Norfolk Redevelopment and Housing Authority

Request for Proposal

PR# 2383-383-25

for

Banking Services

3/12/2025

Contracting Opportunities – BONFIRE

INTERACTIVE PORTAL

Contractors and Vendors, NRHA has partnered with Bonfire Interactive to create a new procurement portal that will allow you to receive notifications of business opportunities and submit bids and proposals to NRHA electronically.

Vendors and contractors are requested to visit the NRHA Purchasing Department website URL at https://nrha.us/ then follow the link to the Bonfire Vendor Registrations page to register your company. The direct link is also provided https://nrha.bonfirehub.com/portal/?tab=openOpportunities

Registration is free and easy. Please be sure to select NIGP codes associated with your type of business or organization. Our solicitations will be set up using those codes and will be matched to vendors and contractors with the same codes.

Norfolk Redevelopment and Housing Authority is excited about the changes we are making to streamline our electronic bid process and we look forward to continuing our good relationship with your and appreciate your interest.

Should you have any questions, please contact Robin Hoe at rohoe@nrha.us or 757-533-4694.

Thank you for doing business with the Norfolk Redevelopment and Housing Authority.

https://nrha.us/ https://nrha.bonfirehub.com/portal/?tab=openOpportunities

RFP PR2383-383-25

GENERAL INFORMATION FORM

QUESTIONS: All inquiries for information regarding this solicitation should be directed to the Bonfire Interactive Portal. Deadline for questions is Monday, April 7, 2025 at 2:00 pm EST. No questions shall be answered after that date.

DUE DATE: Proposals will be received until Monday, April 14, 2025 at 3:00 PM. Failure to submit proposals to the correct location by the designated date and hour will result in disqualification.

SUBMITTAL: Proposals must be submitted through the Bonfire Interactive Portal by the due date and time (see prior page for information).

In compliance with this Request for Proposal (RFP) and to all the conditions imposed therein and hereby incorporated by reference, the undersigned offers and agrees to furnish the services in accordance with the attached signed proposal and as mutually agreed upon by subsequent negotiation.

PRE-PROPOSAL CONFERENCE: See Section VIII for information regarding a pre-proposal conference.

TYPE OF BUSINESS: (Please check all applicable classifications). If your classification is certified by the Virginia Department of Minority Business Enterprise, provide your certification number: ___________. For certification assistance, please visit:

http:/www.dmbe.state.va.us.

Large Small business – An independently owned and operated business which, together with affiliates, has 250 or fewer employees or average annual gross receipts of $10 million or less averaged over the previous three years. Department of Minority Business Enterprise (DMBE) certified women-owned and minority-owned business shall also be considered small business when they have received DMBE small business certification.

Women-owned business – A business concern that is at least 51% owned by one or more women who are U.S. citizens or legal resident aliens, or in the case of a corporation, partnership, or limited liability company or other entity, at least 51% of the equity ownership interest is owned by one or more women who are citizens of the United States or non-citizens who are in full compliance with the United States immigration law, and both the management and daily business operations are controlled by one or more women who are U.S. citizens or legal resident aliens.

Minority-owned business – A business concern that is at least 51% owned by one or more minority individuals (see Section 2.2-1401, Code of Virginia) or in the case of a corporation, partnership, or limited liability company or other entity, at least 51% of the equity ownership interest in the corporation, partnership, or limited liability company or other entity is owned by one or more minority individuals and both the management and daily business operations are controlled by one or more minority individuals.

COMPANY INFORMATION/SIGNATURE: In compliance with this Request for Proposal and to all the conditions imposed therein and hereby incorporated by reference, the undersigned offers and agrees to furnish the services in accordance with the attached signed proposal and as mutually agreed upon by subsequent negotiation. Providing false data on this sheet is grounds for deciding that your company is non-responsive in regards to proposal submittal and may be removed from the competition.

FULL LEGAL NAME (PRINT)

(Company name as it appears with your Federal Taxpayer Number)

FEDERAL TAXPAYER NUMBER (ID#)

BUSINESS NAME/DBA NAME/TA NAME

(If different than the Full Legal Name)

FEDERAL TAXPAYER NUMBER

(If different than ID# above)

BILLING NAME

(Company name as it appears on your invoice)

IDENTIFICATION NUMBER issued by the State Corporation Commission

CONTRACT AND TASK ORDER ADDRESS

PAYMENT ADDRESS

CONTACT NAME/TITLE (PRINT) SIGNATURE (IN INK)

DATE

E-MAIL ADDRESS

TELEPHONE NUMBER

TOLL FREE TELEPHONE NUMBER

FAX NUMBER TO RECEIVE

Table of Contents

Section Page

Contracting Opportunities – BONFIRE INTERACTIVE PORTAL

I. PURPOSE

II. CONTRACT PERIOD

III. BACKGROUND

IV. STATEMENT OF NEED

V. BILLING SPECIFICATIONS

VI. PROPOSAL PREPARATION AND SUBMISSION

VII. SELECTION CRITERIA AND AWARD

VIII. PRE-PROPOSAL CONFERENCE

IX. AMENDMENT

X. CONTRACT ADMINISTRATION

XI. SPECIAL CONTRACT REQUIREMENTS

XII. ATTACHMENTS

SOLICITATION, OFFER AND AWARD Page of Page 1 17

1. CONTRACT NUMBER

2. SOLICITATION NUMBER

PR2383-383-25

3. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

SOLE SOURCE

4. DATE ISSUED

3/12/2025

5. CHANGE/TASK NUMBER

6. ISSUED BY

Norfolk Redevelopment and Housing Authority Purchasing Services Office 555 East Main Street, 17th Floor Norfolk, VA 23510

7. SUBMIT INVOICES TO:

INVOICES@NRHA.US

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”.

SOLICITATION

8. Banking Services

9. FOR

INFORMATION

CALL:

A. NAME

Robin Hoe, CPPB

B. TELEPHONE (NO COLLECT CALLS) C. EMAIL ADDRESS

rohoe@nrha.us

AREA CODE

NUMBER

533-4694

EXT

10. TABLE OF CONTENTS

SEC DESCRIPTION PAGE SEC DESCRIPTION PAGE

I. PURPOSE 2

II. CONTRACT PERIOD 2

III. BACKGROUND 2

IV. STATEMENT OF NEED 4

V. BILLING SPECIFICATIONS 7

VI. PROPOSAL PREPARATION AND SUBMISSION Error! Bookmark not defined.

VII. SELECTION CRITERIA AND AWARD 21

VIII. PRE-PROPOSAL CONFERENCE 2

IX. AMENDMENT 14

X. CONTRACT ADMINISTRATION 14

XI. SPECIAL CONTRACT REQUIREMENTS 14

XII. ATTACHMENTS 286

OFFER (Must be fully completed by offeror)

11. In compliance with the above, the undersigned agrees, if the offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all terms upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12. DISCOUNT FOR PROMPT PAYMENT

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR DAYS

13. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

14A. NAME AND

ADDRESS OF

OFFEROR

SCC #: TAX ID: 15 NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

14B. TELEPHONE NUMBER 14C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE – ENTER SUCH

ADDRESS IN SCHEDULE.

16. SIGNATURE

17. OFFER DATE

AREA CODE

NUMBER

EXT

AWARD (To be completed by NRHA)

18. AWARD AMOUNT:

Funded Incrementally Funded via Task Orders

19. PERIOD OF PERFORMANCE:

20. NRHA ACCOUNTING DATA:

21. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)

22. NORFOLK REDEVELOPMENT AND HOUSING AUTHORITY

(Signature of Contracting Officer)

23. AWARD DATE

NRHA FRM 25-009

I. PURPOSE

Norfolk Redevelopment and Housing Authority (the “Authority”) is seeking proposals from qualified Service Providers to provide various Banking Services for the Authority. Service Providers must be prepared to provide the accounting and reporting software necessary to meet the requirements of the Authority. The Virginia Security for Public Deposits Act, and the Virginia Code Section 2.2-4400 through 2.2-4411, establishes requirements for public depositories.

Offerors must meet these requirements.

Proposals are requested from Service Providers with offices located within the City of Norfolk to provide various banking services that will permit the Authority to effect maximum flexibility in managing its cash.

Award may be made to more than one Banking Institution for the services requested. A Service Provider may submit an offer on: Section IV paragraphs A through E or E, alone. Any other combination will be deemed non-responsive.

II. CONTRACT PERIOD

The successful offeror will be given a thirty (30) day notice to start services. The term of contract will be two years, renewable at the exclusive option of the Authority for three (3) additional one-year terms.

III. BACKGROUND

Norfolk Redevelopment and Housing Authority, located in Norfolk, VA, currently owns and operates 2,726 public housing units, 3,886 housing choice vouchers

(HCV/SRO/PBV/RAD- PBV), 1,241 owned and privately managed units, and holds a variety of commercial properties (as of March 1, 2020). NRHA is in the midst of transitioning through HUD’s RAD and NRHA also acts as a developer and general contractor in NRHA new construction and redevelopment activities. NRHA administers the Community Development Block Grant Program and the Home Investment Partnership Program as well as other programs with the City of Norfolk. NRHA’s most recent approved amended annual budget is -approximately $115M with 218 full-time employees.

NRHA operates under the enabling legislation of Title 36 of the Code of Virginia and the Charter of the City of Norfolk. In addition to being governed by State and local law, NRHA’s activity is governed by regulations of the U.S. Department of Housing and Urban Development. NRHA is also governed by a seven-member Board of Commissioners appointed by Norfolk City Council. The Board employs an Executive Director who manages the staff necessary for the day-to-day operations of NRHA programs and facilities.

Norfolk Redevelopment and Housing Authority currently receives various type banking services from Bank of America, Dollar Bank, Southern Bank, Towne Bank, Truist, and Wells Fargo.

A. NRHA Accounting Structure

The NRHA Finance Department makes deposits to the appropriate accounts as funds are received. Revenue from HUD and entities are received via ACH or electronic funds transfer into the appropriate fund account.

Pursuant to HUD’s requirements provided under the Annual Contributions Contract (ACC) for capital and operating grant funds, all Public Housing and Housing Choice Voucher funds must be placed in interest-bearing accounts. Positive pay (fraud protection), on-line inquiry of transactions, and reconciliation services shall be provided and available for all accounts.

The current accounting structure is as follows:

1. Revolving Fund (Operating) Account

The Revolving Fund is the primary account of the Authority, providing day-to-day receipt and disbursement of funds for the various operating departments and programs. Annual deposits and disbursements total approximately $80M. Accordingly, only those depositories which possess the necessary capital, surplus and undivided profit to handle this magnitude of deposits and expenditures will be considered for handling the Authority’s Revolving Fund.

Average Disbursement Volume: 525 checks per month

Average Number of Deposits: 33 per month

The Authority uses Direct Deposit for employee payroll disbursements through electronic funds transfer into personal checking or savings bank accounts. There are approximately -218 salaried and non-salaried Authority employees with one hundred percent (100%) of the total employee population participating. Direct Deposit data is transmitted electronically to the originating Service Provider on a pre-determined schedule for transmission into the account of the Federal Reserve System. Cash is transferred each payday cycle from the Revolving Fund Account.

Payrolls are processed bi-weekly for Friday pay disbursement. When a payday falls on a banking holiday, employees are paid on the preceding workday.

2. Housing Assistance Payments

This checking account was established for the disbursement of Housing Assistance Payments to tenants under the Federal Section 8 Program. The Authority maintains this account as a Zero Balance Account, with its balances swept into the Revolving Fund on a daily basis.

Payments to landlords and tenants are made via check and direct deposit. The majority of payments are made via direct deposit.

Amount of Monthly Deposits $3.5M

Number of Monthly Disbursements 1,800+

Average Monthly Disbursements $3.5M

3. FSS Savings Accounts:

The Authority currently has two interest checking accounts to accumulate a portion of the rent paid by tenants participating in a homeownership program. Rent funds are transferred in once a month.

Amount of Monthly Deposits $33,400

Number of Monthly Disbursements 11

Average Total Monthly Balance $937,600

IV. STATEMENT OF NEED

NIGP Commodity Code(s) for this effort is: 94625 Banking Services

The Service Provider must agree to provide the following services and each shall be addressed in the proposal:

A. NRHA REVOLVING FUND:

Provide an account for the deposit of day-to-day receipts, disbursements, transfer of Authority funds and the overnight investment of funds. A separate account analysis will be provided for this account.

1. Full account reconciliation services will be required, to include a monthly electronic listing with available imaging of checks paid, and a monthly listing of checks issued but not paid included in a monthly Service Provider statement. As checks are processed, the Authority will supply a listing of checks issued.

2. The Service Provider must be capable of providing a positive pay service for the determent of fraudulent check activity. NRHA is able to transmit the file of issued checks for each individual check run. Check runs typically occur once a week but may be more.

It is also expected that coordination of necessary NRHA responses to exception items would be via electronic means. Also, please provide information and fees on teller positive pay services.

3. Daily activity in the account is to be reported to the Authority via an electronic banking system, including both current and previous day activity.

4. The Service Provider must be prepared to begin direct deposit process on the effective date of the contract.

5. The Service Provider must be able to initiate/accept pre-notification and live electronic funds transfer transactions in Automated Clearing House (ACH) prescribed format.

6. The Service Provider shall work with Authority staff on pre-authorized wiring procedures to be set-up on effective date of contract.

B. NRHA HOUSING ASSISTANCE PAYMENTS:

1. Provide an account for the concentration of receipts and disbursements.

A separate account analysis will be provided for this account.

2. Full account reconciliation services will be required to include a monthly electronic listing with imaging available of checks paid, and a monthly listing of checks issued but not paid included in a monthly Service Provider statement. As checks are processed, the Authority will supply a listing of checks issued.

3. The Service Provider must be capable of providing a positive pay service for the determent of fraudulent check activity. NHRA is able to transmit the file of issued checks for each individual check run. Check runs typically occur twice a month but may be more or less frequent. It is also expected that coordination of necessary NRHA responses to exception items would be via electronic means. Also, please provide information and fees on teller positive pay services.

4. Daily activity in the account is to be reported to the Authority via an electronic banking system, including both current and previous day activity.

5. Provide a method of paying vendors on this account in the form of debit cards. These cards are to be issued to vendors and then loaded monthly from a flat file (or other methodology agreed by the Authority). The Authority anticipates approximately 800 debit cards being active and loaded at any given time.

C. FSS SAVINGS ACCOUNTS:

Provide interest bearing checking/savings accounts with monthly Service Provider statements available to Authority staff in an electronic format.

D. CREDIT CARD SERVICES:

Provide credit cards to individual staff members for use per NRHA’s credit card policy which is typically used for emergency expenses, travel, gas, etc.

E. INVESTMENT SERVICES:

The Authority seeks active investment services. Interested institutions must demonstrate knowledge and understanding of the rules and regulations specified in Attachment A - HUD Notice 96-33. Any and all pro-forma and prospectus documentation provided MUST comply with the contents of this Notice. The Authority will work with the successful Offeror in building an investment structure beneficial to the Authority.

Institutions may submit an offer for this aspect (Investment Services) only. Perform due diligence procedures on available investment portfolios with the goal of making a recommendation to the Authority staff as to the best available investment program for the Authority (“best available investment program” meaning that the program, in the opinion of the Authority staff, best meets the needs of the Authority and is compliant with HUD’s Notice PIH 96-33 Cash Management and Investment Policies and Procedures) (Attachment A).

1. Manage on a daily basis the Authority’s investment portfolio pursuant to the specific, stated investment objectives while maintaining conformance with the Authority Investment Policy. (Attachment B)

2. Place all orders for buying and selling securities, communicate settlement information with Authority staff and assist in coordinating security settlement.

3. Serve as a general resource to the Authority staff and Board of Commissioners for information, advice and training regarding the investment portfolio.

4. Provide monthly statements on investment activity, earnings and the value of the investment portfolio. These reports must include a mark-to-market valuation as required by GASB 31 and 40. The investment manager must maintain accurate reports of investment portfolio.

5. Provide quarterly investment reports including a description of market conditions, investment strategies, performance and suggested changes to investment portfolio strategy.

F. ALL ACCOUNTS:

1. Certify and maintain compliance as a public depositor with the Virginia Security for Public Deposits Act, Virginia Code Section 2.2-4400 through 2.2-4411.

2. Accept electronic, written or oral stop payment instructions and maintain effectiveness for a minimum of twelve months.

3. Checks presented and paid under fraudulent endorsement, or that have been altered in a fraudulent manner, are the responsibility of the paying Service Provider; assuming the Authority has exercised ordinary care in the safeguarding of check stock and the proper disbursement of check payments. Claims should be settled within one hundred and twenty (120) calendar days from notification of potential fraud by the Finance Director or designee.

4. Provide electronic paid item inquiry.

5. Accept Electronic Funds Transfer (EFT) transactions on any workday (normally Monday through Friday, except banking holidays).

6. Prepare monthly billing for services rendered in the form of an account analysis statement.

7. Statements should be received no later than 10 days after the end of the calendar month. All Service Provider statements must begin with the activity of the first day of the calendar month through the last day of the calendar month. Statements must list deposits and checks cleared separately, in numerical order. Checks that have not been cleared must be listed in numerical order. Copies of the front and back of cancelled checks must be provided monthly in an electronic format. Checks may be truncated.

8. Provide access to on-line statements for all accounts) account analysis statements, account reconciliation statements, and monthly overnight investment statements.

9. The successful Offeror must utilize computer software compatible with the Authority’s system for automated Service Provider reconciliation.

G. GENERAL DEPOSITORY AGREEMENT:

Attachment B - Form HUD - 51999The General Deposit Agreement, shall be executed by NRHA and the Service Provider at time of contract execution. The Service Provider must be a banking institution whose deposits are insured by the Federal Deposit Corporation (FDIC) or National Credit Union Share Insurance Fund (NCISIF). An original HUD-51999 shall be maintained by NRHA and the Service Provider.

V. BILLING SPECIFICATIONS

A. The contractor shall provide invoices in electronic format; both in PDF and/or Excel. Invoices shall be in accordance to the requirements listed in this RFP. Electronic format shall be emailed to:

INVOICES@NRHA.US

B. Electronic invoicing is compliant with the Paper Reduction Act of 1995. However, if a contractor can show that the utilization of electronic means for invoicing is causing a hardship, a waiver may be granted. If you are a small business, you must contact the NRHA Small Business Representative prior to proposal submittal to register as a small business and complete the applicable paperwork.

C. All invoices shall show the contract number and/or purchase order number; and the federal employer identification number (for proprietorships, partnerships, and corporations).

D. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment in less than 30 days, however.

E. All goods or services provided under this contract or purchase order, that are to be paid for with public funds, shall be billed by the contractor at the contract price, regardless of which public agency is being billed.

F. NRHA adheres to the prompt payment regulations as listed under 5 CFR Part 1315. The due date for making an invoice payment is as follows:

(1) The later of the following two events:

a) The 30th day after the NRHA Purchasing Department receives a proper and payable invoice from the contractor/vendor.

b) The 30th day after NRHA's acceptance of supplies delivered or services performed issued under a signed NRHA Purchase Order.

(2) For a final invoice, when the payment amount is subject to contract settlement actions, acceptance is deemed to occur on the effective date of the contract settlement.

G. The following shall be deemed to be the date of payment: the date of postmark in all cases where payment is made by mail, or the date of offset when offset proceedings have been instituted as authorized under the Virginia Debt Collection Act.

H. Unreasonable Charges. Under certain emergency procurements and for most time and material purchases, final job costs cannot be accurately determined at the time orders are placed. In such cases, contractors should be put on notice that final payment in full is contingent on a determination of reasonableness with respect to all invoiced charges.

Charges which appear to be unreasonable will be researched and challenged, and that portion of the invoice held in abeyance until a settlement can be reached. Upon determining that invoiced charges are not reasonable, NRHA shall promptly notify the contractor, in writing, as to those charges which it considers unreasonable and the basis for the determination. A contractor may not institute legal action unless a settlement cannot be reached within thirty (30) days of notification. The provisions of this section do not relieve an agency of its prompt payment obligations with respect to those charges which are not in dispute (Code of Virginia, § 2.2-4363).

VI. PROPOSAL PREPARATION AND SUBMISSION

A. General Requirements:

1. RFP Response: In order to be considered for selection, Offerors must submit a response to this RFP through the Bonfire Interactive Portal. Registration is required and free.

https://nrha.bonfirehub.com/portal/?tab=openOpportunities

2. DO NOT RETURN THE SOLICITATION IN YOUR SUBMITTAL PACKAGE. ONLY

SUBMIT THE REQUIRED INFORMATION.

3. Proposal Preparation:

a) Proposals shall be signed by an authorized representative of the Offeror. Blocks 14 A thru Block 17 of the Solicitation, Offer, and Award must be completed by Offeror.

All information requested must be submitted. Failure to submit all information requested may result in NRHA giving a lowered evaluation score of the proposal.

Proposals which are substantially incomplete or lack key information may be rejected by NRHA at its discretion. Mandatory requirements are those required by law or regulation or are such that they cannot be waived and are not subject to negotiation.

b) Proposals should be prepared simply and economically providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content.

https://nrha.bonfirehub.com/portal/?tab=openOpportunities

c) If required, all past performance shall not be older than five (5) years. Any past performance submitted that is older than five (5) years will not be counted as experience.

d) Additional information such as company brochures, literature, or other marketing material, will be discarded and not used in the evaluation process. Only the information requested under Section VI, B, Specific Proposal Requirements of this section, will be evaluated. Noncompliant proposals may be removed from the competitive range.

e) Proposals should be organized in the order in which the requirements are presented in the RFP. All pages of the proposal should be numbered.

f) Ownership of all data, material, and documentation originated and prepared for NRHA pursuant to the RFP shall belong exclusively to NRHA and be subject to public inspection in accordance with the Virginia Freedom of Information Act. Trade secrets or proprietary information submitted by an Offeror shall not be subject to public disclosure under the Virginia Freedom of Information Act. However, to prevent disclosure the Offeror must invoke the protections of Section 2.2-4342F of the Code of Virginia, in writing, either before or at the time the data or other materials is submitted. The written request must specifically identify the data or other materials to be protected and state the reasons why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire proposal document, line item prices and/or total proposal prices as proprietary or trade secrets is not acceptable and may result in rejection of the proposal.

B. Specific Proposal Submittal Requirements:

Proposals should be as thorough and detailed as possible so that NRHA may properly evaluate your capabilities and product(s) offered to provide the required services. Each of the elements detailed below should be thoroughly covered by the submitted proposal in order to maximize the evaluation potential.

Offerors are required to submit the following information/items as a complete proposal:

SECTION I - GENERAL BANKING SELECTION CRITERIA

TAB A - Understanding of the Requirements (Maximum Points – 10)

This refers to the offeror’s understanding of the Authority’s needs that generated the RFP, of the Authority’s objectives in asking for the services, and of the nature and scope of the work involved. State in concise terms your understanding of the nature and scope requested in this RFP.

TAB B - Qualifications (Maximum Points – 25)

This criterion includes the ability of the Service Provider to meet the terms of the RFP, to have quality controls in place to ensure high-quality service, and any special processes which the offeror feels may enhance its ability to perform under the contract. Experience demonstrated in servicing accounts of a similar nature and magnitude as evidenced by appropriate references will be considered.

1. Describe the organization, its capitalization, date founded, ownership, number and location of affiliated offices and its authorized representative(s) to act on behalf of the bank and its parent company, if any. Include an organizational chart identifying key individuals and their roles.

2. The Service Provider shall state if it is currently under or anticipates any indictment or court order or investigation by any government regulatory agency which would affect, in any way, the Service Provider’s ability to provide the requested banking services to the Authority.

Is the banking agency “subject to regulatory oversight?

3. Provide three (3) copies of the bank’s most recent audited financial statements.

4. Describe the bank’s experience in handling governmental and/or public housing clients.

5. Provide references of clients for whom the Offeror provides banking services similar in size and scope as the services requested in this RFP.

6. Provide a summary assessment of the person(s) who will be assigned to the Authority as the main point of contact. Include their banking service background, education, and current position with the bank.

TAB C - Service Approach (Maximum Points – 30)

The emphasis here is on the technological sophistication available for providing the services requested.

1. Indicate the availability of hardware and software and other capabilities the Service Provider has to perform the required services listed in this RFP.

2. Describe the manner in which banking services requested in Section IV of this RFP will be provided to Authority.

3. Provide an in-depth description of the procedures established for disaster recovery for instances where there is a computer or processing problem with regard to the banks hardware or software used to process banking transactions.

4. Describe your internet services capabilities.

5. Provide for the assignment of one Service Provider employee (identify by functional title) to be responsible for answering accounting questions relating to reconciliation, ACH transfers, wire transfers or other problems that may occur with the account. This employee is to be knowledgeable about the process agreed upon by the Authority and the Service Provider. Please detail provisions that will be made for customer service.

6. A major objective of direct deposit is to ensure that employees have funds available on the effective date. If for some reason the Authority or the originating Service Provider has a problem with posting the employees’ accounts by the effective date, describe the alternate procedures whereby the receiving Service Provider could verify the deposit.

7. What is your procedure to process return and adjustment items?

8. Provide information on the extent of the commitment to ACH and electronic banking provided by the Service Provider.

TAB D: Implementation (Maximum Points – 20)

Accessibility to service and the ability of the offeror to deliver desired services without changing the schedule will be an important consideration.

1. Provide a detailed description of the implementation process, including testing, and a sample implementation schedule.

2. Describe any support provided during implementation, including, technical assistance, user manuals, and on-site visits.

TAB E: References (Maximum Points – 25)

Please provide 5 references for clients for whom the offeror provides General Banking Services.

Governmental entities preferred. Please include company name, point of contact name, point of Contact phone number and email address, and type of investment services offered.

TAB F: Fees - General Banking Services (Maximum Points – 15)

The most advantageous pricing for the Authority for the duration of the contract will be considered.

SECTION II – INVESTMENT SERVICES

The Evaluation Committee will use the following criteria in selection of successful offeror Section IV Statement of Need Item D.

TAB G: Overall Investment Services Offered (Maximum Points – 30)

This will be highlighted by the proposers use and understanding of the regulatory provisions within HUD Notice 96-33 (see Attachment A).

TAB H: Technical Capability/Staff/Experience (Maximum Points – 25)

The emphasis here is highlighting the experience of those the proposer refers to as key staff who would be handling the account. Relevant and similar agency experience is preferred.

TAB I: References Provided (Maximum Points – 25)

The emphasis here is highlighting the experience of those the proposer refers to as key staff who would be handling the account. Relevant and similar agency experience is preferred.

TAB J: Fees - Investment Services (Maximum Points – 20)

Proposed Fee Structure. An outline of the fees, how they are calculated and how they are received by the proposer.

SECTION III – REQUIRED DOCUMENTS (Pass/Fail)

1. A fully completed General Information form;

2. Solicitation, Offer and Award form, page 1 of the solicitation, with applicable blocks 11 through 17 completed by the Offeror;

3. Attachment C, Certifications and Representations;

4. Attachment D, Certificate of Compliance – Section 3;

5. Attachment E, W9 Form;

6. Attachment F, Non-Collusion Affidavit

NOTE: The failure to follow the instructions of this section of the solicitation may result in your proposal being removed from the competition for award of a contract. Please review all sections of this solicitation, specifically Sections VI and VII to ensure total compliance.

VII. SELECTION CRITERIA AND AWARD

A. Section I - General Banking Services Criteria:

Criteria Value Maximum Point

1. Understanding of Requirements 10

2. Qualifications 25

3. Service Approach 30

4. Implementation 20

5. References 25

5. Fees 15

Total 125

B Section II - Investment Services Criteria:

Criteria Value Maximum Point

1. Overall Investment Services 30

2. Technical Capability/Experience 25

3. References 25

4. Fees 20

Total 100

C. Award:

The contract for Banking Services as requested in this RFP document will be subject to the approval of NRHA’s Board of Commissioners. This RFP will result in a fixed-fee contract.

Selection may be made based on initial offers, without discussions, with firm(s) deemed to be fully qualified and best suited among those submitting proposals on the basis of the evaluation factors included in the Request for Proposal. However, if it is deemed in the best interest of the agency, NRHA reserves the right to select and invite two or more Offerors to return to present oral proposals.

Interviews, which may include telephone discussions, may be held with all acceptable Offerors whose proposals fall within the competitive range. Discussions with the interviewed firms may encompass qualifications, performance data on staff expertise, and price negotiations. At the close of the interview, the Review Committee Chair shall establish a common date and time for submission of Best and Final Offers (BAFO’s). Following the completion of the interviews and receipt of BAFO’s, those firms interviewed will be re-evaluated according to their responses. A contract will be offered to the firm(s) with the most advantageous proposal, considering cost and technical factors. Offerors are hereby informed that if they do not submit a notice of withdrawal or BAFO, their previous offer shall be construed as their best and final offer.

Price shall be considered, and will be evaluated separately from the technical proposals, but need not be the sole determining factor. Award may be made to other than the lowest priced offer, price and technical factors considered.

NRHA may cancel this Request for Proposal or reject proposals at any time prior to an award. The award document will be a contract incorporating by reference all the requirements, terms and conditions of this solicitation, and the Contractor's proposal as negotiated.

While it is the intent of the Authority to award all phases of the scope of services to one Contractor, the Authority reserves the right to make multiple awards.

VIII.PRE-PROPOSAL CONFERENCE

No Preproposal Conference will be held for this effort. Offerors shall submit all questions

IX. AMENDMENT

Any amendment issued for this solicitation may be accessed at:

www.nrha.norfolk.va.us/opportunities/solicitations/open and the Bonfire Interactive Portal.

Since a paper copy of the amendment will not be mailed to you, we encourage you to check the website and portal regularly.

http://www.nrha.norfolk.va.us/opportunities/solicitations/open

X. CONTRACT ADMINISTRATION

A. TBD or her designee shall be identified as the Technical Contract Administrator and shall use all powers under the contract to enforce its faithful performance.

B. The Technical Contract Administrator, or his designee, shall determine the amount, quantity, acceptability, fitness of all aspects of the services and shall decide all other questions in connection with the services. The Technical Contract Administrator, or his designee, shall not have authority to approve changes in the services which alter the concept or which call for an extension of time for this contract. Any modifications made must be authorized by the NRHA Contracting Officer through a written amendment to the contract.

XI. SECTION H - SPECIAL CONTRACT REQUIREMENTS

Section 3 Clause

A. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 170lu (Section 3).

The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

B. The Contractor is responsible for making every effort to ensure that employees from NRHA Section 3 residents have first right of refusal when hiring new employees under this contract.

C. The parties to this contract agree to comply with HUD’s regulations in 24 CFR Part 135, which implement Section 3. As evidenced by the execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations.

D. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers’ representative of the contractor’s commitments under this Section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.

E. The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR Part 135, and agrees to take appropriate actions, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR Part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR Part 135.

F. The contractor will certify that any vacant employment positions, including training positions, that are filled: 1) after the contractor is selected but before the contract is executed, and

2) with persons other than those to whom the regulations of 24 CFR Part 135 require employment opportunities to be directed, were not filled to circumvent the contractor’s obligations under 24 CFR Part 135.

G. Noncompliance with HUD’s regulations in 24 CFR Part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.

H. With respect to work performed in connection with Section 3 covering housing assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (I) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of Section 3 and Section 7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with Section 7(b).

§ 2.2-4311.2. Compliance with state law; foreign and domestic businesses authorized to transact business in the Commonwealth.

I. A contractor organized as a stock or non-stock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise required by law.

J. A bidder or offeror organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 shall include in your bid or proposal the identification number issued to it by the State Corporation Commission. Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized.

K. Any bidder or offeror described in subsection B that fails to provide the required information shall not receive an award unless a waiver of this requirement and the administrative policies and procedures established to implement this section is granted by the Director of the Department of General Services or his designee or by the chief executive of a local governing body.

L. Any business entity described in subsection A that enters into a contract with NRHA pursuant to this law shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the contract.

M. NRHA may void any contract with a business entity if the business entity fails to remain in compliance with the provisions of this section. (2010, c. 634.)

N. Cooperative Procurement (Contract available for use by other public entities)

1. This procurement is being conducted by Norfolk Redevelopment and Housing

Authority (NRHA or the Authority) in accordance with the provisions of Virginia Code § 2.2-4304. Except for contracts for architectural and engineering services, if agreed to by the Offeror, other public bodies may utilize the resultant contract(s), henceforth referred to as the contract. Participation in this cooperative procurement is strictly voluntary. If authorized by the Offeror, the resultant contract will be extended to the public bodies indicated above to purchase at contract prices in accordance with contract terms.

2. The Offeror shall notify NRHA in writing of any such institutions accessing the contract. No modification of the contract or execution of a separate contract is required to participate. The Offeror shall provide semi-annual usage reports for all entities accessing the Contract.

3. Participating entities shall place their own orders directly with the Offeror and shall fully and independently administer their use of the contract to include contractual disputes, invoicing and payments without direct administration from the lead-issuing institution. NRHA shall not be held liable for any costs or damages incurred by any other participating public body as a result of any authorization by the Offeror to extend the contract. It is understood and agreed that the NRHA is not responsible for the acts or omissions of any entity and will not be considered in default of the contract no matter the circumstances. Use of this contract does not preclude any participating entity from using other contracts or competitive processes as the need may be.

O. NRHA Terms and Conditions – Attachment G - NRHA Terms and Conditions form part of this RFP and any contracts awarded as a result of this RFP.

XII. ATTACHMENTS

Attachment A - HUD-5369-B - Instructions to Offerors Non-Construction Contracts

Attachment B – HUD Form 51999 – The General Deposit Agreement

Attachment C - Certifications and Representation of Offerors

Attachment D - Certificate of Compliance – Section 3

Attachment E - W9 Form

Attachment F - Non-Collusion Affidavit

Attachment G – NRHA Terms and Conditions

Attachment H – HUD PIH 96-33

Attachment A - HUD-5369B - Instructions to Bidders for Contracts

N/A See Bonfire Requirements

N/A

Attachment B – HUD Form 51999 – The General Deposit Agreement

General Depository Agreement

HUD-51999 (GDA)

U.S. Department of Housing and Urban Development

Office of Public and Indian Housing

OMB Approval No. 2577-0075 (exp. 08/31/2023)

Previous version obsolete Page 1 of 2 Form HUD 51999 (04/2018)

Public reporting burden for this collection of information is estimated to average 1 hour per response. HUD may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number. HUD will use this information to ensure PHAs use all Program Receipts received from HUD or otherwise associated with public housing funds for purposes of public housing, by requiring such financial assistance to be deposited into interest-bearing accounts at certain financial institutions. The information requested does not lend itself to confidentiality.

This Agreement, entered into this _ _ day of ___ ___ , 20____ by and between_ ___(herein called the “HA”), a duly organized and existing public body corporate and politic of the_ _ of___ __and___ __(herein called the “Depository”), located at ___ ___.

Witnesseth:

Whereas, the Department of Housing and Urban Development (herein called “HUD”) has entered into one or more Annual Contributions Contracts (herein called the “ACC” with the HA for the purpose of providing financial assistance to develop and operate lower income housing projects, as authorized by the United States Housing Act of 1937, as amended (42 USC 1437, et seq.);

and Whereas, under the terms of the ACC the HA is required to select as depositories of its funds, financial institutions whose deposits or accounts are insured by the Federal Deposit Insurance Corporation (FDIC) or the National Credit Union Share Insurance Fund (NCUSIF) as long as this Agreement is in force and effect.

Now Therefore, in consideration of the mutual covenants hereinafter set forth, the parties hereto agree as follows:

1. The deposits and accounts of the Depository shall continue to be insured by the FDIC Corporation or NCUSIF.

2. All monies deposited by the HA with the Depository shall be credited to the HA in a separate interest-bearing deposit or interest-bearing accounts, designated .

Accounts” (herein the “Accounts”). Any portion of HA Funds not insured by a Federal insurance organization shall be fully (100%) and continuously collateralized with specific and identifiable U.S. Government or Agency securities prescribed by HUD in a notice.

Collateralization is required on a daily basis at the end of the business day. Such securities shall be pledged and set aside in accordance with applicable law or Federal regulations. The HA shall have possession of the securities (or the HA will take possession of the securities) or an independent custodian (or an independent third party) holds the securities on behalf of the HA as a bailee (evidenced by safe keeping receipt and a written bailment for hire contract) and will be maintained for the full term of deposit. The Depository may substitute other securities as collateral to equal or increase the value. If the HA is an agency of an Indian tribe, the collateral shall be in United States bonds and otherwise as may be prescribed for public funds by the United States Secretary of the Treasury.

3. Except as stated in Paragraph 5, the Depository shall honor any (a) check or other order to pay from the Accounts, or (b) directive to purchase investment securities with monies from the Accounts or to sell securities, if such order or directive is in writing and signed on behalf of the HA by an officer or member designated by resolution of the Board of Directors of the HA to have such authority. To assist the Depository in its obligation, the HA shall furnish the Depository with a certified copy of the resolution.

4. Any securities received from the HA or purchased by the Depository with monies from the Accounts shall be considered to be a part of the Accounts and shall be held by the Depository in safe-keeping for the HA until sold. Interest on such securities and the proceeds from the sale thereof shall be deposited in the Account upon receipt

5. If the Depository receives written notice from HUD that no withdrawals by the HA from the Accounts are to be permitted, the Depository shall not honor any check or other order to pay from the Accounts or directive to purchase or sell securities, or permit any withdrawals by the HA…