1-ITB251101 Annual Concrete Maintenance SOLICITATION.pdf

CITY OF COVINGTON, KENTUCKY

INVITATION TO BID

ITB251101

For:

ANNUAL CONCRETE MAINTENANCE SERVICES

Portions of which may be subject to Prevailing Wage Requirements

BID RESPONSES DUE

NO LATER THAN:

10:30 A.M. 2025 NOVEMBER 25th

Issue Date:

2025 NOVEMBER 05

For:

Department of Public Works

By:

Department of Finance | Procurement Office

20 W Pike St Covington, KY 41011

I. LEGAL ADVERTISEMENT / PUBLIC NOTICE ITB251101

Annual Concrete Maintenance Services

The City of Covington, Kentucky (“City”) invites bids from qualified, competent, knowledgeable, and experienced providers of fleet equipment vehicles, equipment, and/or related services as described in this Invitation To Bid (“ITB”), and in compliance with all applicable laws and regulations. Entities submitting bid responses shall be prepared to execute and perform a legally binding contractual agreement (“Agreement”) for the provision of requested goods and/or services as described herein and in accordance with this ITB.

Issue Date: 2025 November 05

RFP Title: Annual Concrete Maintenance Services

Issuing Agency: Public Works Department

Contact: Peter Hager, Procurement Officer peter.hager@covingtonky.gov

(859) 292-2178

Bids shall be submitted to the City of Covington (City”) sealed, and clearly & conspicuously marked on the outside with:

• Respondent’s name, Respondent’s representative’s name, return mailing address, and telephone number - and

• "BID: ACM - DO NOT OPEN WITH REGULAR MAIL."

RESPONSES SHALL BE SUBMITTED NO LATER THAN: TUESDAY 2025 NOVEMBER 25TH 10:30

A.M.* to:

Covington City Hall Finance Department

First (1st) Floor Lobby Window 20 West Pike Street Covington, Kentucky 41011 *Submittals received after this date and time will be deemed non-responsive.

Sealed bids will be publicly opened in the Covington City Hall Commission Chambers, 20 West Pike Street, 1st Floor, at the specified date and time. The Covington Board of City Commissioners reserves the right to reject any and all bids. Award shall be made based on the lowest evaluated bid price, to the most responsible and responsive bidder, as permitted by KRS 45A.365. A reciprocal preference will be afforded for resident bidders of the Commonwealth of Kentucky, in accordance with

KRS 45A.494.

mailto:peter.hager@covingtonky.gov

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TABLE OF CONTENTS

Reference Subject Page I Solicitation Legal Advertisement / Public Notice 2 II Solicitation Events Timeline 5 III Scopes Of Work / Specifications 5 IV Instructions To Bidders 23 V Bid Stipulations And requirements 36 VI Wage Determination Schedule 42 VII City of Covington, KY Section 3 Policy And Plan 52 VIII Additional Documents Incorporated By Reference 64 IX Scope Of Agreement For CDBG Contracts 64 X Bid Form 81 *

* XI Bid Schedule 84 *

* XII Bid Bond 87 *

* XIII Contractor's And Subcontractors' Insurance And Workers' Compensation Affidavit 89 *

* XIV Campaign Finance Affidavit 90 *

* XV Non-Collusion Affidavit 91 *

* XVI Certification Regarding Lobbying 93 *

* XVII Subcontractor List 94 *

* XVIII Bidder's Certification Regarding Equal Employmnet Opportunity 95 *

* XIX Proposed Subcontractors' Certification Regarding Equal Employment Opportunity 96 *

* XX Contractor's Certification Concerning Labor Standards And Prevailing Wage Requirements 97 *

* XXI Subcontractor's Certification Concerning Labor Standards And Prevailing Wage Requirements 99 *

* XXII Bidder's Certification Regarding Section 3 And Segregated Facilities 101 *

* XXIII Proposed Subcontractors' Certification regarding Section 3 And Segregated Facilities 102 *

* XXIV Contractor Section 3 Plan Format 103 * XXV Sample Notice Of Award 107 XXVI Sample Contract 108

* Attachment A Accident Waiver And Release Of Liability 115 *

* Attachment B Certification Against Conflicts Of Interest, Gratuities, And Kickbacks 117 *

Exhibits Separately uploaded to and published at the City of Covington, KY procurement portal (https://covingtonky.bonfirehub.com).

N / A

* NOTE: Yellow Highlighted Items are required to be Completed, Properly Executed, and Submitted with and as integral part of Bid response. *

II. TIMELINE OF EVENTS

III. SPECIFICATIONS AND SCOPE(S) OF WORK

A. SUMMARY OF WORK

GENERAL

1.1 SECTION INCLUDES

A. General Description of Work.

B. Work by Others.

C. Work by OWNER.

D. Sequence of Work.

E. CONTRACTOR’S Use of Site.

F. Easements and Rights-of-Way.

G. Notices to Owners and Authorities of Property Adjacent to Work.

H. Salvage of Equipment and Materials.

1.2 GENERAL DESCRIPTION OF WORK

A. This bid will consist of providing incidental sidewalk, curb and gutter, and various paving construction work for the City of Covington when minor projects arise. The intent of the contract is to perform various concrete replacement projects throughout the City on an as needed basis.

The City will provide a minimum of one (1) week notice for all work to be performed. This notice will include a quantity and description of the work to be performed as well as a reasonable time frame in which the work is to be completed. This bid shall be valid for a term of one (1) year beginning with the date this contracted is executed. Either the Contractor or the City of Covington can cancel this bid with a thirty (30) day written notice.

B. The Work is located in Kenton County, Kentucky.

SOLICITATION EVENTS DATES and TIMES ITB Issued / Bids Solicited 2025 November 05 Interested Parties’ Requests For Information (“RFI”) and/or Clarifications Must Be Submitted To and Received By the City No Later Than

2025 November 13 11:00 A.M.

City’s Responses to RFI’s Published No Later Than

2025 November 17 3:00 P.M.

BIDS Shall Be SUBMITTED To and Received By The City NO LATER THAN

2025 NOVEMBER 25

10:30 A.M.

Estimated Award Recommendation / City Commission Consideration

~ 30 – 90 Days After Bid Submittals Due

C. Contracting Method: The Work will be constructed under one prime contract.

1.3 WORK BY OTHERS

A. Other work related to this Project includes the following:

1. None specified.

1.4 WORK BY OWNER

A. OWNER will perform or coordinate certain activities in connection with the Work as follows:

1. None specified.

1.5 SEQUENCE OF WORK

A. The Work to be performed under this order consists of providing all equipment, materials, supplies, tools, supervision, and labor necessary to perform incidental work as listed on the detailed bid form per the City of Covington standard details and specifications as may be required within the specified time period.

1.6 CONTRACTOR’S USE OF SITE

A. General:

1. All proposed construction activities will be considered with respect to the existing operations. The Work will occur on the site(s) (“Site”) as indicated in the Bid Form.

B. CONTRACTOR shall:

1. Assume full responsibility for protection and safekeeping of products stored on and off premises.

2. Move stored products that interfere with the operation of OWNER and/or property owners.

3. Obtain and pay for all additional storage or work areas required for his operations.

4. Assume full responsibility for mud tracked onto streets by CONTRACTOR’S operations, and assure streets are adequately cleaned immediately.

5. Not interfere with operation of OWNER and/or adjacent property owners.

6. Provide all tools, ladders, equipment, temporary facilities, etc. required for

CONTRACTOR’S work and the work of all his subcontractors.

C. Limits on CONTRACTOR’S use of site are:

1. CONTRACTOR and all personnel shall be restricted to the construction areas shown on the Drawings and designated by the OWNER.

2. CONTRACTOR shall ensure that all utilities are in good working condition for use by the

OWNER’S personnel at all times unless written permission is received from the OWNER for temporary outages.

3. CONTRACTOR shall be responsible for any damage resulting from construction activities.

4. Washing out of concrete trucks anywhere on the Site or adjacent property is strictly prohibited. Should a concrete truck be inadvertently washed out in an improper location, the Prime Contractor responsible for that concrete will be required to clean-up and remove all clean-up residue. This will be enforced throughout the entire Project.

5. CONTRACTOR shall not block any access to private property and adjacent businesses.

1.7. EASEMENTS AND RIGHTS-OF-WAY

A. Easements and rights-of-way that affect the worksite shall be disclosed by OWNER. Confine construction operations within the easements as indicated by OWNER. Use due care in placing construction tools, equipment, excavated materials, and pipeline materials and supplies in order to avoid damage to property and interference with traffic. The CONTRACTOR shall provide land required for storage of his construction materials and/or any temporary construction facilities or where construction operation must move beyond easement boundaries provided by the OWNER. The CONTRACTOR shall submit copies of all separate agreements with property owners to the OWNER.

B. Within Highway Rights-of-Way: Permits will be obtained by CONTRACTOR. All Work performed and all operations of CONTRACTOR, its employees, or Subcontractors within the limits of railroad and highway rights-of-way shall conform to the requirements and be under the control of the railroad or highway authority owning, or having jurisdiction over and control of, the right-of-way.

1.8 NOTICES TO OWNERS AND AUTHORITES OF PROPERTIES ADJACENT TO THE WORK

BY CONTRACTOR

CONTRACTOR shall provide notices in accordance with the following:

A. Notify owners of adjacent property and utilities when prosecution of the Work may affect them.

B. When it is necessary to temporarily obstruct access to property, or when any utility service connection must be interrupted, give notices sufficiently in advance to enable the affected persons to provide for their needs. Conform notices to any applicable local ordinances and, whether delivered orally or in writing, include appropriate information concerning the interruption and instructions on how to limit inconvenience caused thereby.

C. Utilities and other concerned agencies shall be notified at least 48 hours prior to cutting or closing streets or other traffic areas or excavating near underground utilities or pole lines.

1.9 SALVAGE OF EQUIPMENT AND MATERIALS

A. Existing equipment and materials removed, and not shown or specified to be reused as part of the Work, shall become CONTRACTOR’S property.

B. Existing equipment and materials removed by CONTRACTOR shall not be reused in the Work except where so specified or indicated.

C. CONTRACTOR shall carefully remove, in a manner to prevent damage, all equipment and materials specified or indicated to be salvaged and reused or to remain the property of OWNER.

Store and protect salvaged items specified or indicated to be reused in the Work. Replace in kind or with new items any items damaged in removal, storage, or handling through carelessness or improper procedures.

D. CONTRACTOR may furnish and install new items instead of those specified or indicated to be salvaged and reused, in which case such removed items will become CONTRACTOR’S property.

B. CONCRETE REPAIRS

PART 1 - GENERAL

1.1 DESCRIPTION

A. Scope:

1. CONTRACTOR shall provide all labor, materials, equipment and incidentals as shown, specified or required to furnish and install hot mix-hot laid bituminous paving.

1.3 SUBMITTALS

A. Source of Quality Control:

1. CONTRACTOR shall submit mix design, test reports, and material certifications from batch supplying concrete prior to beginning work.

B. Reference Standards: Comply with the application provisions and recommendations of the following, except as otherwise shown or specified.

1. ACI 301, Specifications for Structure Concrete for Buildings (includes ASTM Standards referred to herein except ASTM A 36).

2. ACI 304, Guide for Measuring, Mixing, Transporting, and Placing Concrete.

3. ACT 305, Hot Weather Concreting.

4. ACI 306, Cold Weather Concreting.

5. ACI 318, Building Code Requirements for Reinforced Concrete.

6. ACI 347, Guide to Framework for Concrete.

7. Concrete Reinforcing Steel Institute, Manual of Standard Practice, includes ASTM

Standards referred to herein.

8. PDS, Subdivision Regulations for incorporated and unincorporated Kenton County, Kentucky.

PART 2 - PRODUCTS

2.1 CONCRETE MATERIALS

A. Cement:

1. Portland cement, ASTM C 150, Type I. Type III may be used to accelerate cure times.

2. Use Portland cement made by a well-known acceptable manufacturer and produced by not more than one plant.

3. Do not use cement which has deteriorated because of improper storage or handling.

B. Aggregates: ASTM C 33

1. Fine Aggregate: Clean, sharp, natural sand free from loam, clay, lumps or other deleterious substances. Dune sand, bank run sand and manufactured sand are not acceptable.

2. Coarse Aggregate: Clean, uncoated, processed aggregate containing no clay, mud, loam, or foreign matter, as follows:

a. Crushed stone, processed from natural rock or stone.

b. Washed gravel, either natural or crushed. Use of slag and pit or bank run gravel is not permitted.

C. Coarse Aggregate Size: Size to be ASTM C33, Number 57 or 67, no larger than 1-1/2 inches.

D. Water: Clean, drinkable.

E. Air-Entraining Admixture: ASTM C 260.

F. Water-Reducing Admixture: ASTM C 494, Type A. Only use admixtures which have been tested and accepted in mix designs containing no accelerating or retarding components, chlorides, fluorides, or nitrates.

G. Water-Reducing High Range Admixture: ASTM C 494, Type F/G. Only use admixtures which have been tested and accepted in mix designs.

H. Fly Ash Mineral Admixture:

1. Mineral admixtures, when used, shall meet the requirements of ASTM C 618 Class F.

2. Fly ash shall be considered to be a cementitious material.

3. Laboratory trial batches shall be tested to determine compliance with strength requirements, water cement ratio, air content, slump, and shrinkage characteristics.

4. Fly ash shall not exceed 15% by weight of the total cementitious materials.

I. Ground Granulated Blast Furnace Slag Mineral Admixture:

1. Ground granulated blast furnace slag (GGBS) mineral admixture, when used, shall meet the requirements of ASTM C 989, Grade 120.

2. GGBS shall be considered to be a cementitious material.

3. Laboratory trial batches shall be tested to determine compliance with strength requirements, water cement ratio, air content, slump, and shrinkage characteristics.

4. A substitution by weight, of the Portland cement by GGBS, so that the total tricalcium aluminate content of the resulting cement plus mineral admixture is not greater than 8 percent, will be considered. However, the mineral admixture shall not exceed 40 percent by weight of the cement plus GGBS.

2.2 CONCRETE

A. Proportioning and Design Mix

1. Concrete mix design shall be Kentucky Transportation Cabinet/Department of Highways Class A.

2. Minimum compressive strength at 28 days; 3500 psi.

3. Maximum water cement ratio by weight: 0.49.

4. Minimum cement content: 564 pounds per cubic yard.

5. Use air-entraining admixture in all concrete: provide not less than 4 percent nor more than

8 percent entrained air for all concrete.

6. Slump Limits:

a. 2.to 4 inches at point of discharge.

7. Calcium Chloride: Do not use calcium chloride in concrete. Do not use admixtures containing calcium chloride.

2.3 FORMS

A. Provide steel or wood forms of adequate size and strength to resist movement during concrete placement and capable of maintaining vertical alignment until removed.

B. Use forms that are straight, non-distorted, and free from surface defects that would alter the exposed finish.

C. Form Release agent:

1. Provide a clear, non-staining form-release agent that will not impair subsequent treatments of finished surfaces.

2.4 CURING AND SEALING COMPOUNDS

A. Provide a single component, white pigmented curing and anti-spalling sealer. The cure and seal shall conform to ASTM C 309, Type II, Class B and AASHTO M 148, Type 2.

B. Curing compound shall not be diluted or altered and shall be brought to site and stored in original containers as packaged by manufacturer. The manufacturing date and LOT number shall be clearly indicated on each container.

1. Product and Manufacturer: Provide one of the following:

a. Lin-Seal White by W.R. Meadows.

b. Or equal.

C. Provide an anti-spalling sealer for all exposed faces covered by forms during normal curing operations.

2.5 RELATED MATERIALS

A. Joint Fillers:

1. Provide performed, flexible foam expansion joint filler complying with ASTM D

1752. Material shall be resistant to petroleum derivatives.

2. Asphalt impregnated joint fillers are not acceptable.

3. Product and Manufacturer: Provide one of the following:

a. Torr-Bate 1002 by Flexible Industries.

b. Flex-Loc by Tamms Industries.

c. Ceramar by W.R. Meadows.

B. Joint Filler Backing Material:

1. Provide a closed cell, polyethylene, flexible, rope-like foam joint backing material to achieve the required depth for sealing joints. Provide size and shape of rod which will control the joint depth for sealant placement, break bond of sealant at bottom of joint, form optimum shape of sealant bead on back side, and provide a highly compressible backer to minimize the possibility of sealant extrusion when joint is compressed.

C. Joint Sealant:

1. Provide a urethane based, 2-part elastomeric sealant complying with ASTM C

920.

2. Product and Manufacturer:

a. Sonolastic SL 2 by Sonneborn Division of ChemRex, Inc.

b. Sealtight Pourthane by W.R. Meadows, Inc.

c. Or equal.

PART 3 - EXECUTION

3.1 INSPECTION

A. CONTRACTOR shall notify the City Engineering Division, 859-292-2112, 24-hours prior to placing concrete. Do not place concrete until sub-grade, forms, and joints have been inspected and approved by a representative of the department.

B. CONTRACTOR and his installer shall examine the substrate and the condition under which work is to be performed and notify the City Engineering Division on unsatisfactory conditions (i.e.

unsuitable soil, saturated soil, utility lines, etc.). Do not proceed with the Work until unsatisfactory conditions have been corrected in a manner acceptable to the ENGINEER.

C. Valves, meters, pull boxes, manholes, and other structures shall be brought to the required grade and alignment prior to concrete placement.

3.2 FORM CONSTRUCTION

A. CONTRACTOR shall notify the City Engineering Division, 859-292-2112, 24-hours prior to placing concrete. Do not place concrete until sub-grade, forms, and joints have been inspected and approved by a representative of the department.

B. CONTRACTOR and his installer shall examine the substrate and the condition under which work is to be performed and notify the City Engineering Division on unsatisfactory conditions (i.e.

unsuitable soil, saturated soil, utility lines, etc.). Do not proceed with the Work until unsatisfactory conditions have been corrected in a manner acceptable to the ENGINEER.

C. Valves, meters, pull boxes, manholes, and other structures shall be brought to the required grade and alignment prior to concrete placement.

3.3 EXPANSION JOINTS

A. Provide 1/2 – inch joint fillers full depth and width of sidewalk at spacing and locations shown on drawings and where sidewalks abut concrete curbs, catch basins, manholes, building and other structures as necessary or recommended by City Engineering Division.

B. Care shall be taken to minimize joint deflection and movement during concrete placement.

C. Provide a removal cap on top edge of expansion material flush with top surface of concrete to prevent debris from entering joint. Cap shall be removed for joint sealant application after concrete has cured for a minimum of 28-days.

D. Joints shall be cleaned and primed with primer as recommended by sealant manufacturer prior to installation of joint sealant.

E. Comply with sealant, manufacturer’s written instructions except where more stringent requirements are shown or specified and except where manufacturer’s technical representative directs otherwise.

F. Do not install sealants without backer rod.

G. Joint sealant shall be installed only when weather conditions are favorable to not cause damage or impede performance or sealant as specified by the manufacturer.

H. Protect the sealant during the construction period to prevent deterioration, soiling, or damage.

3.4 CONCRETE PLACEMENT

A. Manufacturing and delivery shall be in accordance with ASTM C 94.

B. Job-Site Mixing: Use drum type batch machine mixer, mixing not less than 1-1/2 minutes for one cubic yard or smaller capacity. Increase mixing time at least 15 seconds for each additional cubic yard or fraction thereof.

C. Concrete Placement: Comply with ACI 304, placing concrete in a continuous operation within planned joints or sections. Do not begin placement until work of other trades affecting concrete is completed.

1. Make all concrete solid, compact and smooth, and free of laitance, cracks and cold joints.

2. Jobsite addition of water to ready-mixed concrete shall not exceed 1 gallon per cubic yard of concrete and shall be noted on delivery ticket.

D. Protect concrete from physical damage or reduced strength due to weather extremes during mixing, placement, and curing.

1. In hot weather comply with ACI 305. ACI defines hot weather as “any combination of the following conditions that tends to impair the quality of freshly mixed or hardened concrete by accelerating the rate of moisture loss and rate of cement hydration, or otherwise causing detrimental results:

High ambient temperature;

High concrete temperature;

Low relative humidity;

Wind speed; and Solar radition/”

2. In cold weather comply with ACI 306. ACI defines cold weather as “a period when, for more than 3 consecutive days, the following conditions exist:

1) the average daily air temperature is less than 40oF and

2) the air temperature is not greater than 50oF for more than one-half of any 24-hour period.”

3.5 CURING

A. Curing: Begin curing as soon as free water has disappeared from exposed surfaces. Provide protection as required to prevent damage to exposed concrete surfaces.

3.6 FINISHES

A. Sidewalk Finish:

1. After placing concrete, do not work the surface further until ready for floating. Begin floating when the surface water has disappeared or when the concrete has stiffened sufficiently.

Check and level the surface plane to tolerance not exceeding 1/4-inch in 10 feet when tested with a 10 foot straightedge placed on the surface at not less than 2 different angles.

Cut down high spots and fill all low spots. Uniformly slope surfaces to drains. Immediately after leveling, refloat the surface to a uniform, smooth, granular texture.

2. Work edges and transverse joints, and around to 1/4-inch radius or as otherwise indicated on the drawings.

3. Eliminate tool marks by re-floating prior to brooming.

4. After completion of floating and when excess bleed water has disappeared, complete surface finish by applying a non-slip, light broom finish except as otherwise noted or shown on drawings.

3.7 FIELD QUALITY CONTROL

A. Concrete Work:

1. Protect concrete from damage during initial curing stage and when removing forms.

2. Cut out and properly replace to the extent ordered by ENGINEER, or repair to the satisfaction of ENGINEER, surfaces which contain cracks or voids, are unduly rough, or are in any way defective. Patches or plastering will not be acceptable.

3. Repair, removal, and replacement of defective concrete as ordered by ENGINEER shall be at no additional cost to OWNER.

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C. PROTECTION OF THE WORK AND PROPERTY

PART 1 - GENERAL

1.1 GENERAL

A. CONTRACTOR shall be responsible for taking all precautions, providing all programs, and taking all actions necessary to protect the Work and all public and private property and facilities from damage as specified in this Invitation for Bid.

B. In order to prevent damage, injury or loss, CONTRACTOR'S actions shall include, but not be limited to, the following:

1. Store apparatus, materials, supplies, and equipment in an orderly, safe manner that will not unduly interfere with the progress of the Work or the Work of any other contractor or utility service company.

2. Provide suitable storage facilities for all materials which are subject to injury by exposure to weather, theft, breakage, or otherwise.

3. Place upon the Work or any part thereof only such loads as are consistent with the safety of that portion of the Work.

4. Clean up frequently all refuse, rubbish, scrap materials, and debris caused by his operations, to the end that at all times the site of the Work shall present a safe, orderly and workmanlike appearance.

5. Provide barricades and guard rails around openings, for scaffolding, for temporary stairs and ramps, around excavations, elevated walkways and other hazardous areas.

C. CONTRACTOR shall not, except after written consent from proper parties, enter or occupy privately-owned land with men, tools, materials or equipment, except on easements provided herein.

D. CONTRACTOR shall assume full responsibility for the preservation of all public and private property or facility on or adjacent to the site. If any direct or indirect damage is done by or on account of any act, omission, neglect or misconduct in the execution of the Work by the CONTRACTOR, it shall be restored by the CONTRACTOR, at his expense, to a condition equal to that existing before the damage was done.

1.2 BARRICADES AND WARNING SIGNALS

A. Where Work is performed on or adjacent to any roadway, right-of- way, or public place, CONTRACTOR shall provide barricades, fences, lights, warning signs, danger signals, watchmen, and shall take other precautionary measures for the protection of persons or property and of the Work. Barricades shall be painted to be visible at night. From sunset to sunrise, CONTRACTOR shall furnish and maintain at least one light at each barricade. Sufficient barri-cades shall be erected to keep vehicles from being driven on or into Work under construction.

CONTRACTOR shall furnish watchmen in sufficient numbers to protect the Work.

CONTRACTOR'S responsibility for the maintenance of barricades, signs, lights, and for providing watchmen shall continue until the Project is accepted by OWNER.

1.3 TREE AND PLANT PROTECTION

A. CONTRACTOR shall protect all existing trees, shrubs and plants on or adjacent to the site against unnecessary cutting, breaking or skinning of trunk, branches, bark or roots.

B. Materials or equipment shall not be stored or parked within the drip line.

C. Temporary fences or barricades shall be installed to protect trees and plants in areas subject to traffic.

D. Fires shall not be permitted under or adjacent to trees and plants.

E. Within the limits of the Work, water trees and plants that are to remain, in order to maintain their health during construction operations.

F. Cover all exposed roots with burlap that shall be kept continuously wet. Cover all exposed roots with earth as soon as possible. Protect root systems from mechanical damage and damage by erosion, flooding, run-off or noxious materials in solution.

G. If branches or trunks are damaged, prune branches immediately and protect the cut or damaged areas with emulsified asphalt compounded specifically for horticultural use in a manner approved by the ENGINEER.

H. All damaged trees and plants that die or suffer permanent injury shall be removed when ordered by the ENGINEER and replaced by a specimen of equal or better quality.

I. Coordinate Work in this Section with requests and requirements of OWNER.

1.4 PROTECTION OF EXISTING STRUCTURES

A. Underground Structures:

1. Underground structures are defined to include, but not be limited to, all sewer, water, gas, and other piping, and manholes, chambers, electrical conduits, tunnels and other existing subsurface work located within or adjacent to the limits of the Work.

2. All underground structures known to OWNER except water, sewer, electric, and telephone service connections are shown. This information is shown for the assistance of CONTRACTOR in accordance with the best information available, but is not guaranteed to be correct or complete.

3. CONTRACTOR shall explore ahead of his trenching and excavation Work and shall uncover all obstructing underground structures sufficiently to determine their location, to prevent damage to them and to prevent interruption to the services which such structures provide. If CONTRACTOR damages an underground structure, he shall restore it to original condition at his expense.

4. Necessary changes in the location of the Work may be made by OWNER, to avoid unanticipated underground structures.

6. If permanent relocation of an underground structure or other subsurface facility is required and is not otherwise provided for in the Contract Documents, OWNER will direct CONTRACTOR in writing to perform the Work.

B. Surface Structures:

1. Surface structures are defined as all existing buildings, structures and other facilities above the ground surface. Included with such structures are their foundations or any extension below the surface. Surface structures include, but are not limited to, buildings, tanks, walls, bridges, roads, dams, channels, open drainage, piping, poles, wires, posts, signs, markers, curbs, walks and all other facilities that are visible above the ground surface.

C. Protection of Underground and Surface Structures:

1. CONTRACTOR shall sustain in their places and protect from direct or indirect injury all underground and surface structures located within or adjacent to the limits of the Work.

Such sustaining and supporting shall be done carefully and as required by the party owning or controlling such structure. Before proceeding with the work of sustaining and supporting such structure, CONTRACTOR shall satisfy the OWNER that the methods and procedures to be used have been approved by the party owning same.

2. CONTRACTOR shall assume all risks attending the presence or proximity of all underground and surface structures within or adjacent to the limits of the Work.

CONTRACTOR shall be responsible for all damage and expense for direct or indirect injury caused by his Work to any structure. CONTRACTOR shall repair immediately all damage caused by his work, to the satisfaction of the owner of the damaged structure.

D. All other existing surface facilities, including but not limited to, guard rails, posts, guard cables, signs, poles, markers, and curbs which are temporarily removed to facilitate installation of the Work shall be replaced and restored to their original condition at CONTRACTOR'S expense.

1.5 PROTECTION OF FLOORS AND SLABS

A. CONTRACTOR shall protect floors and slabs, including sidewalks, during entire construction period.

B. Proper protective covering shall be used when moving heavy equipment, handling materials or other loads, when painting, handling mortar and grout and when cleaning walls and ceilings.

C. Use metal pans to collect all oil and cuttings from pipe, conduit, or rod threading machines and under all metal cutting machines.

D. Concrete floors less than 28 days old shall not be loaded without written permission of the

OWNER. No floor or slab shall be loaded in excess of its design loading.

1.6 PROTECTION OF INSTALLED PRODUCTS AND LANDSCAPING

A. Provide protection of installed products to prevent damage from subsequent operations.

Remove protection facilities when no longer needed, prior to completion of Work.

B. Control traffic to prevent damage to equipment, materials and surfaces.

C. Provide coverings to protect equipment and materials from damage.

1. Cover projections, wall corners, and jambs, sills and soffits of openings, in areas used for traffic and for passage of products in subsequent work.

D. ACCESS ROADS, PARKING AREAS AND TRAFFIC CONTROL

GENERAL

1.1 GENERAL

A. CONTRACTOR shall provide all temporary construction roads, walks and parking areas required during construction and for use of emergency vehicles. Temporary roads and parking areas shall be designed and maintained by the CONTRACTOR so as to be fully usable in all weather conditions.

B. CONTRACTOR shall prevent interference with traffic operations on existing roads. He shall indemnify and save harmless the OWNER from any expenses caused by CONTRACTOR'S operations over these roads.

C. Roadways damaged by CONTRACTOR shall be restored to their original condition by the

CONTRACTOR, at CONTRACTOR’S expense, subject to approval of the OWNER.

D. Temporary roads, walks and parking areas shall be removed by the CONTRACTOR prior to final acceptance and the ground returned to its original condition, unless otherwise required by the Contract Documents or the OWNER.

1.2 TRAFFIC CONTROLS

A. All traffic controls shall be in accordance with the latest version of the Manual on Uniform Traffic Control Devices (MUTCD). The Contractor’s name and phone number shall be affixed to any devices used in the public right-of-way.

B. CONTRACTOR is responsible for development of a temporary traffic control plan. The plan shall contain a location plan or street level map indicating the location of the work zone and include specific information related to the duration and time of work, lane closures, traffic pattern modifications, detours, signage, temporary road plates, etc.

C. Heavy steel plates used to cover excavated areas in streets shall be secured in an appropriate manner to prevent movement. Use of road plates shall be kept to a minimum.

D. All streets and trafficways shall be kept open for the passage of traffic and pedestrians during the construction period unless otherwise approved by the OWNER or authority having jurisdiction over same.

E. When required to cross, obstruct or temporarily close a street or trafficway, CONTRACTOR shall provide and maintain suitable bridges, detours or other approved temporary expedient for the accommodation of traffic. Work may be installed by the open cut method; however, the traffic flow shall be maintained. A minimum of two lanes of traffic shall be kept flowing. Closings shall be for the shortest time practical, and passage shall be restored immediately after completion of backfill and temporary paving or bridging.

F. CONTRACTOR shall give the required advance notice to the fire and police departments of his proposed operations.

G. CONTRACTOR shall give reasonable notice to owners or tenants of private property who may be affected by his operations.

H. CONTRACTOR shall provide signs, signals, barricades, flares, lights and all other equipment, service and personnel required to regulate and protect all traffic, and warn of hazards. All such work shall conform to requirements of the OWNER or authority having jurisdiction. Remove temporary equipment and facilities when no longer required. Restore grounds to original or to specified conditions.

I. Pavement: When backfill is stabilized in accordance with Kentucky Transportation Cabinet requirements and these Specifications, CONTRACTOR shall replace the street pavement and base with pavement of similar type and equal thickness to the pavement which was removed.

This pavement and base shall be constructed in complete accordance with the requirements of the Kentucky Transportation Cabinet and the ‘Hot-Mix Asphalt Paving’ instructions listed above.

1.3 FLAGPERSONS

A. Provide qualified and suitably equipped flagmen when construction operations encroach on traffic lanes, as required for regulation of traffic and in accordance with the requirements of the authority having jurisdiction.

1.4 FLARES AND LIGHTS

A. Provide flares and lights during periods of low visibility:

1. To clearly delineate traffic lanes, to guide traffic and to warn of hazardous areas.

2. For use by flagmen in directing traffic.

B. Provide illumination of critical traffic and parking areas.

1.5 PARKING CONTROL

A. Control all CONTRACTOR related vehicular parking within the limits of the Work to preclude interference with public traffic or parking, access by emergency vehicles, OWNER'S operations, or construction operations. Provide temporary parking facilities for the public as may be required because of construction or operations.

B. Monitor parking of all construction and private vehicles:

1. Maintain free vehicular access to and through parking areas.

2. Prohibit parking on or adjacent to access roads, or in non- designated areas.

C. Posting of “No Parking” Signs:

1. “No Parking” signs shall be posted a minimum of 24 hours in advance of planned work.

2. Contractor shall give property owners notice before having vehicles towed.

3. All towing shall be coordinated through the Covington Police Department Division of Traffic.

1.3 CONTRACTOR’S ACCESS TO THE SITE

A. All access to the site for CONTRACTOR’S employees, material, tools, and equipment shall only be through the designated construction entrance approved by the OWNER.

1.4 DESIGNATED PARKING

A. No CONTRACTOR employee's personal vehicle shall be allowed to park anywhere other than the areas approved by the OWNER. The CONTRACTOR shall prepare and maintain this area as required.

1.5 MAINTENANCE OF ROADS

A. CONTRACTOR shall at all times maintain approved access for trucks to loading areas of the construction site and parking facilities. All parking of construction vehicles shall be in approved parking areas.

B. CONTRACTOR shall sweep all paved roads, daily if necessary, that are utilized in the prosecution of the Work.

C. CONTRACTOR shall keep the above roads clean and serviceable at all times.

D. Dust resulting from construction operations shall be controlled by the CONTRACTOR to prevent a nuisance on the site or in adjacent areas.

E. CONSTRUCTION PHOTOGRAPHS

1.1 DESCRIPTION

A. CONTRACTOR shall document existing site conditions, progress of the work, and the completed project through the use of videotapes and photographs. Photographs shall be taken at each location where work will be completed.

B. All photographs shall be in digital format. Photographs shall be a minimum of 2.1 mega pixels.

C. All photos become the property of OWNER and may be reproduced and used as necessary.

1.2 PRECONSTRUCTION VIDEOTAPES AND PHOTOGRAPHS

A. Before starting construction, take photographs of each Project area from different vantage points, as requested by OWNER.

1.3 PERIODIC CONSTRUCTION PHOTOGRAPHS

A. Photos shall be taken as necessary to show general progress of the Work.

B. Photos shall be taken of all questionable site conditions that may affect proposed work or design intent.

C. OWNER may select various views to be taken and select the time at which they will be taken.

1.4 FINAL COMPLETION VIDEOTAPES AND PHOTOGRAPHS

A. Following completion of the Work or each task, photograph entire project area. The purpose of these photographs is to document the physical condition at each site and surrounding property at the completion of work.

1.5 SUBMITTTALS

A. E-mail digital files of photographs to the OWNER. Each digital file shall be labeled with the following information:

1. Date photograph taken.

2. Title of Project/ Task.

3. Short description of photograph. (Pre or Post submission).

F. APPLICATIONS FOR PAYMENT

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements governing the CONTRACTOR's Applications for Payment.

B. This Section specifies administrative and procedural requirements governing each primary contractor's Applications for Payment.

B.1 Coordinate the Schedule of Values and Applications for Payment with the CONTRACTOR's Construction Schedule, Submittal Schedule, and List of Subcontracts.

C. Related Sections: The following Sections contain requirements that relate to this Section.

o Bid Schedule.

o Acknowledgment Form.

1.2 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications for payments as certified and paid for by the OWNER.

A.1 The initial Application for Payment, the Application for Payment at time of substantial completion (as determined by City), and the final Application for Payment involve additional requirements.

B. Payment-Application Times: Each progress-payment date is indicated in the Agreement.

The period of Work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment-Application Times: The date for each progress payment is the 25th day of each month. The period covered by each Application for Payment starts on the 1st of the month and ends on the last day of the month.

D. Payment-Application Forms: Contractor may use AIA Document G702 and Continuation

Sheets G703 as the form for Applications for Payment, or another format which provide sufficient detail as described herein.

E. Application Preparation: Complete every entry on the form. Include notarization and execution by a person authorized to sign legal documents on behalf of the Contractor.

The OWNER will return incomplete applications without action.

E.1 Entries shall match data on the BID SCHEDULE. Use updated schedules if revisions were made.

E.2 Include amounts of Change Orders and Construction Change Directives issued prior to the last day of the construction period covered by the application.

F. Transmittal: Submit a signed and completed Application for Payment to the OWNER by a method ensuring receipt within 24 hours.

G. Waivers of Mechanics Lien: With each Application for Payment, submit waivers of mechanics liens from subcontractors, sub-subcontractors and suppliers for the construction period covered by the previous application.

G.1 Submit partial waivers on each item for the amount requested, prior to deduction for retainage, on each item.

G.2 When an application shows completion of an item, submit final or full waivers.

G.3 The Owner reserves the right to designate which entities involved in the Work must submit waivers.

G.4 Waiver Delays: Submit each Application for Payment with the Contractor's waiver of mechanics lien for the period of construction covered by the application.

i. Submit final Applications for Payment with or preceded by final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

G.5 Waiver Forms: Submit waivers of lien on forms, and executed in a manner, acceptable to the Owner.

H. Initial Application for Payment: Administrative actions and submittals, that must precede or coincide with submittal of the first Application for Payment, include the following:

H.1 List of subcontractors.

H.2 Contractor's Construction Schedule.

H.3 Copies of authorizations and licenses from governing authorities for performance of the Work.

H.4 Certificates of insurance and insurance policies.

H.5 Performance and payment bonds.

H.6 Copy of City of Covington Business License.

I. Application for Partial Completion: If contract is parceled into phases or sections of work

Contract may submit a request for payment for partial completion of work.

I.1 Administrative actions and submittals that shall precede or coincide with this application include:

1. A detailed invoice, as described above.

2. Acknowledgment Form, with specific detail in relation to the portion of the work completed.

J. Final Payment Application: Administrative actions and submittals that must precede or coincide with submittal of the final Application for Payment include the following:

J.1 Completion of Project Work in its entirety.

J.2 Submission of Acknowledgment Form.

J.3 Removal of temporary facilities and services.

J.4 Removal of surplus materials, rubbish, and similar elements.

IV. INSTRUCTIONS TO BIDDERS

INDEX

1. Defined Terms

2. Bids Received

3. Preparation of Bid

4. Subcontracts

5. Location and Description of Project

6. Copies of Invitation To Bid

7. Qualifications of Bidders

8. Bid Security

9. Examination of Invitation To Bid, Other Related Data, and Site

10. Pre-Bid Conference

11. Site and Other Areas

12. Interpretations and Addenda

13. Contract Times

14. Liquidated and Special Damages

15. Substitute and "Or Equal" Items

16. Preparation of Bid

17. Basis of Bids; Comparison of Bids

18. Submittal of Bid

19. Modification or Withdrawal of Bid

20. Opening of Bids

21. Disqualification of Bidders

22. Bids to Remain Subject to Acceptance

23. Award of Contract

24. Contract Securities

25. Power of Attorney

26. Contractor's Insurance

27. Signing of Agreement

28. Notice to Proceed

29. Sales and Use Taxes

30. Additional Requirements

31. Prohibition against Conflicts of Interest

32. Federally Funded Contract Requirements

ARTICLE 1 - DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated below which are applicable to both the singular and plural thereof.

A. Agreement: The written instrument forming a contract between OWNER and CONTRACTOR outlining specific terms of the Work.

B. Bidder: The individual or entity who submits a Bid directly to OWNER.

C. Successful Bidder: The Bidder submitting a responsive Bid to whom OWNER (on the basis of OWNER's evaluation as hereinafter provided) makes an award.

D. Bid Submittal Documents: The set of documents which must be submitted in its entirety by the Bidder with its Bid and which includes the following:

1. Advertisement for Bids

2. Instructions to Bidders

3. Bid Form

4. Bid Schedule

5. Bid Bond

6. Insurance and Workers Compensation Affidavit

7. Subcontractor List

8. Non-Collusion Affidavit

9. Campaign Finance Affidavit

10. Certification by Bidder/Subcontractor Regarding E.E.O.

11. Certification by Bidder/Subcontractor Regarding Labor Standards and Prevailing

Wage Requirements

12. Certification by Bidder/Subcontractor Regarding Section 3 and Segregated Facilities

13. Section 3 Plan Format

14. Subcontractor List

15. Non-Collusion Affidavit

E. CONTRACTOR: The individual or entity with whom OWNER has entered into the Agree-ment.

F. Notice of Award: The written notice by OWNER to the apparent successful bidder stating that upon timely compliance by the apparent successful bidder with the conditions precedent listed therein, OWNER will sign and deliver the Agreement.

G. Notice to Proceed: A written notice given by OWNER to CONTRACTOR fixing the date on which the Contract Times will commence to run and on which CONTRACTOR shall start to perform the Work under the Agreement.

H. OWNER: The individual, entity, public body, or authority with whom CONTRACTOR has entered into the Agreement and for whom the Work is to be performed.

ARTICLE 2 - BIDS RECEIVED

2.01 Refer to ADVERTISMENT FOR BIDS for information on receipt of Bids.

ARTICLE 3 – PREPARATION OF BID

3.01 Each bid must be submitted on the prescribed form and accompanied by:

1. Certification of Bidder Regarding Equal Employment Opportunity.

2. Certification of Bidder (Contractor) Concerning Labor Standards and Prevailing Wage Requirements.

3. Certification of Bidder Regarding Section 3 and Segregated Facilities.

All Blank spaces for bid prices must be filled in, in ink or typewritten, in both words and figures, and the foregoing Certifications must be fully completed and executed when submitted.

ARTICLE 4 – SUBCONTRACTS

4.01 The bidder is specifically advised that any person or party to whom it is proposed to award a subcontract under this contract must be acceptable to the OWNER and have current eligibility status for federal programs and must submit:

1. Certification by Proposed Subcontractor Regarding Equal Employment Opportunity.

2. Certification of Proposed Subcontractor Concerning Labor Standards and Prevailing Wage

Requirements.

3. Certification of Proposed Subcontractor Regarding Section 3 and Segregated Facilities.

4.02 Approval of the proposed subcontract award cannot be given by the OWNER unless and until the proposed subcontractor has submitted the Certification and/or other evidence showing that they have fully complied with any reporting requirement to which it is or was subject.

4.03 In accordance with KRS Chapter 45A, the bid proposal must identify all subcontractors and the amount of each of their bids used in formulating the overall bid proposal. If OWNER, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual or entity, OWNER may, before the Notice of Award is given, request the apparent Successful Bidder to submit an acceptable substitute without an increase in Bid price.

4.04 If apparent Successful Bidder declines to make any such substitution, OWNER may award the

Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers and other individuals or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual or entity so listed and against which OWNER makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to OWNER.

4.05 CONTRACTOR shall not be required to employ any Subcontractor, Supplier, individual or entity against whom CONTRACTOR has reasonable objection.

ARTICLE 5 - LOCATION AND DESCRIPTION OF PROJECT

5.01 Refer to the ‘BID SCHEDULE’ for the scope, location and description of the Project.

ARTICLE 6 - COPIES OF BIDDING DOCUMENTS

6.01 Refer to ADVERTISEMENT FOR BIDS for information on examination and procurement of

Invitation To Bid.

6.02 Complete sets of Invitation To Bid must be used in preparing Bids; OWNER assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Invitation To Bid.

6.03 OWNER, in making copies of Invitation To Bid available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not confer a license or grant permission for any other use.

ARTICLE 7 - QUALIFICATIONS OF BIDDERS

7.01 Bidders shall be experienced in the kind of Work to be performed, shall have the necessary equipment therefor, and shall possess sufficient capital to properly execute the Work within the time allowed. Bids received from Bidders who have previously failed to complete work within the time required, or who have previously performed similar work in an unsatisfactory manner, may be rejected. A Bid may be rejected if Bidder is already obligated for the performance of other work which would delay the commencement, prosecution or completion of the Work.

7.02 Bidders may be asked to furnish additional data to demonstrate their qualifications.

7.03 In accordance with KRS 45A.485 all Bidders are required to:

(a) Reveal any final determination of a violation by the Contractor or subcontractors within the previous five (5) year period pursuant to KRS…