1-LEAD PUBLIC SCHOOLS - RFP College Career Readiness Partnership.pdf

REǪUEST FOR PROPOSAL:

College & Career Readiness Partnership

RFP: LEAD/ACADEM-CTE/RFP001/2025/26

Proposals Due: May 25th, 2025, at 3:00 PM CDT

Proposals are to be submitted through LEAD’s online Bonfire Portal at:

https://leadpublicschools.bonfirehub.com/opportunities

Primary RFP Contacts:

Mr. Paye Horton https://leadpublicschools.bonfirehub.com/opportunities

Contents

1. Project overview 4

I. Purpose of Procurement 4

II. Background 4

III. Project Overview 4

IV. RFP Contact 5

V. Contract Term 5

VI. Instructions to Supplier 5

2. Definitions 5

3. Schedule of Events 6

4. Submission of Proposal 6

I. Proposal to be Submitted on Time 6

II. Proposal Response Format 8

III. Withdrawal of Proposals 10

5. Evaluation and Award 10

I. Stage 1- Administrative Compliance Review 10

II. Stage II- Panel Evaluation & Scoring 10

Stage III- Vendor Presentations / Demonstrations 12

Stage IV- Final Ranking & Recommendations 13

6. Contract Negotiation Process 13

I. Time period for Negotiation 13

II. Failure to Enter into Agreement 13

III. Notification of Negotiation Status 13

7. Terms and Conditions of The RFP Process 14

I. Bidder to Follow Instructions 14

II. Proposal Language 14

III. Insurance Coverage (See Exhibit F) 14

IV. No Incorporation by Reference 14

V. Past Performance 14

VI. Information in RFP Only an Estimate 14

VII. Cost of Preparing Responses 14

VIII. Proposal to be Retained by LEAD Public Schools 14

IX. No Guarantee of Volume of Work or Exclusivity of Contract 14

8. SPECIAL TERMS AND CONDITIONS 15

I. Purpose 15

II. License 15

III. Product Delivery 15

IV. Guarantees by the Successful Bidder(s) 15

X. Delivery of Services 15

XI. Local Representative 15

XII. Billing 15

9. Communication after Issuance of RFP 15

I. Bidder to Review RFP 15

II. All New Information to Bidder by way of Addendum 16

III. Verify, Clarify, and Supplement 16

IV. Notification of other Bidders 16

10. Conflict of Interest and Prohibited Conduct 16

I. Conflict of interest 16

II. Disqualification for Conflict of Interest 17

III. Disqualification of Prohibited Conduct 17

IV. Prohibited Bidder Communications 17

V. No Lobbying 17

VI. Illegal or Unethical Conduct 17

11. Past Performance or Past Conduct 17

12. Confidential Information 18

I. Confidential information of Bidder 18

13. Procurement Process Non-Binding 18

I. No Contract and No Claims 18

II. No Contract until Execution of Written Agreement 18

14. Cancellation 18

15. Governing Law and Interpretation 18

1. Project overview

I. Purpose of Procurement

LEAD Public Schools (“LEAD”) is soliciting proposals from qualified organizations

(“Contractor”) to partner with the district in designing, implementing, and sustaining a comprehensive College & Career Readiness (CCR) strategy for grades 8–12.

The selected Contractor will support leadership coaching, platform and curriculum rollout, strategic planning, and measurable student outcomes tied to postsecondary success.

This RFP is based on LEAD’s strategic priorities and the Scope of Work outlined herein. LEAD seeks a partner with demonstrated expertise in postsecondary readiness, data-driven strategy, and scalable implementation across multi-campus networks.

II. Background

LEAD Public Schools is a public charter network serving grades K–12 in Nashville, Tennessee. LEAD is committed to ensuring every student graduates with a high-quality, positive-ROI postsecondary pathway. The district is seeking a partner to accelerate CCR outcomes, strengthen instructional alignment, and build long-term sustainability through leadership development and strategic planning.

The project’s requirements are more fully described in Exhibit A, Scope of Work

(SOW)

III. Project Overview

LEAD Public Schools is seeking a qualified partner to support the design, implementation, and long‑term sustainability of a comprehensive College & Career

Readiness (CCR) strategy for grades 8–12. This project requires a vendor with demonstrated expertise in postsecondary readiness, data‑driven implementation, and multi‑site school system support.

The selected Contractor will be responsible for delivering a coordinated set of services that include fractional executive leadership, platform and curriculum deployment, strategic planning, and measurable improvements in student postsecondary outcomes. Vendors must be prepared to operate with a high degree of accountability, provide clear deliverables, and meet defined performance metrics aligned to LEAD’s organizational goals.

Key components of the engagement include:

Serving as a fractional Chief College & Career Officer, providing weekly working sessions, monthly coaching, and quarterly board‑ready reporting.

Implementing a CCR platform and curriculum across grades 8–12 with fidelity, ensuring timely student access, staff training, and measurable engagement.

Conducting a Critical Friends Site Visit to generate actionable insights through observations, focus groups, and leadership strategy sessions.

Co‑designing LEAD’s Graduation Guarantee, establishing clear criteria for high‑quality, positive‑ROI postsecondary pathways.

Developing a three‑year CCR strategic plan and a financial sustainability model that positions LEAD for long‑term success.

Performance will be evaluated using mutually defined metrics, including postsecondary enrollment quality, milestone completion, educator confidence, and student purpose statements. Vendors must demonstrate the capacity to produce accurate, timely data reports and support continuous improvement cycles.

This project represents a multi‑year partnership with high visibility across LEAD’s executive leadership team and Board of Directors. Vendors should expect a collaborative but performance‑driven environment with clear expectations, defined timelines, and measurable outcomes.

IV. RFP Contact

For the purposes of the procurement, the “RFP Contact” will be:

Name: Paye Horton Title: Procurement Specialist Email: procurement@leadpublischools.org

Bidders and their representatives are not permitted to contact any employees and or officers of LEAD Public Schools, other than the RFP Contact, concerning matters regarding this RFP. Failure to adhere to this rule may result in the disqualification of the bidder and the rejection of the bidder’s proposal.

V. Contract Term

This agreement shall be Firm Fixed Price only. The contract may be amended in writing by mutual consent of the parties.

VI. Instructions to Supplier

By submitting a response to the RFP, the supplier acknowledges that the supplier.

a) Has read the information and instructions.

b) Agrees to comply with the information and instructions contained herein.

2. Definitions

This RFP includes the following key terms:

Service Provider- A person, partnership, company or corporation which offers services as described herein in exchange for payment. Synonymous with contractor, respondent, proposer, bidders, seller, etc. herein.

Firm Fixed Price – a price which is not subject to any adjustment and included the entire base scope of services as presented in this RFP. Also referenced throughout as “FFP” mailto:procurement@leadpublischools.org

Issuing Officer- A Procurement Professional designated in the procurement solicitation to Supplier’s only point of contact with the Department following the publication of a procurement solicitation until such time as the results of the procurement solicitation are announced.

3. Schedule of Events

The following table outlines this solicitation’s schedule of events, which will be strictly adhered to unless dictated otherwise by LEAD and at its sole discretion.

Failure to observe all events within the timeline could result in disqualification of a

Service Provider’s response.

Event Date (All times CDT/CST)

RFP Release Date/Question Period Opens April 28, 2026

Question Period Closes

May 11, 2026, at 3:00 P.M.

Question Responses Sent to All Bidders May 15, 2026, at 3:00 P.M.

Proposals Due May 25, 2026, by 3:00 P.M.

Evaluation Period Week of May 25 2026

Presentation Week of June 1, 2026

Contract Award

Contract Commencement Date

Week of June 8, 2026

July 1, 2026

4. Submission of Proposal

Proposal and Documentations must be submitted through the online Bonfire Portal at:

https://leadpublicschools.bonfirehub.com/opportunities

I. Proposal to be Submitted on Time

Proposals that a Bonfire account is required. Visit the link for more details and to register as a vendor. Bidders should contact Bonfire at support@goBonfire.com for technical questions leading to submissions. Your submission must be uploaded, submitted, and finalized prior to the Closing Time of May 25, 2026 @ 3 PM CST. We strongly recommend that you give yourself sufficient time and at least one (1) day before Closing Time to begin the upload process and finalize your submission.

mailto:support@goBonfire.com

A. Proposals are to be submitted through LEAD’s online e-Procurement portal, Bonfire at

B. Proposals must be received by the date and time specified. The e-Procurement portal clock is the official clock for the determination of all deadline dates and times. Without exception, Proposals will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

C. LEAD assumes no responsibility for failure of any computer or other equipment to deliver all or a portion of the bid at the time and in the manner required by the solicitation. Neither Bonfire nor the LEAD warrant that access to and use of the Bonfire website will be free from interruptions or free from errors, nor shall Bonfire or the LEAD be responsible for any inadvertent disclosure of proposal repository information or any unauthorized access to proposal repository information by third persons.

D. Failure of a Firm to provide information required in this RFP will result in disqualification. The Firm(s) who has submitted a Proposal that is deemed most responsive, responsible, and cost effective to LEAD’s needs and in the best interest of LEAD will be recommended for award of the Contract.

E. Submission Modifications: Firms will have the ability to modify their submission up to the submission deadline listed for this RFP directly through Bonfire. Any submittal may be withdrawn prior to the scheduled date and time set for the opening by clicking unsubmit within Bonfire by the proposer or their authorized agent. No response may be withdrawn after the date and time set for the bid opening.

Submittal Format: the following documents must be uploaded as prescribed in Bonfire:

● Exhibit B, Fee Proposal Form

● Exhibit C, Suspension and Debarment Certification

● Exhibit D, Non-Collusive Affidavit

● Exhibit E, Authorization to Release Information

● Exhibit F, Insurance Requirements

● Licenses and Certifications (Including W-9)

Insurance Certificate(s). If award is made, the Firm shall provide an updated certificate which shall meet all requirements listed in this RFP including LEAD Public Schools being named as an additional insured.

Each proposal should include the following items, in order

II. Proposal Response Format

Proposals must follow the designated format. Proposals not complying with this format may be considered non-responsive and may be removed from consideration on this basis.

Late submissions will not be accepted.

1. Cover Letter

A signed letter on company letterhead that includes:

Vendor name, address, and primary contact

Brief summary of interest and qualifications

Statement certifying the proposal’s validity for 120 days

Signature of an authorized representative

2. Executive Summary A concise overview that:

Summarizes the vendor’s understanding of LEAD’s needs

Highlights the proposed approach

Identifies key differentiators

States anticipated outcomes and value to LEAD

3. Organizational Profile & Qualifications

Include:

Company background and mission

Relevant experience with school districts or charter networks

Expertise in CCR, postsecondary readiness, and platform implementation

Bios of key personnel (including those assigned to CCCO role

Evidence of capacity to deliver multi‑year engagements

4. Detailed Response to Scope of Work

Vendors must respond to each section of the Scope of Work, including:

Fractional CCCO services

Platform & curriculum rollout

Critical Friends Site Visit

Graduation Guarantee design

Three‑year strategic plan

Financial sustainability model

Performance metrics & reporting

For each component, vendors must provide:

Approach and methodology

Roles and responsibilities

Deliverables

Timeline

Risks and mitigation strategies

5. Implementation Plan & Timeline

Provide a clear, time‑bound plan that includes:

Milestones for Year 1 implementation

Activities for Years 2–3 scaling and sustainability

Staffing plan and hours allocation

Dependencies and required LEAD inputs

A Gantt‑style timeline is encouraged.

6. Performance Measurement & Data Reporting

Describe:

How performance metrics will be monitored

Data collection and reporting processes

Sample dashboards, reports, or analytics (if available)

Approach to continuous improvement cycles

7. Data Privacy, Security & Compliance

Include:

FERPA compliance approach

Data storage and access protocols

Security certifications (if applicable)

Privacy policy and data governance practices

8. Financial Proposal Submit a complete, itemized cost proposal that includes:

Total cost by year

Cost breakdown by Scope of Work area

Rate schedule for all personnel

Optional services (if applicable)

Assumptions and exclusions

Proposed payment schedule (Use the Financial Proposal Format provided in the RFP.)

9. References

Provide at least three references from similar engagements, including:

Organization name

Contact person and title

Email and phone

Description of services provided

Contract term and value

10. Required Forms & Certifications

Include all required compliance documents, such as:

W‑9

Certificate of Insurance

Suspension/Debarment certification

E‑Verify affidavit

Conflict of Interest disclosure

Addenda acknowledgments

III. Withdrawal of Proposals

At any time throughout the RFP process until the execution of a written agreement for provision of the Deliverables, a bidder may withdraw a submitted proposal. To withdraw a proposal, a notice of withdrawal must be sent to the RFP Contact and must be signed by an authorized representative of the proponent. LEAD Public

Schools is under no obligation to return withdrawn proposals.

5. Evaluation and Award

LEAD will use a multi-stage, transparent, and criteria-based selection process to evaluate proposals and identify the vendor that provides the best overall value to LEAD Public Schools. The process includes the following steps:

I. Stage 1- Administrative Compliance Review

The Procurement Office will conduct an initial review to ensure each proposal is:

Submitted by the deadline

Complete and responsive

Includes all required documents

Signed by an authorized representative

Complaint with formatting and submission instructions

II. Stage II- Panel Evaluation & Scoring

A cross‑functional evaluation panel (e.g., academics, counseling, operations, data, school leaders) will independently review and score each proposal using the weighted criteria outlined in Section 6.

Panelists will evaluate:

Proposer’s overall quality

Curriculum and platform functionality

Data security and compliance

Value-added features

Financial proposal

Category Maximum

Points

Proposer’s Overall Quality

Evaluates the vendor’s organizational capacity, experience, and demonstrated ability to deliver high-quality career and postsecondary readiness solutions.

Key Factors:

o Organizational stability and mission alignment o Experience serving K–12 districts, especially urban or high-needs populations o Evidence of impact on postsecondary outcomes o Quality of references and case studies o Clarity, professionalism, and completeness of proposal

Curriculum & Platform Functionality

Evaluates the quality, usability, and comprehensiveness of the curriculum and digital platform.

o Fully scripted lessons for grades 8–12 o Alignment to durable skills (communication, collaboration, critical thinking, leadership, resilience) o Quality of student exploration tools (career videos, profiles, assessments) o Postsecondary comparison tools (ROI, cost, earnings, program-level data) o User experience for students, teachers, and counselors o Accessibility features and multilingual support

Data Security, Privacy & Compliance

Evaluates the vendor’s ability to protect student data and comply with federal, state, and district requirements.

o FERPA compliance o Data encryption (in transit and at rest) o Secure data storage and access controls o SSO integration (Clever, ClassLink, SAML) o Data retention and deletion policies o Transparency of data usage o API integration capabilities

Value-Added Features

Evaluates enhancements beyond core requirements that improve student experience, counselor efficiency, or district outcomes.

Examples of Value-Added Features:

o AI-enabled career coach or guidance assistant o Automated feedback on student reflections and goals o Predictive analytics for postsecondary match/fit o Digital portfolios for student-led conferences o Parent engagement tools o Mobile app or SMS-based communication o Integration with SIS or LMS

Financial Proposal

Evaluates the competitiveness, transparency, and long-term sustainability of the vendor’s pricing.

o Total cost of ownership (per-student, per-school, or enterprise pricing) o Transparency of pricing structure o Optional modules and add-on costs o Multi-year pricing stability o Cost relative to scope and value o Implementation and training costs

Total 100

Stage III- Vendor Presentations / Demonstrations

Finalists will be invited to deliver a live presentation and platform demonstration.

Presentations will be evaluated using a standardized rubric and may include:

Overview of curriculum and platform

Demonstration of student and counselor workflows

AI-enabled features (if applicable)

Data security and integration capabilities

Implementation and support model

Q&A with the evaluation panel

The presentation score will be incorporated into the final evaluation.

Stage IV- Final Ranking & Recommendations

Final Ranking & Recommendation

LEAD will compile:

Consensus evaluation scores

Presentation scores

Reference check findings

Financial analysis The vendor with the highest total weighted score will be recommended for award as providing the best overall value to LEAD Public Schools. A written recommendation will be prepared for internal approval.

6. Contract Negotiation Process

Any negotiations will be subject to the process rules contained in the Terms and Conditions of the RFP Process and will not constitute a legally binding offer to enter into a contract on the part of LEAD Public Schools or the Bidder, and there will be no legally binding relationship created with any proponent prior to the execution of a written agreement. Negotiations may include requests by LEAD Public Schools for supplementary information from the Bidders to verify, clarify, or supplement the information provided in its proposal or to confirm the conclusions reached in the evaluation, and may include requests by LEAD Public Schools for improved pricing or performance terms from the proponent.

I. Time period for Negotiation

LEAD intends to conclude negotiations and finalize the agreement with the top-ranked Bidder during the Contract Negotiation Period, commencing from the date LEAD Public Schools invites the top-ranked proponent to enter negotiations. A Bidder invited to enter into direct contract negotiations should therefore be prepared to satisfy the pre-conditions of award listed in the RFP Particulars (Exhibit G), provide requested information in a timely fashion and conduct its negotiations expeditiously.

II. Failure to Enter into Agreement

If the pre-conditions of award listed in (Exhibit G) are not satisfied or if the parties cannot conclude negotiations and finalize the agreement for the Deliverables within the Contract Negotiation Period, LEAD Public Schools may discontinue negotiations with the top-ranked proponent and may invite the next-best-ranked proponent to enter into negotiations. This process will continue until an agreement is finalized, until there are no more proponents remaining that are eligible for negotiations, or until LEAD Public Schools elects to cancel the RFP process.

III. Notification of Negotiation Status

Other Bidders that may become eligible for contract negotiations may be notified at the commencement of the negotiation process with the top-ranked proponent.

7. Terms and Conditions of The RFP Process

General Information and Instruction

I. Bidder to Follow Instructions

Bidders should structure their proposals in accordance with the instructions in this RFP. Where information is requested in this RFP, any response made in a proposal should reference the applicable section numbers of this RFP.

II. Proposal Language

All proposals are to be in English only.

III. Insurance Coverage (See Exhibit F)

IV. No Incorporation by Reference

In the evaluation process, LEAD Public Schools may consider the Bidder’s past performance or conduct on previous contracts with other institutions.

V. Past Performance

In the evaluation process, LEAD Public Schools may consider the Bidder’s past performance or conduct on previous contracts with other institutions.

VI. Information in RFP Only an Estimate

LEAD Public School and its representative(s) make no representation, warranty, or guarantee as to the accuracy of the information contained in this RFP or issued by way of addenda. Any quantities shown or data contained in this RFP or provided by way of addenda are estimates only and are for the sole purpose of indicating to proponents the general scale and scope of the Deliverables. It is the proponent’s responsibility to obtain all the information necessary to prepare a proposal in response to this RFP.

VII. Cost of Preparing Responses

Each response should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. The cost for developing the response and participating in the procurement process is the sole responsibility of the supplier. LEAD Public Schools will not provide reimbursement for such costs.

VIII. Proposal to be Retained by LEAD Public Schools

LEAD Public Schools will not return the proposal or any accompanying documentation submitted by a Bidder.

IX. No Guarantee of Volume of Work or Exclusivity of Contract

LEAD Public Schools makes no guarantee of the value or volume of work to be assigned to the successful Bidder. The agreement to be negotiated with the selected Bidder will not be an exclusive contract for the provision of the described Deliverables. LEAD Public Schools may contract with others for goods and services the same as or similar to the Deliverables or may obtain such goods and services internally.

8. SPECIAL TERMS AND CONDITIONS

I. Purpose

LEAD Public Schools Is requesting proposals from qualified firms to provide professional Services.

II. License

Successful Bidders shall maintain in current status all federal, state, and local licenses and permits required by the operation of the business conducted by the

Bidder.

III. Product Delivery

Any item delivered that does not meet specifications or received in an unsatisfactory condition and is in a damaged or unusable condition must be picked up by the bidder immediately and replace to LEAD’s satisfaction at no additional charge or issue full credit.

IV. Guarantees by the Successful Bidder(s)

Bidder guarantees that equipment or material offered is standard, new and as required by the specifications. Every item delivered must be guaranteed against faulty material and workmanship for a period of at least one (1) year from the date of purchase. If during this period such faults develop, the successful bidder agrees to replace the item affected with coast to LEAD.

X. Delivery of Services

Services must be received with time agreed by LEAD and the Bidder. LEAD shall make decisions as to compliance with contract services and time and their decisions shall be final. The items on this contract shall be delivered per the specifications and instructions.

XI. Local Representative

Bidders shall always have a LOCAL field representative available during the contract period.

XII. Billing

All billing notices must be sent to bills@leadpublicschool.org as shown on the purchase order(s). All invoices shall identify the specific item(s) being billed. Any purchase order issued by LEAD Public Schools will refer to the RFP number of this

Solicitation.

9. Communication after Issuance of RFP

I. Bidder to Review RFP

Bidders should promptly examine all of the documents comprising this RFP and may direct questions or seek additional information in writing to the RFP Contact at procurement@leadpublicschools.org on or before the Deadline for Questions.

Once the Deadline for Questions has passed, proponents will not be able to send messages. No such communications are to be directed to anyone other than the RFP Contact. LEAD Public Schools is under no obligation to provide additional information, and LEAD Public Schools is not responsible for any information provided by or obtained from any source other than the RFP Contact. It is the mailto:bills@leadpublicschool.org mailto:procurement@leadpublicschools.org responsibility of the Bidder’s to seek clarification from the RFP Contact on any matter it considers to be unclear. LEAD Public Schools is not responsible for any misunderstanding on the part of the Bidder’s concerning this RFP or its process.

II. All New Information to Bidder by way of Addendum

This RFP may be amended only by addendum. If LEAD Public Schools, for any reason, determines that it is necessary to provide additional information relating to this RFP, such information will be communicated to all Bidders by addendum. Each addendum forms an integral part of this RFP and may contain important information, including significant changes to this RFP. Bidders are responsible for obtaining all addenda issued by LEAD Public Schools.

III. Verify, Clarify, and Supplement

When evaluating proposals, LEAD Public Schools may request further information from the Bidders or third parties in order to verify, clarify, or supplement the information provided in the Bidder’s proposal, including but not limited to clarification with respect to whether a proposal meets the mandatory technical requirements. LEAD Public Schools may revisit, re-evaluate, and rescore the proponent’s response or ranking on the basis of any such information.

IV. Notification of other Bidders

Once an agreement is executed by LEAD Public Schools and a bidder, the other Bidders may be notified directly in writing and will be notified by public posting of the outcome of the procurement process.

10. Conflict of Interest and Prohibited Conduct

I. Conflict of interest

For the purposes of this RFP, the term “Conflict of Interest” includes, but is not limited to, any situation or circumstance where:

in relation to the RFP process, the proponent has an unfair advantage or engages in conduct, directly or indirectly, that may give it an unfair advantage, including but not limited to (i) having, or having access to, confidential information of LEAD Public Schools in the preparation of its proposal that is not available to other Bidders; (ii) having been involved in the development of the RFP, including having provided advice or assistance in the development of the RFP; (iii) receiving advice or assistance in the preparation of its response from any individual or entity that was involved in the development of the RFP; (iv) communicating with any person with a view to influencing preferred treatment in the RFP process (including but not limited to the lobbying of decision makers involved in the RFP process); or (v) engaging in conduct that compromises, or could be seen to compromise, the integrity of the open and competitive RFP process or render that process non-competitive or unfair; or in relation to the performance of its contractual obligations under a contract for the Deliverables, the Bidder’s other commitments, relationships, or financial interests (i) could, or could be seen to, exercise an improper influence over the objective, unbiased, and impartial exercise of its independent judgement; or (ii) could, or could be seen to, compromise, impair or be incompatible with the effective performance of its contractual obligations.

II. Disqualification for Conflict of Interest

LEAD Public Schools may disqualify a Bidder for any conduct, situation, or circumstances, determined by LEAD Public Schools, in its sole and absolute discretion, to constitute a Conflict of Interest as defined above.

III. Disqualification of Prohibited Conduct

LEAD Public School may disqualify a Bidders, rescind an invitation to negotiate or terminate a contract subsequently entered into if LEAD Public Schools determines that the Bidder has engaged in any conduct prohibited by this RFP.

IV. Prohibited Bidder Communications

Proponents must not engage in any communications that could constitute a Conflict of Interest.

V. No Lobbying

Bidders must not, in relation to this RFP or the evaluation and selection process, engage directly or indirectly in any form of political or other lobbying whatsoever to influence the selection of the successful proponent(s).

VI. Illegal or Unethical Conduct

Bidders must not engage in any illegal business practices, including activities such as bid-rigging, price-fixing, bribery, fraud, coercion, or collusion. Proponents must not engage in any unethical conduct, including lobbying, as described above, or other inappropriate communications; offering gifts to any employees, officers and or other representatives of LEAD Public Schools; deceitfulness; submitting proposals containing misrepresentations or other misleading or inaccurate information; or any other conduct that compromises or may be seen to compromise the competitive process provided for in this RFP.

11. Past Performance or Past Conduct

LEAD Public Schools may prohibit a supplier from participating in a procurement process based on past performance or based on inappropriate conduct in a prior procurement process, including but not limited to the following:

a) illegal or unethical conduct as described above.

The refusal of the supplier to honour its submitted pricing or other commitments;

or any conduct, situation or circumstance determined by LEAD Public Schools, in its sole and absolute discretion, to have constituted an undisclosed Conflict of Interest.

12. Confidential Information

I. Confidential information of Bidder

A Bidder should identify any information in its proposal, or any accompanying documentation supplied in confidence for which confidentiality is to be maintained by LEAD Public Schools. The confidentiality of such information will be maintained by the LEAD Public Schools, except as otherwise required by law or by order of a court. Bidders are advised that their proposals will, as necessary, be disclosed, on a confidential basis, to advisers retained by LEAD Public Schools to advise or assist with the RFP process, including the evaluation of proposals. If a Bidder has any questions about the collection and use of personal information pursuant to this RFP, questions are to be submitted to the RFP Contact.

13. Procurement Process Non-Binding

I. No Contract and No Claims

This procurement process is not intended to create and will not create a formal, legally binding bidding process and will instead be governed by the law applicable to direct commercial negotiations. For greater certainty and without limitation:

a) this RFP will not give rise to any Contract A–based tendering law duties or any other legal obligations arising out of any process contract or collateral contract;

and neither the Bidder nor LEAD Public Schools will have the right to make any claims (in contract, tort, or otherwise) against the other with respect to the award of a contract, failure to award a contract, or failure to honor a proposal submitted in response to this RFP.

II. No Contract until Execution of Written Agreement

This RFP process is intended to identify prospective suppliers for the purposes of negotiating potential agreements. No legal relationship or obligation regarding the procurement of any good or service will be created between the proponent and LEAD Public Schools by this RFP process until the successful negotiation and execution of a written agreement for the acquisition of such goods and/or services.

14. Cancellation

LEAD Public Schools may cancel or amend the RFP process without liability at any time.

15. Governing Law and Interpretation

These Terms and Conditions of the RFP Process:

a) are intended to be interpreted broadly and independently (with no particular provision intended to limit the scope of any other provision). are non-exhaustive and will not be construed as intending to limit the pre-existing rights of the parties to engage in pre-contractual discussions in accordance with the common law governing direct commercial negotiations; and are to be governed by and construed in accordance with the laws of the State of Tennessee and the federal laws applicable therein.

Exhibits

Exhibit A – Scope of Services Exhibit B – Fee Proposal Form Exhibit C – Suspension and Debarment Certification Exhibit D – Non-Collusion Affidavit Exhibit E – Authorization to Release Information Exhibit F – Insurance Requirements Exhibit G – Precondition for Award

LEAD PUBLIC SCHOOLS

EXHIBIT A

SCOPE OF SERVICES (& DELIVERABLES)

SCOPE OF WORK

1. Fractional Chief College & Career Officer (CCCO)

Contractor Responsibilities

Serve as fractional CCCO.

Facilitate weekly working sessions with LEAD’s designated CCR lead.

Provide monthly coaching to the Chief Academic Officer (CAO).

Deliver quarterly, board-ready CCR data reports.

LEAD Responsibilities

Appoint an internal CCR lead.

Ensure executive sponsorship.

Participate in all scheduled sessions and reviews.

Deliverables

Weekly agendas and action plans.

Monthly coaching summaries.

Quarterly board-ready CCR performance reports.

2. Platform & Curriculum Rollout (Grades 8–12)

Contractor Responsibilities

Deploy full CCR platform across grades 8–12.

Deliver curriculum rollout in a grade-by-grade sequence.

Ensure:

Student platform access within 30 days of contract execution.

First performance/data report within 60 days.

LEAD Responsibilities

Ensure seminar teachers implement curriculum with fidelity.

Require instructional leaders to attend onboarding and training.

Deliverables

Platform implementation plan and timeline.

Teacher onboarding and training materials.

First 60-day student engagement and performance report.

Ongoing usage and milestone tracking reports.

3. Site Visit (Nashville)

Conduct on-site engagement.

Facilitate:

Classroom observations

Student focus groups

Staff listening sessions

Leadership strategy sessions

Include 2–3 external CCR expert leaders.

LEAD Responsibilities

Host visit and coordinate logistics.

Provide access to classrooms, staff, and students.

Prepare key questions and priority challenges.

Deliverables

Site visit agenda and facilitation plan.

Summary report with findings, strengths, and recommendations.

Actionable next-step roadmap.

4. Graduation Guarantee Design

Co-design LEAD’s Graduation Guarantee framework ensuring every senior graduates with:

A high-quality, positive-ROI college acceptance or

A clearly defined postsecondary pathway.

Provide best-practice models and ROI criteria.

Approve final Graduation Guarantee language.

Communicate vision across stakeholders.

Deliverables

Graduation Guarantee framework.

ROI criteria and postsecondary quality definition.

Communication toolkit (internal + external).

5. Three-Year Strategic Plan

Develop a comprehensive CCR strategic plan including:

CTE pathway design Dual credit strategy Advisory structure\ Purpose-driven curriculum framework Postsecondary quality metrics

Participate in governance review.

Present plan for board adoption.

Deliverables

Board-ready 3-year CCR strategic plan (delivered by end of Year 1).

Implementation roadmap with milestones and ownership.

6. Sustainable Financial Model

Support development of a financial sustainability model beyond Year 3.

Align CCR strategy with long-term funding realities.

Provide financial data, assumptions, and cost drivers.

Collaborate on scenario planning.

Deliverables

Financial sustainability model.

Cost drivers and funding strategy analysis.

Scenario-based projections.

EXHIBIT B – Fee Schedule

Vendors must submit a complete, itemized Financial Proposal using the structure below. All pricing must be firm, all‑inclusive, and aligned to the Scope of Work. LEAD will not consider proposals that are incomplete, bundled without detail, or lacking required breakdowns.

1. Cost Summary (Top‑Line)

Provide a consolidated summary of all costs.

Period Cost Notes

Total Year 1 Cost

Total Year 2 Cost

Total Year 3 Cost

Total Contract Cost

Optional Years (4 & 5) %

2. Itemized Cost Breakdown by Scope Area

2.1 Fractional Chief College & Career Officer (CCCO)

Weekly working sessions (rate × frequency): $________

Monthly CAO coaching: $________

Quarterly board‑ready reporting: $________

Other CCCO‑related costs: $________

Subtotal – CCCO Services: $________

2.2 Platform & Curriculum Rollout (Grades 8–12)

Platform licensing (per student or flat rate): $________

Curriculum materials: $________

Teacher onboarding & training: $________

Implementation support: $________

Data reporting (30‑day, 60‑day, ongoing): $________

Subtotal – Platform & Curriculum: $________

2.3 Site Visit (Nashville)

Professional fees (2–3 expert leaders): $________

Travel & lodging (if applicable): $________

On‑site facilitation: $________

Reporting & recommendations: $________

Subtotal – Site Visit: $________

2.4 Graduation Guarantee Design

Framework development: $________

ROI criteria & quality metrics: $________

Communication toolkit: $________

Subtotal – Graduation Guarantee: $________

2.5 Three‑Year Strategic Plan

Strategic plan development: $________

Governance review support: $________

Board‑ready plan preparation: $________

Subtotal – Strategic Plan: $________

2.6 Financial Sustainability Model

Model development: $________

Scenario planning: $________

Cost driver analysis: $________

Subtotal – Financial Model: $________

Staffing & Rate Schedule Provide a rate table for all personnel assigned to the project.

Role/Title Hourly Rate Note

5. Fee Confirmation

Respondent confirms that Basic Services are proposed as a firm fixed lump sum;

Reimbursables are proposed as Not-To-Exceed; Consultant inclusion/exclusion is clearly identified; and no Additional Services shall proceed without written authorization.

Authorized Signature: __________________________

Printed Name: _________________________________

Title: _______________________________________

Date: _______________________________________

EXHIBIT-C

Suspension and Debarment Certification

1. Contractor Information

Legal Business Name: __________________________________________

DBA (if applicable): __________________________________________

Address: ______________________________________________________

City, State, ZIP: ______________________________________________

Authorized Representative: _____________________________________

Title: _________________________________________________________

Phone: ________________________________________________________

Email: _________________________________________________________

2. Certification Regarding Suspension and Debarment

In accordance with Executive Orders 12549 and 12689, and the regulations implementing them

(2 CFR Part 180 and 2 CFR Part 200), the Contractor hereby certifies to the best of its knowledge and belief that:

1. The Contractor and its principals are NOT presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in transactions involving federal funds by any federal department or agency.

2. The Contractor has not, within the past three years, been convicted of or had a civil judgment rendered against it for:

● Commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction

● Violation of federal or state antitrust statutes

● Commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property

3. The Contractor is not presently indicted or otherwise criminally or civilly charged by a governmental entity with any of the offenses listed above.

4. The Contractor has not, within the past three years, had one or more public transactions terminated for cause or default.

5. If the Contractor becomes aware of any information contradicting this certification, it will immediately notify LEAD Public Schools.

3. Lower‑Tier Covered Transactions

If applicable, the Contractor agrees to require all subcontractors, vendors, and lower‑tier participants to provide the same certification before entering into any covered transaction.

4. Certification Statement

By signing below, the Contractor certifies that the statements above are true, complete, and accurate. The Contractor understands that false statements may result in penalties, including termination of contract, suspension, or debarment.

Authorized Representative:

Name: __________________________________________

Title: ___________________________________________

Signature: _______________________________________

Date: ____________________________________________

CERTIFICATE OF NON-COLLUSION

Exhibit: D

The undersigned certifies under penalties of perjury that this bid, or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Name of Individual submitting bid or proposal Date:

Signature of individual submitting bid or proposal

Name of business

LEAD Public Schools Exhibit- E

AUTHORIZATION TO RELEASE INFORMATION

1. Contractor / Vendor Information

Legal Business Name: __________________________________________

DBA (if applicable): __________________________________________

Address: ______________________________________________________

City, State, ZIP: ______________________________________________

Phone: ________________________________________________________

Email: _________________________________________________________

Authorized Representative: _____________________________________

Title: _________________________________________________________

2. Purpose of Authorization

The Contractor/Vendor hereby authorizes LEAD Public Schools (the “Owner”) to obtain, verify, and review information necessary to evaluate the Contractor’s qualifications, responsibility, and eligibility to provide goods or services. This may include, but is not limited to:

● Business registration and corporate status

● Insurance coverage and claims history

● Licensing and professional certifications

● Financial stability and creditworthiness

● Past performance and references

● Criminal background checks (if applicable to scope)

● Federal and state debarment status

● Compliance with regulatory or contractual requirements

3. Authorization to Release Information

The Contractor/Vendor authorizes any individual, company, agency, or organization to release any Information requested to LEAD Public Schools in connection with this evaluation. This includes documents, records, reports, or verbal confirmations relevant to the Contractor’s business operations, performance, or compliance history.

The Contractor/Vendor further authorizes LEAD Public Schools to share this information internally with its employees, consultants, legal counsel, and evaluation committees as necessary for procurement or contract administration purposes.

4. Duration of Authorization

This authorization shall remain valid for the duration of the procurement process and, if a contract is awarded, for the duration of the contract unless revoked in writing by the

Contractor/Vendor.

5. Certification and Signature

By signing below, the Contractor/Vendor certifies that:

● The information provided to LEAD Public Schools is true and complete to the best of their knowledge.

● They understand that providing false or misleading information may result in disqualification, contract termination, or other remedies permitted by law.

● They voluntarily authorize the release of information as described above.

Authorized Representative:

Name: __________________________________________

Title: ___________________________________________

Signature: _______________________________________

Date: ____________________________________________

MINIMUM INSURANCE COVERAGE REQUIREMENTS

Exhibit: F

The vendor will be responsible for carrying and keeping in force the following minimum insurance coverage for the duration of the contract/project.

● The “Description” section of the COI must read as follows: LEAD Public School, its officials, officers, employees and volunteers are named as additional insured per the general liability additional insured endorsement.

● The “Certificate Holder” section of the COI must read. LEAD Public Schools, 701

Executive Center Dr, Nashville, Tennessee 37027

A. Comprehensive General Liability Insurance

1. Each Occurrence Limit $ 1,000,000

2. Medical Expense Limit (any one person) $ 1,000,000

3. Personal and Advertising Injury Limit $ 1,000,000

4. General Aggregate Limit $ 1,000,000

5. Product/Complete Operations Aggregate

Limit

$ 1,000,000

6. Fire Damage (each occurrence) $ 1,000,000

B. Automobile Liability Insurance

1. Combine Single Limit (each accident) $ 1,000,000

C. Workers Compensation Insurance Statutory Limits Liability Insurance shall cover premises operations Liability Insurance shall cover premises operations and vendor’s liability, as stated above, with the following endorsements:

1. LEAD Public Schools as an additional insured under all coverage except workers compensation.

2. Thirty (30) day notice of Cancellation or material change.

If the Contractor desires to self-insure, then a COI will not be required to prove coverage.

In place of the COI, the Contractor must provide a certificate of self-insurance or a letter on the Contractor's letterhead detailing its coverage, liability policy amounts, and proof of funds to reasonably cover such expenses. Compliance with Tenn. Code Ann. § 50-6-

405 and the rules of the TDCI is required for the Contractor to self-insure workers' compensation.

The vendor shall either:

1. Require each of its sub-contractors to procure and to maintain during the life of the sub-contract, Comprehensive General Liability Insurance, Automobile Liability Insurance and

Sub-contractors Workers Compensation Insurance of the type and same amounts as specified above, or

2. Insure the activity of its sub-contractors in its own policy/policies. If the coverage period shown on the Vendor’s current certificate of insurance ends during the duration of project, the Vendor must, prior to the end of the coverage period, file a new certificate of coverage with LEAD Public Schools showing that coverage has been extended.

Exhibit-G Preconditions for Award of Bid

Before a contract can be awarded, the selected bidder must satisfy all of the following preconditions. Failure to meet any requirement may result in disqualification or award to the next highest‑ranked responsive and responsible bidder.

1. Responsiveness to the Solicitation.

The bidder must have:

● Submitted a complete proposal by the stated deadline

● Provided all required forms, certifications, and attachments

● Met all mandatory specifications and minimum requirements

● Acknowledged all addenda (if issued)

2. Responsibility Determination

The bidder must be determined to be a responsible contractor, including:

● Demonstrated financial stability

● Adequate staffing, equipment, and technical capacity

● Acceptable past performance and references

● No record of default, termination for cause, or unresolved performance issues

● Ability to meet project schedule and deliverables

3. Verification of Legal Eligibility

The bidder must provide:

● Valid business license and registration

● Proof of authorization to conduct business in the State of Tennessee

● Required professional licenses or certifications (e.g., architectural, engineering, trade licenses)

4. Required Compliance Documents

The bidder must submit the following (as applicable):

● W‑9

● Certificate of Insurance naming LEAD Public Schools as certificate holder

● Suspension and Debarment Certification

● Authorization to Release Information

● Conflict of Interest Disclosure

● E‑Verify affidavit or equivalent compliance documentation

● Any additional forms required by the solicitation

5. Insurance and Bonding Requirements

Prior to award, the bidder must provide:

● Proof of insurance meeting minimum coverage levels

● Performance and payment bonds (if required by statute or project type)

● Workers’ compensation coverage

6. Pricing Validation

The bidder must:

● Confirm that all pricing is accurate, complete, and valid for the required period

● Submit Best and Final Offer (BAFO), if requested

● Agree to any required rate or fee schedule formats

7. Absence of Debarment or Suspension

The bidder must not be:

● Debarred, suspended, or otherwise excluded from federal or state procurement

● Listed on the federal SAM.gov exclusion list

● Listed on any state debarment registry

8. Acceptance of Contract Terms

The bidder must:

● Agree to all material terms and conditions of the contract

● Accept any required amendments, exhibits, or attachments

● Sign the contract within the required timeframe

9. Successful Completion of Negotiations

If negotiations are part of the procurement process, the bidder must:

● Reach agreement on scope, pricing, and deliverables

● Resolve any outstanding clarifications or exceptions

10. Board or Executive Approval

Award is contingent upon:

• Approval by authorized executive leadership/ Board of Directors.