1-LMSA bid package.pdf

LITTLE MOUNTAIN SERVICE AREA (LMSA)

REQUEST FOR BIDS (RFB)

LINE SCOPING, SURVEY, AND MAPPING OF SEWER CONVEYANCE SYSTEM AND LATERALS

1. Project Title Comprehensive Sewer System Assessment – LMSA Conveyance and Laterals (located approx. 900S, 9350W Ogden)

2. Project Overview Little Mountain Service Area (LMSA) is soliciting bids from qualified contractors to perform a lateral lines condition assessment and scoping and an overall system mapping of LMSA’s sewer infrastructure. The project includes:

• Closed-circuit television (CCTV) scoping and condition assessment of all lateral lines connected to LMSA’s main conveyance lines and associated manholes (main trunk and manholes were recently scoped and repaired).

• Field survey and GPS mapping of all mains, laterals, and manholes.

• Integration of survey and inspection data into a GIS-based sewer system map with digital and hard copy deliverables.

This work will provide LMSA with an accurate baseline inventory of assets and identify infiltration/inflow (I/I) issues and repair needs.

3. Scope of Work

3.1 CCTV Scoping and Condition Assessment

• Locate and scope all sewer laterals connected to LMSA’s main conveyance lines.

• Inspect manhole connections for infiltration, leaks, or defects.

• Document pipe size, material, condition, and evidence of I/I, root intrusion, or structural failure.

• Provide inspection reports with PACP (Pipeline Assessment Certification Program) or equivalent ratings.

• Deliver raw video files and condition logs for each line.

3.2 Survey and Mapping

• GPS survey all mains, laterals, and manholes (rim and invert elevations, pipe diameter, slope, and material).

• Develop GIS-compatible mapping layers (ESRI shapefiles or feature classes).

• Produce AutoCAD line work and PDF maps showing the full system.

• Attribute each asset with survey and inspection data.

3.3 Deliverables

• Digital video inspection files and logs for all laterals.

• GIS database of LMSA sewer system with inspection attributes.

• Hard copy maps (24” x 36”) of the complete conveyance system.

• Final report summarizing findings, condition ratings, and recommended repairs/rehabilitation.

4. Contractor Requirements

• Demonstrated experience with CCTV sewer inspections and PACP rating standards.

• Licensed professional surveyor/engineer in Utah (or firm with such staff).

• Proven GIS mapping capabilities (ESRI compatibility required).

• Insurance (general liability and workers’ comp).

5. Project Schedule

• Bid Release: August 28, 2025

• Bid Due: September 12, 2025

• Contract Award: September 19, 2025

• Notice to Proceed: September 23, 2025

• Completion Deadline: December 31, 2025

Bid Proposal Form

Contractor Name: ____________________________________

Contact Person: _____________________________________

Phone / Email: ______________________________________

Description Unit Est. Qty. Unit Cost Total Cost CCTV Inspection – Sewer Laterals EA ___ $ $ Manhole Connection Inspection EA ___ $ $ Cleaning (if required prior to scoping) LS 1 $ $ Survey – Mains, Laterals, and Manholes LS 1 $ $ GIS Database Development & Integration LS 1 $ $ Hard Copy Maps (24” x 36”) LS 1 $ $ Final Report & Recommendations LS 1 $ $ Total Bid Amount $

Proposed Start Date: ____________________ Proposed Completion Date: _______________ Signature: __________________________ Name & Title: _______________________ Date: ______________________________

Evaluation Criteria Bids will be evaluated on:

• Cost competitiveness (30%)

• Experience & qualifications (30%)

• Methodology & approach (20%)

• Schedule feasibility (10%)

• References (10%)

General Conditions

• LMSA reserves the right to reject any or all bids.

• Contractor must comply with OSHA, Weber County, and Utah DEQ requirements.

• All inspection data, maps, and reports produced under this contract will become the property of LMSA.

Submission Instructions Submit bids to: Stephanie Russell, District Manager, Little Mountain Service Area Email: srussell@sagedevelopmentgroup.com Phone: 404.434.6746 Mailing Address: 2380 Washington Blvd. Suite. 360 Ogden, UT 84401

LMSA BID EVALUATION MATRIX

Scoring Table (Weights can be adjusted, but these are typical for combined technical/price bids.)

Evaluation Criteria Weight Bidder 1 Bidder 2 Bidder 3 Bidder 4

1. Cost Competitiveness 30%

- Total bid amount vs. engineer’s estimate

- Clarity of cost breakdown

2. Contractor Qualifications & Experience 30%

- PACP-certified CCTV inspection staff

- Licensed surveyor/engineer on staff

- Sewer/GIS mapping project experience

3. Technical Approach & Methodology 20%

- Quality of inspection/mapping approach

- Equipment capabilities (CCTV, GPS, GIS)

- Data management & deliverables plan

4. Schedule Feasibility 10%

- Proposed start date

- Realistic completion timeline

5. References & Past Performance 10%

- Quality of references provided

- Successful completion of similar projects

TOTAL SCORE (out of 100%) 100%

Evaluator Notes

• Bidder 1: _________________________________________________________

• Bidder 2: _________________________________________________________

• Bidder 3: _________________________________________________________

• Bidder 4: _________________________________________________________

Recommendation ☐ Award to Bidder ____ ☐ Reject all bids and rebid Evaluator(s): ________________________________________ Date: _____________________