TOWN OF GLASTONBURY

PROFESSIONAL SERVICES PROCUREMENT NOTICE

REQUEST FOR QUALIFICATIONS

ON-CALL ARCHITECTURAL SERVICES

RPGL - 2026-23

DUE DATE AND TIME: May 7, 2026, at 11 A.M.

The Town of Glastonbury will be accepting responses from firms to provide On-Call Architectural Services on an as-needed basis for both municipal and school projects. School projects will be limited to those projects that are not subject to different procurement requirements per federal and/or state grant funding. On-Call Architectural Services include, but are not limited to, the production of program analysis, conceptual plans, schematic designs, design development, construction drawings and project specifications. On-Call Architectural Services may also include estimation of construction costs and/or construction administration.

Responses can be submitted at the following link: https://glastonburyct.bonfirehub.com under the RFQ title “RPGL-2026-23 - On-Call Architectural Services.” Contracted Firms will be required to create a profile before submitting their responses. Step-by-step instructions on how to register as a vendor are available at this website: https://customer.eunasolutions.com/public/s/article/vendor-registration

Interested firms should obtain the complete Request for Qualifications (RFQ) and related information from the Town’s website at the site recited above. Responses to this RFQ must be submitted electronically no later than the time and date indicated above. A Zoom meeting will be held on the due date and time recited above where the names of all respondents will be read aloud.

LATE RESPONSES WILL NOT BE CONSIDERED.

The Town reserves the right to cancel this RFQ, to modify this RFQ, to waive informalities, to reject any part of the process, and/or to reject the entire response when said action is deemed to be in the best interests of the Town.

An Affirmative Action/Equal Opportunity Employer. Minority/Women /Disadvantaged Business Enterprises are encouraged to submit a response.

Gina Consiglio Purchasing Agent

REQUEST FOR QUALIFICATIONS RPGL-2026-23

PROFESSIONAL SERVICES

TABLE OF CONTENTS

Page No.

Section I General Information 3

Section II Consultant Services 3

Scope of Work 4 Project Submittals 4 Time for Completion 4 Project Coordination 4

Section III Submission of Response 5

Minimum Requirements 5 Response Instructions 5

Evaluation Criteria 6 Selection Process 7 Timeline 7

Form of Contract 8 Insurance Requirements 9 Indemnification 10

Attachments

Attachment A – Town of Glastonbury Response Page 11 Attachment B – Statement of Non-Collusion 12 Attachment C – Form of Contract - AIA Document B121-2018 13

Standard form of Master Agreement between Owner and Architect for Services provided under Multiple Service Orders, as modified, and sample Service Order.

SECTION I – GENERAL INFORMATION

The Town of Glastonbury will be accepting responses from qualified firms to provide On-Call Architectural Services for both municipal and school projects. School projects will be limited to those projects that are not subject to different procurement requirements per federal and/or state grant funding. It is anticipated that the Town will select between three to five firms as a result of this procurement. Each selected firm will be invited to contract with the Town via AIA Document B121-2018 Standard Form of Master Agreement between Owner and Architect for Services provided under Multiple Service Orders, as modified. Once under contract, a firm or firms, at the Town’s sole discretion, will be invited to provide a cost proposal for a specific project. After receiving the cost proposals, the Town, at its sole discretion, if the Town chooses to move forward with the project, shall award the work to the most qualified firm under the circumstances that offers the best value to the Town. Cost shall not be the deciding factor in the award of any project. Being under contract with the Town does not guarantee that a firm will be awarded any work, or an invitation to submit a cost proposal for any project.

The maximum value of any individual Service Order for a project shall not exceed $99,999.99.

SECTION II – CONSULTANT SERVICES

A firm under contract with the Town (hereinafter referred to as “Contracted Firm”) shall perform Architectural Services on an as-needed “on-call” basis at an all-inclusive per project price according to instructions received from the Town in a request for cost proposal.

If additional services outside of the Contracted Firm’s normal scope of work as an architect are required, then the Contracted Firm may obtain and make available to the Town, cost proposals from qualified sub-consultants, acceptable to the Town and, upon approval from the Town, contract for those services. Examples of sub-consultants include, but are not limited to, engineering firms and interior decorating firms. The Contracted Firm’s mark-up on sub-consultant fee shall be limited to 10%.

Duration of this contract shall be for three (3) years, with the possibility for extensions for an additional two (2) years, if mutually agreed to by the parties.

All work product created by the Contracted Firm, including but not limited to drawings, reports, and data shall be submitted to the Town and shall become property of the Town.

No such approval shall in any way be construed to relieve the Contracted Firm of its responsibility for technical adequacy or operate as a waiver of any of the Town’s rights under this Agreement. The Contracted Firm shall remain liable to the Town according to applicable laws and practices for all damages to the Town caused by the Contracted Firm’s negligent performance of any of the services furnished under this Agreement.

SCOPE OF WORK

Each awarded project may consist of any or all of the following:

Meeting with Town Staff to determine requirements and explain alternatives and concepts.

Interviewing staff to gather information relevant to the project and produce a program for a site.

Designing schematics, development drawings, and construction documents, producing complete specifications, producing (in conjunction with Town staff) bid documents, review and analysis of bids submitted by contractors.

Estimating costs to construct.

Construction administration that will ensure construction aligns with the design. Construction administration can include any or all but not limited to the following:

1. Site visits

2. Ongoing communications with both the contractor and Town in order to adequately address any issues or changes that arise during the construction process

3. Reviewing submittals

4. Responding to requests for information (RFIs)

5. Processing change orders

6. Administering the payment process

7. Substantial and final completion inspections

8. Project closeout

PROJECT SUBMITTALS

Drawings, reports, notes, building information, close out documentation.

Budget estimate, architectural/engineering fees, contingency, escalation, administrative costs, and grant reimbursement (where applicable).

A proposed schedule for completion.

The Contracted Firm may be required to be present at meetings which may need to be conducted with user groups, either at the Town or Board of Education offices, on site, or elsewhere. Specifics will be identified prior to start of work in conjunction with the Respondent.

The Contracted Firm shall be expected to provide project submittals in digital format in the software choices that the Town requests. Software includes, but are not limited to, Word, Excel, PowerPoint, PDF, and AutoCad. The Town may also require that materials be submitted in print format, including mylar record drawings.

TIME FOR COMPLETION

Schedules for discrete projects will be determined by the Town on a case-by-case basis.

PROJECT COORDINATION

The Contracted Firm will work closely with staff from the Town of Glastonbury and/or staff from the Glastonbury School District through all phases of a project. The Town of Glastonbury and/or School District will provide access to relevant properties, all available plans and drawings, and any available file reports and studies.

SECTION III - SUBMISSION OF RESPONSE

MINIMUM REQUIREMENTS

Architects shall be licensed by the State of Connecticut.

Contracted Firms shall have sufficient administrative staff resources that would be available to assist the Town.

Contracted Firms shall possess recent (past seven (7) years) experience working on Connecticut municipal and/or Connecticut public school projects.

RESPONSE INSTRUCTIONS

By submitting a response Respondent represents that it has thoroughly examined and become familiar with the Scope of Services outlined in this RFQ and that it has no objections to the language set forth in the attached contract.

Contracted Firms submitting a response to this RFQ are directed to respond online through a secure e-Procurement portal. Responses can be submitted at the following link:

https://glastonburyct.bonfirehub.com, under the RFQ title “RPGL-2026-23 On-Call Architectural Services.” Contracted Firms will be required to create a profile before submitting their response. Step-by-step instructions on how to register as a vendor are available at this website: https://customer.eunasolutions.com/public/s/article/vendor-registration

Contracted Firms will be required to upload their response as one consolidated pdf file which includes the following:

1. RFQ Response as per the requirements herein

2. Attachment A -Town of Glastonbury Response Page

3. Attachment B -Town of Glastonbury Non-Collusion Statement

All responding firms are required to submit the information detailed below. Responses shall be organized and presented in the order listed below to assist the Town in reviewing and rating responses. Responses should be presented in appropriate detail to thoroughly respond to the requirements and expected services described herein.

1. Table of Contents to include clear identification of the material provided by section and number.

2. A letter expressing the firm’s level of interest in doing work for Glastonbury, and why it believes it is well-qualified. The letter must be signed by a person legally authorized to bind the firm to a contract.

3. Name, email address and telephone number of person(s) to be contacted for further information or clarification.

4. Information about the firm submitting the response, including history, leadership, office location(s), areas of expertise, and values.

5. A list of staff members who would perform work for Glastonbury, including their assigned roles and a description of their education, training, relevant work experience and licensure.

6. List of assignments completed over the past seven (7) years on behalf of Connecticut municipalities and school districts with the contact names, addresses and telephone numbers of the owners’ representative in each project. Including for each such project or building program should be a statement of:

a. Description of each project;

b. Respondent’s team members who worked on each project; and

c. The role that each team member played on each project.

7. RFQ Response Form (ATTACHMENT A).

8. The responding firm is required to review the Town of Glastonbury Code of Ethics adopted

July 8, 2003, and effective August 1, 2003, and revised October 29, 2013, and effective November 28, 2013. The responding firm shall acknowledge that they have reviewed the document in the area provided for the Ethics Acknowledgement section in ATTACHMENT A. The selected Contracted Firms will also be required to complete and sign a “Consultant Acknowledgement Form” prior to award. The Code of Ethics and the Consultant Acknowledgment Form can be accessed at the Town of Glastonbury website at www.glastonburyct.gov. Upon entering the website click on Bids & Proposals which will bring you to the links for the Code of Ethics and the Consultant Acknowledgement Form.

9. Statement of Non-Collusion (ATTACHMENT B).

10. Questions regarding this RFQ shall be emailed to Gina Consiglio, Purchasing Agent, by email at purchasing@glastonbury-ct.gov. All questions, answers, and/or addenda, as applicable, will be posted on the Town’s website at www.glastonburyct.gov (Upon entering the website click on Bids & Proposals). It is the respondent’s responsibility to check the website for addenda prior to submission of any response. Note: Responses to requests for more specific contract information than is contained in the RFQ shall be limited to information that is available to all Contracted Firms and that is necessary to complete this process. The request must be received at least five (5) business days prior to the advertised response deadline.

Failure to include any of the above-referenced items in the submitted response may be grounds for disqualifying said response.

EVALUATION CRITERIA

The following factors will be considered when evaluating qualification submissions:

- Quality, thoroughness, and responsiveness to the Town’s requirements as summarized herein.

- The qualifications and experience of the firm, the designated account representative, and other key personnel designated to work with the Town.

- Successful performance of similar work with Connecticut public entities and school districts within the past seven (7) years.

- Licensed by the State of Connecticut to perform the work required and involved in and have, on staff, licensed professional consultants for performance of the project orders.

- Demonstrated ability to respond to Town and school requests for assistance in a timely manner.

- Ability to provide architectural services and expertise in a broad range of construction projects.

- Overall approach to providing the services requested.

- Recent experience (past seven (7) years) working on projects that received State of Connecticut school construction grant reimbursements.

SELECTION PROCESS

This request for qualifications does not commit the Town of Glastonbury to award a contract or to pay any costs incurred in the preparation of a response to this RFQ. All responses submitted to this RFQ shall become the property of the Town. The Town reserves the right to accept or reject any or all responses received as a result of this request, to negotiate with the selected Contracted Firms, the right to extend the contract for an additional period, or to cancel in part or in its entirety the request for qualifications, if it is in the best interests of the Town to do so.

A Selection Committee, appointed by the Town Manager, will evaluate all responses received for completeness and the Contracted Firms’ ability to meet all requirements as outlined in this RFQ.

The Committee will then shortlist the specific firms whose statements best meet all criteria required and may conduct interviews with those firms. Upon completion of interviews, the Selection Committee will forward to the Town Manager, a list of firms recommended for further consideration.

Additional technical information may be requested from any Contracted Firm for clarification purposes, but in no way changes the original qualification statement submitted.

TIMELINE

The Town intends to adhere to the schedule listed below as closely as possible but reserves the right to modify the schedule in the best interest of the Town, as required.

Publicize RFQ April 16, 2026 RFQ Due Date May 7, 2026 by 11:00 AM Shortlist of Submittals Received May 27, 2026 (Subject to change) Interviews with Top Contracted Firms Week of: June 8, 2026 (Subject to change) Contract Effective Date TBD

FORM OF CONTRACT

By submitting a response to this Request for Qualification, the Contracted Firm warrants and agrees that it shall execute the attached AIA Document B121-2018 Standard Form of Master Agreement between Owner and Architect for Services provided under Multiple Service Orders, as modified, without condition, alteration, modification or exception, if selected by the Town.

INSURANCE REQUIREMENTS

The Contracted Firm shall, at its own expense and cost, obtain and keep in force during the entire term of the contract the following insurance coverage covering the Contracted Firm and all of its agents, employees and sub-consultants and other providers of services and shall name the Town of Glastonbury, its employees and agents as an additional insured (“Additional Insured”) on a primary and non-contributory basis to the Contracted Firms Commercial General Liability and Automobile Liability policies. Insurance shall be written with carriers approved in the State of Connecticut and with a minimum Best’s Rating of A-. In addition, all carriers are subject to approval by the Town of Glastonbury. If the project is to take place on school grounds, the Glastonbury Board of Education and its directors, officials, officers, committee members, agents, employees, consultants and representatives shall also be named as Additional Insureds as provided above on a primary and non-contributory basis. If the project is funded in whole or in part by the State of Connecticut (including any of its agencies or departments, or branches), the State of Connecticut and its directors, members of governing boards, committee members, officials, officers, employees, managers, beneficiaries, agents and representatives shall also be Additional Insureds as provided above on a primary and non-contributory basis. Evidence of the Additional Insureds’ additional insured status shall be by policy endorsement acceptable to the Town.

1. Worker's Compensation Insurance:

- Statutory Coverage

- Employer’s Liability

- $1,000,000 each accident/$1,000,000 disease-policy limit/$1,000,000 disease each employee

- A Waiver of Subrogation shall be provided in favor of the Additional Insureds. The Additional Insureds and their respective insurers retain all rights of subrogation.

2. Commercial General Liability:

- Including Premises & Operations, Products and Completed Operations, Personal and

Advertising Injury, Contractual Liability and Independent Contractors.

- Limits of Liability for Bodily Injury and Property Damage

Each Occurrence $1,000,000

- Aggregate $2,000,000 (The Aggregate Limit shall apply separately to each Project)

Additional Insureds and their respective insurers shall retain all rights of subrogation.

3. Automobile Insurance:

- Including all owned, hired, leased, borrowed, and non-owned vehicles

- Evidence of Combined Single Limit of Liability for Bodily Injury and Property Damage: Per Accident $1,000,000

Additional Insureds and their respective insurers shall retain all rights of subrogation.

4. Errors and Omissions Liability or Professional Services Liability Policy

- Provide Errors and Omissions Liability or Professional Services Liability Policy for a minimum Limit of Liability $1,000,000 per claim and $1,000,000 in the aggregate. The awarded Contracted Firm will be responsible for providing written notice to the Town 30 days prior to cancellation of any insurance policy.

- The Contracted Firm agrees to maintain continuous professional liability coverage for the entire duration of the contract and shall provide for an extended reporting period in which to report claims for seven (7) years following the conclusion of any particular project.

5. Follow-form Umbrella (Excess) Liability Insurance

- Follow-form umbrella (excess) liability insurance with a limit of $2,000,000 each occurrence and $2,000,000 in the aggregate in excess of the general liability, employer's liability and business automobile liability coverages required of the Contracted Firm under this schedule. Such insurance shall contain a provision that it will not be more restrictive than the primary insurance. Aggregate limits of liability shall apply separately with respect to each project. A Waiver of Subrogation shall be provided in favor of the Additional Insureds. The Additional Insureds and their respective insurers shall retain all rights of subrogation.

6. Deductibles and Self-Insured Retentions

- Any deductible or self-insured retention must be declared to and approved by the Town. All deductibles or self-insured retentions are the sole responsibility of the Contracted Firm to pay and/or to indemnify at no additional cost to the Additional Insureds.

The Contracted Firm shall provide a Certificate of Insurance as "evidence" of General Liability, Auto Liability including all owned, hired, leased, borrowed and non-owned vehicles, statutory Worker's Compensation and Employer's Liability and Professional Services Liability coverage.

The Contracted Firm shall direct its Insurer to provide a Certificate of Insurance to the Town before any services are performed. The Contracted Firm will be responsible to provide written notice to the Owner 60 days prior to cancellation or non-renewal of any insurance policy. The Certificate and policy endorsements shall evidence all required coverages including the Additional Insured on the General Liability and Auto Liability policies and Waiver of Subrogation on the General Liability policy. The Contracted Firm shall provide the Town copies of any such insurance policies upon request.

INDEMNIFICATION

To the fullest extent permitted by law, the Contracted Firm shall defend, indemnify and hold harmless the Town, and its departments, boards and commissions and its respective officers, agents, servants, members and employees and volunteers (“Indemnified Parties”) from and against claims, damages, losses and expenses, including but not limited to attorneys' fees, arising out of or resulting from performance of the Contracted Firm’s and the Contracted Firm’s consultant’s services under the Agreement, but only to the extent caused by the negligent acts or omissions of the Contracted Firm, the Contracted Firm’s consultants and anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity which would otherwise exist as to a party or person described in this Section.

The Contracted Firm shall also be required to pay any and all attorney’s fees incurred by the Indemnified Parties in enforcing any of the Contracted Firm’s obligations under this section, which obligations shall survive the termination or expiration of the Agreement. As a municipal agency of the State of Connecticut, the Town will NOT defend, indemnify, or hold harmless the Contracted Firm. If the Project is on school grounds, the Glastonbury Board of Education shall be an Indemnified Party. If the project is financed in whole, or in part, by the State of Connecticut, the State of Connecticut shall be an Indemnified Party.

In claims against any person or entity indemnified under this Section by an employee of the Contracted Firm or the Contracted Firm’s consultants or anyone directly or indirectly employed by them or anyone for whose acts they may be liable, the indemnification obligation under this Section shall not be limited by a limitation on amount or type of damages, compensation or benefits payable by or for the Contracted Firm or the Contracted Firm’s consultants under workers' compensation acts, disability benefit acts or other employee benefit acts.

The parties agree that the amounts of insurance under any Agreement do not, in any way, limit the Contracted Firm’s liability to the Indemnified Parties by virtue of this promise to indemnify and hold the Indemnified Parties harmless so that in the event of any settlement of a claim or a judgment in an amount in excess of the amount of insurance coverage carried by the Contracted Firm, the Contracted Firm shall be liable to the Indemnified Parties for the difference, plus all fees and expenses incurred in collecting same, all at the Contracted Firm’s sole cost. The insurance types and requirements listed in this solicitation and any Agreement are not intended to be a limitation of liability.

The Contracted Firm for itself and its successors will be required to covenant and, to the fullest extent permitted by law, indemnify, defend and hold harmless the Indemnified Parties from and against any and all action, causes of action, judgments, legal fees, claims, expenses and demands whatsoever, which may at any time be instituted, made, tendered or recovered against the Indemnified Parties to the extent caused by and alleged to be caused by the Contracted Firm’s negligence in the performance of any Agreement.

The indemnification, defense and hold harmless provisions herein shall survive termination and/or full or partial performance of any Agreement.

ATTACHMENT A

RFQ RESPONSE PAGE

BID / PROPOSAL NO: RPGL-2026-23 DATE DUE: May 7, 2026

DATE ADVERTISED:

April 16, 2026

TIME DUE:

11:00 AM

NAME OF PROJECT:

THE RESPONDENT ACKNOWLEDGES RECEIPT OF THE FOLLOWING ADDENDA:

Addendum #1 ________(Initial/Date) Addendum #2 _________(Initial/Date) Addendum #3 _________(Initial/Date)

It is the responsibility of the respondent to check the Town’s website for any Addenda before submitting a response.

CODE OF ETHICS:

I / We have reviewed a copy of the Town of Glastonbury’s Code of Ethics and agree to submit a Consultant Acknowledgement Form if I /We are selected. Yes _______ No _________ *

*Respondent is advised that effective August 1, 2003, the Town of Glastonbury cannot consider any bid, proposal, or response where the respondent has not agreed to the above statement.

Type or Print Name of Individual Doing Business as (Trade Name)

Signature of Individual Street Address

Title City, State, Zip Code

Date Telephone Number / Fax Number

E-Mail Address SS # or TIN#

ATTACHMENT B

NON-COLLUSION STATEMENT

The company submitting this response certifies that it is being submitted without any collusion, communication or agreement as to any matter relating to it with any other respondent or competitor. We understand that this response must be signed by an authorized agent of our company to constitute a valid response.

Date: ________________________________

Name of Company: ________________________________

Name and Title of Agent: ________________________________

By (SIGNATURE): ________________________________

Address: ________________________________

Telephone Number: ________________________________

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Document B121TM – 2018 Standard Form of Master Agreement Between Owner and Architect for Services provided under multiple Service Orders

AIA Document B121 – 2018. Copyright © 2014 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 19:31:50 EDT on 04/02/2026 under Subscription No.20250125854 which expires on 05/08/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (69cec4247651406e1f454831)

ADDITIONS AND DELETIONS:

The author of this document may have revised the text of the original AIA standard form. An Additions and Deletions Report that notes revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added to or deleted from the original AIA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

This document does not contain a description of the Architect’s scope of Services and related terms. This document is intended to be used in conjunction with AIA Document B221™–2018, Service Order for use with Master Agreement Between Owner and Architect

ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document.

AGREEMENT made as of the day of in the year 2026 (In words, indicate day, month, and year.)

BETWEEN the Owner:

(Name, legal status, address, and other information)

Town of Glastonbury, CT 2155 Main Street Glastonbury, CT 06033 and the Architect:

(Name, legal status, address, and other information)

The Owner and Architect agree as follows.

ATTACHMENT C

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AIA Document B121 – 2018. Copyright © 2014 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 19:31:50 EDT on 04/02/2026 under Subscription No.20250125854 which expires on 05/08/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (69cec4247651406e1f454831)

TABLE OF ARTICLES

1 MASTER AGREEMENT TERM AND PARTY REPRESENTATIVES

2 SERVICE ORDERS

3 ARCHITECT’S RESPONSIBILITIES

4 ADDITIONAL SERVICES

5 OWNER’S RESPONSIBILITIES

6 COPYRIGHTS AND LICENSES

7 CLAIMS AND DISPUTES

8 TERMINATION OR SUSPENSION OF SERVICE AGREEMENTS

9 COMPENSATION

10 MISCELLANEOUS PROVISIONS

11 SPECIAL TERMS AND CONDITIONS

12 SCOPE OF THIS MASTER AGREEMENT

ARTICLE 1 MASTER AGREEMENT TERM AND PARTY REPRESENTATIVES

§ 1.1 This Master Agreement shall be effective for one year after the date first written above (“Date of this Master Agreement”).

§ 1.2 This Master Agreement shall apply to all Service Orders agreed to by the Parties within the term of this Master Agreement until completion of the Service Order. In the event of a conflict between terms and conditions of this Master Agreement and a Service Order, the terms of the Master Agreement shall take precedence for the services provided pursuant to the Service Order, unless such deviation is specifically agreed to by the Owner in writing. An agreed upon Service Order together with this Master Agreement form a Service Agreement. A Service Agreement represents the entire and integrated agreement between the parties, and supersedes prior negotiations, representations, or agreements, either written or oral. A Service Agreement may be amended or modified only by a Modification.

§ 1.3 This Master Agreement will be for a period of three (3) years from the day and month of the Date of this Master Agreement. This Master Agreement may be extended for an additional two (2) year period, unless either party provides notice of their intent not to renew this Master Agreement. Notice must be provided at least 60 days prior to the expiration date. In the event either party elects not to renew this Master Agreement, the terms of this Master Agreement shall remain applicable until all Service Orders under this Master Agreement are completed or terminated.

§ 1.4 The Owner identifies the following representative authorized to act on the Owner’s behalf with respect to this Master Agreement:

§ 1.4.1 In each Service Order, the Owner will identify a representative authorized to act on the Owner’s behalf with respect to the Service Order.

§ 1.5 The Architect identifies the following representative authorized to act on the Architect’s behalf with respect to this

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AIA Document B121 – 2018. Copyright © 2014 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 19:31:50 EDT on 04/02/2026 under Subscription No.20250125854 which expires on 05/08/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (69cec4247651406e1f454831)

Master Agreement:

§ 1.5.1 In each Service Order, the Architect will identify a representative authorized to act on behalf of the Architect with respect to the Service Order.

§ 1.6 Nothing contained in this Master Agreement or in a Service Order shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or Architect.

ARTICLE 2 SERVICE ORDERS

§ 2.1 The Owner is not required to issue any Service Orders under this Master Agreement.

§ 2.2 The Owner may, but is not obligated to, issue cost proposals to the Architect for any Project. The Owner may issue cost proposals to any architect that is party to a master services agreement with the Owner and select an architect, if at all, based on the the Owner’s determination of which architect is the most qualified for the Project that provides the best value to the Owner. The lowest cost proposal shall not be the deciding factor in the award of any Service Order.

§ 2.3 The Architect shall perform the services set forth in each agreed upon Service Order, consisting of AIA Document B221-2018, Service Order, or such other document as the Owner and Architect may mutually agree upon. Each Service Order shall state the name, location, and detailed description of the Project; describe the Architect’s Services; state the Architect’s compensation; and list the attachments and exhibits incorporated by reference.

ARTICLE 3 ARCHITECT’S RESPONSIBILITIES

§ 3.1 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the services provided pursuant to a Service Agreement.

§ 3.2 The Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect’s professional judgment with respect to this Master Agreement or any Service Agreement.

§ 3.3 The Architect shall maintain the following insurance until termination of this Master Agreement.

(Identify types and limits of insurance coverage, and other insurance requirements applicable to the Agreement, if any.)

The Architect shall, at its own expense and cost, obtain and keep in force during the entire duration of the Master Agreement the following insurance coverage covering the Architect and all of its agents, employees and sub-consultants and other providers of services and shall name the Owner, its employees and agents as an Additional Insured on a primary and non-contributory basis to the Architect’s Commercial General Liability and Automobile Liability policies. Insurance shall be written with insurance carriers approved in the State of Connecticut and with a minimum Best’s Rating of A-. In addition, all carriers are subject to approval by the Owner. If the Project is to take place on school grounds, the Glastonbury Board of Education and its directors, trustees, officials, officers, committee members, agents, employees, consultants and representatives shall also be named as Additional Insureds as provided above on a primary and non-contributory basis. If the Project is funded in whole or in part by the State of Connecticut (including any of its agencies or departments, or branches), the State of Connecticut and its directors, members of governing boards, committee members, officials, officers, employees, managers, beneficiaries, agents and representatives shall also be Additional Insureds as provided above on a primary and non-contributory basis. The Additional Insureds’ additional insured status shall be by policy endorsement acceptable to the Owner.

1. Worker's Compensation Insurance:

- Statutory Coverage

- Employer’s Liability

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AIA Document B121 – 2018. Copyright © 2014 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 19:31:50 EDT on 04/02/2026 under Subscription No.20250125854 which expires on 05/08/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (69cec4247651406e1f454831)

- $1,000,000 each accident/$1,000,000 disease-policy limit/$1,000,000 disease each employee

- A Waiver of Subrogation shall be provided in favor of the Additional Insureds. The Additional Insureds and their respective insurers retain all rights of subrogation.

2. Commercial General Liability:

- Including Premises & Operations, Products and Completed Operations, Personal and Advertising Injury, Contractual Liability and Independent Contractors.

- Limits of Liability for Bodily Injury and Property Damage Each Occurrence $1,000,000 Aggregate $2,000,000 (The Aggregate Limit shall apply separately to each Project)

- A Waiver of Subrogation shall be provided in favor of the Additional Insureds. The Additional Insureds and their respective insurers retain all rights of subrogation.

3. Automobile Insurance:

- Including all owned, hired, borrowed, leased, and non-owned vehicles

- Evidence of Combined Single Limit of Liability for Bodily Injury and Property Damage: Per Accident

$1,000,000

- A Waiver of Subrogation shall be provided in favor of the Additional Insureds. The Additional Insureds and their respective insurers retain all rights of subrogation.

4. Errors and Omissions Liability or Professional Services Liability Policy

Provide Errors and Omissions Liability or Professional Services Liability Policy for a minimum Limit of Liability $1,000,000 per claim and $1,000,000 in the aggregate. The Architect will be responsible to provide written notice to the Owner 30 days prior to cancellation of any insurance policy.

The Architect agrees to maintain continuous professional liability coverage for the entire duration of this Master Agreement, and shall provide for an extended reporting period in which to report claims for seven (7) years following the conclusion of any Project. Waiver of Subrogation shall be provided in favor of the Additional Insureds. The Additional Insureds and their respective insurers retain all rights of subrogation.

5. Follow-form umbrella (excess) liability insurance with a limit of $2,000,000 each occurrence and $2,000,000 in the aggregate in excess of the general liability, employer's liability and business automobile liability coverages required of the Architect under this Master Agreement. Such insurance shall contain a provision that it will not be more restrictive than the primary insurance. Aggregate limits of liability shall apply separately with respect to each Project. Waiver of Subrogation shall be provided in favor of the Additional Insureds. The Additional Insureds and their respective insurers retain all rights of subrogation.

6. The Architect shall provide a certificate of insurance as "evidence" of General Liability, Auto Liability including all owned, hired, leased borrowed and non-owned vehicles, statutory Worker's Compensation and Employer's Liability and Professional Services Liability coverage.

The Architect shall direct its insurers to provide a certificate of insurance and policy endorsements to the Owner before any Services are performed. The awarded Architect will be responsible to provide written notice to the Owner 60 days prior to cancellation or non-renewal of any insurance policy. The certificate of insurance and policy endorsements shall evidence all required coverages including the Additional Insured and waiver of subrogation requirements as set forth herein. The Architect shall provide the Owner copies of any such insurance policies upon request.

7. Deductibles and Self-Insured Retentions: Any deductible or self-insured retention must be declared to and approved by the Owner. All deductibles or self-insured retentions are the sole responsibility of the Architect to pay and/or to indemnify at no additional cost to the Additional Insureds.

§ 3.4 The Architect shall coordinate its services with those services provided by the Owner and the Owner’s consultants. The Architect shall be entitled to reasonably rely on the accuracy and completeness of the services and information furnished by the Owner and the Owner’s consultants, unless the Architect knows that such information is

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AIA Document B121 – 2018. Copyright © 2014 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 19:31:50 EDT on 04/02/2026 under Subscription No.20250125854 which expires on 05/08/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (69cec4247651406e1f454831) inaccurate or incomplete. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any error, omission, or inconsistency in such services or information.

§ 3.5 The Architect shall not be responsible for an Owner’s directive or substitution made without the Architect’s approval.

§ 3.6 This Agreement does not limit the liability of the Architect for errors and omissions related to the performance of the services set forth herein.

§ 3.7. The Architect shall not use, publish, distribute, sell, or divulge any information obtained from the Owner through this Agreement for the Architect’s own purposes or for the benefit of any person, firm, corporation or other entity without the prior, written consent of the Owner. Any reports or other work product prepared by the Architect while performing services under this Agreement shall be owned solely and exclusively by the Owner and cannot be used by the Architect for any purpose beyond the scope of this Agreement without the prior written consent of the Owner. Any information designated by the Owner in accordance with applicable law as confidential shall not be disclosed to any third parties without the prior written consent of the Owner.

ARTICLE 4 ADDITIONAL SERVICES

§ 4.1 The Architect may provide Additional Services after execution of a Service Order without invalidating the Service Agreement. Except for services required due to the fault, negligence, act or omission of the Architect, any Additional Services provided in accordance with this Article 4 shall entitle the Architect to compensation pursuant to Section 9.3.

§ 4.2 Unless otherwise provided in a Service Order, upon recognizing the need to perform the following Additional Services, as they relate to the services provided pursuant to the Service Order, the Architect shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need. The Architect shall not proceed to provide the following Additional Services until the Architect receives the Owner’s written authorization:

.1 Services necessitated by a change in the Initial Information, previous instructions or approvals given by the Owner, or a material change in the Project including size, quality, complexity, the Owner’s schedule or budget, or procurement or delivery method;

.2 Services necessitated by the enactment or revision of codes, laws, or regulations, including changing or editing previously prepared Instruments of Service;

.3 Changing or editing previously prepared Instruments of Service necessitated by official interpretations of applicable codes, laws or regulations that are either (a) contrary to specific interpretations by the applicable authorities having jurisdiction made prior to the issuance of the building permit, or (b) contrary to requirements of the Instruments of Service when those Instruments of Service were prepared in accordance with the applicable standard of care;

.4 Services necessitated by decisions of the Owner not rendered in a reasonably timely manner or any other material failure of performance on the part of the Owner or the Owner’s consultants or contractors;

.5 Preparing digital models or other design documentation for transmission to the Owner’s consultants and contractors, or to other Owner-authorized recipients;

.6 ;

.7 ;

.8 Preparation for, and attendance at, a dispute resolution proceeding or legal proceeding, except where the Architect is party thereto, unless it is alleged that the Architect was at fault;

.9 ; or

.10 Consultation concerning replacement of Work resulting from fire or other cause during construction.

ARTICLE 5 OWNER’S RESPONSIBILITIES

§ 5.1 The Owner shall provide information in a reasonably timely manner regarding requirements for and limitations of each Service Order.

§ 5.2 The Owner shall render decisions and approve the Architect’s submittals in a reasonably timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect’s services.

§ 5.3 The Owner shall coordinate the services of its own consultants with those services provided by the Architect.

Upon the Architect’s request, the Owner shall furnish copies of the scope of consulting services in the contracts between the Owner and the Owner’s consultants. The Owner shall furnish the services of consultants as designated in an individual Service Order, or authorize the Architect to furnish them as an Additional Service, when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Service Order. The Owner

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AIA Document B121 – 2018. Copyright © 2014 and 2018. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 19:31:50 EDT on 04/02/2026 under Subscription No.20250125854 which expires on 05/08/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (69cec4247651406e1f454831) shall require that its consultants and contractors maintain insurance, including professional liability insurance, as appropriate to the services or work provided.

§ 5.4 The Owner shall furnish all legal, insurance, and accounting services, including auditing services, that may be reasonably necessary at any time to meet the Owner’s needs and interests under a Service Agreement.

§ 5.5 The Owner shall provide written notice to the Architect if the Owner becomes aware of any fault or defect in the services or work related to a Service Agreement, including errors, omissions or inconsistencies in the Architect’s Instruments of Service.

§ 5.6 Intentionally Omitted.

ARTICLE 6 COPYRIGHTS AND LICENSES

§ 6.1 Drawings, specifications, estimates, reports, schedules and other documents or work product, including those in electronic form, prepared by the Architect, or the Architect’s consultants are Instruments of Service for use solely with respect to this Project or any renovations thereto and shall be the sole property of the Owner regardless of whether the Owner terminates this Agreement.

§ 6.2 If the Owner and Architect intend to transmit Instruments of Service or any other information or documentation in digital form, they shall endeavor to establish necessary protocols governing such transmissions.

§ 6.3 The Architect shall deliver to the Owner the Instruments of Service in the following formats – CAD, PDF and one set of hard paper copy. CAD documents shall only be delivered upon completion of the Project or in the event of termination.

§ 6.5 Except as otherwise stated in Section 6.3, the provisions of this Article 6 shall survive the termination of this Master Agreement.

ARTICLE 7 CLAIMS AND DISPUTES

§ 7.1 General § 7.1.1 The Owner and Architect shall commence all claims and causes of action against the other and arising out of or related to any Service Agreement, whether in contract, tort, or otherwise, in accordance with the requirements of the binding dispute resolution method selected in this Master Agreement and within the period specified by applicable law, but in any case not more than 10 years after the completion of the services provided pursuant to a specific Service Agreement, whichever is sooner. Completion of the services pursuant to a specific Service Agreement shall be the date of Substantial Completion of construction related to the services performed pursuant to the Service Agreement or, where there is no construction work related to a Service Agreement, the date the Architect completes its services under the Service Agreement. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 7.1.1.

§ 7.1.2 To the extent damages are covered by insurance, the Architect waives all rights against the Additional Insureds and their respective insurers. The Additional Insureds and their respective insurers retain all rightsd of subrogation. .

TheArchitect shall require the same waiver from its consultants, agents, and employees.

§ 7.1.3 The Architect waives consequential damages for claims, disputes, or other matters in question, arising out of or relating to a Service Agreement. This waiver is applicable, without limitation, to all consequential damages due to either party’s termination of a Service Agreement.

§ 7.2 Mediation § 7.2.1 Any claim, dispute or other matter in question arising out of or related to a Service Agreement shall be subject to mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out of the Architect’s services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution.

§ 7.2.2 The Owner and Architect shall endeavor to…