1-New School Bus Purchase ITB (5).pdf

Beaver County School District Invitation to Bid ITB#27-190

New School Bus Purchase

PROJECT OWNER

291 N. Main Street Beaver, UT 84713

INVITATION TO BID (ITB)

The purpose of this ITB is to Purchase a New School Bus for the District.

OTHER REQUIREMENTS

Please submit all bids by Friday, June 12, 2026 at 2:00 p.m. (MST) in the SciQuest online system or can be hand delivered to Beaver County School District Office in a sealed envelope with the ITB#27-190 on the outside of the envelope by the deadline Friday, June 12, 2026 at 2:00 p.m.

(U3P) Bonfire- Instructions to register and submit proposals are in the link below:

https://purchasing.utah.gov/training/for-vendors-training/

PUBLIC BID OPENING

Public bid opening June 12, 2026 at 2:30 p.m.

Bid opening link: https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09

RIGHT OF REJECTION

(BCSD) is willing to consider any and all bids that meet the minimum specifications and requirements and reserves the right to accept or reject any or all bids.

LATE BIDS UNACCEPTABLE

Any bids received after the deadline will be deemed non-responsive and will not be considered for evaluation.

https://purchasing.utah.gov/training/for-vendors-training/ https://us02web.zoom.us/j/2343271099?pwd=K21mckpnVTVsdU5iMkpNanpnTUxTdz09

CLARIFICATION OF BIDS

The district may request formal written clarification of any portion of the bid at any time.

BEAVER COUNTY SCHOOL DISTRICT CONTACTS

All inquiries and questions relative to this Invitation to Bid must be directed to: Rick Rose (Transportation Director) via phone 435-691-0540.

AMENDMENTS TO THE INVITATION TO BID

Any changes in quantity, specifications, schedules, opening date, corrections or clarifications will be in the form of an addendum. It’s the responsibility of the firm to obtain the addendums.Bids submittal constitutes implied acknowledgement for all addendums.

ASSUMPTIONS AND LIMITATIONS

Bidders must have appropriate state and local licenses and required insurances in the amount called for by the State of Utah. Beaver County School District reserves the right to reject any or all bids and to waive the informality or technicality not of a statutory nature in the interest of the district.

EVALUATION CRITERIA

BCSD will be evaluating prospective bids based upon the following criteria.

1. Qualification and experience of the applicant, including appropriate licensing and suitable references.

2. A minimum of 3 professional references will be required. Preference may be given for references that had similar bus purchases provided to K-12 School Districts.

3. Total cost of bus

4. The proposed timeline of delivering the bus must be after July 1, 2026

5. Quality of bus

SCORING CRITERIA

a. Total proposed cost 60%

b. Proposed timeline 10%

c. References 10%

d. Quality 20%

New School Bus Purchase- Specifications

T3RE 4006 Body W. 273 Wheel Base Seated for 78 Passengers

Beaver County School District is soliciting bids from qualified companies to provide a 78 passenger bus in sufficient detail to assure that product reliability, design integrity, technical soundness , and all meets regulations for the state of Utah transport of school age students. The vehicle shall be delivered completely assembled, serviced and ready to operate. If additional equipment/features are necessary or desirable, please include them as a separate line item in the bid.

1.The following chassis and body specifications apply to general education school bus models chassis specifications. All chassis must be made in the USA.

a. Wheel base: 273 maximum wheel base to accommodate 78 passenger seating.

b. Type “D” bus chassis -2024 model year chassis and body.

c. Please write “Yes” or “No” next to each specification to indicate whether the bus you are bidding meets that specification. Any “No” answers must be explained.

2. ENGINE

a. Engine Cum L9 DSL 300 HP @ 860 LB. FT.

b. Water in fuel separator

c. Racor fuel filter with heating element

d. 750-watt engine block heater

e. Fast warm up device, fast idle -manual or computer

f. Noise control package

g. Alternator-299 amp minimum

h. Batteries-Two heavy duty-1900 cold cranking amps with master on/off switch

i. Horn-dual electrical horn

j. Computer settings to individual district specifications ( engine, fast idle and road speed) computer settings must be set before time of delivery.’

k. Silicone hoses w/constant torque clamps

l. Webasto heater-17,000 BTU with time

m. Road speed will be set to a maximum of 75 MPH

n. Hose heater w/constant clamp

o. Filter fuel/water separator Racor 490R, heated, ISB

3. POWER STEERING

a. Standard power steering for particular vehicle

b. Tilt and /or adjustable steering

4. TRANSMISSION

a. Automatic Allison Transmission GEN 4 3000PTS 6 Speed

b. Please specify transmission provided:________________

c. Remote filter and increased cooling

d. Dash-mounted shifter

5. AXLES

a. Front axle- Axle Steer Hendrickson 14 600 lbs

b. Rear axle- 23,000 lb

6. SUSPENSION

a. Front springs-spg front soft tek 14600, suspension spring rear 1-stage 23000, pacer block front spring

b. Shocks-heavy duty, front and rear

c. Air ride suspension

7. BRAKES

a. DCM parking brake, Disc brakes air meritor 6” front /8.62”rear (ANTI-Lock ABS Air

b. Equipped with retarder system that will maintain bus speed of the fully-loaded bus at 19 mph on a minimum 7% grade for at least 3.6 miles and meets all state and local noise restrictions (Brake Exhaust VGT)

c. Air Brakes or VGT – disc front and rear- please specify type _______________

d. Must be equipped with an air dryer and automatic moisture ejector with heater Wabco spin on type with access.

e. No AD/IP

f. Air compressor capacity 12.2 cu ft. min

g. Automatic pull pawl slack adjusters front and rear

8. WHEELS AND TIRES

a. Hub centered, 8.25 x 22.5 Black, electronic stability control, ESC) including automatic traction

b. Front tires 12-ply highway tread

c. Rear tires 12-ply traction

d. Spare tire and wheel, highway compatible

9. FUEL TANK

a. 100 GAL BFR RH Fill

b. Fuel filter-water separator with heater

10. INSTRUMENT PANEL (All gauges shall be within easy view of driver)

a. Illuminated gauges B. Fuel

c. Oil

d. Tachometer

e. Water temperature

f. Amp meter

g. Volt meter

h. Transmission temperature

i. Low oil pressure light

j. High/low coolant warning light and audible alarm

k. Ammeter Gauge in LCD Display

11. BUMPERS

a. Heavy-duty square channel steel 1/4 x 10 & (Covered in bed liner type material)

b. Tow hooks front and rear - mounted directly to chassis (must be able to lift bus weight with bumper jack)

12. EXHAUST

a. Aluminized steel with left-side or rear exit

b. Primary, sing can A/T, cummins

c. High temperature exhaust cooling, isc only

13. UNDERCOATING

a. Passenger body, floor, skirts,bottom, sidepass through and wheel housing

14. RADIATOR

a. Extra heavy-duty, tubular type with coolant level warning system and coolant recovery system (largest available cooling system)

b. Surge tank easily accessed from ground

15. WARRANTY AND SERVICE

a. Warranty 2 year Unlimited Miles

b. Warranty Extended Allison Transmission, 5 Yr/Unlimited Miles

c. Warranty Cummins Protection Plan Plus (10 yr, 200,000 m)

d. Specify length of time/miles of warranty

e. Specify agent providing service

f. Specify online access to Warranty and Service information

g. Any recall work will be done on-site in a timely manner by the dealer representative.

16. BODY SPECIFICATION

a. All bodies must be model year 2025 and made in the USA

b. Size 78-passenger Type “D”

17. SEATING

a. 26 seats widest width plan possible, wall mounted

b. Minimum 75” headroom

c. Maximum knee space available

d. Black seating 42 oz. foam cushions, no welt edges

e. Upholstery-black or dark blue

f. One seat cover with pockets, mounted on front barrier behind driver seat, facing forward

g. Dual USB charging ports at each row of seats (16)

18. DRIVER SEAT

a. High back bucket type 8 way adjustable with dual folding armrest

b. Shoulder & amp lap seat belt retractable

c. Adjustable for driver’s height

d. Modesty panel

e. Barrier 39 inch high back

19. INTERIOR COLOR

a. Sides and roof light beige or gray

b. Floor -Rubber dark gray

c. Step tread pebble top gray

d. Step tread metal back w/ white nosing

20. PANELS

a. Inside lover panels aluminized non scratch steel

21. FLOOR

a. Five eighths ⅝ marine grade plywood over steel with heavy duty grade floor covering ribbed in center aisles and steps smooth under seats metal molding round floor boards covering aisle seams

b. Steel floor trim ( cove molding)

c. Wear plate entrance door top landing rubber white nose

22. INSULATION

a. Fiberglass insulation in roof, sides and ends

b. Noise abatement package driver compartment (decibel level not to exceed 83 decibels)

c. Winter insulation package

23. UNDERCOATING

a. Passenger body floor skirts and wheel housing

24. GUARD RAILS

a. Four (4) outside applied with one around back

b. Painted black

25. WINDSHIELD/WIPERS

a. Shaded windshield

b. Heavy duty electric

c. Two speed intermittent/delay switch

d. Must park out of drivers vision

e. Wet arm style or nozzle in arm style

f. Tinted Windows

26. STOP ARM

a. Electric fully LED Illuminated Stop ARM with strobe by first light

b. Wiring stop arm electric with independent flasher

c. All LED Lights

27. ENTRANCE

a. Four step well

b. Full length handrail

c. Bottom step heater

28. DOORS

a. Passenger entry air or electric automatic power open/close

b. Rear emergency door -door ajar warning with vandal lock

c. Window exits and roof hatches shall have audible ajar warning

29. MIRRORS

a. Right and left outside side rear view mirrors( all heated and remote)

b. Mirrorlite Bus Boy crossover mirrors (heated)

c. Lighted on/off switch

d. Small convex mirror below bottom right side mirror

e. Mirror rearview INT 10X30

f. Mirror exterior open view split sys Remote Rosco

30. HEATER/DEFROSTERS-Total output 265,000 BTU minimum

a. Right front with entrance defroster/heater, front heater/defroster 90,000 BTU, Drivers, Heater 12K, Heater 80K, LH, Front floor mounted dual, heater 80K RH rear F/M

b. Left front

c. One midway

d. One at rear

e. Shut off valves in driver's compartment for all heaters

f. Two speed motors with recirculating pump or booster pump

g. Two defroster fans 6” minimum mounted at top of windshield

h. Heated entrance steps with separate switch

31. GRILL COVER

a. Removable winter front grill cover

32. MIRRORS

a. Mirror exterior Heated

33. LIGHTS

a. LED directional signals with arrow front (cowl mounted) and rear

b. 7” diameter body mounted LED

c. Lights directional 4” front fender mount amber LED

d. Front fender mounted directional

e. Dome lights minimum of three on each side

f. Light above drivers compartment with separate switch

g. Rear most light to be on separate switch

h. LED lights

i. Control panel and step well lighted

j. Noise suppression switch, lighted with different color for on/off

34. PA/RADIO SYSTEM

a. AM/FM CD/Bluetooth radio with clock and PA system

b. Two speakers one in rear and one in center with driver’s compartments controls

c. No speaker in driver’s compartment

d. Appropriate wiring harness (door open/close, stop arm)

35. PAINT/LETTERING

a. Four black 5” numbers visible for four side above belt line

b. UNLAWFUL TO PASS WHEN RED LIGHTS FLASH on rear emergency door not less than 3” black letters.

c. School Bus front and rear to be on reflective material such as 3M corporation “Scotchlite Diamond

Grade Conspicuity sheeting series 980.” Meeting all national and Utah State standards.

d. Two inch reflective tape such as the 3M product described above to be placed on the rear of the bus along both outside perimeters, across the bottom just above the bumper and across the top just above the windows and below the School Bus Sign.

e. “Beaver County School District” in belt line on both sides of bus in black 6” letters ( bus numbers will be assigned upon arrival at the dealer)

f. Lettering Emergency Exit above exit

g. Lettering Emergency Interior vinyl black

h. Lettering Emergency Exterior vinyl black

i. White Roof

36. MUD FLAPS

a. Front and rear

37. BACKUP ALARM

a. Audible backup alarm 97-DBA Minimum

38. DRIVER’S AREA

a. Power port additional 12 volt power supply in driver’s compartment clipboard holder.

39. TOOL BOX

a. External easy access tool/chain storage compartment locking

40. COMMUNICATION AND CAMERA SYSTEM

a. 247 camera system, installed, 6 cameras, 3-360 aisle, dash

b. Please add 3 additional HD hard drives

41. RACKS

a. Racks-parcel racks over first 3 rows of seats

42. OTHER

a. Emergency equipment compartment front bulkhead

b. Pass through luggage compartment min 122 cu ft w/4 doors

c. Fuel tank door spring loaded locking

d. Webasto auxiliary heater w/timer

e. Insulation body fiberglass addition

f. Insulated bow cavity fiberglass

g. 1-1 capacity (NO ) passengers

h. Visor, acrylic DRS, WDO, adjustable

i. Lubricant oil synthetic SAE 80W/140

j. Brake exhaust VGT

k. Alternator, brushless, 350 AMP

l. Relocate Webasto timer to bulkhead

m. Body fluid kit Utah

n. Backup camera

43. ADDITIONAL OPTIONS FOR DISTRICT TO CONSIDER

Air conditioning for Students and Driver

New School Bus Purchase Attachment A-Cost & Fees

GRAND TOTAL:___________________________________________________

NAME OF COMPANY:_____________________________________________

NAME:_______________________________________________________

SIGNATURE:____________________________________________________

DATE:_________________________________________________________

DELIVERY DATE:___________________________________________________

Additional Options for the District to Consider

Description Cost

A/C for Students/Driver $

New School Bus Purchase

Attachment B-Certification of Bid

We have read the Invitation to Bid documents herein issued by the Beaver County School District and fully understand the intent. We certify that we have adequate personnel and resources to fulfill all bid requirements.

We further understand that our ability to meet the criteria and provide the required services shall be judged solely by the District.

We further certify that, since the receipt of this ITB no contact, discussion or negotiation have been made nor will be made regarding this bid with any Beaver County School District employee or Board Member other than the listed contact people in the bid. We understand that any such contact could disqualify this bid.

We agree to hold the costs and fees firm for one hundred twenty (120) calendar days after the receipt of the bid by the District or until the purchase is completed.

We certify that all schedules and addenda contained herein shall be considered part of the entire response to the ITB and that the complete document submitted shall be considered a legally binding document.

Submitted by:

Individual/ Firm Name:____________________________________________________________________

Respondent’s Name:______________________________________________________________________

Telephone #: _______________________Email:_________________________________________________

Authorized Signature:_______________________________________ Date:___________________________

Print Name:_______________________________________________ Title:___________________________