1-Milford Twp Rock Salt Bid Doc - PennBid.pdf

REQUEST FOR BID DOCUMENT

Milford Township

560 Route 6 & 209

PO Box 366

Milford, PA 18337

2026–2027 WINTER SEASON

BULK ROAD SALT AND ICE CONTROL

June 30, 2026

TABLE OF CONTENTS

PAGE

I. Advertisement for Bids..................................I-01

II. Information for Bidders................................II-01

III. Bid Proposal

Non-Collusive Bidding Certification...................III-01

EEO Certification.....................................III-02

I-01

ADVERTISEMENT FOR BIDS

Notice is hereby given that Milford Township, Pennsylvania is soliciting sealed bids for the furnishing and delivery of winter maintenance materials for the 2026–2027 season. The project shall be described as:

2026–2027 WINTER SEASON – BULK ROAD SALT AND ICE CONTROL

Bid packages including specifications, scope of services and bid documents, for the project may be obtained at no cost on PennBid at https://pennbid.bonfirehub.com.

Proposals will be received electronically via PennBid by Milford Township until 1PM on July 20, 2026. Bids will be publicly opened at the regularly scheduled Township Supervisor’s meeting, 560 Route 6 & 209, Milford, PA

18337 at 7:15 pm on Monday July 20, 2026. Bids may be held by Milford

Township for a period not to exceed thirty (30) days from the date of Bid

Opening for the purpose of reviewing the Bids and investigating the qualifications of the Bidder, prior to the award of the Contract. Milford

Township will award the bid to the lowest responsible bidder, reserving the right to waive any informality and accept or reject any and all Bids.

Any request for Information (RFI) must include specific identification of the Project by name. All inquiries must be made in writing; email inquiries are acceptable.

OWNERS RIGHTS RESERVED:

Milford Township, hereinafter called the Owner, reserves the right to reject any and all Bids submitted for the project and to waive any formality or technicality in any bid in the interest of the Owner.

STATEMENT OF NON-COLLUSION:

Bidders on the Contracts are required to execute a non-collusion bidding certificate.

Milford Township hereby notifies all Bidders that it will affirmatively insure that in regard to any Contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

BY ORDER OF

MILFORD TOWNSHIP BOARD OF SUPERVISORS

Date: June 30, 2026 https://pennbid.bonfirehub.com/

II-01

INFORMATION FOR BIDDERS

Bid Description

Milford Township requests bids for the supply and delivery of the following estimated quantities:

• Item No. 1 – Treated Bulk Rock Salt: Approximately 200 tons

• Item No. 2 – Bulk Ice Control Material: Approximately 250 tons

Quantities are estimates only and are provided for bidding purposes.

Actual quantities purchased may vary depending upon weather conditions, operational needs, and Township requirements. Milford

Township does not guarantee purchase of the estimated quantities.

Material Requirements

Item No. 1 – Treated Bulk Rock Salt

Material shall consist of treated sodium chloride suitable for winter roadway maintenance and snow/ice control applications. Material shall be free-flowing and treated to improve performance at lower temperatures and reduce caking during storage.

Item No. 2 – Bulk Ice Control Material

Material shall consist of an approved bulk ice control aggregate suitable for roadway traction and winter maintenance operations.

Material shall be reasonably clean and free of excessive debris, organic material, or oversized particles.

The successful bidder shall provide product specifications and material information upon request.

Delivery Requirements

Materials shall be delivered to the Milford Township designated storage location within the Township limits.

Delivery shall be made during normal Township operating hours unless otherwise approved. Delivery schedules shall be coordinated with

Township personnel.

Bidders shall identify:

• Delivery lead times

• Minimum delivery quantities

• Delivery charges (if applicable)

• Supplier contact information

Bid Submission Requirements

Bids shall include:

• Name and address of bidder

• Unit price per ton for each item

• Any applicable delivery charges

• Product information/specifications

• Authorized signature of bidder

Bids shall remain valid for a period of 60 days following the bid opening date.

Submission of Bids

Sealed bids shall be clearly marked:

“2026–2027 Bulk Rock Salt and Ice Control Bid” and delivered to:

Milford Township

560 Route 6 & 209

PO Box 366

Milford, Pennsylvania

Bid Due Date: July 20, 2026

Bid Opening: July 20, 2026

Late submissions will not be accepted.

Award of Contract

Award shall be made to the lowest responsible bidder meeting the material specifications and delivery requirements, or as otherwise determined to be in the best interest of Milford Township.

Milford Township reserves the right to:

• Reject any or all bids;

• Waive informalities or irregularities in any bid;

• Accept all or part of any bid;

• Increase or decrease quantities as necessary.

III-01

NON-COLLUSIVE BIDDING CERTIFICATION

STATE OF )

) SS:

COUNTY OF )

I, of the (Town, Village, City) of in the County of and the State of of full age, being duly sworn according to law on my oath depose and say that:

I am , an officer of the firm of the bidder making the Proposal for the above named work, and that I executed the said Proposal with full authority to do so; that said bidder has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise in connection with the above named work; and that all statements contained in said Proposal and in this affidavit are true and correct, and made with the full knowledge that as Owner relies upon the truth of the statements contained in said Proposal and in the statements contained in this affidavit in awarding the contract for said work.

The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any bidder, with any competitor;

Unless otherwise require by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder, and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor;

No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition;

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bonafide employees or bonafide established commercial or selling agencies maintained by .

(Name of Supplier)

Subscribed and sworn to

(Also type or print name and title of affiant under signature) before me this day of 20___

Notary Public of My commission expires

III-02

EEO CERTIFICATION

This certification is required pursuant to Executive Order 2016-04. The implementing rules and regulations provide that any bidder or prospective contractor, or any of their proposed subcontractor, shall state as an initial part of the bid or negotiations of the contract whether it has participated in any previous contract or subcontract subject to the equal opportunity clause: and, if so, whether it has filed all compliance reports due under applicable instructions.

Where the certification indicates that the bidder has not filed a compliance report due under applicable instructions, such bidder shall be required to submit a compliance report within seven calendar days after bid opening. No contract shall be awarded unless such report is submitted.

CERTIFICATION BY BIDDER

NAME AND ADDRESS OF BIDDER (INCLUDE ZIP CODE)

1. Bidder has participated in a previous contract or subcontract subject to the

Equal Opportunity Clause.

└──┘ No └──┘ Yes

2. Compliance reports were required to be filed in connection with such contract or subcontract.

3. Bidder has filed all compliance reports due under applicable instructions, including SF-100.

4. Have you ever been or are you being considered for sanction due to violation of

Executive Order 11246, as amended?

NAME AND TITLE OF SIGNER (Please type)

SIGNATURE DATE