1-PTHS Portable Toilet Rental and Wastewater Tanks SOW.pdf

SPEC 6585 Montgomery County Portable Toilet Rental & Septic/Wastewater Tank Pumping Services

INTRODUCTION

Montgomery County owns and/or manages more than 6,000 acres of public open space which includes nine parks, five historic sites, and nearly 100 miles of regional trails. These areas include over 125 historic and non-historic structures, playgrounds, a fish ladder, a working historic canal lock, a wildlife center, and an archives/artifact collection of over 53,000 pieces. Our parks, trails, and historic sites combined are enjoyed by over 1.5 million visitors each year.

Below you will find the scope of work for Portable Toilet Services (Schedule A) for our Recreational Parks as well as the Septic/Waste Water pumping and removal of waste at locations throughout Montgomery County (Schedule B).

SCOPE OF WORK

Schedule A: Portable Toilet Services

Bidders shall contemplate furnishing, delivering, installing and setting in place of all equipment, materials, supplies, labor, supervision and all necessary services to provide Portable Toilet Rental for various Montgomery County Parks and Historic Sites within the County, on an “as needed basis” for a period of two (2) years, with 3 optional, 1 year extensions all in accordance with the following specifications.

NOTE

• All handicapped assessable portable toilets must be ADA compliant and labeled with the international symbol and the words “Handicapped Accessible”.

• All work is to be performed in a first class manner to the satisfaction of the management of Montgomery

County Parks, Trails & Historic Sites. Repairs to any unit needs to be made in a timely fashion (2 weeks) or the unit should be replaced.

• Bidder shall provide a list of three (3) references for Contract this size that they have managed, including contact names and phone numbers.

• All portable toilets shall be equipped with hand sanitizers.

PORTABLE TOILET RENTAL Locations, Schedule, and Required Units

Location I Green Lane Park, 2144 Snyder Road, Green Lane, PA 18054 Deep Creek Area, Hill Road Area, Walt Road Area & Trail Area See location and quantities of units below. Additional units, as needed for special events

NOTE: Cleaning and disposal of waste shall be once per week, on Monday’s with the exception of one site which will be twice per week, Monday’s & Friday’s: Walt Rd. Day Use Area (April 1 – Oct. 31) Site Location Regular Unit Handicapped Unit Deep Creek Lake @ Boat Launch (March 1 - Nov 1) 0 1 Hill Rd. Day Use Area (year round) 1 0 Hill Rd. Day Use Area (Nov. 1 - March 31) 0 1 EQ Campground, Hill RD (April 1 - Oct 31) 1 0 Knight Rd. Red Trail Parking (year round) 0 1 Ward Rd. Trailhead Parking, Knight Rd. (year round) 1 0 Walt Rd. Day Use Area (April 1 – Oct. 31) 1 1 Walt Rd. Day Use Area (year round) 0 1 Crusher Rd. Trailhead Parking 0 1 Spring Mt. Trailhead Parking 0 1 Rahn’s Trailhead Parking 0 1 Paws in the Park Event (dates change each year) 0 2 10K/Triple Run (dates change each year) 4 1 Maple Sugar Event (dates change each year) 2 1 Summer Camp (dates change each year) 0 1

Location II Upper Schuylkill Valley Park, 1615 Black Rock Road, Royersford, PA 19468 There should be an estimated two (2) handicapped accessible portable toilets. Cleaning and disposal of waste shall be one a week at the upper parking lot, and Twice per week at the lower parking lot at fishing pier. Disposal of county-owned trailer waste shall be one a week NOTE: Truck must be small enough to fit in the paved pathway and not destroy the grass areas.

Site Location: Regular Unit Handicapped Unit Upper parking lot (year round) 0 1 Lower Parking Lot at Fishing Pier (year round) 0 1 Trailer (owned by Montgomery County) 0 0 (Upper Lot between 2 bldgs. – Year round) NOTE: Trailer cleaned by County Staff. Blue Packets/disinfectant packets to be dropped off at disposal for staff use

Location III Lock 60, 400 Towpath Road, Mont Clare, PA 19453 There shall be an estimated one (1) handicapped accessible portable toilet. Cleaning and disposal of waste shall be twice per week Site Location Regular Unit Handicapped Unit Lock 60, 400 Towpath Rd, 0 1 Mont Claire, PA 19453 (year round)

Location IV Lower Perkiomen Valley Park, New Mill Road, Oaks, PA 19456 There shall be an estimated two (2) regular portable toilets and one (1) handicapped accessible portable toilet.

NOTE: Cleaning and disposal of waste shall be once per week.

Site Location Regular Unit Handicapped Unit Picnic Area (year round) 0 1 Picnic Area (year round) 1 1

Location V Norristown Farm Park, 2500 Upper Farm Road, Norristown, PA 19403 There shall be an estimated two (2) regular portable toilets and two (2) handicapped accessible portable toilets.

All units to remain year round. Cleaning and disposal of waste shall be twice per week (Monday and Friday) Site Location Regular Unit Handicapped Unit Vicinity RR Crossing 1 0 Shannon Mansion Parking Lot 0 1 Whitehall Road Parking Lot 1 1

Location VI Civil War Events (dates change each year). Pennypacker Mills Historic Site, 5 Haldeman Road, Schwenksville, PA 19473 NOTE: For Civil War Event only. Deliver prior to Event on Thursday. Pump and clean on Saturday Evening after 5:00PM (date - TBD), remove on Monday (date – TBD) Site Location Regular Unit Handicapped Unit 5 Haldeman Road 3 3 Schwenksville, PA 19473

Location VII Sunrise Mill – 3431 Neiffer Road & Swamp Creek Road NOTE: Seasonal April 1 – October 31. Cleaned and pumped once a week Site Location Regular Unit Handicapped Unit

TBD 1 0

Location VIII Lorimer Park – Pennypack Trail Area NOTE: All units to be serviced twice per week Site Location Regular Unit Handicapped Unit Chester Valley Trail Parking Area 201 S. Warner Road King of Prussia, PA 19406 (Exact location to be determined) 0 1 with Urinal Welsh Road (Pennypack Trail) (address & exact location to be determined) 0 1 with Urinal Byberry Road (Pennypack Trail) (address & exact location to be determined) 0 1 with Urinal Fetter Mill Road (Pennypack Trail) 0 1 with Urinal Freight Station 75 or 100 E Lafayette Street Norristown 0 1 w/ Hand Sanitizer

SCOPE OF WORK

Schedule B: Septic/Wastewater

A. Potential service provider will provide a bid for on-call as requested septic/wastewater pumping removal and haul away services at the specified locations below in accordance with local, state and federal laws & regulations pertaining to this specialty subject service.

B. In conjunction with the requested on-call service being provided as stated above the candidate’s bid must take into consideration on a “per tank pumping” basis all of the appropriate equipment, materials, & supplies including laborers and supervision for the successful execution of services for Montgomery County Parks, Trails, & Historic Sites and Road & Bridges Maintenance Yards within the County.

C. Potential service provider will be required to both call and email designated site contacts 24 hours before planned arrival for service and then 2 hours before arriving at any site prior to arrival to confirm site availability. (Parks, Trails, & Historic Sites are open to the public on a daily basis and there may be some unforeseen site availability issues that arise without notice prior to arrival for service).

D. All work is to be performed in a satisfactory manner agreed upon by the awarded service provider and of the management of Montgomery County Parks, Trails, & Historic Sites.

E. All service sites and their respective surrounding environments should be left in the same condition or better than condition as at time of arrival to perform service when site service is completed.

***All service sites and their respective surrounding environments should be left in the same condition or better than condition as at time of arrival to perform service when site service is completed.***

Septic/Wastewater Tank Locations and Sizes

Location I Green Lane Park:

• Deep Creek Public Restrooms, 3 – 1,000 gallon tanks

• Deep Creek Seasonal Campground Bathhouse, 2 – 1,000 gallon tanks

• Amphitheatre, 1 – 1,500 gallon tank

• Hill Road Public Restroom, 1 – 2,000 gallon tank

• *Area 5 Restroom, 6 - 500 gallon tanks (Water Refill after Clean-out, 50-gallons per tank serviced).

Location II Lower Perkiomen Valley Park:

• Park Restroom, 1 – 3,000-gallon tank

• Park Office, 1 – 1,000-gallon tank

• Ranger Station, 1 – 500-gallon tank

• Maintenance Building, 1 – 10,000-gallon tank

Location III Norristown Farm Park:

• Pavilion Restrooms, 4 – 250-gallon tanks

Location IV Peter Wentz Farmstead:

• Tenant Farmhouse, 1 – 500-gallon tank

• Site Office, 1 – 1,000-gallon tank

• Rothenberger Property, 1 – 500-gallon tank

Location V Roads & Bridges – Green Lane Yard:

• Holding Tank, 1 – 2,000-gallon tank

Location VI Roads & Bridges – Worcester Yard:

• Holding Tank, 1 – 1,000-gallon tank

CLEANING

Cleaning and disposal of waste will be done on weekdays. Successful bidder is to contact each park as to time of day servicing shall be done.

REPAIRS

Damage to portable toilets while on County Property will be repaired in a timely manner without delays.

WASTE DISPOSAL

Waste materials and supplies shall be properly disposed of according to accepted EPA and other agency standards for portable toilets.

PRICING

This is an opportunity to submit a bid that is most advantageous and cost effective for Montgomery County on behalf of the A&I departments of Parks & Historical Places and Roads & Bridges. Please make sure to encompass cost for all required time, materials, & labor when submitting a bid as outlined above in the scope of work for the locations referenced in Attachment A on a “Per Request” or “Per Pump” basis.

CONTRACT PERIOD

The contact period shall be the same for this service as the portable toilet service. The proposed contract is for two

(2) years with three (3) years optional extensions for a total of five (5) cumulative contract years.

DELIVERY

All deliveries shall be F.O.B. the County’s Destination. Portable toilets will be delivered in good condition with hand sanitizers installed. Regional Managers will inspect and approve toilets upon their arrival to confirm condition and functionality.