1-RFB - 160-260330- ANNUAL BULK SALT .pdf

KTA Request for Bid – Annual Ice-Control Salt, FY 2027 RFB#: 160-260330

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DESCRIPTION

The following Request for Quote is for the annual purchase of Bulk Salt for road ice control by the Kansas Turnpike Authority. The KTA reserves the right to waive technicali�es under these specifica�ons.

BASIS OF PURCHASE

Salt must meet the included specifica�ons below.

The KTA reserves the right to pick up and haul salt directly from the contractor’s source of supply when it is considered advantageous or desirable. Salt purchased at F.O.B. plant prices will be picked up by the Kansas Turnpike Authority trucks unless otherwise advised. The KTA is a Poli�cal Subdivision of the State of Kansas and therefore has KDOT status when placing orders.

Salt purchased F.O.B. Kansas Turnpike Maintenance Areas will be delivered as ordered within 5 working days a�er placing order. Should the contractor fail to complete delivery of an order within five (5) working days on each order, the KTA shall retain ten cents per ton per calendar day exclusive of Saturdays, Sundays and legal holidays on the undelivered por�on of the order. Salt may be hauled in end-dump trucks or belly dump trucks. Deliveries are to be made during normal working hours of 7:30 am to 4:00 pm, Monday through Friday, unless special provisions are made. We reserve the right to order addi�onal quan��es during the season without any change in contract prices. Addi�onal quan��es will be a minimum order of twenty-three tons per order. The contract period shall run from July 1, 2026, to June 30, 2027.

The Kansas Turnpike Authority reserves the right to accept or reject any or all bids or part of a bid, to waive technicali�es under these specifica�ons, and to reject delivery of any product not mee�ng specifica�ons. The Kansas Turnpike Authority may purchase Ice Control Salt that most closely conforms to the specifica�ons based on a review of any variances and the bid prices submited. Lowest bid price does not guaranty a successful bid selec�on.

All prices quoted are to be less federal excise, state, county and local sales taxes.

BONFIRE E-PROCUREMENT PORTAL

The KTA has partnered with Bonfire Ini�a�ve to offer an E-procurement solu�on. In order to par�cipate in this RFQ, all proposers must be registered with the KTA on the Bonfire portal. The Bonfire portal may be found by going to htps://www.ksturnpike.com/bids-requests. Under the Other Open Requests sec�on, follow the link to the Bonfire Portal.

Access may also be obtained the portal here:

htps://ksturnpike.bonfirehub.com/portal/?tab=openOpportuni�es.

The portal will provide all required components for a successful bid. Bonfire Ini�a�ve offers many op�ons to assist you in registering and comple�ng a successful bid. However, if you con�nue to need assistance you may reach out to Michael Cummings at mcummings@ksturnpike.com or 316-682-4537 X2603.

https://www.ksturnpike.com/bids-requests https://www.ksturnpike.com/bids-requests https://ksturnpike.bonfirehub.com/portal/?tab=openOpportunities https://ksturnpike.bonfirehub.com/portal/?tab=openOpportunities

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BID SUBMISSION

Please submit all bids through Bonfire, no later than Monday, April 13, 2026. In submi�ng this bid, the undersigned declares that he/she is the only person interested in the said bid; that it is made without any connec�on with any person or persons making another bid for the same contract; that the bid is in all respects fair and without collusion, fraud, or misrepresenta�on.

BID AWARD NOTIFICATION

All successful bid submissions will be evaluated and presented to the KTA board of directors for final approval on Monday, April 20, 2026. Bid award no�fica�on will be sent to all par�cipa�ng bidders via email on Tuesday, April 21, 2026.

VENDOR RESPONSE CHECKLIST

The following items are provided to assist bidders in ensuring all bid requirements are met and submited for a successful proposal. FAILURE TO SUBMIT THE FOLLOWING LIST OF DOCUMENTS MAY RESULT IN BID REJECTION. Vendors are instructed to u�lize this checklist and include it with their bid submission.

• Completed Pricing Sheet (BT-26BZ). The Bulk Salt Pricing Sheet (BT-26BZ) can be found and completed in the RFB listed on the Bonfire portal, under the “Requested Informa�on” sec�on. Bidders have the op�on of bidding on specific loca�ons listed. A “no-bid” op�on is available for any loca�ons that a bidder chooses not to bid.

• Completed KTA RFB document. RFB #must be completed and atached for a successful bid. The signature sheet page provided on the Signature Sheet indicates adherence.

TIMELINE

Bid Opening: Monday, March 30, 2026 Bid Closing: Monday, April 13, 2026 Bid Award No�fica�on Tuesday, April 21, 2026

BID DISCLOSURE AND CONTENT INFORMATION

All materials submited in response to this RFP become the property of KTA and subject to disclosure pursuant to the Kansas Open Records Act (“KORA”) and other laws. In the event that Proposers believe its response to the RFP contains material that is not subject to disclosure under KORA, the Proposer shall specifically iden�fy any such materials by marking same with “Confiden�al”. Addi�onally, for any material marked “Confiden�al”, Proposer must provide a legal jus�fica�on leter that specifically cites the applicable excep�on under KORA (KSA 45-221) and provide the legal analysis that supports the Proposer’s conclusion that the material is not subject to disclosure under KORA. Failure to properly iden�fy and mark confiden�al informa�on and provide the legal jus�fica�on leter as required will result in all informa�on received being deemed non-confiden�al, non-proprietary, and subject to disclosure pursuant to KORA. A�er the award of Contract, the contents of all Proposals, except materials properly iden�fied and supported pursuant to this sec�on will be open to inspec�on and/or produc�on to par�es who request such records in accordance with KORA or other applicable law.

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At the �me of closing, only the names of those who submited proposals shall be made public informa�on. No price informa�on will be released. Bid results will not be given to individuals over the telephone. Results may be obtained a�er contract finaliza�on by reques�ng a bid tabula�on from the Procurement Coordinator.

Copies of individual proposals may be obtained under the Kansas Open Records Act by going to htps://www.ksturnpike.com/contact and comple�ng the online form or by mailing a request to: Open Records Request c/o Alan Streit 3939 SW Topeka Blvd Topeka, KS 66609

COMMUNICATION

Please direct all inquiries, writen or verbal, to Michael Cummings at 316-682-4537 – X2603 or mcummings@ksturnpike.com. There shall be no communica�on with any other KTA Employee(s) regarding this request. Viola�ng this provision by vendor or KTA employee(s) may result in bid rejec�on.

DESCRIPTION OF PRODUCT

The following specifica�ons shall apply to the purchases of ROCK SALT for the Kansas Turnpike Authority.

1. DESCRIPTION: This specifica�on covers rock salt for use in snow and ice removal and various other purposes.

2. MATERIALS:

a. Standard Specifica�on for Sodium Chloride: The standard specifica�on for sodium chloride is the American Society for Tes�ng and Materials Specifica�on D632-84, or revision thereof.

b. Grada�on: The rock salt shall comply with the following grada�on requirement.

Sieve Size Weight Percent Passing

GRADE 1 – Medium Salt

ASTM Type I

1/2 INCH 100

3/8 INCH 95-100

No. 4 20-90 No. 8 10-60 No. 30 0-15

c. Caking Retardant: The rock salt shall be treated with Sodium Ferrocyanide so as to contain a minimum of 25 PPM. Sodium Ferrocyanide is also known as Yellow Prussiate of Soda or YPS.

3. BASIS OF ACCEPTANCE: Rock Salt furnished under this contract will be accepted on the basis of the manufacturer’s cer�fica�on sta�ng compliance with the specifica�on. One copy of the

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cer�fica�on signed by a responsible member of the company shall be submited to the Procurement Office at the Kansas Turnpike Authority, 9401 E. Kellogg Dr., Wichita, KS 67207. The cer�fica�on shall include the source of material, grada�on of material to be furnished and the Kansas Turnpike Authority PO authoriza�on number listed in the Specifica�on Table below.

The cer�fica�on shall be supplied a�er no�fica�on of the contract award and shall be sufficient for the contract period if no changes in the materials and supply are necessary. The Kansas Turnpike Authority reserves the right to sample and test any shipment received for compliance to specifica�ons.

RFB#: 160-260330

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BULK SALT

QUANTITY AND LOCATION SUMMARY TABLE

COUNTY PO

NUMBER

LOCATION DESCRIPTION EST QUANTITY IN TONS

Sumner WELLINGTON 850 E 10th Ave

Wellington, KS 67152 316- 326-5491

1,000

Sedgwick WICHITA 9401 E Kellogg

Wichita, KS 67207

PH: 316-682-4537

1,000

Butler EL DORADO 3122 W Central

El Dorado, KS 67042 PH:

316-321-3330

1,000

Butler CASSODAY 15454 NE State Rd 177 Cassoday, KS. 66842

PH: 316-735-4487

1,500

Lyon EMPORIA Hwy 50 & I-335

Emporia, KS 66801

PH: 620-342-6654

1,500

Lyon ADMIRE Hwy 56 & I-35

Admire, KS 66803

PH: 785-528-4710

1,500

Shawnee TOPEKA 3939 S Topeka Blvd Topeka, KS. 66609

PH: 785-266-9414

2,000

Douglas LAWRENCE 201 N McDonald Dr Lawrence, KS 66044 PH:

785-842-7420

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Wyandote BONNER Hwy 7 & I-70

Bonner Springs, KS 66012

PH: 913-721-2779

1,000

KTA Request for Bid – Annual Ice-Control Salt, FY

2027 INSTRUCTIONS FOR QUALIFYING BIDS:

1. Always reference the PO authoriza�on number listed for each loca�on, on all documents.

2. For bid considera�on, you must complete and atach a copy of this RFQ, including the Signature Sheet below.

3. All prices and condi�ons must be shown. Addi�ons or condi�ons not presented on this bid will not be accepted. In case of error in computa�ons or totals, the unit price shall govern.

4. Prices quoted shall be less Federal Excise and State Sales tax.

5. Do not quote on subs�tu�ons unless approved by KTA prior to the stated closing date.

6. Unless otherwise specified, the right is reserved to accept all or any part of this quota�on.

7. If an award is given and an order placed, bidder agrees to furnish the items enumerated hereon at the price and under the condi�ons provided.

RFB#: 160-260330

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CONTRACTUAL PROVISIONS ATTACHMENT

(KTA form no. 236) This form contains mandatory contract provisions and must be atached to or incorporated in all copies of any contractual agreement. If it is atached to the vendor/contractor's standard contract form, then that form must be altered to contain the following provision: "The Provisions found in Kansas Turnpike Authority Contractual Provisions Atachment (form no. 236), which is atached hereto, are hereby incorporated in this contract and made a part thereof."

1. Terms Herein Controlling Provisions: It is expressly agreed that the terms of each and every provision in this atachment shall prevail and control over the terms of any other conflic�ng provision in any other document rela�ng to and a part of the contract in which this atachment is incorporated. Any terms that conflict or could be interpreted to conflict with this atachment are nullified.

2. Kansas Law and Venue: This contract shall be subject to, governed by, and construed according to the laws of the State of Kansas, and jurisdic�on and venue of any suit in connec�on with this contract shall reside only in courts located in the State of Kansas.

3. Disclaimer of Liability: No provision of this contract will be given effect that atempts to require the Kansas Turnpike Authority to defend, hold harmless, or indemnify any contractor or third party for any acts or omissions. The liability of the Kansas Turnpike Authority is defined under the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.).

4. An�-Discrimina�on Clause: The contractor agrees: (a) to comply with the Kansas Act Against Discrimina�on (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimina�on in Employment Act (K.S.A. 44- 1111 et seq.) and the applicable provisions of the Americans With Disabili�es Act (42 U.S.C. 12101 et seq.)

(ADA) and to not discriminate against any person because of race, religion, color, sex, disability, na�onal origin or ancestry, or age in the admission or access to, or treatment or employment in, its programs or ac�vi�es; (b) to include in all solicita�ons or adver�sements for employees, the phrase "equal opportunity employer"; (c) to comply with the repor�ng requirements set out at K.S.A. 44- 1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the repor�ng requirements of (c) above or if the contractor is found guilty of any viola�on of such acts by the Kansas Human Rights Commission, such viola�on shall cons�tute a breach of contract and the contract may be cancelled, terminated or suspended, in whole or in part, by the Kansas Turnpike Authority; (f) if it is determined that the contractor has violated applicable provisions of ADA, such viola�on shall cons�tute a breach of contract and the contract may be cancelled, terminated or suspended, in whole or in part, by the Kansas Turnpike Authority.

Contractor agrees to comply with all applicable state and federal an�-discrimina�on laws.

The provisions of this paragraph number 4 (with the excep�on of those provisions rela�ng to the ADA) are not applicable to a contractor who employs fewer than four employees during the term of such contract or whose contracts with the Kansas Turnpike Authority cumula�vely total $5,000 or less during the fiscal year of such agency.

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5. Acceptance of Contract: This contract shall not be considered accepted, approved or otherwise effec�ve un�l fully executed by authorized representa�ves of each party.

6. Arbitra�on, Damages, Warran�es: Notwithstanding any language to the contrary, no interpreta�on of this contract shall find that the Kansas Turnpike Authority has agreed to binding arbitra�on, or the payment of damages or penal�es. Further, the Kansas Turnpike Authority does not agree to pay atorney fees, costs, or late payment charges and no provision will be given effect that atempts to exclude, modify, disclaim or otherwise atempt to limit any damages available to the Kansas Turnpike Authority at law, including but not limited to the implied warran�es of merchantability and fitness for a par�cular purpose.

7. Representa�ve's Authority to Contract: By signing this contract, the representa�ve of the contractor thereby represents that such person is duly authorized by the contractor to execute this contract on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.

8. Responsibility for Taxes: The Kansas Turnpike Authority shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject mater of this contract.

9. Insurance: The Kansas Turnpike Authority shall not be required to purchase any insurance against loss or damage to property or any other subject mater rela�ng to this contract, nor shall this contract require them to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the contractor shall bear the risk of any loss or damage to any property in which the contractor holds �tle.

10. Conflict of interest/Undue influence: The contractor represents and agrees that it has not atempted, and will not atempt to, improperly influence an officer or employee of the Kansas Turnpike Authority regarding any award, extension, con�nua�on, renewal, amendment or modifica�on of any contract with the Kansas Turnpike Authority.

11. Rela�onship of Par�es: The contractor is an independent contractor of the Kansas Turnpike Authority and will not have any power or authority to act for or on behalf of or to otherwise bind the Kansas Turnpike Authority, except as expressly agreed in the contract. No other or greater power or authority is implied by the grant or denial of any power or authority to the contractor.

12. Open Records: Nothing in the contract will be interpreted as prohibited or preven�ng the Kansas Turnpike Authority from complying with the Kansas Open Records Act, K.S.A. 45-215 et seq.

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13. Compliance with Law: The contractor is in compliance with, and will comply with, all applicable laws related to its performance under the contract, including contractor having obtained all necessary permits, cer�fica�ons, and licenses.

SIGNATURE SHEET

Closing Date: Monday, April 13, 2026 By submission of a bid and the signatures affixed thereto, the bidder certifies all products and services proposed in the bid meet or exceed all requirements of this specification as set forth in the request and that all exceptions are clearly identified. And the bidder acknowledges KTA’s Contractual Provisions (Form 236) as required by the State of Kansas.

Legal Name of Person, Firm or Corpora�on: ____________________________________________

Mailing Address: ____________________________ City & State: ________________________ Zip: ________

Phone: ____________________________ Cell: __________________________________

Tax Number: ___________________________ E-Mail: _____________________________________________

Signature: ________ Date: _____________________

Typed Name: __________________________________ Title: _______________________________________

In the event the contact for the bidding process is different from above, indicate contact informa�on below.

Contact Name: _______________________________________

Mailing Address: _________________________________ City & State: ___________________ Zip: ________

Phone:_________________________________ Cell: __________________________________

E-Mail: _________________________________