(1) PWS dtd 02-20-2024.pdf

REHABILITATION OF PROTECTED AVIAN SPECIES AT PMRF

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PERFORMANCE WORK STATEMENT (PWS) for

CONTRACT N6274224PXXXX

TASK ORDER: [XXXXXXXXX]

REHABILITATION OF PROTECTED AVIAN SPECIES – SAVE OUR SHEARWATERS

AT PACIFIC MISSILE RANGE FACILITY, KAUAI, HAWAII

20 February 2024

SECTION 1.0 - GENERAL

This performance work statement (PWS) solicits services for performing rehabilitation of injured and sick native birds at the Pacific Missile Range Facility (PMRF) on Kauai and shall be performed as outlined below. This action will be performed in accordance with the Endangered Species Act (ESA) and the Migratory Bird Treaty Act (MBTA). Naval Facilities Engineering Command (NAVFAC), Pacific will administer this contract task order (CTO). All work must be performed following applicable and appropriate Federal and State permits.

The duration of work under this CTO shall be 12-months from the award date. However, two option years could extend the duration of work to a total of 36-months as funding allows.

Under this PWS, the following services shall be required of the Contractor:

• Transportation of injured animals to/ from PMRF and the rehabilitation center.

• Communication regarding care and outcomes.

• Arranging for birds to be banded prior to release.

• Medical care for birds in care with the primary goal to be releasable; euthanasia if treatment is not possible.

• Disposal of birds if euthanized/ died in care.

• Additional testing as prudent and upon request.

• Quarterly reports and documentation for each bird transferred from PMRF.

1.1 PRIMARY OBJECTIVE

The primary objective of this project is to provide rehabilitation of injured and sick native birds at the PMRF on Kauai. The project scope shall include all of the necessary labor associated with meeting the objective. Two option years (Option 2 and 3) have been included to extend the rehabilitation of injured and sick native birds as funding allows.

The contractor shall obtain final approval of the work required by the NAVFAC-HI and maintain permits issued by the State of Hawaii and the Fish and Wildlife Service to provide care for native and listed species upon completion of these performance objectives as specified in Section [7]: PERFORMANCE MEASUREMENT AND PAYMENT SUMMARY AND OFFER SCHEDULE.

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1.2 BACKGROUND

The PMRF provides habitat that supports the following protected resident species or transiting seabirds (indicated with *):

(1) Hawaiian duck

(2) Hawaiian stilt

(3) Hawaiian gallinule

(4) Hawaiian moorhen

(5) Hawaiian goose

(6) Laysan albatross

(7) wedge-tailed shearwater

(8) black-crowned night heron

(9) Newell’s shearwater*

(10) Hawaiian petrel*

(11) band-rumped storm-petrel (Hawaii DPS)*

Pacific Missile Range Facility also supports migratory shorebird species and other resident seabirds may occasionally be found within the installation and which may require care.

A Biological Opinion (BO) was issued by US Fish and Wildlife Service (USFWS) in 2014 for Base-wide Infrastructure, Operations and Maintenance at PMRF. This BO requires minimization of impacts to endangered species through a variety of means; one option to compensate for waterbird hazing that occurs for Bird Aircraft Strike Hazard is to fund rehabilitation through the Save Our Shearwaters (SOS) program. PMRF is also required to transfer injured and ill endangered species at the installation to a care facility. Since the BO was issued, PMRF has brought over 100 birds to SOS for rehabilitation but has provided no funding.

SECTION 2.0 – WORK ELEMENTS

The contractor shall furnish all labor, materials, equipment, facility and permits necessary to perform all work in accordance with the PWS. The contractor shall conduct all work in accordance with all pertinent state, local and federal regulations, and approved work plans.

The contractor’s work areas and activities at the site shall be subject to inspection without announcement by the Navy, and their representatives.

The Contractor’s proposal should be presented in .pdf format.

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The estimate should include the following work elements:

• WORK ELEMENT 1: Coordination

• WORK ELEMENT 2: Rehabilitation Care, Testing and Disposal

• WORK ELEMENT 3: Reports and Documentation

2.1 WORK ELEMENT 1 – Coordination

2.1.1 Meetings

A kick-off meeting to discuss coordination and address logistical and other questions will occur no later than 30 days following award of contract. Semi-annual meetings, either in-person or via teleconference, will be held in early Q2 and early Q4 unless otherwise agreed. Contractor will produce and distribute notes from all meetings to be finalized by Navy POC.

2.1.2 Consultation services

Consultation and guidance (phone calls, photographs) on wild birds as related to potential disease, injury or toxin exposure will be provided prior to field capture to ensure best outcomes.

2.1.3 Communication during care

Updates on birds in care shall occur within 24 hours of preliminary and final diagnoses, or receipt of test results.

2.1.4 Coordination with other entities

Rehabilitation center will coordinate with the State of Hawaii, Division of Forestry and Wildlife to ensure released birds are banded. The contractor shall not discuss preliminary findings or results with private organizations, regulatory agencies, public institutions, the media, or military commands without prior approval from the Navy Technical Representative (NTR).

2.2 WORK ELEMENT 2 – Rehabilitation Care

2.2.1 Rehabilitation Care Technician

One year-round Wildlife Rehabilitation Technician will be hired to ensure available manpower for medical and supportive care, including euthanasia, when necessary, for injured or ill native birds transferred from PMRF. The position would support all aspects of care for all birds in care, not solely birds transferred from PMRF, and other staff members may also provide care for birds from PMRF. Disposal of euthanized or dead birds from PMRF is required. Disposal costs may be charged at a fixed rate as funding allows (under 2.2.4).

2.2.2. Transportation

Transportation to/ from PMRF and rehabilitation center will be provided unless an alternate arrangement is agreed on from both parties. Transportation costs may be charged at the allowable government mileage rate as funding allows (under 2.2.4).

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2.2.3 Additional testing

Additional tests will be conducted as necessary or as determined to be prudent based on potential for exposure to toxins. Testing costs may be charged at a fixed rate per type as funding allows (under 2.2.4).

2.2.4 Optional Rehabilitation care materials and transportation

Materials, transportation, testing and disposal costs may be billed per type up to $10,000 as funding allows. Categories of care that could be charged are: Type 1, Botulism; Type 2, Fracture/ Wounds; Type 3, Orphaned seabird; Type 4, Emaciated/ Failure to Thrive; Type 5, Grounded with Significant Injury; Additional Testing; Carcass Disposal; Travel. A detailed account regarding the categorization of each case will be included in quarterly reports (2.3.1).

2.3 WORK ELEMENT 3 – Reports and Documentation

2.3.1 Progress Reports

Reports shall be furnished quarterly, including species, findings, tests run, dates, times, outcome and band information for each animal admitted to care according to the schedule in Section 6.0. Details will be given regarding the type of care each bird received, as specified in

2.2.4. The Navy must agree to the classification of each case prior to acceptance of the report.

2.3.2 Test Results

Any bloodwork, x-rays or other test results will be furnished upon request within 24 hours.

SECTION 3.0 – SPECIAL REQUIREMENTS/CONDITIONS

3.1 CONDITION 1- Facility must be located on the island of Kaua’i.

3.2 CONDITION 2-Facility must be Federally and State permitted to provide rehabilitation services to native Hawaiian species.

SECTION 4.0 – GOVERNMENT FURNISHED EQUIPMENT/DATA

The government will furnish necessary and available data to aid in successful rehabilitation of birds brought in for care. The government will not furnish any equipment.

SECTION 5.0 – POINTS OF CONTACTS

1. The Contracting Officer (CO) is Mr. Kristopher Tom, Supervisory Contract Specialist/Contracting Officer, Naval Facilities Engineering Systems Command, Pacific (NAVFAC PAC), Environmental Contracts Branch, ACQ32; 258 Makalapa Drive, JBPHH, Hawaii, 96860. Phone: (808) 474-4551; E-mail: kristopher.tom.civ@us.navy.mil.

2. The Contract Specialist (CS) is Ms. Melissa Tsuha, Naval Facilities Engineering Systems Command, Pacific (NAVFAC PAC), Environmental Contracts Branch, ACQ32; 258 Makalapa Drive, JBPHH, Hawaii 96860-3134. Phone: (808) 351-0674 Email:

melissa.n.tsuha.civ@us.navy.mil.

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3. The Contracting Officer’s Representative is Melissa Valdez, Biologist, NAVFAC PAC, Natural Resources Branch, EV51; 258 Makalapa Drive Suite 100, Pearl Harbor, HI 96860. Phone: (808) 472-1409; E-mail: melissa.k.valdez3.civ@us.navy.mil.

4. The Facility Representative/Point of Contact (Facility POC) is Brooke McFarland, PMRF Natural Resources Manager, NAVFAC Hawaii, B250 Lii Dr., Kekaha, HI 96752. Telephone:

(808) 335-4017 and E-mail: brooke.mcfarland.civ@us.navy.mil

SECTION 6.0 – SCHEDULE OF MEETINGS AND DELIVERABLES

The duration of work under this CTO shall be 12-months from the award date; however, optional follow-on work could extend the duration of work to a total of 36 months. Proposed in Table 1 below is a general schedule of meetings and deliverables for the Contractor to bring up to date upon CTO award.

Item Number

Deliverable PWS Reference

Paragraph(s) COR Due Date

1 Kick-off meeting 2.1.1 Notes furnished electronically

5 working days after kickoff meeting

2 Semi-annual meetings

2.1.1 Notes furnished

electronically

Initial notes 5 days after meeting; finalized notes 5 days after Navy comments

3 Quarterly

Reports

2.3.1 Report furnished

electronically, in .pdf format

Quarterly reports to be due the tenth day following the end of each quarter: Q1- January 10; Q2- April 10;

Q3- July 10; Q4- October 10

4 Test Results 2.3.2 Results furnished electronically

24 hours after requested

The period of performance is from 9/1/2024 to 8/31/2026.

SECTION 7.0 – PERFORMANCE MEASUREMENT AND PAYMENT SUMMARY AND OFFER

SCHEDULE

The contractor shall be responsible for achieving the performance objectives (see Table 2 below) listed within this PWS and successfully performing all the tasks required for successful performance. for performing all the tasks required for successful completion of work. Payments shall be made to the Contractor upon completion of the following:

a) Verification that the corresponding Performance Standards and Acceptable Quality Levels defined below have been satisfactorily achieved, and

b) Submission of properly prepared invoices. Invoices that fail to meet the requirements and/or the invoicing or prompt payment clauses of the contract may be rejected in their entirety.

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c) Only after the Facility POC conducts a final inspection of the project site and finds that all performance objectives and tasks are achieved can final payment be made.

The CTO must be modified, and the payment amount associated with a work element must not be paid to the Contractor if the task associated with the work element is eliminated or unnecessary for completion of the project. Failure by the Contractor to demonstrate the achievement of performance objectives and completion of work elements may result in non-payment and/or a negative evaluation.

Performance measurements provided in the Basic Contract also apply to this CTO PWS.

Table 2. Performance Measurements

Work Element / Task Performance Standard

Acceptable Quality Level Assessment Method

Performance Payment and Incentive

Section 2.1 – Coordination.

Meetings/ Consultations/ Coordination during Care/ Coordination with other Entities

Meetings conducted according to schedule outlined in 6.0.

Timely response to requests for information and consultations.

Ensuring birds are banded as appropriate and releases are coordinated at least 24 hours in advance to accommodate Navy activities.

100% Navy Acceptance

Review of meeting minutes and acceptance by Navy SME or representative.

Lump sum payable monthly as a percentage of completion of contract period

Section 2.2 – Rehabilitation Care Technician

Hiring of technician conducted within 8 weeks of award.

All native and protected injured or ill birds accepted for transfer of care from

PMRF.

Transportation provided for minimum of 90% of response requests.

100% Navy Acceptance

Review of reports for verification that standards have been met.

Navy acceptance by Contracting Officer (KO) or task order

COR.

Lump sum payable monthly as a percentage of

Section 2.2.4- Rehabilitation care materials and other direct costs

(OPTION)

Acceptance of birds and communication of treatments and outcomes.

100% Navy Acceptance

Review of reports for verification of care type.

Navy acceptance by Contracting Officer (KO) or task order

COR.

Payment available monthly per type, as approved in writing by Navy

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Work Element / Task Performance Standard

Acceptable Quality Level Assessment Method

Performance Payment and Incentive

Section 2.3 – Reports and Documentation Quarterly Reports

Navy acceptance of deliverables. Document includes:

• Individual case report summaries with dates, times, species, type of injury/ disease, outcome, disposition, release dates (if applicable) and tests run and results

• Outlook for individuals still in care at end of quarter

• Seasonal or species-specific patterns

• Any compounding facility, medical or other issues affecting care procedures

• Other information as requested prior to end of quarter

100% Navy Acceptance

Navy acceptance by Contracting Officer (KO) or task order

COR.

Must be factually accurate (no more than 1 major deficiency e.g. missing test results or incorrect information) and no more than 5 minor deficiencies (spellings, format).

Lump sum payable monthly as a percentage of

7.1 CONTRACT OPTIONS

There are three contractual options as funding allows:

a) Option 1 is an option to pay up to $10,000 total for travel expenses associated with transporting birds to/ from PMRF, tests, carcass disposal, or materials related to care of protected birds, identified as the following types: botulism case, fracture/ wounds, orphaned seabird, emaciated/ failure to thrive case, grounded with no significant injury.

This option can be awarded during the base year, and/ or during any or all the option years.

b) Option 2 is for a second year of funding, FY25, with a 2% rate of inflation increase.

c) Option 3 is for a third year of funding, FY26, with an additional 2% rate of inflation increase.

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SECTION 8.0 - REFERENCES

USFWS. 2014. Biological Opinion for the Proposed Base-wide Infrastructure, Operations, and Maintenance Activities at the Pacific Missile Range Facility, Island of Kauai, Hawaii.