1 Notice to Offeror.pdf

DEPARTMENT OF THE AIR FORCE

374th Airlift wing

29 May 2025

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374 CONS/PKBC

Unit 5228, Bldg 620, Yokota Air Base

Fussa-shi Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation FA520925Q0033, Ash Recycling Service for Yokota

Air Base, Japan.

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the 374th Contracting Squadron, Airlift Wing Acquisition Flight, PKBC, Shoko Toda, Contract Specialist at Commercial: 042-511-0100, 042-552-2511 Ext. 5-7619 or email shoko.toda.jp@us.af.mil. The Contracting Officer Daisuke Kawasaki, may be reached at Commercial: 042-551-0100, 042-552-2511 Ext. 5-5438 or email daisuke.kawasaki.jp@us.af.mil.

Please reference the solicitation number when making inquiries.

b. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

Acquisition.Gov: https://www.acquisition.gov/content/regulations

c. Notice of Pre-Proposal Conference and Site Visit:

(1) Pre-proposal Conference. A pre-proposal conference will be conducted at Yokota Air Base at 1000 hours on 17 Jun 25, Japan Standard Time (JST) for the purpose of answering questions regarding this solicitation.

(2) Gate Pass Request Form. To participate in the conference/site visit, the offerors shall submit a Gate Pass Request Form (7 Attendance Sheet) to Shoko Toda, Contract Specialist, at shoko.toda.jp@us.af.mil on or before 5 Jun 25.

(3) Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the pre-proposal conference and site visit, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S. installations by Security Police prior to access mailto:shoko.toda.jp@us.af.mil mailto:daisuke.kawasaki.jp@us.af.mil https://www.acquisition.gov/content/regulations to the U.S. installations. If the offeror uses their Japanese driver license as identification, the individual must present their 8 digit password to gain access to the US installation. If the password is not provided to Security personnel, the individual will not be permitted access to the U.S. installation.

(4) Offerors are requested to submit any questions to the contract specialist noted above not later than 24 Jun 25, 1400 hrs. Information provided at this conference shall not qualify the terms and conditions of the solicitation, Performance Work Statement, or specifications and will remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective offerors.

d. Commercial And Government Entity (CAGE) Code Reporting/NATO CAGE (NCAGE). The offeror is requested to enter its CAGE/NCAGE code on its offer in the block with its name and address. The CAGE/NCAGE code entered must be for that name and address.

Enter " CAGE/NCAGE" before the number. If your organization does not have a CAGE/NCAGE assigned yet, the Contracting Officer may request one from the Defense Logistics Information Service (DLIS).

Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned, for most countries you can obtain one by connecting to https://eportal.nspa.nato.int/Codification/CageTool/home.

e. SAM registration. The offeror is recommended to register with System for Award Management (SAM) prior to award. To register yourself with SAM, visit https://www.sam.gov/SAM/.

f. Electronic Funds Transfer (EFT): If the awardee of the subject requirement will receive payment via electronic funds transfer (EFT) and the payment will be made to a Japanese bank account, the applicable bank will receive payment and a transaction fee of ¥735 (subject to change) shall be taken by the accepting bank for each transaction. The U. S. Government will not be responsible for repayment of this transaction fee; therefore, an offeror using a Japanese bank account must consider this bank fee when providing an offer in response to the subject solicitation.

2. If you have any questions, please contact the Contract Specialist listed in paragraph 1.a.

DAISUKE KAWASAKI

Contracting Officer https://eportal.nspa.nato.int/Codification/CageTool/home https://www.sam.gov/SAM/