1-RFP 120126 Attachment A Proposal Form Fillable.pdf

ROCHESTER PUBLIC SCHOOLS RFP #120126 | Fall School Photography and Student ID Services

ATTACHMENT A

Attachment A: Proposal Form Complete every field, sign, and upload as one PDF in Bonfire (Section 5.1, item 1).

Type in the shaded fields. Do not change the questions or format (Section 5.2). Electronic signatures are accepted. Any No in Part 4 makes the proposal non-responsive.

Part 1. Company Information

Legal company name and address

Years in business; number of K-12 districts served

Nearest service location to Rochester, MN

Account Manager: name, email, phone

Data and Technical Lead: name, email, phone

Customer service contact: name, email, phone

The Account Manager and Data and Technical Lead must attend the interview and may not be replaced without District approval.

Part 2. References

Three K-12 school districts served in the last three years. Rochester Public Schools staff may not serve as references (Section 6.3).

District Contact Name and Title Phone and Email Years Served

Part 3. Certifications (check Yes or No; explain any No)

The Proposer certifies that it:

1. Currently provides school portrait services to K-12 schools or districts. Yes No

2. Can obtain and maintain the insurance in Section 7.4. Yes No

3. Is not suspended, debarred, or declared ineligible by any federal or state entity. Yes No

4. Has had no school photography contract terminated for cause in the past five years. Yes No

5. Has no pending lawsuits or claims that could materially affect performance. Yes No

6. Has no real or perceived conflict of interest with the District or its employees, and did not help prepare this RFP.

Yes No

If you answered No to any certification, explain:

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Part 4. Minimum Requirements (any No makes the proposal non-responsive)

The Proposer will:

1. Photograph all students and staff at every site each fall, at the same prices at every site. Yes No

2. Deliver images that load into Synergy for fall 2027 (Section 3.6.2). Yes No

3. Produce double-sided student ID cards with SpeakUp text on the back of secondary student cards (Section 3.5).

Yes No

4. Process online payments in compliance with current PCI DSS (Section 3.3.7). Yes No

5. Comply with the student data terms in Section 7.5, Minn. Stat. Ch. 13, and FERPA. Yes No

6. Background check all personnel before they enter a District building (Section 7.6). Yes No

7. Guarantee all portraits and provide a free Retake Day at every site (Sections 3.4.1 and 3.2.2). Yes No

8. Not collect biometric identifiers, use facial recognition beyond record matching, or train AI on District images or data (Section 3.6.5).

Yes No

9. Provide, supply, and service ID card stations at each Secondary Site at no cost (Section 3.5.5). Yes No

Part 5. Exceptions

Write "None" if none. Exceptions not listed here are not part of the proposal (Section 5.4). An exception that changes a material requirement may make the proposal non-responsive.

RFP Section Exception and Proposed Alternative

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Part 6. Addenda, Non-Collusion, and Acceptance

List every addendum issued for RFP #120126. Write "None" if no addenda were issued.

Addendum No. Date Addendum No. Date

By signing below, I certify under penalty of perjury (Minn. Stat. § 358.116) that I am authorized to bind the Proposer; that this proposal was prepared independently, without collusion with any other Proposer or District employee, and its prices have not been disclosed to any competitor; that no District employee or School Board member has a financial interest in it; and that the Proposer accepts the terms of RFP #120126 and all addenda, except the exceptions listed in Part 5, and will hold this proposal for one hundred twenty

(120) days.

Signature (electronic signature accepted)

Name and Title

Company

Date

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