by no later than 2:00 PM (PT) on Wednesday, May 13, 2026. No emailed, hardcopy, or faxed proposal submissions will be considered. All electronic file submittals shall reference the RFP number and title, and addressed to:

Tony Frutos Director of Purchasing Conejo Valley Unified School District 750 Mitchell Road Newbury Park, CA 91320

1.2 Any irregularities or lack of clarity in the RFP document should be brought to the attention of Tony Frutos, Director of Purchasing (afrutos@conejousd.org) for correction or clarification.

1.3 In order to control information disseminated regarding this RFP, proposers interested in submitting proposals are directed not to make personal contact with members of the District’s Board of Education and District staff, with the exception of the individual listed below.

Tony Frutos Director of Purchasing 750 Mitchell Road Newbury Park, CA 91320 afrutos@conejousd.org

1.4 Proposers must submit written RFP questions electronically within the District’s

Euna Procurement Portal (https://conejousd.bonfirehub.com/portal/?tab=openOpportunities) by no later than Wednesday, May 6, 2026 at 2:00 PM (PT). Any questions which, in the opinion of the District, warrant a reply or material changes to the scope of work or proposal procedures will only be transmitted in writing to the parties receiving this RFP.

Inquiries received after the specified date and time will not be accepted.

1.5 A proposer may withdraw their proposal by written request at any time before the

RFP deadline.

1.6 Any proposal received after the RFP deadline shall be refused.

1.7 Proposers shall offer one firm, fixed price for each item solicited on the Pricing spreadsheet. Alternate pricing will be rejected. Pricing spreadsheets that indicate https://conejousd.bonfirehub.com/portal/?tab=openOpportunities mailto:afrutos@conejousd.org mailto:afrutos@conejousd.org

“will negotiate” or “to be determined” or include similar vague language will be considered as nonresponsive and will be subject to rejection of the proposal.

1.8 Any discounts offered by proposers must be stated clearly in the Notes column of the Pricing spreadsheet so that the District can calculate properly the net cost of the proposal. Offers of discounts or additional services not delineated on the Pricing spreadsheet will not be considered by the District. Prompt payment discounts of less than fifteen (15) days will not be considered. Discounts, when given, will be figured from date of receipt of accurate invoices, provided complete delivery and acceptance of the order has been made. If delivery date is later than date of receipt of invoice, billing date will coincide with delivery and acceptance date.

1.9 The item quantities appearing in the Pricing spreadsheet are estimates only. It is understood that the scheduled quantities of items to be furnished may be increased, decreased, or omitted without in any way invalidating proposal pricing.

1.10 The use of the name and/or catalog number of a brand/manufacturer in describing an item in this RFP should be seen as a measure of quality, design, and utility of the item. Even if item being solicited is “as specified,” proposer must identify the brand/manufacturer, model number, and grade in their included Pricing spreadsheet.

1.11 Proposers must quote their prices “F.O.B. Destination” to the District’s delivery locations. Prices must be stated in the units specified on the Pricing spreadsheet.

The District will not pay drayage, packing, or shipping and handling charges, nor shall the District pay for any fuel surcharges that are not indicated herein.

Additionally, all prices offered by proposers must include on-site offloading and inside delivery.

1.12 All costs for containers shall be borne by the proposer. All products shall conform to the provisions set forth in Federal, County, State and City laws for their production, protection, handling, processing, and labeling. Packages shall be constructed to ensure safe transportation to point of delivery.

1.13 Veracity of pricing submitted with proposal is the sole responsibility of the proposer.

1.14 In the event of a difference between written words and figures, the amount stated in written words shall govern.

1.15 In the event of a difference, error, or discrepancy between the unit price of an item and its extended price, the unit price shall govern.

1.16 Any proposer offering a brand other than those specified in the Pricing spreadsheet (i.e. proposing an “equal” or “equivalent” brand) shall furnish specification sheets, product information, and other pertinent literature with their proposal.

1.17 Proposals for chemical and/or toxic items must include a Safety Data Sheet (SDS) for each of the items that are proposed.

2.0 NUTRITIONAL INFORMATION

2.1 Proposers are required to provide complete product information sheets for all products included in their proposal, indicating pack size, weight per unit, and nutritional analysis signed by a responsible party. Product information sheets are required as part of the proposal submittal.

2.2 Product information sheets must be submitted in electronic format.

2.3 Proposed items may not contain Trans Fats.

2.4 Proposers must submit complete product information sheets/product formulation sheets (PFS) for all items included in the Pricing spreadsheet.

2.5 If the proposer is offering a brand other than those specified in the Pricing spreadsheet, they must also furnish product information sheets/PFS for those other brands or items.

2.6 Proposals submitted without product information sheets/PFS will be rejected as nonresponsive. Acceptable documents that meet this requirement are:

A. Product Formulation Statement (PFS), including:

a. Product name, code number, & serving size

b. Type and weight of creditable ingredient

c. Printed name, signature, & title of the firm’s representative certifying that the information on the PFS is true and correct, and date signed.

B. Child Nutrition (CN) Label:

a. The contribution to the meal pattern

b. CN logo

c. Month and year of approval

d. Product identification number assigned by USDA FNS

2.7 All ingredients must be declared on the product label and conform to the Food

Allergen Labeling and Consumer Protection Act as required by the Food and Drug Administration (FDA). Labels must list the presence of ingredients, which contain protein derived from milk, eggs, fish, crustacean shellfish, tree nuts, peanuts, wheat, or soybeans.

2.8 Proposer shall notify Child Nutrition whenever there is a product/ingredient change in any item provided to the District. If any product changes occur, new ingredient statements and nutritional information shall be provided to Child Nutrition.

3.0 PRODUCT QUALITY CONTROL AND FACILITY SANITATION

3.1 All products will be produced and handled in accordance with the best sanitary practices.

3.2 Employees, equipment, and manufacturing plant shall meet State and County health department requirements to assure clean, sound, and sanitary products.

3.3 All products must conform to the provisions set forth in Federal, State, County, and

City laws for protection, handling, processing, and labeling.

3.4 Plant manufacturing must meet State and County health requirements.

3.5 Attach copies of current health, safety, and/or sanitation certificates/licenses that your firm maintains. A copy of your current Health Department Permit is required.

3.6 The firm, upon request, shall submit its most recent Health Department Inspection

Report.

3.7 The District reserves the right to discontinue service of all or any portion of any contract resulting from this RFP for any reason determined by the District to be detrimental to the health and welfare of the students and school staff, or failure to meet contract specifications or wholesomeness standards, and to hold the firm in default.

4.0 INSPECTION OF FACILITIES

4.1 As part of the evaluation process, the District reserves the right to inspect the facilities of the proposer prior to the award of contract. After such inspection, if a representative of the District determines the proposer may not be capable of providing proper and satisfactory service/product to the District, the proposer may not be considered for an award of contract.

4.2 Additionally, the District reserves the right to inspect the facility during the contract period at any time during normal business hours upon prior notice. Should the firm vacate an approved facility, re-inspections will be required under the same conditions for the new facility.

5.0 EVIDENCE OF RESPONSIBILITY

5.1 Upon request by the District, a proposer must submit promptly to the District satisfactory evidence showing the proposer’s financial resources, the proposer’s experience in the type of work being required by the District, the proposer’s organization available for the performance of the contract, and any other required evidence of the proposer’s qualifications, competency, and responsibility to perform the proposed contract.

5.2 Failure to submit evidence, when requested by the District, of a proposer’s responsibility to perform the proposed contract may result in the proposer being considered nonresponsive.

6.0 SAMPLES

6.1 Upon request, samples of the products being proposed shall be furnished free of cost to the District. Proposers may be required to demonstrate any item(s) proposed. Such demonstrations shall be made within the District’s boundaries. The District reserves the right to reject the proposal of any proposer failing to submit samples or provide demonstrations as requested.

6.2 Within five (5) working days of request by the District, the proposer shall submit, at no charge to the District, a minimum of one (1) case sample for each item offered and requested for evaluation.

6.3 Each sample shall be labeled with the RFP number and Pricing spreadsheet item number.

6.4 Failure to comply with sample and evaluation requirements, including sample delivery time frame, may result in the proposer’s disqualification for contract award.

6.5 Each item offered shall be subject to a product evaluation process conducted by a representative group within the District. The decision of the District shall be final.

6.6 Samples shall be submitted directly to:

Conejo Valley Unified School District Central Kitchen Attention: Sarah Phillips 2401 Los Feliz Drive Thousand Oaks, California 91362

7.0 PRE-AWARD CONFERENCE

7.1 The preferred respondent to this RFP may be required to attend a pre-award conference with District representatives.

7.2 The purpose of the pre-award conference will be to discuss the proposer’s experience in the performance of a contract of similar scope, to discuss the invoicing and credit requirements, and to ensure that the proposer possesses an understanding of the scope of the contract, including the service, insurance, and delivery requirements of the District.

8.0 CONTRACT TERM

8.1 It is the intent of the District to award a contract for the initial term of one (1) year beginning July 1, 2026 and ending June 30, 2027 with two (2) optional one (1) year renewals. The contract will not renew automatically.

9.0 CONTRACT AWARD GUIDELINES

9.1 The District will award a contract to the proposer whose proposal, in the District’s sole judgment, represents the best value considering the District’s requirements and RFP evaluation criteria.

9.2 The District reserves the right to award in whole or in part, by item, group of items, or by section where such action would serve the District’s best interest.

9.3 Any addenda issued up until the RFP deadline shall form a part of the RFP document for proposers in the preparation of their proposals and shall constitute a part of the eventual contract documents.

9.4 Should there be a formal contract issued specific to this RFP, proposer agrees that it shall be governed by and construed in accordance with the laws of the State of California. No action involving a contract issued specific to this RFP may be brought except in courts located in Ventura County, California.

10.0 EVALUATION CRITERIA

10.1 To be deemed responsive and qualify for evaluation, a proposal must be submitted timely and materially satisfy all mandatory requirements identified in this RFP.

Nonresponsive proposals will not be evaluated. Proposals will be evaluated using the criteria shown below.

EVALUATION CRITERIA POINTS

Pricing spreadsheet 40 Proposer’s ability to provide the requested items 20 Completeness of proposal 20 Proposer’s reputation and references 20

TOTAL POINTS 100

11.0 ORDERING

11.1 The firm shall be required to provide to District access to and use of an online ordering system. The online system shall allow placement of orders one week prior to the delivery date.

11.2 The online ordering system shall clearly indicate if any items being ordered will be placed on back order or cancelled due to lack of available stock from the firm. Any item requiring a lead-time beyond the one-week ordering parameter shall be indicated on the Pricing spreadsheet.

11.3 There will be no minimum order requirements for deliveries.

12.0 PURCHASE ORDER

12.1 Items will be purchased on an as needed basis on an open purchase order at any time during the contract period. The District reserves the right to add related items to or delete items from the contract at any time during the duration of the contract.

12.2 The District reserves the right to choose items to purchase based on current need and budget and reserves the right to purchase all, some, or none of the items listed in the Pricing spreadsheet.

12.3 The District will not be responsible for goods/services furnished without an official District purchase order issued by Child Nutrition.

13.0 CHANGES TO PRICING

13.1 The District requests, in accordance with all its terms and conditions, a 150-day price hold requirement. No price increases shall be allowed earlier than 150 calendar days from the date of contract award.

13.2 Prices may only be increased on a pass through basis (i.e. increase to firm five cents, increase to District five cents), and must be accompanied by written proof of increase by suppliers/manufacturers. Products ordered prior to a proposed price increase must be billed at their original price regardless of delivery date.

13.3 All proposed price increases must be submitted in writing sixty (60) days prior to the price increase(s).

14.0 PURCHASES OUTSIDE OF CONTRACT

14.1 The District reserves the right to purchase similar items from other sources.

15.0 AMERICANS WITH DISABILITIES

15.1 The District acknowledges its responsibilities under the Americans with Disabilities Act (ADA) of 1990. The District expects all firms to be knowledgeable about and comply with the requirements of the ADA.

16.0 NON-ENDORSEMENT

16.1 As a result of the selection of the preferred respondent to this RFP to supply services, the District is neither endorsing nor suggesting that the proposer’s service is the best or only solution. Proposer agrees to make no reference to the District in any literature, promotional material, brochures, sales presentations, or the like, without the express written consent of the District.

II. SCOPE OF SERVICES

1.0 MANAGEMENT OF COMMODITY PRODUCTS

1.1 The firm will maintain records of USDA Foods (Commodities) by tracking, coordinating, and delivering processed commodity items ordered by the District, through the USDA Food Commodity Program in accordance with all USDA regulations.

2.0 DELIVERY

2.1 Products delivered to the District during the period covered by this RFP shall be of the quality or grade specified or better. No product will be represented as being in conformance with the RFP specification when such is not the case.

2.2 If the firm is unable to provide the items on the date specified for delivery, it is the firm’s responsibility to notify the District immediately by emailing the ordering school site or Central Kitchen.

2.3 Deliveries will be made on Monday through Friday of each week to each specified school kitchen within the Conejo Valley Unified School District and to the Central Kitchen in the amount requested by each site. Due to school holidays, vacations, and student participation in the meal program, some adjustments may be made to the delivery schedule during the year.

2.4 Deliveries shall be made only during the days/hours specified by the District.

Deliveries made outside of the specified days/hours may be rejected and delivered during the specified hours.

2.5 The firm’s delivery driver shall check in with the Cafeteria Manager, Central

Kitchen Supervisor, or designated representative upon arrival at the kitchen site prior to unloading product into the kitchen. District staff members shall not be required to enter the firm’s vehicles to verify any issues related to the delivery.

2.6 For emergency orders, the firm will be required to make direct deliveries to the various cafeterias or other locations as requested by Child Nutrition only. There is no minimum order requirement for emergency orders.

2.7 Products must be delivered to all locations at a temperature not to exceed 50 degrees Fahrenheit or 5 degrees Fahrenheit, if frozen.

2.8 One copy of the delivery packing slip, priced, dated and extended, signed by the person receiving the shipment shall be left at the time of delivery. The packing slip will bear the relevant District purchase order number.

2.9 The District reserves the right to make additions to, or deletions from, the specified delivery locations to be served at any time during the period of the contract, and revise delivery times as required.

3.0 RESPONSIBILITY FOR SUPPLIES AND MATERIALS

3.1 The firm shall be responsible for all items to be provided until they are delivered at the designated delivery point, regardless of the point of inspection.

3.2 After delivery to the District, at the designated point and prior to acceptance by the District, or rejection and giving notice thereof by the District, the District shall be responsible for the loss or destruction of or damage to the supplies only if such loss, destruction, or damage results from the negligence of officers, agents, or employees of the District acting within the scope of their employment.

3.3 The firm shall bear all risks as to rejected supplies after notice of rejection, except that the District shall be responsible for the loss, or destruction of, or damage to the supplies only if such loss, destruction or damage results from the gross negligence of officers, agents, or employees of the District acting within the scope of their employment.

4.0 DAMAGED OR UNACCEPTABLE PRODUCT

4.1 The District reserves the right to refuse complete shipment if there is any evidence of damaged or thawed products. Evidence of thawing include and is not limited to:

cases that are not firm (i.e. soft or spongy to the touch); water stained cases; crushed cases; and cases that stick together as a result of freezing.

4.2 Credit will be required on damaged or unacceptable products.

4.3 A legible delivery discrepancy receipt shall be left at the site in the case of return or shortage.

4.4 Credit shall be issued in a timely manner.

5.0 PACKAGING

5.1 Cases and packages shall be constructed as to ensure safe and sanitary transportation to point of delivery. Damaged cases or packages may be rejected and returned for credit or immediate replacement, at no cost to the District for product or freight.

5.2 All packaging materials shall be FDA approved and meet all pertinent State and Federal regulations for safe use with foods.

5.3 Packaging materials shall impart no odor, flavor, or color to the product.

5.4 Repackaged products are not acceptable.

6.0 PRODUCT SUBSTITUTION/DISCONTINUED ITEMS

6.1 The District will not allow substitutions without prior approval.

6.2 In the event the firm is unable to deliver an item as specified in this contract, notification of shortage must be made orally or by electronic mail at least 24 hours prior to scheduled delivery to Child Nutrition.

6.3 An equal or better substitute product must be immediately made available to the District for approval and subsequent distribution to the cafeterias, at no additional charge to the District for product, freight or redelivery to District sites.

6.4 Substitutions in quality or quantity must receive prior approval from Child Nutrition in order to qualify for payment.

6.5 The firm shall provide nutritional statements and ingredient listings of any replacement product to Child Nutrition.

6.6 If substitution is unavoidable due to market conditions, the firm must provide equivalent item for District approval at no additional cost to the District for product or freight.

6.7 Authorization of a substitute product shall be at the sole discretion of the District.

6.8 In the event an item awarded under this contract is discontinued, the firm is required to notify Child Nutrition immediately.

6.9 Contract items that are discontinued by their manufacturer during the term of the contract may be substituted with a same or similar item only if it equals or exceeds the specifications of the original item. The Firm must provide substituted item at no additional cost to the District for product or freight.

6.10 Written documentation from the manufacturer of product discontinued shall be submitted to Child Nutrition. The firm may not discontinue any items from inventory which are not discontinued by their manufacturer, without providing advance written notification to Child Nutrition and receiving District approval for discontinuation.

7.0 REGULATIONS AND REQUIREMENTS

7.1 All products offered in response to this RFP must be manufactured, packaged, and delivered in accordance with the current California Department of Public Health regulations.

7.2 All “code dated products” offered in this RFP must have a minimum of seven (7) days shelf life at the time of delivery.

7.3 Federal regulations require that to the maximum extent possible, only domestic products will be purchased for use in the National School Lunch Program and National Breakfast Program. This requirement must be strictly adhered to.

7.4 Only products of U.S. origin will be purchased under this RFP. Products must conform to the provisions of the Pure Food and Drug Act and all such provisions of the Federal, State, and local governments shall apply. Only those products that have been tested and proven to be satisfactory under actual conditions by District staff will be accepted. The District reserves the right to consider proposals not in accordance with the RFP specifications to be nonresponsive.

8.0 INVOICING

8.1 Unless otherwise specified, the firm shall submit invoices in arrears for items and materials delivered under the contract to: accountspayable@conejousd.org.

8.2 All invoicing shall include the following:

• Invoice date

• District purchase order number

• Firm’s name, address, and telephone number

• Firm’s invoice number

• Date of delivery

• Delivery address

• Designated line for District signature

• Product description for each item ordered

• Manufacturer’s product code for each item ordered

• Product quantity for each item ordered

• Unit and extended price for each item ordered

• Any taxes and fees listed separately

• Total price of order/invoice

• Cash discounts, if any, will be applied to payment for the entire billing period.

• Net 30 payment terms

III. ADDITIONAL TERMS AND CONDITIONS

mailto:accountspayable@conejousd.org

9.0 PIGGYBACK CLAUSE

9.1 For the term of the contract and any mutually agreed extensions, and at the option of the firm, other school districts and community college districts, any public corporation or agency, including any County, City, Town, or District within the State of California may purchase the identical item(s) at the same price and upon the same terms and conditions pursuant to sections 20118 (K-12) and 20652 (community colleges) of the Public Contract Code.

9.2 The District waives its rights to require such other districts and offices to draw their warrants in favor of the District as provided in said Code sections.

9.3 Any entity or agency within the State of California, and the awarded firm(s) engaged in the execution of orders under the contract, acting in accordance with Public Contract Code section 20118 shall not be construed as an officer, agent or employee of the District and shall indemnify and hold harmless its officers, agents and employees from any and all liabilities resulting from the use of the contract.

9.4 Acceptance or rejection of this piggyback clause by the proposer will not affect the outcome of the proposal evaluation.

IV. EXHIBITS

An exhibit labeled as “(Required Form)” must be completed and returned with the proposal. Proposals received without all required forms completed may be considered non-responsive.

Exhibit

A. No-Proposal Form B. Pricing Spreadsheet Signature Form (Required Form) C. General Information (Required Form) D. Signature and Acknowledgements Form (Required Form) E. Reference Form (Required Form) F. Certification Regarding Debarment, Suspension or Other Ineligibility (Required

Form) G. Non-Collusion Declaration (Required Form) H. Certification Regarding Iran Contracting Act (Required Form) I. Workers Compensation Certificate (Required Form) J. Certificate of Non-Discrimination (Required Form) K. Criminal Background Investigation / Fingerprinting Certification (Required Form) L. Drug-Free Workplace Certification (Required Form) M. Tobacco-Free Environment Certification (Required Form) N. Independent Contractor / Professional Services Agreement (Example Only)

EXHIBIT A.

NO-PROPOSAL FORM

Please return this form only if you are not submitting a proposal for the RFP.

In accordance with applicable law and policies, CVUSD aims to procure the best supplies, equipment and services at the lowest possible prices. In furtherance of its competitive solicitation goals, CVUSD encourages feedback from firms that elect not to respond to RFPs. This feedback helps CVUSD improve future solicitations for commodities and services. CVUSD requests all firms that elect not to propose on this RFP to please complete the below form and return it to CVUSD by the RFP Deadline.

Thank you in advance for your cooperation in this endeavor.

Firm’s Official Business Name:____________________________________________________________________

Address:______________________________________________________________________________________

Authorized Representative (Name and Title):_______________________________________________________

Phone:___________________________________________________________________________________

Email:___________________________________________________________________________________

Reasons for not submitting a proposal currently:

Print Name

Signature

Date

EXHIBIT B.

PRICING SPREADSHEET SIGNATURE FORM

(Required Form)

The firm’s Pricing spreadsheet is duly executed below and submitted with the proposal to the District.

The firm hereby agrees that its proposal is subject to all RFP provisions, terms and conditions, attachments, exhibits, amendments and other applicable materials which are attached or incorporated by reference. The firm hereby agrees to promptly enter into a contract in substantial accordance with the RFP provisions, terms and conditions.

The firm hereby agrees that its attached proposal, of which the Pricing spreadsheet is a part, is a firm irrevocable offer and valid for acceptance by the District for the period through and including June 30, 2026. The firm hereby agrees that if its proposal is accepted by the District, the firm shall provide the requested services in accordance with the RFP and as amended.

Name of Person Duly Authorized to Execute the Pricing Spreadsheet:

Duly Authorized Signature:

Title:

Date:

Firm Name:

Address:

Telephone:

Facsimile:

Email:

EXHIBIT C.

GENERAL INFORMATION

The firm shall furnish all of the following information accurately and completely. Failure to comply with this requirement may cause a proposal rejection. Additional sheets may be attached if necessary. “You” or “your” as used herein refers to the firm and/or any of its owners, officers, directors, shareholders, parties or principals.

If the same information is provided elsewhere in your proposal materials, then please clearly identify such in the following questions.

Please be advised that the District may request verbal or written clarifications or additional information or an interview or presentation at any time.

(1) Provide a profile of your company that includes the legal form, number of years in operation, home office location, local office location (if different).

(2) Additionally, provide a profile of your company that includes its history, vision and mission of the organization, including the number of years the firm has provided similar services for other public school districts.

(3) Describe the child nutrition foodstuff, related items, and services the firm will provide to the District.

(4) Provide a list of proposed changes, if any, to Exhibit N (Independent Contractor / Professional Services Agreement).

EXHIBIT D.

SIGNATURE AND ACKNOWLEDGEMENTS FORM

TO: Conejo Valley Unified School District FROM: (“Firm”)

The undersigned hereby certifies to CVUSD, subject to penalty of perjury pursuant to the laws of the State of California, that all the following is true and correct:

A. Firm is duly authorized to conduct business in the State of California, and County of Ventura, and is in good standing with the State of California. As of the date of this Proposal, Firm has required licenses, certifications, etc., all of which are in full force and effect to allow Firm to perform the services contemplated under this RFP.

B. Firm hereby represents and warrants that Firm is familiar with the terms of the Contract, the local conditions affecting the performance of the Contract, and the cost of the work at the place where the work is to be done. Firm hereby further represents and warrants that Firm is sufficiently experienced and qualified to conduct the work under the Contract, will timely obtain the required insurance coverages with the requisite limits if awarded the Contract, and has sufficient financial and other resources to perform and complete the work in strict conformance with the Contract, including, but not limited to, the General Conditions.

C. Pursuant to and in compliance with this RFP and other documents relating thereto, Firm hereby proposes and agrees to perform, within the time stipulated, the Contract, including all of its component parts, and everything required to be performed, and to provide and furnish any and all of the labor, materials, tools, equipment, expendable equipment, and all utilities necessary to perform the Contract and all of the work required in connection with providing child nutrition foodstuff and/or related items all in strict conformity with the Specifications and other Contract Documents, including Addenda, as issued, all on file with CVUSD, for amounts set forth herein.

D. As specified in the Instructions, CVUSD reserves the right to accept or reject any or all proposals or to waive any irregularities or informalities in any proposals, or any portion thereof, and in the RFP process.

E. Firm acknowledges and agrees that this proposal shall not be withdrawn for a period of one hundred eighty (180) days after proposal opening. Firm also acknowledges and agrees that the Firm selected for contract award through this RFP shall be required to enter into a written Contract with CVUSD within ten (10) calendar days, or as soon thereafter as reasonably demanded by CVUSD, from the date of receiving the Contract and provide all required insurance information.

Firm’s Official Business Name

Signature of Firm’s Authorized Representative

Typed or Printed Name of Firm’s Authorized Representative

Title of Firm’s Authorized Representative

EXHIBIT E.

REFERENCE FORM

A minimum of three (3) references from public agency clients (references from public school districts are preferred) must be provided. All information must be current and verifiable.

1. Client’s Name:_________________________________________________________________

Client’s Address: _______________________________________________________________

Contact Name and Title: __________________________________________________________ Contact’s E-mail:________________________________________________________________ Month and Year contract commenced and ended: ______________________________________ Type of work or service provided: __________________________________________________

2. Client’s Name:_________________________________________________________________

Client’s Address: _______________________________________________________________

Contact Name and Title: __________________________________________________________ Contact’s E-mail:________________________________________________________________ Month and Year contract commenced and ended: _____________________________________

3. Client’s Name:__________________________________________________________________

Client’s Address: ________________________________________________________________

Contact Name and Title: __________________________________________________________ Contact’s E-mail:________________________________________________________________ Month and Year contract commenced and ended: _____________________________________

EXHIBIT F.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION OR OTHER

INELIGIBILITY (FEDERAL EXECUTIVE ORDER 12549)

By executing this document, Firm certifies to the best of its knowledge and belief that it and its principals:

A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;

B. Have not, within a three (3)-year period preceding the execution of this contractual instrument, been convicted of, or had a civil judgment rendered against them, for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction (federal, state or local) or contract under a public transaction; or violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

C. Are not presently indicted for, or otherwise criminally or civilly charged by any government entity (federal, state or local), with commission of any of the offenses enumerated in Section B above; and, D. Have not, within a three (3)-year period preceding the execution of this contractual instrument, had one or more public transactions (federal, state or local) terminated for cause or default.

Printed Name of Firm’s Authorized Representative

EXHIBIT G.

NON-COLLUSION DECLARATION

(Public Contract Code Section 7106)

The undersigned hereby declares:

I am the (insert title) of (insert name of Firm), the party making the foregoing proposal. The proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation.

The proposal is genuine and not collusive or a sham. The Firm has not directly or indirectly induced or solicited any other Firm to put in a false or sham proposal. The Firm has not directly or indirectly colluded, conspired, connived, or agreed with any Firm or anyone else to put in a sham proposal, or to refrain from bidding. The Firm has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the Firm or any other Firm, or to fix any overhead, profit, or cost element of the proposal price, or that of any other Firm. All statements contained in the proposal are true. The Firm has not, directly or indirectly, submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof, to effectuate a collusive or sham proposal, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a Firm that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Firm.

I declare under penalty of perjury pursuant to the laws of the State of California that the foregoing is true and correct, and that this declaration is executed on , 2026, at (city), (state).

Printed Name of Firm’s Authorized Representative

EXHIBIT H.

CERTIFICATION REGARDING IRAN CONTRACTING ACT

(Public Contract Code (“PCC”) Sections 2200, et seq.)

(Required Form)

The undersigned hereby certifies to CVUSD, subject to penalty for perjury pursuant to the laws of the State of California, that all of the following is true and correct:

1. I am a duly-authorized representative of the Firm. As such, I have the full power to execute, and I hereby do execute, this certification on behalf of the Firm.

2. The appropriate box is checked immediately below and the statement relating to the Firm’s status in regard to the Iran Contracting Act of 2010 (PCC Code Sections 2200, et seq.) following such box is true and correct with respect to the Firm. (Check only one box.)

The Firm is not: identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with PCC Section 2203(b); or a financial institution that extends, for forty-five (45) days or more, credit in the amount of twenty million dollars ($20,000,000.00) or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with PCC Section 2203(b), if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran.

CVUSD has exempted the Firm from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, CVUSD will be unable to obtain the goods and or services to be provided pursuant to the Contract.

The maximum total amount payable to the Firm in connection with the Contract, as of the date of this certification, does not exceed one million dollars ($1,000,000.00).

3. The Firm is aware and acknowledges that in accordance with PCC Section 2205, false certification of this form may result in civil penalties equal to the greater of two hundred fifty thousand dollars ($250,000.00) or twice the Contract amount, termination of the Contract, and/or ineligibility to bid on contracts for three (3) years.

Name of Firm

Printed Name and Title of Firm’s Authorized Representative

EXHIBIT I.

WORKERS COMPENSATION CERTIFICATE

(Labor Code Section 1861)

(Required Form)

Agency: Conejo Valley Unified School District Firm: ________________________________________________________________________________

The undersigned hereby certifies to CVUSD, subject to penalty for perjury pursuant to the laws of the State of California, that all of the following is true and correct:

1. I am a duly authorized representative of Firm. As such, I have the full power to execute, and I hereby do execute, this certification on behalf of Firm.

2. Firm is aware of the provisions of Labor Code Sections 3700, et seq., which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of the Labor Code (including, but not limited to, by securing from the Director of Industrial Relations a certificate of consent to self-insure either as an individual employer, or as one employer in a group of employers) and Firm shall comply with such provisions before commencing the performance of the work for the Project, and maintain such compliance throughout the entirety of its performance of the work on the Project.

EXHIBIT J.

CERTIFICATE OF NON-DISCRIMINATION

Agency: Conejo Valley Unified School District Firm:________________________________________________________________________________

The undersigned hereby certifies to CVUSD, subject to penalty for perjury pursuant to the laws of the State of California, that all of the following is true and correct:

1. I am a duly authorized representative of Firm. As such, I have the full power to execute, and I hereby do execute, this certification on behalf of Firm.

2. In accordance with applicable law, including, but not limited to, the California Fair Employment and Housing Act (Government Code Sections 12940, et seq.) and Labor Code Section 1735, and applicable CVUSD Policy, including, but not limited to, Board Policies No. 0410, 5145.3, 5145.7, and 5145.9, CVUSD is committed to equal opportunity for all individuals in education and notification consistent with applicable law. All CVUSD programs, activities, and practices shall be free from discrimination based on race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. Moreover, CVUSD programs and facilities, viewed in their entirety, shall be in compliance with the Americans with Disabilities Act and any implementing standards and/or regulations.

3. Firm is aware of the above-referenced laws and CVUSD Board Policies (collectively, the “Non- Discrimination Policies”). For the entire duration of the Contract, Firm agrees to comply with the Non- Discrimination Policies to require compliance with the Non-Discrimination Policies by Firm’s employees who provide services in relation to the Contract.

EXHIBIT K.

CRIMINAL BACKGROUND INVESTIGATION / FINGERPRINTING CERTIFICATION

Agency: Conejo Valley Unified School District Firm: _____________________________________________________________________________

The undersigned does hereby certify to the governing board of CVUSD as follows:

1. I am a representative of Firm currently under contract with CVUSD; I am familiar with the facts herein certified; and I am authorized and qualified to execute this certificate on behalf of Firm.

2. Firm certifies that it has complied with the fingerprinting requirements of Education Code Section 45125.1 with respect to all Firm’s employees who may have contact with CVUSD pupils in the course of providing services pursuant to the Contract, and the California Department of Justice has determined that none of those employees has been convicted of a felony, as that term is defined in Education Code Section 45122.1.

3. Firm understands that Firm’s responsibility for background clearance extends to all of its employees coming into contact with CVUSD pupils regardless of whether those employees are officially designated as employees or acting as independent contractors of Firm.

4. A complete and accurate list of Firm’s employees who may come in contact with CVUSD pupils during the course and scope of the Contract is attached hereto.

5. Firm is aware, and agrees, that Firm’s failure to comply with this Certification for the entire term of the Contract may result in immediate termination of the Contract for cause.

Proper Name of Firm:

Signature:

Print Name:

Date:

EXHIBIT L.

DRUG-FREE WORKPLACE CERTIFICATION

(Required Form)

Agency: Conejo Valley Unified School District Firm: ______________________________________________________________________________________

This Drug-Free Workplace Certification form is required from the successful Firm pursuant to Government Code Sections 8350, et seq., the Drug-Free Workplace Act of 1990 (the “Act”). The Act requires that every person or organization awarded a contract or grant for the procurement of any property or service from any state agency must certify that it will provide a drug-free workplace by doing certain specified acts. In addition, the Act provides that each contract or grant awarded by a state agency may be subject to suspension of payments or termination of the contract or grant, and the Firm or grantee may be subject to debarment from future contracting, if the contracting agency determines that specified acts have occurred. CVUSD is not a “state agency” as defined in the applicable section(s) of the Government Code, but CVUSD is a local agency under California law and requires all Firm on CVUSD projects to comply with the provisions and requirements of the Drug-Free Workplace Act of 1990.

Firm shall certify that it will provide a drug-free and alcohol-free workplace by doing all of the following:

a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited in the person’s or organization’s workplace and specifying actions which will be taken against employees for violations of the prohibition.

b. Establishing a drug-free awareness program to inform employees about all of the following:

i. The dangers of drug abuse in the workplace;

ii. The person’s or organization’s policy of maintaining a drug-free workplace;

iii. The availability of drug counseling, rehabilitation, and employee-assistance programs; and

iv. The penalties that may be imposed upon employees for drug abuse violations.

c. Requiring that each employee engaged in the performance of the contract or grant be given a copy of the statement required above, and that, as a condition of employment on the contract or grant, the employee agrees to abide by the terms of the statement. I, the undersigned, agree to fulfill the terms and requirements of Government Code Section 8355 listed above and will publish a statement notifying employees concerning (a) the prohibition of controlled substance at the workplace, (b) establishing a drug-free awareness program, and (c) requiring that each employee engaged in the performance of the Contract be given a copy of the statement required by Section 8355(a), and requiring that the employee agree to abide by the terms of that statement.

I also understand that if CVUSD determines that I have either (a) made a false certification herein, or (b) violated this certification by failing to carry out the requirements of Section 8355, that the Contract awarded herein is subject to termination, suspension of payments, or both. I further understand that, should I violate the terms of the Act, I may be subject to debarment in accordance with the requirements of the Act.

I acknowledge that I am aware of the provisions of and hereby certify that I will adhere to the requirements of the Drug-Free Workplace Act of 1990.

Proper Name of Firm:

Signature:

Print Name:

EXHIBIT M.

TOBACCO-FREE ENVIRONMENT CERTIFICATION

(Required Form)

Agency: Conejo Valley Unified School District Firm:_______________________________________________________________________________

I am a duly authorized representative of Firm. On behalf of Firm, I, the undersigned, certify that Firm agrees that it will abide by and implement CVUSD’s Tobacco- Free Environment Policy, which is summarized below.

1. Pursuant to, without limitation, 20 U.S.C section 6083, Labor Code Sections 6400, et seq., Health and Safety Code Sections 104350, et seq., and CVUSD Board Policies 3513.3, 5131.6 and 5131.62, CVUSD’s…