1-RFI Benefits of using Buidling Commission.docx

Utah Transit Authority (UTA)

REQUEST FOR INFORMATION

RFI# 01-VW

Building Commissioning Services

Name: Vicki Woodward Title: Procurement and Contracts Specialist Contact Information: vwoodward@rideuta.com

Date: Oct 2, 2025, no later than 2:00 p.m., local time

Submit to: https://solutions.Bonefire.com/apps/Router/SupplierLogin?CustOrg=StateOfUtah

PART I INTRODUCTION

A. Purpose and Background

This Request for Information (RFI) is an information-gathering and market research tool, not a formal solicitation of a specific requirement (such as in a “Request for Proposals” document). UTA is seeking information regarding the benefits building commissioning services could provide and obtaining some budgetary costs from interested parties as defined in this RFI document. This is an opportunity for interested parties to assist UTA in better understanding the marketplace and/or specific subject matter.

UTA is in the process of remodeling an existing building for use as a training facility. The building is located at 2320 South 800 West. It will be a mixture of office, conference room, classroom, and shop space. The total square footage is approximately 19,000. Construction has started and is expected to be ongoing until August of 2026. UTA is interested in gathering some information about the benefits building commissioning services could provide and obtaining some budgetary costs.

B. Current Conditions

UTA has never contracted with a building commissioning service. A secondary goal of investigating the benefits of a building commissioning service to determine the value of incorporating as a regular part of a UTA project.

C. General Provisions

1. All contact with UTA regarding this RFI must be made through the designated RFI Coordinator. No other person is authorized to make binding statements regarding this RFI.

2. This is a non-binding Request for Information. Therefore, no award shall be made as a result of the RFI process.

3. Issuance of this RFI does not commit UTA to pay any expenses incurred by a Respondent in preparing their response to this RFI. This includes attendance at personal interviews or other meetings and software or system demonstrations, where applicable.

4. Issuance of this RFI in no way constitutes a commitment by UTA to issue a Request for Proposal (RFP).

5. All responses should adhere to the instructions and format requests outlined in this RFI and all written supplements and amendments, such as the Summary of Questions and Answers, issued by UTA.

6. All submissions in response to this RFI will be considered public records available for public inspection pursuant to the State of Utah Records Access Management Act.

PART II INFORMATION SOUGHT

UTA seeks information and welcomes responses to this RFI, including creative suggestions and feedback to enhance and expedite all future processes while providing efficient, reliable, and high-quality outcomes. Respondents are not required to submit responses to every question, but UTA encourages interested parties to respond to any or all relevant aspects of the RFI.

The UTA seeks detailed yet succinct responses that demonstrate the Respondent’s experience and/or familiarity with the subject matter. As this is not a competitive RFP process, Respondents should not provide any detailed and specific cost or customized pricing documentation in their response. General cost estimates, ballpark estimates, or standard pricing history are permitted. If you submit detailed pricing information regarding your preferred product, method, or approach, you will disqualify UTA technical evaluators and potentially contaminate any future procurement that were to be conducted.

A. General Information

Provide a brief overview of yourself and your organization, if applicable.

1. Please identify yourself and any organization you represent in this RFI.

a. Name of respondent

b. Organization and affiliation

c. Address (organizational, if responding on behalf of an entity)

d. Contact information (phone number(s) and email address)

2. Please identify your experiences in building commissioning services.

B. Feedback Requested

Technical Questions

1. What role does a building commissioning service typically play?

2. What is the overall time commitment for a building commissioning service?

3. Is on-site travel typically needed or desired for the building commissioning service?

4. What is the typical experience makeup of the building commissioning services team from your firm?

5. What is an approximate cost range UTA can expect for a building commissioning services of this nature?

6. What are ways UTA can prepare to improve the chances of an efficient and effective building commissioning services?

PART III KEY RFI EVENTS AND PROCESSES

A. General Instructions

a. It is the responsibility of each interested party to examine the entire RFI and to seek clarification in writing if they do not understand any information or instructions.

b. Interested parties should submit questions via the Bonefire Q&A page

c. Questions must be submitted as soon as possible, but no later than the date and time specified on the RFI cover page.

d. UTA assumes no liability for ensuring the accurate/complete/on time submission of questions.

2. Question & Answer Summary Questions must be submitted via the Bonefire Q&A page before the end of the Question and Answer period listed on the cover page. UTA’s answers to timely submitted questions will be posted on the Bonefire Q&A page. It is the responsibility of all interested parties visit this website to obtain a copy of the Question & Answer Summary.

B. Submitting the Response

1. Responses Due Responses must be received no later than the date and time listed on the cover page.

2. Delivery Instructions Responses must be uploaded to Bonfire by the “Bid ends” date and time listed on Bonefire.

To submit your Response, log onto Bonfire at: https://utah.bonfirehub.com/portal/?tab=openOpportunities ; If you have already registered, log in and search by Utah Transit Authority or the RFI number.

If you need to create an account, please select “Create Account,” and then you can search UTA or the RFI number listed on the Cover Page. If you need assistance, please email the Utah Supplier Portal Support at https://vendorsupport.gobonfire.com/hc/en-us

3. Response Format Responses to this RFI may be developed in a manner that suits the respondent. A list of key questions is included within the RFI, and all submissions, regardless of format, will be reviewed. Respondents are asked to be brief and respond to as many questions as possible within the RFI. Number each response to correspond to the relevant question or instruction in the RFI to allow for comparison and clarity.

PART IV REVIEW OF RESPONSES RECEIVED

General Information

1. UTA will review responses received for the purpose of gathering information and conducting market research only. UTA will not score, or rate responses received.

2. UTA reserves the right to communicate and/or schedule interviews/presentations with Respondents, if needed, to obtain clarification of information contained in the responses received and/or additional information to enhance marketing research efforts.

APPENDIX A

UTAH TRANSIT AUTHORITY

RESPONSE COVER PAGE

RFI# 25-03952

Outsourced Audit Services

Lead Point of Contact - Name/Title:

Organization Name (if applicable):

Tel:

Cell:

E-Mail:

Website:

Street Address:

City/State/Zip:

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