1-ITB 26-034 Specifications Sheet.pdf

Jackson County, Missouri Invitation to Bid No. 26-034

1.0 INTRODUCTION

1.1 Jackson County, Missouri is seeking a Twelve (12) Month Term and Supply Contract with Two (2) Twelve Month Options to Extend for the furnishing of Batteries for Boats, Turf Equipment, Autos & Heavy Equipment for use by Various Departments.

1.2 Although exact usage cannot be determined, the County estimates it will spend $37,000.00 annually on Batteries for Boats, Turf Equipment, Autos & Heavy Equipment.

1.3 Jackson County, Missouri Invitation to Bid No. 26-034 has a response deadline of 2:00 p.m., CDT on June 2, 2026.

1.4 Bids must be submitted electronically through the Jackson County Bonfire Portal at https://jacksongov.bonfirehub.com. Bids submitted by any other method will not be accepted.

1.5 Jackson County reserves the right to accept or reject any or all proposals

1.6 Jackson County reserves the right to split the contract award.

1.7 Jackson County reserves the right to request clarifications on any bid.

1.8 Jackson County reserves the right to add and/or delete locations as necessary.

2.0 QUESTION PROCEDURE

2.1 All Questions regarding this Invitation to Bid shall be communicated electronically through the Jackson County

Bonfire Portal via the Opportunity Q&A on the Invitation to Bid.

2.2 All questions must be received in the Bonfire Portal by 5:00 p.m., CDT on May 26, 2026.

2.3 All answers to questions will be published via Addenda/Amendment to the Invitation to Bid on the Jackson County

Bonfire Portal. Bonfire will only notify the Respondent(s) of questions answered and addendums issued if they have obtained this Invitation to Bid through Bonfire.

2.4 Respondents and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must follow this procedure. Bidders or their agents may not contact any other County staff regarding matters covered by this Invitation to Bid during the solicitation and evaluation process. Inappropriate contact is grounds for REJECTION of the Bidder’s submission.

3.0 BIDDING REQUIREMENTS

3.1 All work performed under this Contract shall be performed in the Greater Kansas City Metropolitan Area which is defined by the eight (8) County area of:

Cass County, MO Clay County, MO

Jackson County, MO Lafayette County, MO

Platte County, MO Ray County, MO

Johnson County, KS Wyandotte County, KS

The Greater Kansas City Metropolitan area is defined by the eight (8) County area. If the Respondent is not located in the Greater Kansas City Metropolitan Area, documentation on company letterhead MUST BE submitted with your bid response detailing how your company would perform the work detailed herein.

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https://jacksongov.bonfirehub.com/

3.2 W-9 Form: The Successful Contractor must provide a complete IRS W-9 Form for this Contract.

3.3 Document Submittal: All documents listed herein the Required Submittal (Section 8.0) shall be submitted individually per the required document. Please do not submit bulk PDF documents of all the required documents for each individually required document.

3.4 If bid documents are obtained by the Respondent from a source other than Bonfire, it will be the Respondent’s responsibility to verify all pertinent information (i.e. Response deadline, question deadline, Intent to Bid deadline, Addendums) in the Bonfire Portal.

4.0 AWARD REQUIREMENTS

4.1 Certificate of Insurance: The Successful Contractor will be required to submit to the Purchasing Department a

Certificate of Insurance meeting or exceeding the positions of Item 15 “General Conditions” and Exhibit A included herein within ten (10) business days after receiving Notification of Award. The Certificate of Insurance must be received by the County prior to the commencement of any work on this contract.

4.2 Exempt Entity: Jackson County, Missouri is an exempt entity under Section 144.062 Revised Statutes of Missouri.

Upon the request of the Successful Respondent, Jackson County will issue a project specific Missouri State Sales Tax Exemption Certificate to the Successful Respondent and their named subcontractors to be utilized during the performance of this Contract. The certificate must be requested prior to the purchase of any goods, supplies, materials and/or equipment. Under no circumstances will this certificate be backdated to cover goods, supplies, materials, or equipment already purchased.

4.3 Other Licenses: The Successful Respondent must provide, upon written request, evidence of current required

Federal, State, and Local Occupational Licenses.

4.4 Insurance and indemnification: The Successful Respondent shall indemnify, defend and save harmless the County against all damages to persons and property which may arise out of the work included in the performance of this Contract, including all claims for personal injuries and property damage and all losses, costs, attorney’s fees or judgements which may arise out of any claims against the County. The Successful Respondent shall purchase and maintain as a minimum such insurance as described in Exhibit A of this Invitation to Bid. The Successful Respondent shall file with the County such Certificate of Insurance as described in Exhibit A and within the time specified in Exhibit A.

4.5 Dedicated email addresses: All Purchase Orders, Award Letters and other information will be issued to awarded Bidders via email. It is the Bidders’ responsibility to provide two (2) updated email addresses for their company with their bid. It shall also be the responsibility of the awarded Respondents to keep the County updated on any changes to their email addresses during the term of any resulting contract.

4.6 EXPERIENCE: The Successful Contractor must have a minimum of five (5) years’ experience in the work described in the specifications and list references showing contracts held by your company, providing the same services for other municipalities. References and years’ experience per the Statement of Contractor’s Qualifications document (Attachment A). NOTE: Do not list Jackson County, Missouri as a reference here.

5.0 SPECIFICATIONS

5.1 The Successful Respondent must comply with all Battery Council International (BCI) compliance guidelines listed as follows:

5.1.1 Product Specification Compliance

5.1.1.1 BCI Group Size documentation provided for each model

5.1.1.2 Dimensions match BCI Group Size standards

5.1.1.3 Performance ratings follow BCI/SAE methods (CCA, RC, Ah)

5.1.1.4 Standardized BCI date code labeling

5.1.1.5 Terminals, venting, and construction meet specs

5.1.2 Quality and Testing Requirements

5.1.2.1 CCA, RC, vibration, and charge tests performed

5.1.2.2 Batch reports provided

5.1.2.3 Documented controls: plate formation, electrolyte filling, sealing

5.1.3 Safety & Handling Compliance

5.1.3.1 SDS meets BCI and regulatory requirements

5.1.3.2 DOT/UN 38.3 compliant packaging

5.1.3.3 Proper warning labels applied

5.1.3.4 Employee handling training documented

5.1.4 Environmental & Recycling Compliance

5.1.4.1 Closed-loop recycling participation

5.1.4.2 Lead recovery and core return documentation

5.1.4.3 Waste permits and recycling certificates available

5.1.5 Regulatory Alignment

5.1.5.1 EPA, OSHA, DOT/PHMSA compliance

5.1.5.2 UN 38.3 transport tests for lithium batteries

5.1.5.3 REACH/RoHS compliance if applicable

5.1.6 Documentation & Traceability

5.1.6.1 Specifications, SDS, warranty codes provided

5.1.6.2 Serial/date code traceability

5.1.6.3 Lot tracking maintained for 1-2 years minimum

5.1.7 Warranty & Failure Analysis

5.1.7.1 Uses BCI failure mode terminology

5.1.7.2 Warranty procedure documented

5.1.7.3 Supports RCA investigations

5.1.8 Ethical & Responsible Sourcing

5.1.8.1 Materials sourced from responsible suppliers

5.1.8.2 Compliance with environmental and safety practices

5.1.9 Manufacturing Controls

5.1.9.1 ISO 9001 or higher

5.1.9.2 QMS processes documented

5.1.9.3 Process audits and calibration records available

5.1.10 Supplier Communication & Support

5.1.10.1 Provides BCI updates and change notifications

5.1.10.2 Annual compliance statements

5.1.10.3 Technical support available

5.2 The Successful Respondent shall guarantee all storage batteries furnished under the terms and conditions of these specifications listed above and contract to be free from defects in material and/or workmanship for the “Total Warranty Period” of the battery. Battery warranties shall provide for a minimum of eighteen (18) months of free replacement of defective units.

5.2.1 Should any battery fail to give proper service due to defects in material, workmanship, or fail to take a proper charge, it shall be replaced free of charge.

5.2.2 Thereafter, the pro-rated guarantee shall apply for the remaining “Total Warranty Period” of the battery and adjusted in accordance with the “Prorated Monthly Fee” from the date of installation.

5.2.3 Exchange credit for such defective batteries shall be applied against and deducted from the “Unit Bid Price” of the new replacement batteries and shall be properly itemized on each invoice.

5.2.4 Any other guarantee offered or implied shall be in addition to the guarantee stated above and shall be offered at no additional cost to Jackson County, Missouri.

5.2.5 Any failure on behalf of the Successful Respondent to make a just and fair settlement on defective batteries under the terms and conditions of this guarantee will be cause of automatic cancellation of the contract.

5.2.6 The Successful Respondent shall furnish upon request a manufacturer’s representative or other qualified person, to provide technical assistance, guidance, and recommendations to the departments regarding maintenance procedures and specific applications.

5.3 Used Batteries

5.3.1 At time of delivery of new batteries, Successful Respondent shall be responsible for the pickup and proper disposal of all used batteries on a one-for-one core exchange basis.

5.3.2 Core-exchange credit will be included in the “Unit Bid Price” for each battery type throughout the term of this contract. At no time will delivery be delayed in leu of core charge.

5.4 All batteries delivered under this contract shall have been manufactured within one year of the date of delivery.

5.5 Batteries shall be wet and fully charged at the time of delivery.

5.6 Six Delivery Locations:

Park Operations 3314 Rennau Lee’s Summit, MO 64064

Blue Springs Lake Marina 1700 NE Bowlin Road Lee’s Summit, MO 64015

Lake Jacomo Marina 7401 West Park Road Blue Springs, MO 64015

Longview Lake Marina 9898 Longview Road Kansas City, MO 64134

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Fred Arbanas Golf Course 11100 View High Drive Kansas City, MO 64134

Public Works 34900 E Old US 40 Highway Grain Valley, MO 64075

6.0 EVALUATION PROCESS

6.1 All bids that are responsive to the General Conditions, Specifications, and other provisions of this Invitation to Bid will be evaluated.

6.2 An Evaluation Committee made up of Jackson County, Missouri Personnel will evaluate bids and make recommendations.

6.3 Jackson County, Missouri shall be the sole judge of the bids submitted, and its decisions shall be final.

7.0 ATTACHMENTS

7.1 Attachment A – Purchasing Forms to be downloaded, filled out and submitted with bid:

7.1.1 Affidavit

7.1.2 Certificate of Compliance Instructions

7.1.3 Statement of Contractor’s Qualifications

7.1.4 Acknowledgment of Receipt of Addenda

7.1.5 Attachment 1 – Bidder’s Quotation Sheet

7.1.6 Exhibit F – Bidder’s Exceptions

7.2 Attachment B – General Purchasing Information to be downloaded and ready prior to submitting your bid:

7.2.1 General Terms and Conditions

7.2.2 Exhibit A – Insurance

8.0 REQUIRED SUBMITTALS

8.1 The following information and/or forms MUST be submitted with your response to this Invitation to Bid:

8.1.1 Affidavit

8.1.2 Copy of Certificate of Compliance

8.1.3 Statement of Contractor’s Qualifications

8.1.4 Acknowledgement of Receipt of Addenda

8.1.5 Exhibit F – Bidder’s Exceptions

8.1.6 Greater Kansas City Metropolitan Area Information Memo (see Section 3.1)

8.1.7 Two (2) Dedicated Email Addresses

8.1.8 Copy of Supplier W9 Form (Section 3.2)

8.1.9 Attachment 1 – Bidder’s Quotation Sheet

8.2 Failure to include any of the items listed in this Section may result in the REJECTION of your submitted bid.