1 PWS Atch1.docx

Attachment 1

PERFORMANCE

WORK STATEMENT FOR

CARPET INSTALLATION FOR BASE-WIDE FACILITIES

ON YOKOTA AIR BASE AND REMOTE SITES, TAMA LODGE,

TOKOROZAWA, MOMOTE, OWADA, JAPAN

Yokota AB, Japan 28 Apr 2020

1.1. DESCRIPTION OF SERVICES/GENERAL INFORMATION: The Contractor shall provide all management, tools, equipment, materials and labor necessary to perform carpet installation in various base-wide facilities on an as ordered basis, except for Government-furnished property and services in paragraph 3. The Contractor shall accomplish all services below to meet the requirements of this Performance Work Statement (PWS).

1.1.1. CARPET INSTALLATION LOCATIONS. Carpet installation or carpet removal shall be performed in various facilities located on this installation. These facilities may include office areas, military family housing, dormitory rooms, hallways, stairwells, recreation rooms, and any other such areas as identified in each task order. The Contractor will also be required under this contract to support new construction projects or renovation projects as identified in each task order.

1.1.2. TASK ORDER. The Contractor shall perform the services in accordance with task orders issued. Price on each order will be made based on the Exhibits of this contract.

1.1.3. JOINT SITE SURVEY. The Contractor shall conduct a site survey jointly with the Contracting Officer’s Representative (COR) and Contract Administrator (CA), at no additional cost to the Government. The COR will issue a notice of joint site visit survey to the Contractor at least five (5) working days prior to the Government-proposed survey date, unless a shorter period of time is agreed to by the Contractor. The notice will provide the Contractor with (i) the proposed survey date, (ii) the site to be surveyed, (iii) the proposed performance time, and (iv) map and floor plan to indicate the Government requirements. A joint survey will then be conducted of the work site to determine; (i) the scope of required work in terms of each applicable contract line item and quantity and (ii) the performance period. Refer to “MEASUREMENT OF REQUIREMENTS” below.

1.1.4. MEASUREMENT REQUIREMENTS. Actual dimensions of the work site may vary from information given in the notice of joint site survey. Each site has a different number and types of furniture and/or system furniture that needs to be moved for carpet installation. A joint survey will determine the numbers, types and dimensions of furniture involved and then determine the total number of man-hours required for movement of all such furniture, and should be agreed upon both COR and the Contractor prior to carpet installation. If a problem area is found while conducting site survey, the COR will take corrective action prior to carpet installation.

1.1.5. ASBESTOS CONTAINING MATERIAL (ACM) IDENTIFICATION.

The Contractor shall not start any work that may disturb any materials in a facility unless and until all materials that will be disturbed through the performance of this contract have been identified as asbestos free by the Government. The Contractor shall confirm with the Government if the materials are free of asbestos.

1.1.6. ROOM PREPARATION.

1.1.6.1. The Contractor shall be responsible for room preparation prior to the installation of any carpet. The room preparation mayinclude the removal of all furniture (including systems furniture) and fixtures from each room. The Contractor shall repair, replace, or restore to original condition, any item(s) damaged during the removal of furniture, at no cost to the government. The Contractor shall remove all existing carpet, tile carpet, padding, and underlayment from each room prior to the installation of any new carpet. Prior to removing any existing carpet, the Contractor shall remove existing base cove.

1.1.6.2. The Contractor shall also remove metal coverings at all entrances within the facility and replace with new stainless steel metal coverings after installation of carpet.

1.1.6.3. The Contractor shall be responsible for filling all depressions, expansion joints, cracks, etc. to ensure that the floor area has a completely level surface. The COR shall be responsible to inspect each area prior to the Contractor installing any new carpet over these surfaces. The Contractor shall not install any new carpet, on any floor surface, that COR has not inspected and accepted. Any new carpet installed by the Contractor on a floor surface that has not been accepted by the COR, shall be removed to allow COR inspection and reinstalled upon acceptance at the floor surface at the expense of the Contractor and not the Government.

1.1.6.4. Prior to the installation of any new carpet, the Contractor shall be responsible for vacuuming the entire floor surface of each room. After vacuuming, the entire floor surface shall be clean, dry, and free from dust, dirt, wax, oil, paint, etc.

1.1.6.5. During the installation of carpet, the Contractor shall repair/adjust/trim metal, aluminum, and wood doors to provide clearance over thresholds where new floor tiles (or carpet) and underlayments are installed as identified during the joint survey.

1.1.7. ROLL CARPET INSTALLATION. The Contractor shall be responsible for laying the carpet in a manner that is most economical considering the size and shape of each room. The Contractor is required to install padding as ordered. The carpet installation on stairs shall include installation of non-slip nosing on stairs. The Contractor shall be responsible to ensure that carpet, which contains a pattern completely, matches the same pattern at any seam or joint. The Contractor shall allow the latex glue approximately15 minutes to one (1) hour to be dry prior to attaching the carpet to the floor surface. Comment by FROST, CAITLIN I CIV USAF AFMC AFRL/RQKPB: Can we add in a specialized carpet section? Heard there is a difference for carpet installation that would go in a place like the e-club and other FSS facilities. Just want to maximize the use of this contract.

1.1.8. CARPET TILE INSTALLATION. The Contractor shall be responsible for the installation of carpet tiles. The Contractor is required to install padding as ordered. Carpet tile size shall normally be either 18" x 18" square or 24" x 24" square. Carpet tiles may come either with or without a self-adhesive backing. Carpet tiles, which do not have a self-adhesive backing, shall be directly glued down to the floor surface. The Contractor shall be responsible to prepare the floor surface according to paragraph 1.1.6. of this PWS.

1.1.9. BASE COVE INSTALLATION.

1.1.9.1. After the installation of new roll carpet or carpet tiles, the Contractor shall install base cove as ordered in each room or area.

1.1.9.2. The Contractor shall take necessary measures to ensure acceptable surface conditions exist prior to the installation of any base cove. The Contractor shall be responsible to ensure that all wall surfaces are clean, dry, smooth, and free of all projections, depressions, or vacant spaces that would detract from the finished appearance or durability of the newly installed base cove.

1.1.10. CLEAN-UP OPERATIONS.

1.1.10.1. After completion of carpet installation and base cove installation, the Contractor shall be responsible to vacuum all newly carpeted areas. The entire floor surface shall be completely free of any debris after vacuuming. The Contractor shall repair any damage that is caused by the Contractor during the performance of services.

1.1.10.2. Upon visual inspection acceptance, the Contractor will restore all furniture removed from each room or work area back to its original location.

1.1.10.3. The Contractor shall be responsible for keeping each room or work area clean on a daily basis. This cleaning shall include, but is not limited to, removing trash, cardboard boxes, glue cans, old carpet, and any other materials or debris which may present a fire, health, or safety hazard.

1.1.10.4. The Contractor shall ensure that all trash resulting from work under this PWS is removed from the installation and disposed of at an off-base location, at the Contractor's own expense in accordance with Japanese laws. The Contractor shall submit all copies of final manifests to COR for review and records. The Contractor shall be responsible for final cleanup immediately after completion of work each day.

1.1.10.5. Upon the completion of installation work, the Contractor shall be responsible for re-installation of removed furniture. The Contractor shall repair, replace, or restore to original conditions, any item(s) damaged during the re-installation, at no cost to the Government.

1.1.11. Non-Priced Items (NPI). The Government may require the provision of NPI particularly described but not limited to Exhibit items in Appendix A for projected task orders, supplies, and services which are required to complete the basic intent and general scope of the contract work. NPI shall be only required in support of unit price items and accomplishing the project within the scope of contract work. NPI shall be a firm fixed price for the proposed work. The Contractor shall base the proposal of NPI, by one of the following methods: By submitting (1) the direct cost estimates (for material, labor and equipment); (2) published catalog prices; or (3) at least two written price quotes from subcontractors/ suppliers, with any applicable overhead and profit. The contractor shall provide the basis to substantiate the proposed NPI.

1.1.11.1. If the Contracting Officer determines the proposed NPI to be necessary it will be negotiated. Upon completion of the negotiations, NPI for the work shall be incorporated as well as unit price items for the project completion and noted in each task order. No further adjustments to NPI shall be made upon order issuance. The contractor shall perform NPI at the negotiated price.

1.1.12. SUBMITTALS. Except for those items or services specifically stated to be Government-Furnished in paragraph 3, the Contractor shall be responsible to provide everything required to perform the requirements of this PWS to the standards specified in this PWS. The Contractor shall submit an AF Form 3000, Material Approval Submittal electronically (PDF file) via e-mail or on a CD, along with a sample of each product for Contracting Officer’s approval prior to contract start date. Prior to change of material, the Contractor shall resubmit the AF Form 3000 electronically. The Contractor will also provide electronic (PDF file) copies of Safety Data Sheets (SDS) both in English and Japanese and estimated quantity of usage for any chemical or hazardous materials to be used to the COR for submittal to Bioenvironmental Engineering, Safety, and Environmental for approval prior to commencement of performance. Asbestos free certification is required for any possible ACM (i.e. glue/adhesive, joint compound, etc.) when the Contractor submits AF Form 3000 for approval. The installation may recommend the substitution of a non-hazardous chemical if a hazardous material is used. The Contractor shall be responsible for disposal of all excess hazardous material off base IAW the Japanese law.

1.1.12. COMMERCIAL WARRANTY. The Contractor shall be responsible to provide the Government with all standard commercial warranties on the carpet installation or base cove installation.

1.2. GENERAL INFORMATION.

1.2.1. QUALITY CONTROL. The Contractor shall use the existing quality program to ensure all services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the Contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Services Summary.

1.2.2. QUALITY ASSURANCE. The government will evaluate all Contractors’ performance in accordance with the Quality Assurance Surveillance Plan by appointing a COR to monitor performance to ensure services are received. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections. Likewise, the Government may decrease the number of quality control inspection if performance is dictated.

1.2.3. GOVERNMENT REMEDIES. The Contracting Officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for Contractor’s failure to perform acceptable services or failure to correct non-conforming services.

1.2.4. HOURS OF OPERATION.

1.2.4.1. NORMAL WORKING HOURS: The Contractor shall perform carpet removal or/and installation services and the other services under this PWS between the hours of 0730 and 1600, Monday through Saturday except US holidays listed below.

U.S. Holidays

Note: Normally, holidays that fall on Saturday will be observed the preceding Friday. Holidays falling on a Sunday will be observed the following Monday.

1.2.5. PERSONNEL.

1.2.5.1. The Contractor shall provide a Contract Manager (CM) who shall be responsible for the performance of the work performed under this PWS. The names of this individual and an alternate(s) who shall act for the Contractor when the CM is absent shall be designated in writing within five (5) calendar days after notice of award and upon change of personnel. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operations of the work performed under this contract. The CM or alternate shall not perform any other services under this PWS when such performance interferes with execution of its functions. The CM shall report any problems that are encountered in any work locations. The CM shall report any pertinent information to the COR as to any base/military activities that may affect the performance under this PWS. The CM or alternate shall be on site at all times while the work is being performed to coordinate the work schedules and supervise the performance of work being accomplished under this PWS.

1.2.5.2. SPECIAL QUALIFICATIONS:

1.2.5.2.1. The Contractor shall possess valid “General Construction Business license”（一般建設業許可書） in the category of “Interior Finish Construction Work” （内装仕上げ工事業）to perform carpet installation services in various base-facilities on Yokota AB in conformance with local commercial and industrial standards. Copies of required licenses shall be submitted to the Contracting Officer at or before the offer due time specified in the solicitation.

1.2.5.2.2. CONTRACT MANAGER:

The CM and alternate shall be individuals who must be able to read, write, speak, and understand English. The CM and alternate shall also fully understand the requirements of the work to be performed under this PWS.

1.2.6. CONTRACTOR’S EMPLOYEES. The Contractor's employees shall present a neat appearance and be easily recognized as employees of the company.

1.2.7. SECURITY REQUIREMENTS. The Contractor and his employees must comply with all security requirements imposed by the local installation commander at all times while performing the requirements of this PWS on this military installation.

1.2.7.1. The Contractor shall be responsible for safeguarding all government property provided for Contractor use. At the close of each work period, government facilities, equipment and materials shall be secured.

1.2.7.2. BASE PASSES: All the Contractor employees will be issued base passes (identification cards) which shall be carried by the individual bearers at all times while on United States Government premises. The Contractor shall submit written requests for issuance of base passes to the Contracting Officer. The Contractor shall be responsible for all base passes issued to their employees by the Japanese Pass Section at Yokota Air Base. Upon termination of employment or completion of the contract, the Contractor shall turn in all issued passes to the Japanese Pass Section at Yokota Air Base.

1.2.7.3. VEHICLE PASSES: All Contractor vehicles used in the performance of work under this contract shall be registered and maintained in accordance with applicable paragraphs of Yokota Air Base Instruction 31-116, Yokota Air Base Motor Vehicle Traffic Supervision (PA). All Contractor personnel operating a motor vehicle on this installation shall be aware of and abide by current driving policies. All Contractor personnel occupying a vehicle, while the vehicle is inside the confines of this installation, shall wear seat belts. There will be no exceptions to this policy. Any Contractor traffic violations may result in the denial of further installation driving.

1.2.7.4. All Contractor employees shall be instructed on accident prevention and safety. Special emphasis shall be placed on safe and proper working conditions. The Contractor shall conduct training for all employees on appropriate safety measures and on the employee’s obligation to obey all existing safety regulations.

1.2.7.5. Prior to the performance of work at the facility, the Contractor shall hold a safety briefing that applies to the requirements of this contract. The Contractor shall be responsible for ensuring all work performed under the contract is accomplished in a safe and proper manner. The Contractor will maintain a record of these safety briefings and make this record available, at any time, to the Government.”

1.2.8. KEY CONTROL. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced and are not used by unauthorized persons. No keys issued the Contractor by the government shall be duplicated.

1.2.8.1. The Contractor shall immediately report the occurrences of a lost or duplicated key to the contracting officer.

1.2.8.2. In the event keys, other than master keys are lost or duplicated, the Contractor will be required, upon direction of the contracting officer, to re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due.

1.2.8.3. It is the responsibility of the Contractor to prohibit the use of keys issued by the government by any person other than the Contractor's employees. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor's employees to permit entrance of persons other than Contractor's employees engaged in the performance of assigned work in those areas.

1.2.8.4. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. When applicable, these procedures shall be included in the Contractor's Quality Control Plan.

1.2.9. PHYSICAL SECURITY OF GOVERNMENT-FURNISHED MATERIAL (GFM).

The Contractor shall be responsible for the physical security and accountability for all GFM, from the time of issue by the COR, to the actual time of installation. Any loss of or damage to the GFM, by the Contractor, shall result in the Contractor being held liable for the replacement cost of the GFM. Any leftover GFM longer than 5 meters shall be returned to the issue point, 374 CES Material Control, Building #935 and #4084. If the Contractor chooses to cut the carpet inside of warehouse, the floor shall be cleaned up when finished.

1.2.10. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER: The Contractor is not required to perform all services listed in this PWS during crisis.

2. SERVICES SUMMARY (SS).

Room Preparation

Customer Complaints

Customer Complaints

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. All properties and services listed under this paragraph will be provided to the Contractor except for any facilities or storage areas for the Contractor’s use.

3.1. The Government shall, without cost to the Contractor, supply reasonable amounts of water and electricity required to perform the requirements of this PWS. The Government will also provide, for emergency purposes only, the following services:

Any time the Contractor uses one of the above services, the Contract Manager shall immediately report to the COR with all of the details.

3.2. GOVERNMENT FURNISHED MATERIALS (GFM). The U.S. Government may provide carpeting to the contractor. Contractor shall submit requests for carpets to 374 CES Material Control, Building #935 through coordination with the COR. Upon receiving the carpet, the Contractor shall report it to the COR. The Contractor is responsible for pickup and delivery of all GFM to and from work site.

3.2.1. The Government shall supply the Contractor with sufficient roll carpet, carpet tiles, and padding whichever is required, to install in each facility requiring carpet installation.

3.2.2. CARPET (BROADLOOM). Carpet will be tufted, cut pile or level loop, with natural jute or rubberized backing, 0.20-inch to 0.30-inch total height, and with a face yarn weight of 24 oz. per square yard. Carpet is stored on Yokota Air Base, and will be issued at 374 CES Material Control, Building #935 & 4084.

3.2.3. CARPET TILE: Carpet tile will be tufted, cut pile or level loop with a solid vinyl backing, 0.156-inch to 0.50-inch pile height, a face yarn weight of 24 oz. to 30 oz. per square yard, and a total weight of 131 oz. to 160 oz. per square yard. Carpet is stored on Yokota Air Base and will be issued at 374 CES Material Control, Building #935.

3.2.4. PADDING: Padding is stored on Yokota Air Base, and will be issued at 374 CES Material Control, Building #935 & 4084.

3.2.5. CONSERVATION OF UTILITIES. The Contractor shall instruct all Contractor employees in utility conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

4. Contractor Full-Time Reporting

4.1. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

4.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

4.2.1. Reporting Period: Contractors are required to input data by 31 October of each year.

4.2.2. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.2.3. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

1. APPENDICES.

APPENDIX A: Workload Estimates

APPENDIX B: Government Furnished Materials (GFM) List (Location Bldg. 935 & 4084)

APPENDIX A

WORKLOAD ESTIMATES

Measure Quantity (Annual)

Remove and Restore Furniture (excluding Systems furniture)

Remove and Restore Furniture (Systems Furniture)

Abbreviations:

APPENDIX B

Government Furnished Materials (GFM) List (Location Bldg 935 & 4084)

7220 AB816W

7220 AB810X