1-LOI-MWJ-DW2519-Facilities Condition Assessment-FINAL-04172025.docx.pdf

Office of Business and Procurement Services

Dawson Technical Institute 3901 S. State Street

Chicago, Illinois 60609 Phone: (312) 553-2590 procurementservices@ccc.edu www.ccc.edu

April 17, 2025

TO: ALL PRE-QUALIFIED ARCHITECTURAL AND ENGINEERING DESIGN FIRMS

RE: Request for Letters of Interest and Statements of Qualifications

LOI- #MWJ-DW2519- District Wide Facilities Condition Assessment

On November 5, 2020, the Board of Trustees for the City Colleges of Chicago (CCC) approved Board Report #34097, which allows CCC to procure architectural and engineering services from a pool of firms pre-qualified by the Public Building Commission of Chicago (PBC). A copy of Board Report 34924 that renewed the pre-qualified architectural and engineering firms is attached hereto as Attachment A. Your firm is included in the pool of pre-qualified professional Architectural and Engineering Design Firms.

The City Colleges of Chicago (CCC) hereby requests Letters of Interest and Statements of Qualifications, from the pre-qualified firms listed in Board Report #34924 to provide architectural and engineering services for the District Wide Facilities Condition Assessment.

Scope of Work A comprehensive facilities condition assessment of all City Colleges of Chicago (CCC) to support the effective management of its facilities and prioritize capital investments over the next five (5) or more years. CCC is made up of seven colleges with five satellite locations totaling more than 4 million square feet of facilities on 205 acres of land. Our oldest buildings were built in the 1970s and our two newest, the Olive-Harvey College Transportation Distribution and Logistics (TDL) Center and the Daley College Manufacturing Technology and Engineering Center (MTEC) both opened in 2019.

The facilities condition assessment should consider the recommendations and guidelines of ASTM E2018-01, Standard Guide for Property Conditions. The scope of work may include but not be limited to the following

• physical assessment and documentation of facilities and building systems and evaluation of their condition.

• Identification of deferred maintenance requirements and related costs

• Recommendations for Capital Planning and Management System software, initial setup and document upload.

• Updating CCC baseline CAD files

• Targeted ADA assessments

The project will be funded by CCC. CCC reserves the right to award a contract or multiple contracts herein or reject any or all submissions when, in its opinion, is in the best interest of the City Colleges of Chicago. Following approval by the CCC Board of Trustees, a Professional Services Agreement for Architectural and/or Engineering Services (A/E Contract) will be executed between the firm(s) and CCC.

mailto:procurementservices@ccc.edu http://www.ccc.edu/

The A/E contract(s) and all contracts for construction will be awarded and administered by the Office of Administrative Services for CCC. Please note that the Board approved firm(s) will be required to create a vendor profile in the CCC PeopleSoft d-supplier system (if not already a vendor in system) prior to contract negotiations.

After selection of the pre-qualified firm(s) by CCC and following CCC procedures, A/E in coordination with Administrative Services staff will be responsible for conducting field visits for the purpose of data collection, cost estimating, and recommendations. This is not a request for proposal; A/E compensation will be established by CCC in accordance with CCC procedures.

The following qualifications will be considered for selection:

• Pre-qualification by the Public Building Commission of Chicago as approved by the CCC (firm must be listed on the CCC Board Report #34924)

• Valid licenses to practice as an Architect or Engineer in the State of Illinois

• Primary business office of Architect/Engineer firm located in Illinois

• Professional Liability Insurance not less than $2,000,000

The following project related criteria will be used to evaluate the Architect/Engineer requesting consideration for selection:

1. Prior performance of pre-qualified firm and its consultants with facility assessments and related estimates

2. Prior performance with Facilities Assessment multi-site institutions/higher education facilities in the past 5 years

3. Commitment to provide responsive and timely and cost-effective professional services.

Clearly demonstration your firm’s ability to deliver responsive and timely projects for a competitive fee.

4. Appropriate staff size and experience, including resumes of key personnel and disciplines of firm and consultants highlighting relevant experience.

5. A narrative detailing/describing project approach of pre-qualified firm and its consultants with similar projects within the past five (5) years.

6. Compliance with the CCC’s Minority and Women Business Enterprise Commitment Participation Plan, which is attached hereto as Appendix I.

o City Colleges of Chicago (CCC) has adopted a Minority and Women Business Enterprise (MBE/WBE) Plan to ensure that MBEs and WBEs shall have maximum feasible opportunities to participate on City Colleges of Chicago contracts. All Proposers must address the Plan included as Appendix I in the solicitation.

o Specifically, Proposers must submit the appropriate compliance documents (i.e., Schedules A and C or D and letters from the certifying agencies) with their proposal. Also, MBE/WBE Implementation Plans (Schedule A) may include either direct or indirect participation in the provision of the services requested in the RFP. Proposers requesting a waiver must include a narrative addressing the good faith efforts with its Schedule D.

o Also, all Proposers will adhere to any and all reporting and any other requirements as set forth in the Board’s Minority and Women Business Enterprise Commitment Plan, including subcontractor payment in CCC’s compliance monitoring software, B2Gnow available at https://ccc.diversitycompliance.com. The Proposer and its MWBE subcontractors shall be responsible for reporting and confirming subcontractor payment data (even $0 payments) with respect to the Proposer’s MBE/WBE Participation Plan. Both payment reporting and confirmation should be completed by the 20th of each month. The Proposer shall be responsible for https://ccc.diversitycompliance.com/ ensuring that all MBE/WBE subcontractors have been added to the project in B2Gnow and that they have completed all audits timely.

Submittal Requirements If your firm is interested in being considered for the above captioned project, please submit a Letter of Interest (LOI) signed by an authorized representative of your firm, along with Statements of Qualifications and Performance Data, which include but are not limited to the following:

• A commitment stating your willingness to complete the requirements of the scope of project on a timely basis and within budget

• Must be registered and in “Good Standing” with the Office of the Illinois Secretary of State. Please check your “Good Standing’ status with this link, https://apps..ilsos.gov/corporatellc/, and that while doing business with the City Colleges of Chicago will remain in “Good Standing”.

• Prior performance of pre-qualified firm and its consultants, areas of expertise, including willingness to meet time and budget requirements

• Information on projects of similar nature including scope of services provided, project schedules, methodology and a minimum of three (3) client references for projects completed within the past five (5) years

• Proposed staffing plan and resumes of proposed key personnel with direct facilities condition assessment experience

• Completed Standard CDB Form 330

• Responses to the evaluation criteria

• Submissions of the qualification criteria

• Copy of firm’s Certificate of Insurance meeting CCC’s requirements

• Compliance with CCC’s Minority and Women Business Enterprise Commitment

Participation Plan (see Appendix I – complete Schedules, and notarize where required)

• Ethics Orientation for Contractors/Vendors (see Appendix II)

• IRS W-9 Form (see Appendix III)

• Economic Disclosure Statement and Affidavit (see Appendix IV)

Insurance requirements – If your firm is selected, throughout the Term of this project, the pre-qualified firm at its own expense, shall provide and maintain the following insurance coverages naming the CCC:

A. Proposer's Insurance

The Proposer shall procure and maintain at all times, at Proposers own expense, until final acceptance of the Work covered by this Agreement, and if required to return during the warranty period, the types of insurance specified below, with insurance companies authorized to do business in the State of Illinois covering all operations under this Agreement, whether performed by the Proposer or by subcontractors.

The kinds and amounts of insurance required are as follows:

1. Worker's Compensation and Occupational Disease Insurance

Workers Compensation and Occupational Disease Insurance, in accordance with the laws of the State of Illinois, or any other applicable jurisdiction, covering all employees who are to provide a service under this contract. Employer’s liability coverage with limits of not less than $1,000,000 each accident or illness shall be included.

https://apps..ilsos.gov/corporatellc/

2. Commercial Liability Insurance (Primary and Umbrella) Commercial Liability Insurance or equivalent with limits of not less than $2,000,000 per occurrence, combined single limit, for bodily injury, personal injury, and property damage liability. Products/completed operations, explosion, collapse, underground, independent contractors, broad form property damage and contractual liability coverages are to be included. City Colleges of Chicago is to be named as an additional insured without recourse or right of contribution for any liability arising from this work.

3. Automobile Liability Insurance

When any motor vehicles are used in connection with work to be performed, the Contractor shall provide Automobile Liability Insurance with limits of not less than $1,000,000 per occurrence combined single limit, for bodily injury and property damage. The City Colleges of Chicago is to be named as an additional insured.

4. Fidelity, EPLI and Professional Liability (E&O)

Professional liability insurance covering errors, omissions or negligent acts must be maintained with limits of not less than $5,000,000. Coverage must include contractual liability. When policies are renewed or replaced, the policy retroactive date must coincide with, or precede start of work on this Agreement. A Claims-Made Policy, which is not renewed or replaced, must have an extended reporting period of two (2) years.

The Contractor will furnish City Colleges of Chicago original Certificates of Insurance evidencing the required coverage to be in force on the date of this contract, and Renewal Certificates of Insurance, or such similar evidence, if the coverages have expiration or renewal date occurring during the term of this contract. The Contractor shall submit evidence of insurance prior to contract award. The failure of City Colleges of Chicago to obtain such evidence from Proposer before permitting Proposer to commence work shall not be deemed to be a waiver by City Colleges of Chicago, and the Proposer shall remain under continuing obligation to maintain the insurance coverage.

The insurance herein specified shall be carried until all work required to be performed under the terms of the Agreement is satisfactorily completed and formally accepted. Failure to carry or keep such insurance in force may constitute a violation of the Agreement, and City Colleges of Chicago maintains the right to stop work until proper evidence of insurance is provided.

The insurance shall provide for 60 days prior written notice to be given to City Colleges of Chicago, Office of Administrative and Procurement Services in the event coverage is substantially changed, canceled, or non-renewed.

The Proposer shall require all subcontractors to carry the insurance required herein, or Proposer may provide the coverage for any or all subcontractors, and, if so, the evidence of insurance submitted shall so stipulate.

Any and all deductibles on referenced insurance coverages shall be borne by Proposers.

Proposer expressly understands and agrees that any insurance coverages and limits furnished by Proposer shall in no way limit the Proposer’s liabilities and responsibilities specified within the contract documents or by law.

The Proposer and each subcontractor agree that insurer shall waive their rights of subrogation against City Colleges of Chicago.

The Proposer expressly understands and agrees that any insurance maintained by City Colleges of Chicago shall apply in excess of and not contribute with insurance provided by the Proposer under the contract.

If the Proposer or its subcontractors desire additional coverage, higher limits of liability, or other modifications for its own protection, the Proposer and each of its subcontractors, shall be responsible for the acquisition and cost of such additional protection.

City Colleges of Chicago maintains the rights to modify, delete, alter, or change these requirements.

Prior to the execution of this Agreement, Licensee shall furnish the Institution with original insurance certificates evidencing the required coverage. The above referenced coverage limits are at levels consistent with Illinois statutory requirements and are within reasonable levels to insure the District’s requirements, interests and operations. The Insurance Carriers underwriting said Policies shall reflect an AM Best Rating Guide of “A-”, VIII or better. All insurance certificates shall name the Board of Trustees of Community College District No. 508, County of Cook and State of Illinois, and its officers, directors, agents, students, employees, contractors and volunteers as additional insured on a primary, non-contributory basis.

Institution’s failure to obtain certificates or others insurance evidence from Consultant shall not be deemed a waiver of this provision by the Institution. This Agreement, at Institution’s sole discretion, may be terminated if Licensee fails to comply with this provision. All insurance policies required hereunder shall include a provision which requires the Institution to receive sixty (60) days prior written notice before coverage is substantially changed, cancelled or non-renewed. Any insurance or self-insurance programs maintained by Institution shall apply in excess of and not contribute with insurance provided by Licensee.

B. Non-Discrimination

A Proposer, in performing under this Agreement, shall not discriminate against any worker, employee or applicant, or any member of the public, because of race, creed, color, sex, age or national origin, nor otherwise commit an unfair employment practice.

Proposer further agrees that this article will be incorporated by Proposer in all agreements entered into with supplier of materials or services, Contractors and Subcontractors and all labor organizations, furnishing skilled, unskilled and craft union skilled labor, or who may perform any such labor or services in connection with this contract. Attention is called to Executive Order 11246 issued September 24, 1965, 3 CFR p. 567, 1966; The Civil Rights Act of 1964, Pub. L.

88-352, July 2, 1964, 78 Stat. 241 et sub; to the State Acts approved July 28, 1961, Ill. Rev. Stat.

1967, CH. 38, Secs. 13-3 to 13-4 inclusive; July 8, 1933, Ill. Rev. Stat. 1967, CH. 29, Secs. 17 to 24 inclusive: July 21, 1961, Ill. Rev. Stat. 1967, CH. 48, Secs. 851 to 866 inclusive, and July 26, 1967, Ill. Rev. Stat. 1967, CH. 48, Secs. 881 to 887 inclusive, and an ordinance passed by the City Council of the City of Chicago, August 21, 1945, page 3877 to the Journal of the Proceeding.

When requested to demonstrate compliance, the Proposer and Subcontractors will furnish such reports and information as requested by the Chicago Commission on Human Relations.

C. Pre-Submittal Conference

A pre-submittal conference is scheduled for Tuesday, April 22, 2025, at 2:00 p.m. CDT to discuss the Scope of Services and the compliance procedures for the Minority and Women Business Enterprise Contract Participation Plan (MBE/WBE) will be discussed. The pre-proposal conference will take place via a Zoom teleconference. Firms anticipating submitting a proposal are encouraged to attend. We recommend you have a copy of this Request for LOI document when joining the meeting. After accessing the Zoom application, instructions for the pre-proposal conference are as follows:

Meeting ID: 949 8487 2204 Passcode: 447243

Meeting link:

https://cccedu.zoom.us/j/94984872204?pwd=Wqf6G2aT2thwixqxGOTWVmPl1at8f9.1&from=a ddon

FINAL QUESTIONS DUE:

All final questions/inquiries regarding clarification or verification of this request for LOIs are to be submitted in Bonfire, https://ccc.bonfirehub.com/portal/?tab=openOpportunities, no later than Thursday, April 24, 2025, by 12:00 p.m. CDT.

Prospective Responders who contact any City Colleges of Chicago personnel regarding this LOI process, other than the Contract Administrator, will be considered in violation of the procurement rules and may have any submitted response disqualified.

INTENT TO SUBMIT AN LOI RESPONSE

Prospective Responders, please submit your Intent to Submit an LOI Response in the Bonfire portal by Thursday, May 8, 2025, by 12:00 p.m. CDT at:

https://ccc.bonfirehub.com/portal/?tab=openOpportunities

LOI RESPONSES DUE:

All responses to this LOI are to be submitted electronically and uploaded in CCC’s e-bidding portal, Bonfire, by Wednesday, May 14, 2025, no later than 12:00 p.m. CDT at:

(For any support needs related to using the Bonfire platform, you can access the Vendor Help Center, look through the FAQs or reach out to the Bonfire support team at support.bonfire@eunasolutionscom.)

Sincerely, Angela Arrington-Jones, Vice Chancellor Office of Business and Procurement Services cc: Marietta Williams-Johnson, Contract Administrator Nicholas Gibb, Associate Director – Procurement Services https://cccedu.zoom.us/j/94984872204?pwd=Wqf6G2aT2thwixqxGOTWVmPl1at8f9.1&from=addon https://cccedu.zoom.us/j/94984872204?pwd=Wqf6G2aT2thwixqxGOTWVmPl1at8f9.1&from=addon https://ccc.bonfirehub.com/portal/?tab=openOpportunities https://ccc.bonfirehub.com/portal/?tab=openOpportunities mailto:support.bonfire@eunasolutionscom

ATTACHMENT A

COPY OF BOARD REPORT #34924

PRE-QUALIFICATION OF ARCHITECTURAL AND ENGINEERING FIRMS

34924

ADOPTED–BOARD OF TRUSTEES

COMMUNITY COLLEGE DISTRICT NO. 508

OCTOBER 5, 2023

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 508

COUNTY OF COOK AND STATE OF ILLINOIS

VARIOUS VENDORS

PRE-QUALIFICATION OF ARCHITECTS AND ENGINEERS

THE OFFICE OF ADMINISTRATIVE AND PROCUREMENT SERVICES

DISTRICT WIDE

(RENEWAL TERM)

THE CHANCELLOR RECOMMENDS:

that the Board of Trustees authorizes the Chair to approve the renewal of the of list of Pre- Qualified Architectural and Engineering Firms in order to respond to solicitations for work throughout the District for the period beginning December 1, 2023, through November 30, 2025.

VENDOR: See Appendix A – List of Pre-qualified firms

USER: Administrative and Procurement Services

ORIGINAL TERM:

The original effective date of this Pre-Qualified List is December 1, 2020, and shall end on November 30, 2023, with an option to renew for one (1) two-year period.

RENEWAL TERM:

The effective date of the renewal term of this Pre-Qualified List shall be December 1, 2023, and shall end on November 30, 2025, with no remaining options to renew.

SCOPE OF SERVICES:

The architects and engineers will provide full architectural, space planning, engineering, landscaping, environmental, construction management/administrative services and project management services that includes design, planning, and oversight through project completion for new construction, maintenance and repairs conducted throughout the District. Additionally, the architects and engineers will develop maintenance and repair plans, provide commissioning services when needed and prepare construction and repair documents for bidding, city permitting, construction phase services and site observation services during the subsequent construction of miscellaneous exterior and interior renovation work identified in the FY 2024 Capital Plan, and subsequent Fiscal Years’ Capital Plans through FY 2026. Construction Administrators and Project Managers will facilitate the administration and execution of capital projects on an “as needed” basis.

BENEFIT TO CITY COLLEGES OF CHICAGO:

Utilizing these pre-selected architects and engineers, that have been pre-qualified by the City of Chicago’s Public Building Commission, enables the District to implement capital projects in a more time efficient manner with architects and engineers that have been vetted by the Public Building Commission of Chicago.

DELIVERABLES:

When work needs to be performed, Administrative and Procurement Services will provide detailed project descriptions to the firms in the designated area of expertise and advertise on the District’s Procurement Services website. We will request that the firms provide a more detailed project scope and pricing for their services. Pricing will be based on the standard policies followed by the Illinois Capital Development Board and City Colleges of Chicago. Upon proposal review and interviews, the appropriate architect or engineering firm will be recommended to the Board of Trustees to provide services for the respective project.

VENDOR SELECTION CRITIERA:

The vendors being utilized as part of the joint purchasing agreement has been advertised and awarded in accordance with the procurement procedures of the Public Building Commission, through a Request for Qualification solicitation and a pool of Pre-Qualified Professional Architectural and Engineering Design firms. Pursuant to State law, contracts for goods and services procured from another governmental entity are exempt from the District’s competitive bidding requirements.

MBE/WBE COMPLIANCE:

The Office of Administrative Services will continue to implement processes and procedures allowing all pre-qualified firms to compete with each other for specific projects. The Office of Administrative Services will post all specific project opportunities on the Procurement Services website. The selected vendors’ MBE/WBE specific plan will be evaluated at the time of subsequent awarded projects. Finally, the utilization of MBE/WBE participation will be evaluated throughout the overall contract term.

GENERAL CONDITIONS:

Inspector General – It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws.

Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board.

Contingent Liability – Pursuant to Section 7-14 of the Illinois Public Community College Act, all agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year.

FINANCIAL:

There are no costs associated with this recommendation.

Respectfully submitted:

Juan Salgado Chancellor

October 5, 2023 – The Office of Administrative and Procurement Services

Appendix A List of One Hundred Fifty-Five (155) Pre-Qualified Architectural and Engineering Firms

Name of Firms

4HD Inc. (WBE)

330 E. Roosevelt Rd., Suite 2G, Lombard IL 60148

Bloom Companies 600 W Fulton Street, Ste 701, Chicago IL 60661

ABNA (MBE)

9901 S. Western Ave., Ste 001, Chicago IL 60643

Booth Hansen

333 S. Desplaines Ave, Suite 100, Chicago, IL 60661

AECOM

303 East Wacker Drive Suite 1400, Chicago IL 60601

Bowman Consulting Group, Ltd.

180 N. Stetson Avenue, Suite 1500, Chicago, IL 60601

Alpha Commissioning Engineers, Inc.

300 Knightsbridge Parkway, Suite 117, Lincolnshire IL 60069

Brook Architecture Inc. (M/WBE)

2325 S. Michigan Ave, Suite 300, Chicago, IL 60616

Altus Works, Inc.

4224 N Milwaukee Ave., Chicago, IL 60641

Brush Architects, Inc. (WBE)

4200 N. Francisco, Chicago, IL 60618

APEX Consulting Engineers (MBE)

111 East Wacker, Suite 520, Chicago IL 60601

Cannon Design

225 N Michigan Ave, Suite 1100, Chicago, IL 60601

Aptus

308 West Erie Street, Suite 601, Chicago, IL 60654

CDM Smith Inc.

125 South Wacker Drive, Suite 600, Chicago IL 60606

Architrave. LTD. (MBE)

1128 West Chicago Avenue, 2nd Floor, Chicago, IL 60642

CivCon Services, Inc.

230 W. Monroe, Suite 2630, Chicago IL 60606

Ariyon LLC (MBE)

6224 Pond View Drive, Matteson, IL 60443

Cordogan Clark & Associates, Inc.

716 N. Wells Street, Chicago, IL 60654

Atlas Engineering Group. Ltd (WBE)

3100 Dundee Road, Suite 502, Northbrook IL 60062

Coyne + Associates Architects

2417 West Homer, Chicago, IL 60647

Bailey Edward Design, Inc. (WBE)

35 East Wacker Drive, Suite 2800, Chicago, IL 60601

CSA Partners, Ltd (MBE)

29 E. Madison St, Suite 1309, Chicago, IL 60602

Bauer Latoza Studio (MBE) 332 S. Michign, Suite 701, Chicago, IL 60604

David Engineering, LLC 55 East Monroe, Suite 3800, Chicago IL 60603

BKL Architecture, LLC 225 N. Columbus Dr., Suite 100, Chicago, IL 60601

David Mason & Associates (MBE)

464 N. Milwaukee Ave, Chicago IL 60654

BKV Group 343 South Dearborn Street, Suite 203, Chicago, IL 60604

David Woodhouse Architects, LLC

230 W Superior, 6th Floor, Chicago, IL 60654

BLDD Architects, Inc.

850 W. Jackson Boulevard, Suite 625, Chicago, IL 60607

DB Sterlin Consultants (MBE) 123 N. Wacker Drive, Suite 2000, Chicago IL 60606

Name of Firms

DBH & Associates Architects, Inc. (MBE) 164 Division St. Suite 201

Elgin, Illinois 60120

Fitzgerald Associates Architects

912 W Lake Street, Chicago, IL 60607

DBHMS (MBE)

303 W. Erie St., Suite 510, Chicago IL 60654

FIX Consulting

435 N LaSalle, #210, Chicago IL 60654

Delta Engineering Group (MBE)

111 W. Jackson Blvd. Suite 910, Chicago IL 60604

FORMA Architecture Ltd. (MBE)

155 N. Michigan Ave, Suite 208, Chicago, IL 60601

DLR Group

333 West Wacker Drive, Suite 850, Chicago, IL 60606

Fox & Fox Architects

8 South Michigan Ave, Suite 310, Chicago, IL 60603

DLZ Illinois, Inc.

8430 W. Bryn Mawr, Suite 100, Chicago IL 60631

Gensler

11 E Madison St, Suite 300, Chicago, IL 60602

Doyle & Associates (WBE)

800 South Wells, Suite 503, Chicago, IL 60607

Ghafari Associates, LLC

122 South Michigan Avenue, Suite 1500, Chicago IL 60603

Dynacept (MBE)

2250 East Devon Avenue, Desplaines IL 60018

Globetrotters Engineering Corporation

(MBE)

300 S. Wacker Drive, Suite 400, Chicago IL 60606

Earles Architects Associates 566 W Lake Street, Suite 100, Chicago, IL 60661

Gloger Engineers Limited (GEL) (MBE)

6512 N Mozart St #2E, Chicago IL 60645

EC Purdy & Associates (M/WBE)

53 West Jackson Boulevard, Suite 1631, Chicago, IL 60604

GRAEF

332 South Michigan Ave., Suite 1400, Chicago IL 60604

Eckenhoff Saunders Architects

130 E. Randolph St., Suite 1850, Chicago, IL 60601

GREC Architects

401 E. Illinois Street, Suite 220, Chicago, IL 60611

ECS Midwest, LLC

216 West Jackson Blvd, Suite 1050, Chicago IL 60606

Grund & Riesterer Architects, Inc.

20 N Wacker Drive, Suite 2418, Chicago, IL 60606

Environmental Design International Inc.

(M/WBE)

33 West Monroe Street, Suite 1825, Chicago IL 60603

GSG Consultants (MBE)

855 W Adams, Suite 200, Chicago IL 60607

Epstein

600 West Fulton Street, Chicago, IL 60661

Harding Partners 224 South Michigan Avenue, Suite 245, Chicago, IL 60604

EXP US Services Inc.

205 North Michigan Avenue, Chicago, IL 60601

Harley Ellis Devereaux

One East Wacker Drive, Suite 200, Chicago, IL 60601

FGM Architects, Inc.

300 S Wacker, Suite 1100, Chicago, IL 60606

HBK Engineering

921 W. Van Buren St, Chicago IL 60607

HBRA Architects

372 W Ontario, 2nd Floor, Chicago, IL 60654

JJA (John Joyce Architects, Inc)

2201 W. Evergreen Ave, Chicago, IL 60622

Henneman Engineering, Inc.

200 South Wacker Drive, Suite 850, Chicago IL 60606

Johnson & Lee, Ltd. (MBE)

1 East 8th Street, Suite 200, Chicago, IL 60605

Hitchcock Design Group

100 S. Wacker Drive, Suite 700, Chicago, IL 60606

Johnson Lasky Kindelin (WBE)

230 W. Huron St, Suite 510, Chicago, IL 60654

HOH Architects, Inc.

55 E Jackson Blvd, Suite 600, Chicago, IL 60604

Kaltsouni Mehdi Inc. (WBE)

223 W. Jackson Blvd. Suite 1010, Chicago IL 60606

HOK

60 E. Van Buren, 14th Floor, Chicago, IL 60605

Knight Engineers & Architects, Inc

221 N LaSalle St, Suite 300, Chicago, IL 60601

Holabird & Root

140 S Dearborn St, Chicago, IL 60603

KOO & Associates, Ltd. (M/WBE)

53 West Jackson Blvd., Suite 215, Chicago, IL 60604

HPZS (aka Studio AH, LLC) (WBE)

213 West Institute Place, Suite 502, Chicago IL 60610

Landon Bone Baker Architects

1625 W Carroll St., Floor 2, Chicago, IL 60612

I D Architecture (MBE)

102 Howard Ave, Hillside, IL 60162

Larson Engineering, Inc.

1488 Bond Street, Suite 100, Naperville IL 60563

IBC Engineering Services, Inc.

720 Industrial Drive, Suite 101, Cary IL 60013

Latent Design Corporation (M/WBE)

900 North Ashland, Chicago, IL 60622

Ilekis Associates

223 W. Jackson, Suite 1000, Chicago, IL 60606

LCM Architects, LLC

819 S Wabash Ave, Chicago, IL 60605

Infrastructure Engineering, Inc. (MBE) 33 West Monroe Street, Suite 1540, Chicago IL 60603

Legat Architects, Inc.

651 W. Washington, Suite 1, Chicago, IL 60661

INSPEC, Inc.

8618 West Catalpa, Suites 1109-1110, Chicago, IL 60656

Loebl Schlossman & Hackl 233 N. Michigan Ave., Suite 3000, Chicago, IL 60602

Interactive Design (M/WBE) 308 W Erie St, Suite 506, Chicago, IL 60654

Lothan Van Hook DeStefano Architecture

LLC

57 W. Grand Ave., Suite 300, Chicago, IL 60654

Jackson Harlan, LLC

651 W. Washington Blvd., #206, Chicago, IL 60661

M.E.P. Infrastructure Solutions, Inc. (MBE)

440 South LaSalle Street, Suite 3000B, Chicago IL 60605

JGMA (MBE)

223 West Ohio Street, Chicago, IL 60654

MAIN Architecture

1332 N. Halsted Street, Suite 301, Chicago, IL 60642

Make Architecture

2400 N Lakeview Ave, Suite 601, Chicago, IL 60614

Perimeter Architects

1732 W. Hubbard Street #1B, Chicago, IL 60622

Melvin Cohen & Associates

223 W Jackson Blvd, Suite 820, Chicago IL 60606

Perkins + Will

330 North Wabash, Suite 3600, Chicago, IL 60611

MGN Consulting Engineers, Inc.

635 Butterfield Rd., Suite 310, Oakbrook Terrace IL 60181

PFB Architects

33 North LaSalle St., Suite 3600, Chicago, IL 60602

Milhouse Engineering (MBE)

60 E Van Buren, Suite 1501, Chicago IL 60605

Primera Engineers, Ltd. (WBE)

100 S. Wacker Drive, Suite 700, Chicago IL 60606

MODE Architects PC (MBE)

343 W. Erie St., Suite 210, Chicago, IL 60654

Public Design Architects, LLC (PDA)

1112 North Lombard Avenue, Oak Park, IL 60302

Moody Nolan (MBE)

209 S LaSalle St, Suite 820, Chicago, IL 60604

RADA Architects, Ltd. (WBE)

233 N Michigan Avenue, Suite 2320, Chicago, IL 60601

MRA Architects, Ltd.

130 N. Garland Court, #3903, Chicago, IL 60602

Raths, Raths & Johnson, Inc. (RRJ)

33 N. Dearborn Street, Suite 1110, Chicago IL 60602

Muller & Muller, Ltd. (WBE)

700 N. Sangamon, Chicago, IL 60642

RATIO Architects, Inc.

30 W. Monroe, Suite 500, Chicago, IL 60603

Nagle Hartray Architecture, Ltd.

30 W. Monroe, Suite 900, Chicago, IL 60603

Risinger + Associates, Inc.

1032 W. Fulton Market, Suite 201, Chicago, IL 60607

NASHnal Soil Testing, LLC (NST) (MBE)

1707 Quincy Avenue, Unit 151, Naperville IL 60540

Ross Barney Architects (WBE)

10 W. Hubbard Street, Chicago, IL 60654

NIA Architects, Inc. (MBE)

850 W Jackson Blvd, Suite 600, Chicago, IL 60607

Roula Associates Architects, CHTD.

One East Superior, Suite 205, Chicago, IL 60611

Norsman Architects, Ltd.

1375 N Milwaukee Ave, Floor 2, Chicago, IL 60622

Rubinos & Mesia Engineers, Inc. (RME)

(MBE)

200 S. Michigan Avenue, Suite 1500, Chicago IL 60604

Odile Compagnon Architect (WBE)

6050 N. Maplewood, Chicago, IL 60659

Sdienger Corp. (MBE)

309 W. Washington St., Suite 325, Chicago IL 60606

ONYX Architectural Services, Inc. (MBE)

750 N. Franklin St, #207, Chicago, IL 60654

Simpson Gumpertz & Heger, Inc. (SGH)

135 South LaSalle Street, Suite 3050, Chicago IL 60603

Pappageorge Haymes Partners

640 N. LaSalle, Suite 400, Chicago, IL 60654

Singh & Associates, Inc. (M/WBE)

230 W. Monroe Street, Suite 1400, Chicago IL 60606

PBD (Partners by Design) 213 West Institute Place, Suite 203, Chicago, IL 60610

Smith Group JJR, Inc 35 East Wacker Drive, Suite 2200, Chicago, IL 60601

Smith Seckman Reid, Inc. (SSRCx)

1755 South Naperville Road, Suite 100, Wheaton IL 60189

Techknow Engineering, LLC (MBE)

224 S Michigan Ave., Suite #475, Chicago IL 60604

SMNG-A Architects, Ltd

936 West Huron Street, Chicago, IL 60642

Terra Engineering (WBE)

225 West Ohio Street, 4th Floor, Chicago IL 60654

SMT Architects PC (WBE)

1910 S. Highland, Suite 220, Lombard, IL 60148

Terry Guen Design Associates (M/WBE)

714 S. Dearborn St, Floor 5, Chicago, IL 60605

Solomon Cardwell Buenz (SCB)

625 N. Michigan Avenue, Chicago, IL 60611

Three Stop Shop

1240 W. 31st St, Chicago, IL 60608

Solved Engineering, LLC (SELLC)

PO Box 439367, Chicago IL 60643

Tilton, Kelly & Bell, LLC (WBE)

55 West Monroe St, Suite 1975, Chicago, IL 60603

SOM

224 S Michigan Ave., Chicago IL 60604

Tripartite, Inc (WBE)

4720 N Virginia Ave, Chicago, IL 60625

SPAAN Tech Inc. (M/WBE)

311 S. Wacker Drive, Suite 2400, Chicago IL 60606

Upland Design, Ltd (WBE)

564 W. Randolph St, Chicago, IL 60661

Stantec Architecture, Inc.

224 South Michigan Ave., Suite 1400, Chicago, IL 60604

Urban Works, Ltd. (M/WBE) 213 W. Institute Place, Suite 710, Chicago, IL 60610

Stephen Rankin Associates Architects, pc

223 West Jackson Blvd, Suite 1000, Chicago, IL 60606

VOA Associates Incorporated

224 S. Michigan Avenue, Suite 1400, Chicago, IL 60604

STL Architects, Inc. (MBE) 808 N. Dearborn, Chicago, IL 60610

Waechter Architects, PC 4712 N Ravenswood, Chicago, IL 60640

STR Partners, LLC

350 W Ontario St., Suite 200, Chicago, IL 60654

Walker Restoration Consultants

850 W. Jackson Blvd., Suite 310, Chicago IL 60607

Studio ARQ, LLC (MBE)

329 W. 18th Street, Suite 904A, Chicago, IL 60616

Wallin-Gomez, Ltd (MBE)

711 South Dearborn Street, Suite 606, Chicago, IL 60605

Studio Gang Architects, Ltd. (WBE)

1520 W. Division Street, Chicago, IL 60642

Wheeler Kearns Architects

343 South Dearborn Street, Suite 200, Chicago, IL 60604

STV, Inc.

200 W. Monroe, Suite 1650, Chicago, IL 60606

Wight & Company

211 North Clinton St, Suite 300N, Chicago, IL 60661

SWWB, Ltd.

4640 N. Francisco Ave, Chicago, IL 60625

Williams Architects

318 W. Adams, Suite 1506, Chicago, IL 60606

Synergies Studios, Inc.

1200 N Ashland Ave. Suite 406, Chicago, IL 60622

Wiss, Janney, Elstner Associates, Inc.

10 South LaSalle Street, Suite 2600, Chicago IL 60603

Team A, Ltd

405 W. Superior St. Floor 5, Chicago, IL 60654

COMPLIANCE FORMS INSTRUCTIONS:

The Schedules A, C [C-1 or C-2] and/or D in addition to M/WBE certification letters must be included with a solicitation response in order to be considered responsive to the District’s stated M/WBE policy.

All Schedules must have all applicable blank spaces correctly filled in and notarized. A bid/proposal may be treated as non-responsive if the Bidder/Proposer’s response did not contain a sufficient level of certified MBE or WBE participation or an approved waiver request.

Schedule A – Affidavit of MBE/WBE Goal Implementation Plan

(This form is to be completed by the Prime Contractor/Bidder/Proposer)

The Schedule A document is the Bidder/Proposer’s M/WBE Utilization Plan and outlines their commitment to utilize certified MBE and WBEs to comply with the District’s M/WBE policy.

1. Project Name & Number should reference the RFP/RFB Number & Project Description that the products and/or services were advertised/solicited under (i.e. SN2301 Managed Hosting) If schedules are being completed for renewal, please indicate ‘Renewal’ in the field also

(i.e. NC2304 CART Services – Renewal)

2. Input the Prime Contractor/Bidder/Proposer’s Company Name

3. Include the Printed Name & Signature of the Company’s authorized representative that is submitting the Compliance Plan

4. Insert the Company’s full primary address

5. Enter the Company’s authorized representative’s contact phone number

6. Enter the Company’s authorized representative’s contact email address

7. Input the Name of the MBE/WBE Vendor If Prime Contractor/Bidder/Proposer is a self-performing MBE and/or WBE, they must list their firm’s complete information in this section of the Schedule A also

8. Indicate the MBE/WBE Vendor’s Street Address

9. Enter the MBE/WBE Vendor’s City, State & Zip Code

10. Identify the MBE/WBE firm’s Contact Person

11. Indicate the MBE/WBE firm’s Contact Person’s Title

12. Enter the MBE/WBE firm’s Contact Person’s phone number

13. Enter the MBE/WBE firm’s Contact Person’s email address

14. Check the certification status of the MBE/WBE firm If the firm is certified as both MBE & WBE, only check the status that will be utilized for credit on the contract

15. List the MBE/WBE firm’s Certification Agency(s)

16. Enter the MBE/WBE firm’s Subcontract Amount, if known

If Subcontract Amount is unknown at the time of Schedule completion, indicate ‘TBD’ in this field

17. Enter the percentage of the total contract value that will be completed by the MBE/WBE firm Percentages of participation without a dollar value are acceptable if the solicitation’s scopes of services are dependent upon CCC’s requirements

18. Indicate if the MBE/WBE firm is being utilized for either direct participation or indirect participation; Both selections cannot be checked for one firm If the same MBE/WBE firm will be utilized for both direct participation and indirect participation, the firm must be listed twice on the Schedule A with the specified contract amount and/or contract percentage for each participation type

19. Provide a brief description of services the MBE/WBE firm will perform

20. Identify at what percentage of project completion the MBE/WBE subcontractor will perform on the contract and check all that apply (i.e. if the subcontractor will perform throughout the duration of the contract, check 25%, 50% & 75%; if the subcontractor will complete their scope in the beginning of the contract, check 25%; etc.)

Repeat steps 7 through 20 for all scheduled MBE & WBE firms.

The Bidder/Proposer may make copies of page 2 if additional space is needed to outline their utilization plan.

21. Sum up the total participation dollar values and/or percentages for all MBE & WBE firms performing direct and/or indirect participation on the contract and enter the total values in the appropriate fields

22. If there is someone designated to handle MWBE Compliance inquiries for the Prime Contractor/Bidder/Proposer other than the submitter of the Schedule A, please list their name, phone & email address in this field

23. The authorized representative of the Prime Contractor/Bidder/Proposer’s company must sign and have the form notarized

Schedule C – Letter of Intent to Perform as Subcontractor, Subconsultant and/or Material Supplier (This form is completed by the MBE/WBE subcontractor)

The Schedule C document is the MBE/WBE subcontracting firm’s “letter of intent” to perform on the contract resulting from the solicitation and must be completed independently by the MBE/WBE firm.

Each MBE & WBE firm performing on the contract must complete a Schedule C form and provide a copy of their current certification letter.

1. Project Name & Number should reference the RFP/RFB Number & Project Description that the products and/or

2. Enter the name of the certified MBE or WBE firm

3. Identify the Contractor/Bidder/Proposer’s company firm to whom the MBE/WBE firm is subcontracting

4. Check the certified firm’s appropriate certification status If a firm is certified as both MBE & WBE, only check the status that will be utilized for credit on the contract

5. Select the option that best describes how the MBE/WBE firm will perform work on the contract

6. Provide a brief description of services the MBE/WBE firm will perform on the contract

If more space is needed to fully describe the certified MBE/WBE firm’s proposed scope of work, MBE/WBE may attach a separate additional sheet; just be sure to indicate ‘see attached sheet’ in the comment box

7. Enter the agreed upon subcontract dollar value and/or the percentage of participation to be achieved as well as the agreed upon terms of payment between the MBE/WBE subcontractor and the prime contractor/bidder/proposer

8. If any portion of the certified MBE/WBE firm’s subcontract award will be sublet to non-certified firms or other certified firms, the percentage of the sublet must be indicated in these fields If more than 10% of the MBE/WBE firm’s subcontract award will be sublet, a brief explanation and description of the work to be sublet must be provided on a separate sheet on the MBE/WBE firm’s letterhead If any portion of the MBE/WBE firm’s subcontract award will be sublet to other MBE/WBE firms, those lower tier

MBE/WBE firms must also complete a Schedule C form if they will be utilized for credit on the contract If no portion of the MBE/WBE firm’s subcontract award will be sublet, a zero (0) must be filled in each blank

9. Input the Printed Name of the MBE/WBE company

10. Include the Printed Name & Signature of the MBE/WBE firm’s authorized representative that is submitting the

Schedule C form

11. Enter the date the form was completed

12. The authorized representative of the MBE/WBE’s company must sign and have the form notarized

Schedule C-1—Letter of Intent to Perform as an MBE or WBE Prime Contractor

(this form is completed by any self-performing MBE/WBE Prime Contractor/Bidder/Proposer)

Schedule C-1 is required when the Prime Contractor/Bidder/Proposer is a certified MBE or WBE and seeks credit for their own participation. This document ensures the Prime is self-performing a portion of the work and is not planning to subcontract the majority of work to non-MBEs and/or other M/WBEs.

Schedule C-1 must be accompanied by a current letter of certification also.

1. Project Name & Number should reference the RFP/RFB Number & Project Description that the products and/or

2. Enter the name of the self-performing MBE or WBE prime contractor/bidder/proposer

3. Check the certified firm’s appropriate certification status If a firm is certified as both MBE & WBE, only check the status that will be utilized for credit on the contract

4. Select the option that best describes how MBE/WBE prime contractor/bidder/proposer will perform work on the contract

5. Indicate the percentage of the total contract the MBE/WBE prime contractor/bidder/proposer will self-perform on the contract If you are a self-performing M/WBE firm, and you intend to perform 100% of the contract, your M/WBE status does not absolve you from having to comply with either of the other goal requirements

6. Indicate the percentage of the total contract award that non-certified firms will perform on the contract in the first field and the total percentage of the total contract award that other certified MBE/WBE subcontractors will perform on the contract in the second field The percentages for MBE/WBE participation indicated on this form, should aligned with the total percentages indicated on the Schedule A form Sum of all three fields shall not exceed 100%

7. Input the Printed Name of the MBE/WBE prime contractor/bidder/proposer

8. Include the Printed Name & Signature of the MBE/WBE prime contractor/bidder/proposer’s authorized representative that is submitting the Schedule C-1 form

9. Enter the date the form was completed

10. The authorized representative of the MBE/WBE Prime Contractor/Bidder/Proposer’s company must sign and have the form notarized

Schedule C-2 – Letter of Intent to Perform as an MBE or WBE Joint Venture Partner

(This form is completed by any prime/subcontractor that intends to perform as a joint venture w/ an MBE/WBE firm)

The Schedule C-2 is required when the Prime Contractor/Bidder/Proposer is responding to the solicitation as a joint-venture with a MBE/WBE firm OR when a non-certified subcontractor performing on a contract is seeking MBE/WBE credit by partnering with a certified firm as a joint venture.

A copy of the Joint Venture agreement and the current letters of certification for each MBE or WBE Joint Venture partner must be attached also.

1. Project Name & Number should reference the RFP/RFB Number & Project Description that the products and/or

2. Identify the name of the Joint Venture firm (combined entity)

3. Insert the Joint Venture firm’s full primary address

4. Enter the JV firm’s authorized representative’s contact phone number

5. Include the Printed Name of the JV firm’s authorized representative

6. Identify the name of the MBE/WBE certified firm (separate entity)

7. Check the certified firm’s appropriate certification status

If a firm is certified as both MBE & WBE, only check the status that will be utilized for credit on the contract

8. List the MBE/WBE firm’s Certification Agency(s)

9. Indicate the MBE/WBE firm’s full primary address

10. Enter the MBE/WBE firm’s Contact Person’s phone number

11. Identify the MBE/WBE firm’s Contact Person

12. Identify the name of the non-certified firm (separate entity)

13. Indicate the non-certified firm’s full primary address

14. Enter the non-certified firm’s Contact Person’s phone number

15. Identify the non-certified firm’s Contact Person

16. List the names of the JV firm’s owners

Indicate the percentage of ownership held by the owner of the MBE/WBE firm and the owner of the non-certified firm

Indicate the percentage of profit to be obtained by the owner of the MBE/WBE firm and the owner of the non-certified firm

Input the percentage of loss to be incurred by the owner of the MBE/WBE firm and the owner of the non-certified firm

Insert the percentage of capital contributed by the owner of the MBE/WBE firm and the owner of the non-certified firm

Indicate the dollar amount of capital contributed by the owner of the MBE/WBE firm and the owner of the non-certified firm

Per the instructions on the form, attach a separate sheet listing the equipment (if any) provided by each JV partner

On a separate sheet, provide a list of other ownership interests (if any) of each JV partner

17. Indicate which JV owner is responsible for each activity listed on the left and notate any limitations or restrictions If there are no limitations or restrictions, indicate N/A in the field

18. Identify the trade or scope needed to perform the work of the JV firm in the Trade column. Then list the approximate number of employees from the MBE/WBE firm and/or the non-certified firm that will be contributed to perform that trade or scope of work in the appropriate column. If any new employees will be hired directly by the JV firm, indicate the number of employees under the Joint Venture column.

19. Input the Printed Name of the MBE/WBE firm

20. Include the Printed Name & Signature of the MBE/WBE firm’s authorized representative that is submitting the Schedule C-2 form

21. Enter the date the form was completed

22. Input the Printed Name of the non-certified firm

23. Include the Printed Name & Signature of the non-certified firm’s authorized representative that is submitting the

Schedule C-2 form

24. Enter the date the form was completed

25. The authorized representative of the Joint Venture company must sign and have the form notarized

Schedule D—Waiver Request

(This form is to be completed by the Prime Contractor/Bidder/Proposer)

If the Prime Contractor/Bidder/Proposer does not anticipate being able to meet the District’s MBE/WBE goal(s) they must submit a request to waive either one or both of the goals, fully or partially, using the Schedule D form.

In addition to completing the Schedule D form, Bidders/Proposers must also provide a detailed waiver explanation narrative citing the reason they are seeking a waiver and the Good Faith Efforts (demonstrable proof of due diligence) attempted to achieve M/WBE participation to support their request for a waiver. Please see the Instructions regarding Good Faith Efforts on page 2 of the Schedule D form for a full list of some examples of such good faith efforts. A response to each example is not required to be included in the waiver explanation narrative as it is meant to be used a reference or guidance.

1. Project Name & Number should reference the RFP/RFB Number & Project Description that the products and/or

If schedules are being completed for renewal, please indicate ‘Renewal’ in the field also (i.e. NC2304 CART

Services – Renewal)

2. Check which type of waiver is being requested If a partial waiver is being requested, take the difference between the minimum MBE/WBE goal percentage and the proposed MBE/WBE participation percentage and enter that percentage in the percent field (i.e. 25% (minimum MBE goal) - 10% (proposed utilization) = 15% partial MBE waiver)

3. Check any of the following reasons for a waiver that apply In the ‘Other’ field, a brief description of the waiver reason can be provided or enter “see attached narrative” to provide the full rationale if the reasons listed do not apply PLEASE NOTE: a waiver explanation narrative must be provided on the bidder/proposer’s company letterhead along with the completed Schedule D form for all waiver requests, full or partial

4. Include the Signature & Title of the Prime Contractor/Bidder/Proposer’s authorized representative that is submitting the Schedule D form

5. Insert the name of the Prime Contractor/Bidder/Proposer’s company

6. DO NOT COMPLETE this section of the Schedule D form. It is for CCC Contract Compliance Administrator Use Only

Appendix 1 Terms & Conditions Regarding Compliance with the Minority Business

Commitment and the Women Business Enterprise Commitment

MBE/WBE Terms and Conditions 2

Terms & Conditions Regarding Compliance with the City Colleges of Chicago’s

Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) Participation Plan

SECTION 1: INTRODUCTION

1.1 The Board of Trustees of Community College District No. 508. (The "Board") has adopted the amended Minority and Women Business Enterprise Plan (The "Plan") to ensure that Minority Businesses and Women Businesses shall have maximum feasible opportunities to participate on City Colleges of Chicago contracts, and to remedy the effects of historical discrimination while minimizing its impact upon Non-MBE…