1-PCA Solicitation Preparation FAQs.pdf
PDF 144 KB Posted
- Solicitation number
- RFP OD-442-26 Energy and Infrastructure with Alternative Funding Options
- Issued by
- Texas
About this file
Summary of PCA Solicitation Preparation FAQs
This document is a Frequently Asked Questions guide prepared by the Purchasing Cooperative of America (PCA) to assist vendors responding to RFP OD-442-26 for Energy and Infrastructure with Alternative Funding Options in Texas. The FAQs provide procedural guidance for submitting responses through the Bonfire procurement platform rather than detailed information regarding specific products, services, quantities, timelines, or contract terms. The document clarifies that vendors should direct technical questions about the Bonfire system to Bonfire's Vendor Support Team and that all vendor questions regarding the solicitation must be submitted through the Bonfire system, with responses posted as Public Notices. Vendors are automatically notified of Public Notices if they have downloaded solicitation documentation or engaged with the Q&A functionality.
The FAQs address submission-related requirements and flexibilities, including file size limitations in Bonfire with provisions for splitting large documents into PDFs or providing URL links, the ability to unsubmit and resubmit responses prior to the deadline, and clarification that sample bonding letters need not identify the specific PCA Member until contract award. The document confirms that CMMC cyber security certification is optional, vendors may propose value-add items beyond the listed products with full pricing and descriptions, and vendors need only respond with products and services they routinely offer to public sector entities that align with the solicitation's intent. For awarded manufacturers, the FAQs clarify that authorized dealers may sell under the resulting contract schedule and must be included in the vendor's submittal, with sales reported monthly and administrative fees required.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-VENDOR RESPONSE INSTRUCTIONS - 2026 Q2.pdf | ||
| 3-OD-442-26 Energy and Infrastructure Update.pdf |
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Text version
PCA Solicitation Preparation FAQs
Q1: I have a technical question for Bonfire.
A1: Bonfire-specific questions should be directed to Bonfire’s Vendor Support Team at support@gobonfire.com who operate Monday-Friday (7AM-7PM CT).
Q2: Will Vendors be notified when questions and answers are posted in the Public Notice?
A2: PCA policy prohibits direct communications with Vendors replying to an open solicitation. PCA requests that all questions go through the Bonfire System that PCA utilizes for its procurement process. Vendors will be notified when a Public Notice is issued if:
• They have downloaded any documentation (the RFP, the FAQs or the Instructions)
• They have sent or read an Opportunity Q&A message
• They have been invited to a bid and have registered
Q3: Can Vendor upload large documents into Bonfire?
A3: There is a file size limitation in the Bonfire system; check the specifications. If the file is too large to upload, .pdf the file into smaller sections OR provide a direct permanent link to a URL; login and password need to be provided if required for access.
Q4: Vendor hit ‘FINAL SUBMISSION’ and now has another file to submit. Now what?
A4: Prior to the due date and time, Vendor may ‘UNSUBMIT’ their response if they need to add or remove documents and, when finished, select ‘FINAL SUBMISSION’ again.
Q5: Who is the bonding letter made out to?
A5: Submit a sample bonding letter from Vendor’s bonding company. If awarded a contract, PCA Member may require a bond and that bonding letter will reference the Member.
Q6: Is the cyber security certification (CMMC) required?
A6: It is not required. The form is should be completed. This may be important to PCA Members utilizing federal funds, especially Department of Defense funding.
Q7: Can Vendor offer more than the listed products?
A7: Yes, adjunct products should be listed as 'Value Add' items for additional value to PCA Members. Pricing and description of items must be provided for 'Value Add' items.
Q8: Does Vendor have to supply all the products or perform all the services requested in the RFP?
A8: Vendor may respond to the RFP with whatever products/services they routinely offer to public sector entities that fits the intent of the solicitation.
Q9: If Vendor (a manufacturer) is awarded a PCA contract, will authorized dealers be allowed to sell off of the contract?
A9: Yes. Vendor should include a list of authorized dealers with their submittal. Awarded Contractor’s (Vendor) authorized dealers will be allowed to sell off of their schedule to PCA Members. Member will make out their P.O. to the 'Awarded Contractor', and refer to the PCA contract # and title. Awarded Contractor will report the sales of all authorized dealers on their Monthly Report and submit the administrative fee.
mailto:support@gobonfire.com
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