1-Part 8 - Advant Assessment Contract Admendment - posting.pdf

Scope of the Proposed Contract

It is anticipated that this procurement will result in a:

RESULT ACTION

The term of this contract (or extension) will be:

Renewal options:. 0 USBE Contract USBE may not make the procurement until the solicitation process is completed and a contract is written and sianed bv the vendor, and USBE.

One-time purchase or :S 1 year

□ Purchase Order USBE may not make the procurement until the solicitation process is completed, the purchase order is sianed bv USBE and delivered to the vendor.

Description of procurement item to be purchased:

Estimated value of the contract/purchase order/increase:

Freight Cost (F.O.B.

Destination, Freight Prepaid):

Vendor Name:

Test Taker Search - View Student's Grade, School, Teacher, and Class and Test Taker Search - View and Filter by Test Status (Not Started/In Progress)

$100,000

Avant

Detailed Description of Procurement Item (additional information included in attached Scope of Work):

Utah State Board of Education ("Customer") is engaging Avant Professional Services ("Avant") to add visible and sortable columns for Grade Level, School, Teacher, and Class to the administrator's Test Taker Search dashboard, eliminating the need for administrators to cross-reference the SIS to verify student placement and testing eligibility ("the Solution"). Utah State Board of Education ("Customer") is engaging Avant Professional Services ("Avant") to add Test Status filtering (Not Started / In Progress) to the Test Taker Search page for both Teacher and Administrator users, enabling staff to quickly identify students who have not yet begun or are currently in progress on their tests ("the Solution").

Justification for Award (select ONE option):

□ Sole Source - There is only one source for the procurement item. Complete Section A

Transitional Costs - Transitional costs are a significant consideration in selecting Complete Section B a procurement item and the results of a cost-benefit analysis demonstrate that transitional costs are unreasonable or cost-prohibitive, and that the award of a contract without engaging in a standard procurement process is in the best interest of the procurement unit.

Impracticality - The award of a contract is under circumstances, described in Complete Section C rules adopted by the board, that make awarding the contract through a standard orocurement orocess imoractical and not in the best interest of USBE.

Trial use contract for a new or innovative procurement item, or for a Complete Section D procurement item with a novel or unproven use or application.

Extension of a contract without engaging in a standard procurement process. If Complete Section E extension will result in a request to increase the contract total, complete Section F below as well.

0 Request to increase total contract amount. Complete Section F

SECTION E: EXTENSION OF CONTRACT WITHOUT ENGAGING IN A STANDARD

PROCUREMENT PROCESS

The procurement official may extend a contract up to 120 days. For extensions beyond 120 days, the procurement official mav extend the contract after consultino with leoal counsel.

Contract Start Date: I I Current End Date: I Proposed End Date: I I Contract Number: I

1. Has this contract previously been extended?

□ No 1 □ Yes, this contract was previously extended for days.

2. Is this request for a contract extension the result of a protest, appeal, or court action? If yes, items 3-5 below do not need to be completed. Provide the solicitation number that resulted in a protest and date of the protest, appeal, or court action.

3. Is USBE currently engaged in a standard procurement process for the procurement item that is the subject of the contract extension request?

LJ Yes

□ No, USBE is letting the contract expire and will not be re-soliciting for a procurement item that is the subject of the contract extension request.

4. Describe why extending this contract without engaging in a standard procurement process is necessary to avoid a lapse in a critical government service, OR to mitigate a circumstance that is likely to have a neaative impact on public health safetv. welfare. or propertv.

5. Justification for Extension (check all that apply):

I The standard procurement process is delayed due to an unintentional error.

D A change in an industry standard requires one or more significant changes to specifications for the procurement item.

LJ To prevent the loss of federal funds

I To mitigate the effects of a delay of a state or federal appropriation.

D To enable the procurement unit to continue to receive a procurement item during a delay in the implementation of a contract awarded pursuant to a procurement that has alreadv been conducted.

LJ To enable the procurement unit to continue to receive a procurement item during a period of time during which neqotiations with a vendor under a new contract for the procurement item are beinq conducted.

5. For the selection(s) above, provide any additional details regarding the circumstances justifying a contract extension.

SECTION F: REQUEST TO INCREASE TOTAL CONTRACT AMOUNT

Public notice not normally required, UNLESS: If the original solicitation type was an ACWESPP (e.g., sole source) and the additional amount will make the contract total go above $50,000, then a public notice is required to increase the contract total. This public notice is not necessary if the procurement official waives the public notice requirement in accordance with R33-108-101e.

Contractor Name: Avant Contract Number: USBE260005CT

Original Contract Total: 1,724,751.00 Current Contract Total: 1,724,751.00

ProDosed Contract Total: 1,824,751.00 % Increase from Oriainal: $5.86\%$

Solicitation Number: Solicitation TvDe:

Product or Service Utah State Board of Education ("Customer") is engaging Avant Professional Services

Description: ("Avant") to add visible and sortable columns for Grade Level, School, Teacher, and Class to the administrator's Test Taker Search dashboard, eliminating the need for administrators to cross-reference the SIS to verify student placement and testing eligibility ("the Solution"). Utah State Board of Education ("Customer") is engaging Avant Professional Services ("Avant") to add Test Status filtering (Not Started/ In Progress) to the Test Taker Search page for both Teacher and Administrator users, enabling staff to quickly identify students who have not yet begun or are currently in progress on their tests ("the Solution").

1. I Why is the contract total being increased? Check all that apply.

□ The term of the contract is being extended (also complete Section E above if extending).

� The quantity of products or services needed has increased.

□ The price, rate, or fee for a product or service has increased.

� A new or upgraded product or service is needed.

2.1 Provide details for the answer that was selected in the previous question that justify an increase in the total contract amount.

The company needs to do some updates to the system to be in compliance with USBE policies.

This was not included in the initial scope of work.

Utah State Board of Education ("Customer'') is engaging Avant Professional Services ("Avant") to add visible and sortable columns for Grade Level, School, Teacher, and Class to the administrator's Test Taker Search dashboard, eliminating the need for administrators to cross-reference the SIS to verify student placement and testing eligibility ("the Solution"). Utah State Board of Education ("Customer'') is engaging Avant Professional Services ("Avant") to add Test Status filtering (Not Started I In Progress) to the Test Taker Search page for both Teacher and Administrator users, enabling staff to quickly identify students who have not yet begun or are currently in progress on their tests ("the Solution").