1-ITB- As-Needed Provisional Security Services.pdf
PDF 253 KB Posted
- Solicitation number
- AS-01052026
- Issued by
- Alameda County, California
About this file
This Invitation to Bid (ITB) is issued by the Housing Authority of the City of Alameda (AHA) in California for as-needed provisional security services across multiple residential and commercial properties. The requested services include foot patrol monitoring of public and common areas, verification of unauthorized guests, maintenance of visible security presence, resident communication, parking lot supervision, daily activity reporting, and record-keeping of banned individuals. Security personnel must be unarmed, uniformed, and background-checked, with contractor management available 24/7 and capable of responding to emergency requests within two hours. Services may be needed at 15 specified AHA locations throughout Alameda, with potential expansion to additional sites for board meetings, special events, and projects. The contract term is five years (2026–2030) with no mention of renewal options. Questions must be submitted by 3:00 p.m. on January 13, 2026, with responses posted within three business days. Bids are due by 4:00 p.m. on January 23, 2026, via the Bonfire platform, with no re-submissions permitted after the deadline.
Pricing must be submitted as separate hourly rates for on-call services (Monday–Friday, 8:00 a.m.–5:00 p.m.), after-hours on-call services, overtime, and a fixed travel fee, with each rate specified annually for 2026 through 2030. Bidders must submit a cover letter including emergency contact information and any minimum hour requirements, a proposal detailing qualifications and scope of work, completion of the Bonfire Bid Table, and a vendor conflict of interest form. Bidders must also confirm possession of required insurance and workers compensation coverage and agreement with the terms of the standard AHA professional services contract provided as a reference attachment. No incumbent contractor is mentioned, and no specific funding source or contract value is identified in the ITB.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-Cover Letter.pdf | ||
| 3-AHA Consultant Services Agreement Template Jan 2026.docx | DOCX document |
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Text version
ITB # AS 01/05/2026
1705\01\2353114.2
INVITATION TO BID – AS-NEEDED PROVISIONAL SECURITY
SERVICES
January 5, 2026
The Housing Authority of the City of Alameda (AHA) is requesting bids from qualified firms to provide as-needed provisional security services for AHA properties.
SCOPE OF WORK
The Housing Authority of City of Alameda is seeking bids for as-needed provisional security services for the AHA properties. In order to maintain a level of security at these residential and commercial locations as may be requested from time to time. Locations may, however, be added or deleted during the term of this contract and extensions thereof. Contractor must provide services in a manner that demonstrates sensitivity to the fact that AHA properties are primarily residential in nature and that the needs of the residents are the foremost priority.
AHA is requesting an hourly rate for the coverage for the next five years, which may be requested from time to time, including rates for holidays and overtime as may be needed.
Services Details:
• Monitor public and common internal and external walkways and parking lots via foot patrol
• Verify there are no unauthorized guests gathering in groups at the location
• Present a highly visible presence , call 911 or the fire department as needed
• Communicate effectively and pleasantly with all residents and their guests
• Monitor parking activity and call the contracted towing company or police as necessary
• Direct all complaints to the Assistant Director of Administrative Services at Sprevette@alamedahsg.org with a CC to vcooper@alamedahsg.org.
• Provide other security related functions as required, which may include but are not limited to additional sites, board meetings, special events, and projects.
• Complete daily activity reports at the beginning and end of each shift noting exceptional events and observations and submit within 24 hours to vcooper@alamedahsg.org.
• Maintain photographic and written records of banned persons, habitual offenders, and persons who have been advised about trespassing on AHA properties.
Contractor Personnel Requirements:
• Security contractor personnel shall be unarmed
• Security personnel shall be dressed in traditional security-style uniform color and design, with security logo presented on a professional uniform
• Security personal shall be background checked by contractor prior to starting work.
mailto:Sprevette@alamedahsg.org mailto:vcooper@alamedahsg.org mailto:vcooper@alamedahsg.org
• Security contractor management shall be available to provide services 24/7, with access provided to an emergency phone number to respond to emergency events.
• Security contractor shall respond to AHA’s emergency on-call requests within 2 hours.
LOCATIONS
Services may be needed at the following AHA locations. Contractor shall be notified in advance and will sign an amendment if security services are needed for AHA-related events at locations outside of the list below.
Property Type Address
AHA Main Office Office Building
701 Atlantic Ave Alameda, CA 94501
Anne B Diament Senior 62+
920 Park St Alameda, CA 94501
Independence Plaza
Senior 62+ 703 Atlantic Ave Alameda, CA 94501
China Clipper Family
460 Buena Vista Alameda, CA 94501
Esperanza Family
1903 Third St Alameda, CA 94501
Littlejohn Commons Senior 62+ 1301 Buena Vista
Parrot Village Family
St. Charles, Chapin and Wood Streets (1800 blocks) Alameda, CA 94501
Parrot Gardens Family
1845 Bay St Alameda, CA 94501
Eagle Village Family
700 Block of Eagle Avenue (odd numbers) Alameda, CA 94501
Rosefield Village Family
727 Buena Visa Ave Alameda, CA 94501
Everett Commons Family
2437 Eagle Ave Alameda, CA 94501
Scattered Sites I
- Lincoln House
- Sherman
- Detached Homes
- Family Condos
Family
Alameda, CA 94501:
Addresses to be provided to vendor after selection
Scattered Sites II
- Lincoln Willow
- Stanford House
- Pulte Homes
Family
Alameda, CA 94501:
Addresses to be provided to vendor after selection
Bay 37 Condos Family
Alameda, CA 94501:
Addresses to be provided to vendor after selection
Estuary I Family
500 Mosely Avenue Alameda, CA 94501
Linnet Corner Senior
2000 Lakehurst Circle Alameda, CA 94501
The Poplar
1-2 Person Household
2615 Eagle Avenue Alameda, CA 94501
North Housing Bare Land
Between 500 Mosely Avenue and 2000 Lakehurst Circle Alameda, CA 94501
COST OF PROPOSED SERVICES
For the quote submission, please submit the cost via Bonfire Bid Table Security Services (BT- 46EV). AHA is requesting an hourly rate for the following provisional coverage, which may be requested from time to time, including holidays and overtime as may be needed. Please provide proposed hourly annual cost listed separately (2026- 2030). If there are minimum number of hours required per service request, please provide the information in the Cover Letter.
Description
Hourly Rate
Hourly Rate
Hourly Rate
Hourly Rate
2030 Hourly Rate
On-Call (Monday – Friday 8:00 am to 5:00 p.m.)
On-Call (After Hours)
Overtime $_______ $_______ $_______ $_______ $_______
Travel Fee (fixed)
CONTRACT
The Housing Authority’s standard professional services contract will be used. Please see
Attachment A for reference.
BID DEADLINES
Questions Due: If you have any questions regarding this process or would like additional information, please submit questions in written format, and no later than 3 p.m. on Tuesday, January 13, 2026 via the Bonfire platform. Responses will be posted within 3 business days following the questions deadline.
Bids Due: Bids will be accepted by email until 4:00 p.m., January 23, 2026. Bidders are responsible for ensuring that quotes are received on time. AHA does not afford a bidder an opportunity for re-submission of their bid. Quotes received after the due date and time will be rejected without consideration. Quotes shall be submitted via Bonfire at https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities.
SUBMISSIONS
Cover Letter: Please complete the cover letter with your contact and company information.
Please also provide a 24-hour emergency contact number for your company and/or the manager of the company. The cover letter is available under files. If there are minimum number of hours required per service request, please provide the information in the Cover Letter.
Proposal: provide qualifications and scope of work related to the project.
Bid Table: Please complete the Bonfire Bid Table Security Services (BT-46EV).
Conflict of Interest: Please complete the vendor conflict of interest form at https://form.alamedahsg.org/Forms/A4Gpo prior to submitting bid.
Confirmation of Documents: Please confirm you have the insurance and workers compensation coverage required in the contract. This will be collected after an award is made. Please also confirm that you agree to the terms and conditions outlined in the sample agreement.
ATTACHMENTS
• Attachment A: Standard AHA Contract (For Reference Purposes)
• Attachment B: Cover Letter https://alamedahsg.bonfirehub.com/portal/?tab=openOpportunities https://form.alamedahsg.org/Forms/A4Gpo
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