1_ Justification and Request for Award with N.pdf

JUSTIFICATION AND REQUEST FOR APPROVAL FOR

AN AWARD OF CONTRACT WITHOUT COMPETITION

Business Owner Name: Reginald Goddard

Date of this Request: September 16, 2025

Email: Reginald.Goddard2@dph.ga.gov

Phone Number: (770) 520.7561

Department: Medical and Preventive Services Program Supporting: Ryan White

Vendor: Grantee Payer Services, Inc.

Goods or services to be provided:

Access to the Service Provider’s proprietary insurance and eligibility management system to promote and implement a Patient Insurance Services program for FCBOH patients. Customer also wishes to engage Service Provider for the administration of health and dental premiums on behalf of FCBOH Patients.

Value (Cost) of the contract for a full term: $542,300.00

Reason for issuing award without competition (Select any that apply):

☒ Emergency

Describe the threat to public health, welfare, or safety:

By ensuring a seamless transition to new insurance coverage through a specialized provider, the Fulton County Board of Health can protect both the individual welfare of ADAP clients and the broader public health, preventing avoidable harm and ensuring continuity of care for patients with HIV. Delays from a competitive process could disrupt care, risking coverage gaps and negative health outcomes for vulnerable clients.

If rapid provision of the goods or services is required, describe what caused the time pressure:

The Fulton County Board of Health (FCBOH) is requesting to issue this award without a competitive bidding process due to the specialized and time-sensitive nature of the services required, as well as established expertise and existing infrastructure to support clients transitioning from the AIDS Drug Assistance Program (ADAP) to private insurance coverage. Due to the urgency of the ADAP phase-out, it is in the best interest of public health to engage a provider with the expertise and capacity to deliver services immediately.

What is the target/critical date for having the goods or services in place, and why:

The critical date for having insurance enrollment and navigation services in place is October 15, 2025, which aligns with the start of the Open Enrollment period for health insurance plans. Delaying service implementation beyond this date would significantly limit the time available to complete the enrollment process, risking disruptions in care for vulnerable clients and placing public health at risk.

☐ Sole Source

Describe the vendor’s unique qualifications for performing the service, or the unique qualities of the goods sought for purchase:

List the searches you conducted and the sources you consulted to determine whether this qualifies as a sole source

FOR OFFICIAL USE ONLY:

APPROVAL BY DEPARTMENT/DIVISION DIRECTOR:

□ APPROVED BY PURCHASING OFFICER:

□ DENIED BY PURCHASING OFFICER:

Reason: _______________________________________________________________________

CONTRACTS MANAGER REVIEW:

DISTRICT HEALTH DIRECTOR: _____________________________________________________________

COMMENTS/NOTES: