1-P-23001-RFQ-General Contractor Services -FINAL.pdf

DEPARTMENT OF PURCHASING

FOR THE

DEPARTMENT OF PLANNING AND CONSTRUCTION

REQUEST FOR QUALIFICATIONS (RFQ)

FOR

GENERAL CONTRACTOR SERVICES

P-23001 To be included in this General Contractor Services Pool at inception, contractors must submit Qualification packages by

April 19, 2023.

Thereafter, contractors may be added to this Pool on a rolling basis. This Request for Qualifications will remain open through December 31, 2027.

Contracts awarded under this RFQ will have an initial Contract Term of five (5) years, subject to final determination by the Chicago Park District. Respondents are encouraged to submit their Qualifications by April 19, 2023 in order to maximize their Contract Term.

Upon completion of the Contract Term, a possible one (1) year extension period may be available and exercised at the Chicago Park District’s sole option.

• ADVERTISED: Friday, February 10, 2023

PRE-SUBMITTAL MEETING: There is no pre-submittal meeting for this RFQ.

QUESTIONS: Questions can be submitted in writing to the Department of Purchasing any time to scott.sims@chicagoparkdistrict.com

QUALIFICATION PACKAGES DUE DATE AND LOCATION: This is an open Request for Qualifications. Firms are encouraged to submit their qualifications by April 19, 2023. The final day Qualifications will be accepted is

December 31, 2027. Qualifications must be submitted VIA BONFIRE.

The Chicago Park District Department of Purchasing

541 N. Fairbanks, 6th Floor Chicago, Illinois 60611

Myetie Hamilton

President, Board of Commissioners

Rosa Escareño General Superintendent and CEO

Kareem Burgess

Deputy Director of Purchasing mailto:scott.sims@chicagoparkdistrict.com

P-23001 1

LEGAL ADVERTISEMENT

Date Advertised: Friday, February 10, 2023

CHICAGO PARK DISTRICT

DEPARTMENT OF PURCHASING

FOR THE

DEPARTMENT OF PLANNING AND CONSTRUCTION

REQUEST FOR QUALIFICATIONS (RFQ)

The RFQ is available for download by taking the following steps:

(1) going to https://www.chicagoparkdistrict.com/doing-business/purchasing; (2) clicking on “Contracting

Opportunities”; (3) clicking on the link for this RFQ; (4) registering for the RFQ; and then (5) downloading the RFQ.

If you are not able to download the RFQ, please call Scott R. Sims, the contact person for this project, at (312) 742-4440, Monday – Friday, between the hours of 8:30 a.m. and 4:30 p.m.

Specification No.: P-23001

Description: The Chicago Park District invites the submission of qualifications packages for

Questions: Questions can be submitted in writing to the Department of Purchasing any time to

Pre-submittal Meeting: There is no pre-submittal meeting for this RFQ

Qualifications Due Date: This is an open Request for Qualifications. Firms are encouraged to submit their qualifications by April 19, 2023. The final day Qualifications will be accepted is December 31, 2027. Qualifications must be submitted to the Chicago Park District BONFIRE portal.

QUALIFICATIONS PACKAGES WILL NOT BE ACCEPTED AFTER December 31, 2027.

Myetie Hamilton President, Board of Commissioners

Rosa Escareño

General Superintendent and CEO

Kareem Burgess Deputy Director of Purchasing https://www.chicagoparkdistrict.com/doing-business/purchasing

P-23001 2

REQUEST FOR QUALIFICATIONS for GENERAL CONTRACTOR SERVICES Specification Number P-23001 Contact Person: Scott R. Sims

(312) 742-4440

For information regarding MBE/WBE participation, contact Michelle Parker at 312-742-4439, or michelle.parker@chicagoparkdistrict.com mailto:michelle.parker@chicagoparkdistrict.com

P-23001 3

TABLE OF CONTENTS

Section Topic Page

1. General Information

2. Qualifications Information

3. Scope of Work

4. General Conditions for Construction…………………………..………………….. 16

5. Special Conditions

6. Notice Regarding MBE/WBE Participation

7. MBE/WBE Utilization Reporting Requirements……………………………….. 93

8. Compliance Conditions……………………………………

9. Insurance Requirements

10. Evaluation and Selection Process

11. Execution of Qualifications Package

12. Qualifications Package Contents

13. Qualifications Package - Packaging and Delivery

14. QUALIFICATIONS PACKAGE FORMS

A. Signature Page B. Categories Form…………………………………………………………….. 113 C. Economic Disclosure Statement and Affidavit.…………………………… 114 D. MBE/WBE Compliance Affidavit…………… E. Financial Statement F. Legal Actions Form G. Self-Performance Affidavit H. Sustainability Statement Instructions & Statement

15. No Response Form

16. Exhibit A 135

P-23001 4

GENERAL INFORMATION

DEFINITIONS

All terms not specifically defined below will be governed by the definitions in the General Conditions or Compliance Conditions unless indicated otherwise. The Director of Purchasing of the Chicago Park District will resolve any inconsistency and provide any clarification requested regarding the definitions in this Request for Qualifications.

Board means the Board of Commissioners of the Chicago Park District.

CPD means the Chicago Park District.

Request for Qualifications means the document used to solicit qualification packages from firms for possible inclusion in the pre-qualified pool of responsible firms.

Project Solicitation means the document used to solicit bids or proposals from the pool of pre-qualified responsible firms.

Qualifications Package means the response submitted by the submitter pursuant to the RFQ.

RFQ means Request for Qualifications.

Submitter means a party or entity that submits its qualifications package in response to the RFQ.

BACKGROUND

The Chicago Park District is a municipal corporation organized in 1934. It is governed by a seven-person Board of Commissioners appointed by the Mayor of Chicago, with the advice and consent of the City Council. The Board of Commissioners appoints the General Superintendent, who is responsible for the CPD’s day-to-day operations.

The CPD owns and operates over 8,800 acres of park property. This includes 600 parks and play lots, over 250 staffed park recreation centers, 6 golf courses, 10 major museums, a stadium, a zoo, and 24 miles of lakefront, including 9 harbors and 31 bathing beaches. There are approximately 450 buildings in the system, including several schools, which are used jointly with the Chicago Board of Education.

The CPD offers a wide range of recreational and educational programs featuring both physical and cultural activities.

For more information, visit www.chicagoparkdistrict.com.

POOL CONTRACT AWARDS

Through this RFQ, the CPD will establish a pool of pre-qualified responsible firms that will be eligible to submit a bid or proposal in response to pool project solicitations during the contract term.

Candidates whose qualification package have been determined by the CPD to be qualified in accordance with the evaluation criteria discussed on p. 104, will be recommended for inclusion in the pool. The recommendation of firms for inclusion in the pool will be presented to the Board for their approval, and upon Board approval, master contracts will be executed with each firm approved by the Board for inclusion in the pool covering general terms and conditions other than fee or the specific scope of work.

The CPD may award these contracts for inclusion in the pool based on the evaluation of the qualification packages received, without discussion of those qualification packages with any submitter. Alternatively, the CPD may conduct interviews and discussions with any submitter as part of the evaluation of any qualifications package.

The CPD reserves the right to reject any and all qualification packages, or to withdraw, cancel, or reissue this RFQ, in whole or in part, in the event that competition is deemed inadequate or that it is otherwise in the best interest of the

CPD.

http://www.chicagoparkdistrict.com/

P-23001 5

TERM OF POOL CONTRACT

All contracts of firm’s selected for inclusion in this pool will be coterminous. Contracts awarded under this RFQ will have a Contract Term of five (5) years, subject to final determination by the Chicago Park District, with a one (1) year extension option available at the Chicago Park District’s sole discretion. Contractor will receive written notification of such a contract extension. If the contracted vendor is unable or unwilling to agree to an upcoming extension option, the contractor must notify the Director of Purchasing, in writing, at least thirty (30) days prior to the contract’s expiration date.

PROJECT AWARDS

Inclusion in the pool is not a guarantee of any specific project award. Throughout the contract period, when the need for services arises, the CPD may issue project-specific solicitation to the pre-qualified firms in the pool. As mentioned above only pre-qualified firms in the pool will be eligible to submit their bid or proposal in response to the project solicitation. The CPD will base the project award upon evaluation of the bids or proposals submitted by the pre-qualified firms in response to the project solicitation. The project award that incorporates the terms of the master contract and project-specific solicitation will be recommended for award, and upon required approval a Notice-to- Proceed for this project will be issued.

Alternatively, rather than using the pre-qualified pool of companies, the CPD may publicly advertise a separate solicitation for a project (or projects). You do not need to be pre-qualified with the CPD to submit a response to one of these separate publicly advertised solicitations. Lastly, the CPD also may elect to undertake a project with its own staff; or with firms currently under other contracts with the CPD.

POST-SUBMITTAL INFORMATION

Submitters may track the progress of the evaluation process related to their qualifications packages by clicking on the “Contract Opportunities” link on the Department of Purchasing’s home page, and then the tab “Cancelled / In Review / Awarded.”

INFORMATION RELATED TO OUR CONTRACTS AND SOLICITATIONS

Department of Purchasing Home Page

If you seek information related to our contracts and solicitations then you're encouraged to first look through our home page by (i) going to www.chicagoparkdistrict.com; (ii) clicking on the “About Us” button at the top of the page;

selecting (iii) “Doing Business,” and then (iv) “Purchasing.” Often, the information you seek is available there. For example, active and previous contracts, current IFBs, RFPs, and RFQs can be accessed there.

Freedom of Information Act (FOIA) Requests

If you prefer to submit a FOIA request, or if the information you seek is not available at our home page, then click on the link below for details regarding how you can submit a FOIA request:

http://www.chicagoparkdistrict.com/departments/administration/communications/foia/

COMPLAINTS AND PROTESTS

Complaints

You can submit a complaint or concern anytime by sending an e-mail to the Department of Purchasing at purchasing@chicagoparkdistrict.com or by sending an e-mail to the Department of Purchasing contact identified on p.

2 of this RFQ.

If you prefer, you can also submit your complaint or concern anytime to the Inspector General of the Chicago Park District by going to: http://www.chicagoparkdistrict.com/departments/board-of-commissioners/inspector-general-hotline/ http://www.chicagoparkdistrict.com/ http://www.chicagoparkdistrict.com/departments/administration/communications/foia/ mailto:purchasing@chicagoparkdistrict.com http://www.chicagoparkdistrict.com/departments/board-of-commissioners/inspector-general-hotline/ http://www.chicagoparkdistrict.com/departments/board-of-commissioners/inspector-general-hotline/

P-23001 6

Protests

In the event that you want to submit a protest regarding: (i) the solicitation (pre-due date); (ii) the evaluation of bids, qualifications, or proposals (after the due date but pre-award); or (iii) the award of the contract (post-award), the CPD’s Solicitation and Contacting Process Protest Procedures can be found at http://www.chicagoparkdistrict.com/doing-business/purchasing/rules-regulations-procedures/

End of General Information http://www.chicagoparkdistrict.com/doing-business/purchasing/rules-regulations-procedures/

P-23001 7

QUALIFICATIONS INFORMATION

1. EXAMINATION OF RFQ DOCUMENTS

Each submitter may download a copy of the RFQ package directly from the CPD’s website. Chicago Park District RFQ documents obtained from any source other than the CPD cannot be assumed to be complete, and qualification packages prepared from such documents are subject to rejection.

It is expected that each submitter will read the entire RFQ document with care and will submit the forms and affidavits contained in this RFQ without alteration. The CPD will not accept RFQ forms that have been recreated or reformatted by the submitter.

It is also expected that each submitter will carefully review its qualification package before submittal to the Department of Purchasing, to confirm that it meets all requirements set forth in the Execution of Qualifications Package section. The submitter’s negligence in these matters, or the failure of the submitter to ask relevant questions before the submittal due date will not relieve the submitter of any obligations to comply, in every detail, with all provisions and requirements of the RFQ document, if the submitter is awarded a contract.

Conversation with an attorney is recommended, since this document may have important legal consequences.

2. PRE-SUBMITTAL MEETINGS

If there is a mandatory pre-submittal meeting and the prospective submitter does not attend, he/she cannot submit a qualifications package. Additionally, if a non-attendee attempts to submit a qualification package, that qualification package will not be considered.

If there is a non-mandatory pre-submittal meeting, attendance is not required but is strongly recommended.

If representatives of the CPD address questions at a pre-submittal meeting, no such statements made shall in any way bind the CPD. Prospective submitters must submit all questions in writing to the Director of

Purchasing (or his/her designee) by the date and time specified herein. A reply, if any, will be issued in the form of an addendum or a clarification, as described below.

If there is no scheduled pre-submittal meeting and a prospective submitter is in doubt as to the true meaning of any part of the RFQ, he/she may submit to the CPD’s Director of Purchasing (or his/her designee) a written request for an answer, an interpretation, or the correction of any ambiguity, as set forth below.

3. QUESTIONS & ANSWERS

Questions can be submitted in writing anytime by sending an e-mail to the Department of Purchasing at purchasing@chicagoparkdistrict.com or by sending an email to the Department of Purchasing contact identified in this RFQ.

Any correction, revision, answer, or clarification of the RFQ documents will be made only by a written addendum (if something in the RFQ is changed) or a Clarifications / Answers document (if nothing in the RFQ is changed.) duly issued by the Director of Purchasing or designee.

Since this is an open RFQ, a copy of any addendum, or Clarifications/Answers, will be uploaded to the RFQ’s page at the Department of Purchasing’s home page whenever the CPD makes the addendum or

Clarifications/Answers available. Failure on the part of the prospective submitter to receive such written interpretations, clarifications, or answers will not be grounds for the withdrawal of the submitter’s qualifications package after it is submitted. The CPD will not be liable for the submitter’s failure to download or otherwise obtain any addenda that may be issued for this RFQ. It is the sole responsibility of the submitter to obtain such addenda.

mailto:purchasing@chicagoparkdistrict.com

P-23001 8

Submitter must acknowledge receipt of each addendum on the RFQ’s signature page. It is not necessary to acknowledge receipt of a Clarifications / Answers document.

4. FORMS

Remove and complete all of the forms listed on p.107 in the Qualifications Package Contents section. For purposes of comparisons between submitters, use “as is.” Do not scan and reformat these forms. Any qualifications submittal form that has been reformatted or re-created in any fashion by the submitter may be summarily rejected. Sign appropriately and have notarized where required.

5. SUBCONTRACTORS

The contractor shall subcontract only with competent and responsible subcontractors. The CPD reserves the right to approve all subcontractors.

Awardee shall not replace any subcontractor or add or subtract subcontractors without the prior written consent of the Director of Purchasing of the Chicago Park District. Such consent by the CPD shall not be unreasonably withheld.

6. EXCEPTIONS TO THE RFQ

Any deviations from or exceptions to the RFQ must be noted on the relevant submittal page(s), with the exact nature of the change(s) outlined in sufficient detail in a cover letter. The reason for such deviations or exceptions should also be included. The CPD will evaluate their impact on the RFQ, and reserves the right to reject qualification packages that do not completely meet the RFQ requirements. Further, changes, additions, or deletions made to the General Conditions for Construction by the submitter are not favored, and are included in this disqualification caution. Lastly, failure of a submitter to comply with the terms of this paragraph also may be cause for rejection of the qualification package.

7. TRANSPARENCY WEBSITE; TRADE SECRETS

Consistent with the CPD’s practice of making available to the public all information submitted in response to a public procurement* through the CPD’s internet website, submitters may designate the portions of a qualification package that contains trade secrets or other proprietary information/data (“data”) that the submitters desire to remain confidential.

[*All submittals or proposals; any information and documentation contained therein; any additional information or documentation submitted to the CPD as part of this solicitation; and any information or documentation presented to the CPD as part of the negotiation of a contract or other agreement.]

To designate portions of a qualification package as confidential, the submitter must:

A. Mark the cover page as follows: “This qualification package includes trade secrets or other proprietary data.”

B. Mark each sheet or data to be restricted with the following legend: “Confidential: Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this qualification package.”

C. Provide a redacted copy of the entire qualification package in PDF format for posting on the CPD’s website. Submitter is responsible for properly and adequately redacting any data which the submitter desires to remain confidential. If entire pages or sections are removed, they must be represented by a page indicating that the page or section has been redacted. Failure to provide a pdf redacted copy may result in the posting of an un-redacted copy.

Indiscriminate labeling of material as “Confidential” may be grounds for deeming the qualification package as non-responsive.

P-23001 9

All qualification packages submitted to the CPD are subject to the Freedom of Information Act (“FOIA”). The CPD will make the final determination as to whether information, even if marked “Confidential,” will be disclosed pursuant to a request under FOIA or valid subpoena. The submitter agrees not to pursue any cause of action against the CPD with regard to disclosure of information.

8. WITHDRAWAL OF QUALIFICATION PACKAGE

After the Chicago Park District receives the qualification package, it may be withdrawn only at the discretion of the Director of Purchasing.

9. ERRORS IN QUALIFICATION PACKAGE

Submitters are cautioned to verify the information in their qualification package prior to delivering them to the CPD. Thereafter, modifications to the qualification package will be permitted only at the discretion of the Director of Purchasing. Any material misrepresentations made by the submitter may void their qualification package and eliminate the submitter from further consideration.

10. DELIVERING QUALIFICATIONS

Qualifications submittals must be submitted via the Chicago Park District BONFIRE portal.

11. RETURN OF QUALIFICATION PACKAGE

The CPD shall be under no obligation to return any qualification package or other materials submitted by the submitter in response to this RFQ.

12. INCURRED COST

All cost incurred in the preparation and submission of the qualification package, and any responses, shall be borne by the submitter.

13. RESERVED RIGHTS

The Director of Purchasing or his/her designee shall represent the CPD in all matters pertaining to this RFQ.

The CPD reserves the right at any time and for any reason to cancel this Request for Qualifications, to reject any, some, or all of the qualification packages, or to accept any, some, or all of them. The CPD also reserves the right to waive any immaterial defect in any submittal when, in his/her opinion, the best interests of the CPD will be served by such action.

The CPD reserves the right to approve all subcontractors. Project awardees shall not replace any subcontractor or add or remove subcontractors without the prior written consent of the Director of Purchasing of the Chicago Park District. Such consent by the CPD shall not be unreasonably withheld.

End of Qualifications Information

P-23001 10

SCOPE OF WORK

INVITATION

The Chicago Park District (“CPD”) invites experienced general contractors to submit their qualifications for possible inclusion in the General Contractor Services pre-qualified pool (“GCS pool”). There are two categories of work for this pool, and firms can submit their qualifications for one or both categories of work: (i) New Construction/Renovation and (ii) Playground Construction. (See Categories Form on p. 113).

Pre-qualification will be awarded by category. If the firm is submitting their qualifications package for more than one category, a separate qualification package is not required for each category, however the qualification package must include the Categories Form (p. 113) that indicates the category or categories for which you are submitting your qualifications package and all documentation pertinent to the category such as experience and personnel (See Qualifications Package Contents, pp. 107-108). Lastly, pre-qualification is not a guarantee of work.

Pre-qualified firms shall provide all equipment, fuel, labor, materials, transportation, trucks, vehicles and any/all other services necessary to complete any project in accordance with the terms and conditions of this RFQ. Additionally, all services and materials shall be of the highest and best quality, competitively priced, and delivered and performed in a timely manner.

Firms Currently In the General Contractor Services Pool

Current members of the CPD’s GCS pool must submit their qualification package in response to this RFQ in order to be considered for possible inclusion in this new pool. There is no automatic qualification, special consideration, or expedited review for firms in the current GCS pool.

EXPERIENCE

The CPD is seeking general contractors who have experience with the services and sizes, types, and magnitudes of construction projects described in this Scope of Work and Exhibit A. Additionally, their experience must include being responsible for all work on projects, from start to final close-out. The CPD is not seeking firms to provide only construction management services, or to serve as pass-through or brokers. Further, the firms must be financially solvent. Lastly, all firms interested in submitting their qualifications are required to have the City of Chicago General Contractor’s License of the appropriate class, and any other license(s) and certifications required by law.

For pre-qualification in this pool, your firm must have the ability to perform at least 15% of the contracted work. You cannot pre-qualify your firm in this pool if you intend to subcontract the entirety of the work to another firm.

In addition to Exhibit A, more information regarding CPD construction projects can be found in the Capital Improvement Plan that can be viewed and downloaded at the following link: https://www.chicagoparkdistrict.com/parks-facilities/capital-improvement-plan

GENERAL SCOPE OF SERVICES

The projects for this pool may involve building or park construction and renovation or playground construction and renovation. Also, some projects may involve more than one of these general areas of work. Generally, project work may involve:

1. New construction and/or renovation of:

a. Parks

b. Buildings including community centers, field houses, comfort stations

c. Playgrounds

d. Water parks and spray pools

e. Sport courts

f. Athletic fields

g. Fitness areas https://www.chicagoparkdistrict.com/parks-facilities/capital-improvement-plan https://www.chicagoparkdistrict.com/parks-facilities/capital-improvement-plan

P-23001 11

h. Dog Friendly Areas

i. Swimming pools

j. Parking lots

k. Architectural and landscape features such as pergolas and other open-air structures

2. Building Interior and Exterior

a. Mechanical, electrical, and plumbing systems

b. ADA compliance upgrades

c. Architectural finishes and general carpentry in various program spaces including gymnasiums, theaters, gymnastic centers, fitness centers, art rooms, woodshops, community rooms, restrooms, locker rooms, kitchens, office spaces

d. Environmental remediation

e. Security systems

f. Elevators

g. Signage

h. Curtain wall and thermal shell systems

i. Windows and doors

j. Masonry

k. Waterproofing

l. Lighting

3. Electrical Systems - could include new ComEd service

4. Plumbing / Utility Systems - could include new City of Chicago water/sewer service

5. Paving Systems – flatwork of all types such as concrete, asphalt, stone screenings, brick pavers

6. Roofing Systems

a. Clay tile, modified bitumen, standing seam metal, asphalt shingle, exposed corrugated steel deck, membrane

(all types), and ballasted, wood shingle, slate, and pitched roofs

b. Related roof accessories such as

i. Gutters

ii. Downspouts

iii. All types of insulation

iv. Lightening protection

v. Flashing and counter flashing

vi. Metal coping

vii. Ridge and soffit vents

viii. Crickets/saddle

ix. Clay tile copings

x. Snow guards

xi. Roof coatings

7. Landscaping

8. Installation of park elements and accessories such as artwork, monuments, benches, and bicycle racks.

CATEGORY SPECIFIC SERVICES

In addition to the general services outlined above, additional tasks specific to each category may be required. The types of category-specific services below are not intended to be exhaustive, but simply representative of the types of services that may be required for each category.

CATEGORY I: NEW CONSTRUCTION / RENOVATION

Projects in this category could include, but are not limited to:

P-23001 12

1. New park development, including demolition of existing structures or landscaping; environmental remediation;

utility service installation; construction of new structures (parks, building including community centers, field houses, comfort stations); security system installation; playgrounds, water parks and spray pool features, sport courts, athletic fields, pathways, fitness areas, lighting, landscaping, parking lots, signage, fencing, dog friendly areas, swimming pools, etc.

2. Interior building renovations, including mechanical, electrical, and plumbing systems; ADA compliance upgrades; architectural finishes, environmental remediation; security systems; and evaluators, and signage.

3. Exterior building renovations, including curtain wall systems, roofing systems, windows, doors, and any other thermal shell systems, masonry, waterproofing, and lighting.

4. Renovations of existing architectural and landscape features such as pergolas and other open-air structures.

5. Any and all other scopes of work that the CPD deems necessary for a complete finished product under this category.

CATEGORY II: PLAYGROUND CONSTRUCTION

Projects in this category could include, but are not limited to:

1. New construction or renovation of playgrounds including demolition and site work; landscaping; installation of utility infrastructure, playground equipment, impact surfacing, drinking fountains, site furnishings (benches, picnic tables), lighting, paving, fencing, signage, gazebos, shade structures, artwork, etc.;

2. Any and all other scopes of work that the CPD deems necessary for a complete finished product in this category.

RESPONSIBILITIES

In addition to the General Scope of Services and Category Specific Services discussed above, all projects will include the following responsibilities:

1. MBE/WBE PARTICIPATION

The CPD’s minority and woman owned business enterprise participation requirements of 25% MBE and 5%

WBE will attach to each project.

2. PERMITS

Upon issuance of a Notice to Proceed, the project awardee shall secure all necessary building permits from the City of Chicago, Department of Construction and Permits and all other permitting agencies, as required.

3. MEETINGS

The project awardee will attend construction meetings required by the CPD, with both the CPD and Design Consultant, if any, and prepare and distribute meeting minutes for each meeting afterwards.

4. PHOTOGRAPHS

The project awardee will submit construction progress photographs at the beginning of work, at regular intervals during the work, and at the completion of the project as directed by CPD.

5. PROJECT SCHEDULE

The CPD’s Capital Improvement Program requires the project awardee for each project to conform to a demanding schedule for the completion of projects to achieve the earliest possible beneficial occupancy. Failure

P-23001 13 to perform work on schedule will result in the assessment of liquidated damages and other remedies as described in Article VIII and Article XVIII in the General Conditions for Construction. For each project, the project awardee is required to do the following:

a. Develop a full project baseline construction schedule showing achievement of the required substantial and final completion dates per the project solicitation. Coordinate the project schedule with the assigned CPD project manager.

b. Provide the CPD project manager with construction schedule updates and a two-week look-ahead schedule throughout the duration of the project.

c. Identify any schedule issues and develop corrective actions and/or contingency plans when problems develop to get the project back on schedule.

6. INSPECTION, REVIEW and CLOSEOUT

For each project, the project awardee is required to:

a. Submit shop drawings and samples to the CPD for final approval.

b. Complete punch list work within 30 days or as required in the project solicitation.

c. Obtain final sign-off upon completion of punch list and acceptance by CPD.

d. Prepare and submit in a form and format required by CPD:

1) All applicable record documents including as-built record drawings

2) Operation and Maintenance manuals

3) Workmanship and Product Manufacturer Warranties

7. WARRANTIES

The project awardee will submit all manufacturers’ warranties to the assigned CPD project manager to ensure that all warranty forms have been completed in the CPD’s name and have been registered with the appropriate manufacturers. An installer’s warranty period shall start immediately upon substantial completion of the project.

During the General Contractor’s workmanship warranty period the project awardee must repair and replace, at its own expense, all work that has developed defects, whether these defects are inherent in the materials or equipment; or are in the functioning of the piece of equipment; or are in the functioning and operation of pieces of equipment operating together as a unit.

8. PREVAILING WAGE

For every project awarded, the project awardee and each of its subcontractors shall comply with all applicable prevailing wage requirements of 820ILCS 130/0.01 et seq., as it may be amended (the “Act”), so long as the Act is in effect, in order to ensure that such persons covered by the Act are paid the prevailing wage rates as ascertained by the Illinois Department of Labor. The Illinois Department of Labor makes available each month’s prevailing wage rate schedule at its home page: https://data.illinois.gov/dataset/idol-2018-prevailing-wage-rates/resource/0c95f063-aed9-4db7-adc3-c224acee8fc2. Each project solicitation will provide a link to the specified rates to be paid to all those employed in the contract. If the Illinois Department of Labor revises such prevailing wage rates, the revised rates shall apply to all such contracts.

9. TERMS AND CONDITIONS

All work performed by the project awardee shall comply with:

a. This RFQ P-23001 - General Contractor Services;

https://data.illinois.gov/dataset/idol-2018-prevailing-wage-rates/resource/0c95f063-aed9-4db7-adc3-c224acee8fc2 https://data.illinois.gov/dataset/idol-2018-prevailing-wage-rates/resource/0c95f063-aed9-4db7-adc3-c224acee8fc2

P-23001 14

b. The project solicitation and any drawings and technical specifications that may be included with the project solicitation;

c. The Chicago Park District’s General Conditions for Construction included in this RFQ;

d. The City of Chicago Building Code;

e. The Chicago Green Standard;

f. The Chicago Landscape Ordinance;

g. All applicable Americans with Disabilities Act (ADA) codes; and

h. All other applicable laws, ordinances, and codes

PROCURING SERVICES FOR A PROJECT

Overview

As mentioned above inclusion in the GCS pool is no guarantee of work. The CPD may elect to undertake construction: (a) with its own crews; (b) through other CPD contracts; or (c) by advertising a separate Request for Proposal for the construction of a specific project. Also, the CPD may have its own crews or its other contractors perform construction work at the same or other buildings at which a pre-qualified contractor is performing without invalidating any contract resulting from this RFQ.

Throughout the contract period, when the CPD requires services from the GCS pool, the CPD Department of Purchasing will make available a project solicitation to the firms in the category or categories that the CPD determined to be appropriate for the project. The project solicitation shall include a project specific scope of work, drawings and technical specifications, a detailed cost breakdown form to be completed by the pre-qualified firm, a request to confirm the project schedule, identification of the intended subcontracting team, MBE/WBE Schedules and Certification Letters, and other requirements as deemed necessary by the CPD at that time.

Prior to submitting a bid or proposal, the pre-qualified firms should conduct a thorough investigation of the project site and/or facility. The CPD will not authorize additional compensation to the project awardee based on the project awardee not conducting a thorough investigation.

This is a competitive pool and the CPD expects that the firms in the pool will actively and regularly participate by responding to project solicitations. The CPD also recognizes that it may not always be possible for a firm to respond to every project solicitation due to size, location, scope, capacity. In those cases, submit a No Response form which is contained within the project solicitation.

Project Awards

Bids or proposals submitted by the due date and time specified in the project solicitation will be considered for project award. The CPD will base the project award upon evaluation of the bids or proposals submitted by the pre-qualified firms in response to the project solicitation. The project award that incorporates the terms of the master contract and project-specific solicitation will be recommended for award, and upon approval a Notice-to-Proceed for this project will be issued.

BID/PROPOSAL DEPOSIT AND BOND REQUIREMENTS

Bid/Proposal Deposit

Each project solicitation will include the following bid/proposal deposit requirement:

1. For bids or proposal prices of $25,000 or more, the bidder or proposer is required to submit a bid or proposal deposit in an amount equal to 5% of the bid or proposal price. Bids or proposal prices of less than $25,000 do

P-23001 15 not require a bid or proposal deposit.

2. The bid or proposal deposit must be in the form of one of these four options:

a. A bid or proposal bond executed by a surety satisfactory to the CPD;

b. A money order;

c. A cashier’s check issued by a bank in good standing; or

d. A certified check drawn on a bank in good standing

The bid or proposal deposit must be payable to the order of the Chicago Park District. Company checks and cash are not acceptable forms of bid or proposal deposits.

Performance Bond

The project awardee will be required to furnish a performance bond in the amount of 100% of the total bid or proposal price. Also, the performance bond must be received by the Chicago Park District before a Notice-to- Proceed will be issued.

Payment Bond

The project awardee will be required to furnish a payment bond in the amount of 100% of the total bid or proposal price. The payment bond must be received by the Chicago Park District before a Notice-to-Proceed will be issued.

The project awardee shall only begin work after it receives a Notice-to-Proceed from the CPD.

COMPENSATION

Compensation shall be on a project-specific basis only. There will be no compensation to pre-qualified firms not awarded a project.

End of Scope of Work

P-23001 16

GENERAL CONDITIONS

CONSTRUCTION

P-23001 17

GENERAL CONDITIONS FOR CONSTRUCTION

[VERSION 3/8/05]

CONTENTS

SECTION TOPIC PAGE

I. GENERAL CONDITIONS

A. Definitions B. Contract Interpretation C. Review & Intent of Contract Documents D. Entire Agreement E. Incorporation of Exhibits

II. PROJECT ORGANIZATION

A. Owner B. General Superintendent C. Consultant D. Architect/Engineer E. Contractor F. Subcontractors G. Supervision Consultant

III. PROPERTY

A. Ownership of Drawings B. Information Provided by Park District C. Right of Entry D. Site Conditions E. Permits & Licenses F. Storage of Materials G. Electrical Standards H. Connection of Work to Existing Structures I. Contractor's Responsibility for Liens J. Required Inspections K. Suspension of Work Due to Conditions L. Work Stoppage in the Case of Doubt M. Salvage / Recovery Items N. Acceptance & Right to Occupy O. Final Clean-Up P. Final Inspection Q. Ownership of Completed Work

IV. SCOPE OF WORK

V. ASSIGNMENT

A. No Assignment by Contractor B. No Assignment of Contract Funds C. Right to Assign the Park District's Interest

VI. STANDARDS OF PERFORMANCE

A. General

B. Failure to Proceed With Directed Work

P-23001 18

C. Correction of Work D. Materials E. Testing

F. Testing Laboratory Labels G. Inspection & Responsibility

VII. PERSONNEL

A. General B. Key Personnel C. Character of Workers D. Qualifications of Workers E. Supervision F. Contractor's Project Engineer

VIII. TIME

A. Time for Commencement & Completion B. Project Schedule C. Failure to Perform Work on Schedule D. Additional Requirements of CPM Project Schedules E. Completion of Punch List Work

IX. PAYMENTS

A. General B. Contract Amount Breakdown C. Procedure for Monthly Payments D. Payments Withheld E. Payment for Stored Material F. Final Payment G. Retainage H. No Waiver of Legal Rights

X. CHANGES IN THE WORK

A. Right to Change Work B. Construction Change Directives C. Contractor's Request D. Change Requirements E. Contractor's Release F. Change Disputes G. Park District Audit H. Compliance With MBE/WBE Compliance Conditions

XI. SHOP DRAWINGS, PRODUCT DATA, & SAMPLES

A. Contractor's Responsibilities & Submittal Procedures B. Review by the Park District C. Record Shop Drawings

XII. PROJECT RECORD & PROJECT ACCOUNT

DOCUMENTS

A. As-Built Documents B. Project Account Records

P-23001 19

C. Instructions & Parts Lists

XIII. INSPECTION & TESTING

A. General Inspection B. Materials & Equipment Inspection & Testing

XIV. CONSTRUCTION PRACTICES AT THE SITE

A. Disruption of Park District Activities B. Site Protection C. Safety & Health Precautions D. Use of Site & Services

XV. COOPERATION BETWEEN CONTRACTORS

XVI. INDEMNITY, BONDS, & INSURANCE

A. Indemnity B. Performance & Payment Bonds C. Insurance D. Certificates of Insurance E. Waiver of Subrogation F. Modifications

XVII. DISPUTE RESOLUTION

A. Contractor's Request B. Request Requirements C. General Superintendent's Decision D. Contractor's Remedy E. Contractor's Performance of Work F. Administrative Appeal of Dispute

XVIII. EVENTS OF DEFAULT & TERMINATION

A. Park District's Right B. Events of Default C. Notice of an Event of Default D. Default Remedies E. Non-Exclusivity F. Court Determination G. Discretion of Park District H. Termination for Convenience

XIX. COMPLIANCE WITH ALL LAWS

A. General B. Regulations Governing the Park District C. Non-Discrimination D. Affirmative Action E. Americans With Disabilities Act F. Veterans Preference G. Employment of Illinois Laborers H. Prevailing Wage I. Safety & Health

P-23001 20

J. Environmental Requirements K. Asbestos L. Steel Products M. Mined Coal N. Governmental Ethics O. Bribery of a Public Officer or Employee P. Non-Collusion Q. Conflict of Interest

R. Cooperation With Inspector General S. Contractor's Affidavit T. Prompt Payment

XX. MISCELLANEOUS

A. General Conditions B. Notices C. Authority

P-23001 21

GENERAL CONDITIONS FOR CONSTRUCTION

I. GENERAL CONDITIONS [VERSION 3/8/05]

A. DEFINITIONS

1. Acceptance means the acceptance by the Park District of the bid submitted by the contractor on the form included in the bid package.

2. Addendum (plural addenda) means an addition, correction, deletion, or clarification to or of the specification document that is issued to prospective bidders prior to the opening of bids.

3. Architect/engineer means architect/engineer as defined in Article II of these General Conditions.

4. As-built documents means as-built documents as defined in Article XII of these General Conditions.

5. Award means the formal authorization, by the Board of Commissioners of the Chicago Park District, to proceed to contract with the contractor offering the accepted bid.

6. Award date means the date on which the Board of Commissioners of the Chicago Park District formally authorizes a contract with the contractor offering the accepted bid.

7. Awardee means the bidder awarded a contract as a result of its response to this Invitation for Bid.

8. Bid means the response submitted pursuant to this Invitation for Bid, compliant with all of the requirements of the specification documents.

9. Bid package means the bound package of documents delivered by the Park District to persons who have expressed an interest in submitting a bid.

10. Bid unit price means the price for a unit, if any, which was included in the bid.

11. Bidder means any corporation, limited liability company, partnership, individual or other entity who submits a bid in response to this Invitation for Bid.

12. Bond means a bond as described in Article XVI of these General Conditions.

13. Change order means a written instrument signed by the Park District, architect/engineer of record, and contractor, agreeing on a change in the work (additions, deletions, or other revisions, and subsequent changes in contract amount or contract time, if necessary), to be issued in accordance with Article X hereof.

14. City means the City of Chicago.

15. Construction change directive means a written order signed by the Park District and architect/engineer, directing a change in the work and stating a proposed basis for adjustment, if any, in the contract amount or contract time, or both.

16. Contract means the agreement between owner and contractor, these General Conditions, including all exhibits attached hereto and/or incorporated by reference herein, and all amendments, modifications, supplements and revisions thereto made from time to time in accordance with the terms hereof. Contract also includes, without limitation, the Special Conditions, the Special Conditions, if any, the contractor’s bid, including documentation accompanying the bid and any post-bid documentation submitted prior to the Notice of Award, the Contractor’s (Vendor’s) Affidavit, the specifications and drawings, together with all amendments, modifications and supplements to any of the foregoing.

P-23001 22

17. Contract amount means the lump sum amount set forth in the bid and accepted as the total payment to contractor, as the same may be adjusted herein.

18. Contract time means the period of time, measured in calendar days, allotted in the bid package for final completion of the work, and adjusted, if necessary, by a change order issued only in accordance with the contract.

19. Contractor refers to the bidder to whom the contract has been awarded by the Park District.

20. Contractor’s (or Vendor’s) Affidavit means the affidavit executed by the contractor and delivered to the Park District, on the form included in the bid package, subject only to any irregularities that the Park District may accept in its sole discretion.

21. Days means calendar days, unless otherwise stated.

22. Drawings means drawings, sketches, diagrams and other graphic and pictorial data forming a part of the contract, wherever located and whenever issued, showing the design, location and dimensions of the work, generally including, plans, elevations, sections, details, schedules, diagrams and shop drawings.

23. Environmental requirements means any and all applicable international, foreign, federal, state, regional, county, local, governmental, public or private statute, law, rule, regulation, ordinance, order, consent decree, judgment, permit, license, code, covenant, deed restriction, common law, treaty, convention or other requirement, pertaining to protection of the environment, health or safety of persons, natural resources, conservation, wildlife, waste management, any hazardous material activity, and pollution (including, without limitation, regulation of releases and disposals to air, land, water and ground water).

24. Event of default means event of default as defined in Article XVIII of these General Conditions.

25. Final completion means the date by which all of the following events have occurred: the Park District has determined that all punch list work and any other remaining work has been completed in accordance with the contract; final inspections have been completed and operations systems and equipment testing have been completed; all deliverables have been provided to the Park District and all other requirements set forth in the contract for final payment have been completed.

26. Force majeure events means events, the impact of which are beyond the reasonable control of the contractor and are limited to acts of God, acts of the public enemy, fires, floods, earthquakes, epidemics, quarantine restrictions, labor strikes at the job site, freight embargoes, or weather significantly more severe than the norm, provided that such events were not foreseeable and did not result from the fault or negligence of the contractor, and provided further that the contractor has taken reasonable precautions to prevent further delays caused by such events.

27. Force account means construction done on a time and material basis as described in Section X.D.3.a-n of these General Conditions.

28. Hazardous materials means asbestos and asbestos-containing materials, polychlorinated biphenyl (PCB), oil or any other petroleum products, natural gas, source material, special nuclear materials, and by-product materials regulated under the Atomic Energy Act (42 U.S.C. Sec. 2011, et seq.), pesticides under the Federal Insecticide Fungicide and Rodenticide Act (7 U.S.C. Sec. 136, et seq.) and any hazardous waste, toxic substance or related material, including any substance defined or treated as hazardous waste, or toxic substance (or comparable term) in the Comprehensive Environment Response, Compensation and Liability Act (42 U.S.C. Sec. 1801, et seq.), the Resource Conservation and Recovery Act (42 U.S.C. Sec 6901, et seq.), the Toxic Substance Control Act (III. Rev. Stat. Ch. 111, Sec. 1001, et seq.), and any rules or regulations promulgated pursuant to such statutes or any other applicable federal or state statute, rule, or regulation or local law, ordinance, rule, or regulation, as amended in each case or any other substance regulated pursuant to a present, past, or future environmental requirement.

P-23001 23

29. Losses means, individually & collectively, liabilities of every kind, including losses, damages, and reasonable costs, payments, and expenses (such as, but not limited to, court costs and reasonable attorneys’ fees and disbursements), claims, demands, actions, suits, proceedings, judgments, or settlements, any or all of which in any way arise out of or relate to any act, error, or omission of bidder, bidder’s breach of the Agreement, or bidder’s negligent or otherwise wrongful acts or omissions or those of its officers, agents, employees, consultants, subcontractors, or licensees.

30. MBE/WBE conditions are the Special Conditions Regarding Participation by Minority and Women- Owned Business Enterprises contained in the bid package and subsequent contract.

31. Milestone date means any date set forth in the project schedule for the commencement or completion of a particular portion of the work, as more fully described in Article VIII.

32. Notice of Award means the formal notice of the award given by the Park District to the contractor.

33. Notice of Default means Notice of Default as defined in Article XVIII of these General Conditions.

34. Notice to Proceed means written authorization from the Park District to the contractor setting forth the date that the contractor shall commence the work.

35. Occupancy certificate means a final occupancy certificate issued by the City authorizing utilization of a building or other improvement.

36. Owner refers to the Park District.

37. Park District refers to the Chicago Park District governed by the Chicago Park District Act, 70 ILCS 1505/0.01 et seq., and by the Code of the Chicago Park District.

38. Payment bond means the payment bond as defined in Article XVI of these General Conditions.

39. Payment request means the amount that the contractor has determined as the amount due the contractor for the month, under the contract for which the payment request is being made.

40. Performance bond means performance bond as defined in Article XVI of these General Conditions.

41. Product…