1-ITB 25-06 King Salmon Wastewater Collection System Inspections.pdf

ITB #25-06 King Salmon Wastewater Collection System Inspection

INVITATION TO BID

#25-06

BRISTOL BAY BOROUGH

NAKNEK, ALASKA

BID DOCUMENTS FOR

King Salmon Wastewater Collection System Inspection

CLOSING DATE & TIME:

August 29, 2025 @ 4:00PM

TABLE OF CONTENTS

SECTION I

SYNOPSIS

SECTION II

INSTRUCTIONS TO BIDDERS

SECTION III

SCOPE OF WORK

SECTION IV

BID FORM, SUBMISSION PAGE

SECTION V

SAMPLE AGREEMENT

SECTION VI

ATTACHMENTS

SECTION I - SYNOPSIS

SOLICITATION SYNOPSIS

BRISTOL BAY BOROUGH

Invitation to Bid

Solicitation #: 25-03

Title: King Salmon Wastewater Collection System Inspection

Purpose of the Solicitation: The Bristol Bay Borough (Borough or BBB) is requesting bids from qualified contractors to inspect and evaluate the current conditions of the King Salmon service area sewer system.

See the scope of work and attachments for additional details.

Solicitation Schedule:

Deadline for Questions: August 22, 2025

Closing Date & Time: August 29, 2025 @ 4:00 PM

Documents are available to download for free on the BBB Bonfire Procurement Portal at https://bristolbayboroughak.bonfirehub.com/.

Bids must be received through the BBB Bonfire Procurement Portal prior to the closing date and time to be considered. Time of receipt will be determined by the BBB Procurement Portal. Bids received after the time and date for receipt of bids are late bids and will not be considered.

Persons needing accommodation to participate should submit their request at https://bristolbayboroughak.bonfirehub.com/. The Bristol Bay Borough reserves the right to accept or reject any or all bids, waive all technicalities or informalities it deems appropriate. Award of this project is subject to the availability of funding.

For more information or to submit questions about the solicitation, submit your inquiries on the Bonfire Procurement Portal under Vendor Discussions at https://bristolbayboroughak.bonfirehub.com/.

SECTION II - INSTRUCTIONS TO BIDDERS

INSTRUCTIONS TO BIDDERS

ARTICLE 1 - DEFINITIONS

1.1 Bidding Documents include this Advertisement, Instructions to Bidders, bid form, other sample bidding and contract forms, and proposed Contract Documents, including any Addenda issued prior to receipt of bids.

Contract Documents proposed for the work consist of the

Borough-Contractor Agreement.

1.2 All definitions set forth in the General Conditions

of the Construction Agreement Between Borough and

Contractor or in other Contract Documents are applicable to the Bidding Documents.

1.3 Addenda are written or graphic instruments issued

by the Borough prior to the execution of the Contract which modify or interpret the Bidding Documents by additions, deletions, clarifications, or corrections.

1.4 A Bid is a complete and properly signed

submission to do the work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

Within the bid documents, “Bid” can be substituted with

“Proposal” and includes all required documentation set forth in the bid documents.

1.5 The Base Bid is the sum stated in the Bid for which

the Bidder offers to perform the work described in the

Bidding Documents as the base, to which work may be added, or from which work may be deleted for sums stated in Alternate Bids.

1.6 An Alternate Bid (or Alternate) is an amount stated

in the Bid to be added to or deducted from the amount of the Base Bid, if the corresponding change in the work, as described in the Bidding Documents, is accepted.

1.7 A Unit Price is an amount stated in the Bid as a

price per unit of measurement for materials or services, as described in the Bidding Documents or in the proposed

Contract Documents.

1.8 A Bidder is a person or entity who submits a Bid or

Proposal.

1.9 A Sub-bidder is a person or entity who submits a

Bid to a Bidder for materials or labor for a portion of the work.

ARTICLE 2 - BIDDER'S REPRESENTATIONS

2.1 Each Bidder by making a Bid represents that:

2.1.1 The Bidder has read and understands the Bidding

Documents and the Bidder’s Bid is made in accordance therewith.

2.1.2 The submission of a Bid shall be an admission that

the Bidder has considered the logistics for the project and is satisfied as to the conditions to be encountered in performing the work and as to the requirements and accuracy of the Bidding Documents.

2.1.3 The Borough assumes no responsibility for any

understanding or representations concerning conditions made by any of its officers, agents, or employees prior to the execution of this Contract, unless such understanding or representations are expressly stated in the Bidding

Documents or Addenda.

2.1.4 The Bidder shall include in their Bid sums

sufficient to cover all items required by the Contract and the conditions of the site(s), and shall rely entirely upon their own review in making their Bid. The submission of a Bid shall be taken as a prima facie evidence of compliance with this paragraph.

2.1.5 The Bidder’s Bid is based upon the materials, systems, and equipment required by the Bidding Documents without exception.

ARTICLE 3 - BIDDING DOCUMENTS

3.1 Copies

3.1.1 Bidders may obtain complete sets of the Bidding

Documents from the Bonfire procurement portal as designated in the Advertisement or Invitation to Bid.

3.1.2 Bidders shall use complete sets of Bidding

Documents in preparing Bids; the Borough does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. If material required for bidding purposes by these documents is absent, the Bidder is required to notify the Bristol Bay

Borough.

3.1.3 The Borough in making electronic copies of the

Bidding Documents available on the above terms does so only for the purpose of obtaining Bids on the work, and does not confer a license of grant for any other use.

3.2 Interpretation or Correction of Bidding Documents

3.2.1 Bidders and Sub-bidders shall promptly notify

the Bristol Bay Borough on the Bonfire procurement portal of any ambiguity, inconsistency, or error which they may discover upon examination of the Bidding Documents.

3.2.2 Bidders and Sub-bidders requiring clarification

or interpretation of the Bidding Documents shall make a written request which shall reach the Bristol Bay Borough prior to the deadline for questions. Questions or requests for clarifications shall be submitted on the Bonfire procurement portal.

Questions or requests for clarification directed to any other member of the borough staff, or consultant may be grounds for rejection of bid as being irregular.

3.2.3 Any interpretation, correction, or change of the

Bidding Documents will be made by Addendum.

Interpretations, corrections, or changes of the Bidding

Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections, and changes.

3.3 Addenda

3.3.1 Addenda will be posted on the Bonfire

procurement portal.

3.3.2 Copies of Addenda will be made available for

inspection wherever Bidding Documents are on file for that purpose.

3.3.3 No Addenda will be issued later than four work

days prior to the date for receipt of Bids, except an

Addendum withdrawing the request for Bids, or one which includes postponement of the date for receipt of Bids.

3.3.4 Each Bidder shall be responsible for ascertaining

prior to submitting their Bid that they have received all

Addenda issued, and they shall acknowledge their receipt in their Bid. Failure to acknowledge addenda will disqualify the Bid.

ARTICLE 4 - BIDDING PROCEDURE

4.1 Form and Style of Bids

4.1.1 A Bid shall constitute an irrevocable offer to

enter into a contract with the Borough on the terms of the

Bid and the Bidding Documents including the terms set forth in the sample agreement. Bids shall be submitted on forms provided in the Bidding Documents.

4.1.2 All blanks on the Bid form shall be filled in.

4.1.3 Where required on the Bid, Bidders must quote

on all items and they are warned that failure to do so may disqualify the Bid. When quotations on all items are not required, Bidders should insert the words "no bid" in the space provided for any item where no quotation is made.

4.1.4 Bids shall specify a price for each Bid item called

for. Bids may be rejected if they show any omissions, alteration of the forms, additions not called for, conditional or alternate Bids not called for, qualified bids, or irregularities of any kind.

Prior to a notice to proceed, the Contractor shall submit a completed Schedule of Values which lists the contractor’s estimated quantity and unit price for each bid item, including lump sum items.

4.1.5 Following the closing date and time, the Borough

may request a Contractor's Qualification Statement.

4.1.6 If a Contractor’s Qualification Statement is

requested by the Borough, bidders shall provide the following within 72 hours:

A. Names of surety companies utilized and Owners for whom you performed work in the last five years on similar scoped projects.

B. Examples demonstrating success by the Bidder in performing contracts of a similar nature.

C. Examples demonstrating at least 5 years experience installing similar fencing projects (both chain link and electric).

D. A resume of the Company and of the job

Superintendent for the project.

4.1.7 Any interlineation, alteration or erasure must be

initialed by the signer of the Bid.

4.1.8 If provided, all requested Alternates shall be Bid.

If no change in the Base Bid is required, enter "No Change."

4.1.9 The Bidder shall make no additional stipulations

on the Bid form nor qualify their Bid in any other manner than what is provided.

4.1.10 Each copy of the Bid shall include the legal name

of the Bidder and a statement that the Bidder is a sole proprietor, a partnership, a corporation, or some other legal entity. Each copy shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid submitted by an agent shall have a current power of attorney attached, certifying the agent's authority to bind the Bidder. The full name, address, and corporate or partnership title, including status of each person signing shall be typed or printed below the signature.

4.2 Bid Guarantee

4.2.1 Any bid exceeding $50,000 for total of all base

items and alternates shall be accompanied by a certified check, money order, cashier's check, or Bid Bond in the amount of at least 2.5% of the total Base Bid amount, made payable to the Bristol Bay Borough, with good and sufficient surety or sureties acceptable to the Borough. Bid

Guarantees will be held until the Agreement is executed or for 90 calendar days, whichever is less. Power-of-Attorney for the person signing the Bid Bond for the Surety must be submitted with the Bid Bond.

4.2.2 If a surety bond is submitted, it shall be written

on the form included in the Bidding Documents and the attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of their power of attorney.

4.2.3 In regards to electronic submission, bid guarantee

items must be scanned. In the event your firm submits a certified check, money order, cashier's check, or Bid Bond and are the low bidder, you must also deliver or postmark original copies within 72 hours of the bid opening.

4.3 Submission of Bids

4.3.1 All copies of the Bid, the Bid Guarantee, if any, and any other documents required to be submitted with the

Bid will only be accepted through the BBB Bonfire procurement portal prior to the deadline for submission. The

Bidder shall assume full responsibility for timely submission.

4.3.2 Submissions received by mail, hand delivery, email, oral, or faxed will not be accepted and will not receive consideration.

4.3.3 Bids received after the time and date for receipt

of Bids are late Bids, and will not be considered.

4.3.4 Bids will not be considered if the all required

documents are not completely filled out.

4.3.5 It is the Bidder’s responsibility to make sure they

comply with all requirements within the solicitation documents.

4.3.6 Please do not embed any documents within your

uploaded files, as they will not be accessible.

Bid submissions will only be visible to the BBB after the due date & time. Uploading large documents may take significant time, depending on the size of the file(s) and your

Internet connection speed.

4.3.7 If more than one Bid is offered by any one party, by or in the name of their clerk, partner, or other person, all such Bids will be rejected. A party who has quoted prices to a Bidder is not thereby disqualified from quoting prices to other Bidders, or from submitting a Bid directly for the work.

4.4 Modification or Withdrawal of Bid

4.4.1 A Bid may not be modified, withdrawn or canceled

by the Bidder during the stipulated time period following the time and date designated for the opening of Bids, and each

Bidder so agrees in submitting their Bid.

4.4.2 Bidders may withdraw their bid either personally

or by written request at any time prior to the time and date for receipt of bids due on the Bonfire procurement portal.

Prior to the time and date designated for opening of

Bids, any Bid submitted may be modified or withdrawn by notice to the Borough on the Bonfire Procurement Portal. Such notice shall be in writing with the signature of the Bidder, so worded as not to reveal the amount of the original Bid, and delivered before the time and date set for opening of Bids.

4.4.3 Withdrawn Bids may be resubmitted up to the

time designated for the receipt of Bids, provided that they are then fully in conformance with these Instructions to

Bidders.

4.4.4 Bid Guarantee, if any is required, shall be in an

amount sufficient for the Bid as modified or resubmitted.

ARTICLE 5 - CONSIDERATION OF BIDS

5.1 Opening of Bids

5.1.1 The properly identified Bids received on time will

be opened by the Borough. A summary of bids and copies of each bid form received may be posted to the Bonfire procurement portal.

5.1.2 No responsibility will attach to the Borough or its

representatives for the premature opening of, or the failure to open, a Bid not properly delivered and/or identified.

5.2 Rejection of Bids

5.2.1 The Borough shall have the right to reject any or

all Bids and to reject a Bid not accompanied by any required

Bid Guarantee or by other data required by the Bidding

Documents, or to reject a Bid which is in anyway incomplete or irregular.

5.3 Acceptance and Award

5.3.1 This Contract, if awarded, shall be made only to

a qualified, responsive and responsible bidder. The Bristol

Bay Borough shall determine whether a bidder is qualified, responsive and responsible. Basis of award shall be based on the lowest total bid price submitted by a responsible contractor. At all times the best interests of the Borough shall be recognized in awarding bids.

5.3.2 The Borough may waive any informality or

irregularity or correct any purely arithmetical or clerical error apparent on the face of the Bid in any Bid or Bids received, when such waiver or correction is in the interest of the Borough. The Borough reserves the right to reject any and all Bids.

5.3.3 The Borough further reserves the right to accept

or reject any or all items of any Bid, unless the Bidder qualifies such Bid by specific limitation; also to make an award to the Bidder whose aggregate Bid or any combination of Bid items is lowest.

5.3.4 The Borough shall have the right to select and

accept Alternates in any order or combination, and to determine the low Bidder on the basis of the sum of the

Base Bid and the Alternates accepted.

5.3.5 If the Bidder has failed in any way to perform its

obligations under any project, the Bidder may be determined as a non-responsible Bidder.

ARTICLE 6 – (OMITTED)

ARTICLE 7 – PAYMENT AND PERFORMANCE BONDS

For any bid exceeding $50,000 for total of all base items and alternates, the successful Bidder shall furnish the Bristol

Bay Borough a Performance and Payment Bond in the full amount of the Agreement and shall maintain the Bond in force during the continuance of the Agreement including the one-year warranty period, unless otherwise specified. The

Bond shall be for the faithful performance of the Agreement in all respects including, but not limited to, payments for all materials and labor. All alterations, extensions of time, additional work and other changes authorized by the

Agreement Documents may be made without securing the consent of the Surety or Sureties. Power-of-Attorney for the person signing the Bond for the Surety must be submitted with the Bond.

ARTICLE 8 – FORM OF AGREEMENT BETWEEN

BOROUGH AND CONTRACTOR

The Contract shall be in the form provided with the

Bidding Documents.

ARTICLE 9 – SUBSTITUTION OF MATERIALS AND

METHODS

There will be no substitutions prior to award of contract unless otherwise specified.

ARTICLE 10 - TYPE OF SPECIFICATIONS

10.1 Technical Provisions

10.1.1 The technical provisions of these

Specifications are the abbreviated or "streamlined" type and include incomplete sentences. Omission of words or phrases such as "the Contractor shall”, "in conformity therewith”, "shall be”, "as noted on the drawings”, "according to the plans”, “a”, and/or "the”, are intentional. Omitted words or phrases shall be supplied by inference in the same manner as they are when a note occurs on the Drawings.

10.1.2 The Contractor shall provide all items, articles, materials, operations, or methods listed, mentioned, or scheduled on the Drawings and/or herein, including labor, necessary equipment and parts, for adequate performance and sound construction as intended by these documents.

10.1.3 Wherever the word "approved”, "satisfactory”, "directed”, "submitted”, "inspected”, "notify" or similar words or phrases are used, it shall be assumed that the word "Bristol Bay Borough" follows the verb as the object to the clause, such as "approved by the Bristol Bay

Borough" or "submitted to the Bristol Bay Borough”.

10.1.4 Wherever "or equal" or similar phrases are

used, it shall be assumed that decisions as to quality and design shall rest with the Bristol Bay Borough. All equal items shall be approved in writing.

ARTICLE 11 - SUBCONTRACTORS

The successful bidder shall list the names of the proposed subcontractors and suppliers upon request and prior to execution of the Agreement. A list of all other subcontractors and suppliers who are to furnish the principal items of labor, equipment, and material proposed for the work shall be submitted within 24 hours of being requested. If none are utilized, notify the Borough.

ARTICLE 12 - PREPARATION OF BIDS

12.1 Follow instructions in Article 4.3.1 of these

Instructions to Bidders.

12.2 To be considered responsive, all of the required

documents must be included with the Bid Submission.

ARTICLE 13 - BIDDER VIOLATIONS OF TAX

OBLIGATIONS

13.1 No Contract shall be awarded to any individual, firm, corporation, or business that is found to be delinquent in any area of taxation, lease or rental agreement with the

Borough which has not been remedied within ten calendar days of receipt of written notice.

13.2 This Contract can be terminated for cause if it is

determined that the individual, firm, corporation or business is in arrears of any taxation, lease or rental agreement that is due to the Borough that is not remedied within ten calendar days of notification by certified mail.

13.3 The Borough reserves any right it may have to

offset amounts owed by an individual, firm, corporation, or business for delinquent Borough taxes against any amount owing to the same under a Contract between the Borough and the same.

ARTICLE 14 - EXECUTION OF CONTRACT

14.1 The Bidder whose Bid is accepted shall execute

the Contract and furnish the required bonding and insurance within five working days after they are notified of the intent to award the contract by the Borough. The Contract shall be considered executed by the successful Bidder when the

Contract is signed by an authorized representative of the

Bidder and the bond(s) and insurance certificate(s) are received by the Bristol Bay Borough. Failure or neglect of the Bidder to execute the Contract within the time specified may result in a forfeiture of the Bid Guarantee and award of the Contract to another Bidder.

14.2 The Borough will execute the Contract within ten

calendar days after execution by the Bidder as set forth above. The date the Contract is executed by the Borough is the Contract Date. The rights and obligations provided for in the Contract shall become effective and binding upon the parties as of the Contract Date.

ARTICLE 15 - INSURANCE REQUIREMENTS

See Insurance Requirements in the Sample Agreement.

ARTICLE 16 - (OMITTED)

ARTICLE 17 – (OMITTED)

ARTICLE 18 - (OMITTED)

ARTICLE 19 - ALASKA AND CONTRACTORS LICENSES

All bidders must be in compliance with state of Alaska

Statutes 08.18 and 45.70.

ARTICLE 20 - PROTEST OF AWARD OF BID

BBB provides for the administrative review of a complaint filed by an aggrieved Bidder to file a bid protest within 3 days after notice is provided of intent to award the contract. The protest shall be in writing and submitted on the Bonfire procurement portal. The protest shall describe with particularity the alleged errors in the award recommendation. The Bristol Bay Borough shall conduct a review and issue a determination.

In order to receive notice of the apparent successful bid, the Bidder must provide the Borough with an email address. It is the responsibility of the Bidder to follow the selection process and stay apprised of the bid due date, the date notice of apparent successful bidder is issued and the period in which protests may be filed.

ARTICLE 21 - ACCEPTANCE OF

CONTRACT/AGREEMENT TERMS AND CONDITIONS

By signing the Bid Submittal Form, the bidder certifies that they have examined and accept the terms and conditions of the sample contract contained in this solicitation. The acceptance is inclusive of, but not limited to, all CONTRACT REQUIREMENTS, ITB TERMS AND

CONDITIONS, SCOPE OF WORK, along with any and all conditions contained in the INSTRUCTIONS TO BIDDERS associated with this solicitation. Submission of a bid in response to this solicitation, certifies that the bidder is willing to accept these terms and understands that failure to accept these terms will subject the bidder to forfeiture of the contract/agreement and loss of any bid guarantee as liquidated damages as outlined in the bid documents.

Bidders are encouraged to carefully examine the insurance requirements, any bonding requirements, and any Defense and Indemnification clause contained in the sample contract/agreement.

ARTICLE 22 - FLOW DOWN PROVISIONS

This Contract may include flow down provisions. This

Contract may be issued in connection with another government agency and may include flow down or contract provisions required by that agency. In the event of a conflict between the terms and conditions of the general agreement and any flow down terms and conditions, the flow down terms and conditions shall govern. The

Consultant agrees to comply with any and all flow down or contract provisions required by the Borough or another government agency that are included in the Contract. In the event that flow down or contract provisions required by other agencies or by Law are inadvertently omitted from this Contract, both parties agree to negotiate in good faith for that provisions inclusion into the Contract.

ARTICLE 23 - CONTRACTORS WARRANTY

All work under the Agreement shall be under warranty by the Contractor for one year from the Final Acceptance

Date. This warranty shall require the Contractor to remedy promptly, without cost to the Owner, any and all defects in material and workmanship including any consequential damages resulting from defective materials or workmanship.

If the defect, in the opinion of the Borough, is of such nature as to demand immediate repair, the Borough shall have the right to take corrective action and the cost thereof shall be borne by the Contractor.

ARTICLE 24 - ENVIRONMENTAL SPILLS

Any spills of oil and/or hazardous material must be reported to the Borough, and any hazardous material spills larger than one gallon must be reported to ADEC by the

Contractor. Any quantity of a spilled hazardous substance must be cleaned up, containerized, and disposed of in a proper manner. All spills in the water or wetlands must be reported immediately to ADEC. Clean-up procedures are specified in ADEC’s Oil and Hazardous Substances Pollution

Control Regulations, 18AAC75. All inquiries may be directed to the Wasilla ADEC office at 376-5038.

SECTION III – SCOPE OF WORK

Introduction

The purpose of this work is to evaluate the current conditions of the King Salmon service area sewer system by identifying structural defects and maintenance concerns, and to support future repair or rehabilitation planning. This inspection is intended to provide the Borough with a clear understanding of the existing infrastructure conditions to inform cost-effective decision-making.

The objectives of this project include performing remote operated vehicle (ROV) closed-circuit television (CCTV) inspection of sewer mains; conducting inspections of manholes, lift stations, and other associated collection system infrastructure to evaluate structural and operational conditions; accurately documenting all findings and identifying areas requiring repair or maintenance; locating all system assets for surveying; and providing digital video, still images, and condition reports for all inspected assets.

Cleaning of sewer mains, manholes, and lift stations, as directed, where necessary to facilitate complete and accurate inspection is included.

Overview maps showing the sewer system layout and asset ID’s are attached. The Owner will provide access to rights-of-way and public easements, and assistance with opening manholes lift station enclosures and operating lift stations as required. The Contractor is responsible for locating all system assets, implementing traffic control and public safety measures, maintaining clean and secure work zones, and ensuring compliance with local and OSHA safety standards.

Project Location and Access

Work will be performed within the community of King Salmon, located in the Bristol Bay Borough in

Southwest Alaska. Access to King Salmon is limited to year-round commercial air services and a seasonal barge, available only during the summer months. The Contractor shall plan logistics, equipment mobilization, and material deliveries accordingly.

The Owner will provide available maps depicting the sewer system layout and asset identification numbers to assist the Contractor in completing the work. The Owner will also provide access to rights-of-way and public easements as necessary for project activities and will assist the Contractor with locating and opening manholes, lift station enclosures, and other system access points as required.

The Contractor shall be responsible for implementing and maintaining appropriate traffic control and public safety measures throughout the duration of the project. The Contractor shall maintain clean, orderly, and secure work zones at all times and shall be solely responsible for compliance with all applicable local, state, and federal safety regulations, including those established by the Occupational Safety and Health

Administration (OSHA). The Contractor shall perform all work in a manner that minimizes disruption to the public and protects the safety of workers, residents, and visitors within the project area.

Scope of Services

Sewer Main CCTV Inspection

The Contractor shall perform CCTV inspection of all sanitary sewer mains within the project area following sufficient cleaning, where necessary, to ensure clear and accurate video capture. Inspections shall be conducted from manhole to manhole and shall produce high-resolution, pan-and-tilt color video capable of identifying cracks, fractures, collapses, joint separation, root intrusion, sediment accumulation, and signs of inflow and infiltration. All footage shall include a visible overlay indicating pipe identification, date and time stamp, footage counter, and direction of camera travel. The ROV used for inspection shall be equipped with the necessary capabilities to inspect laterals and service connections, ensuring documentation of all accessible pipe features.

As part of the inspection and mapping effort, the Contractor shall identify mainline routing and associated services connections. To support this, a wood stake or lath shall be placed at 100-foot intervals along the sewer main and at each service connection, lateral, bend, and fitting. Each lath shall be marked with high-visibility flagging and clearly labeled to denote the corresponding feature and stationing, including the pipe segment and 100-foot interval. This field marking will aid in asset identification, future locating, and potential repair activities.

Where necessary and only as directed in writing by the Borough, the Contractor shall clean the sewer mains using high-pressure water jetting, mechanical rodding, or other approved techniques. In areas where cleaning is necessary, the work will be performed on a time and materials basis. Cleaning must be thorough enough to ensure clear, unobstructed CCTV footage for accurate assessment of the pipe condition and identification of areas requiring repair. All debris, roots, grease, and other obstructions must be removed to facilitate a full visual inspection. Any debris removed from the sewer system shall be captured and disposed of legally. Solid waste generated during the project shall be disposed of at the Naknek landfill.

Liquid waste shall be discharged to the King Salmon Lagoon; all effluent must be screened prior to release.

The Contractor is responsible for taking appropriate precautions to prevent backups, surcharging, or structural damage during the cleaning process.

Inspections shall conform to the standards set forth in the National Association of Sewer Service

Companies (NASSCO) Pipeline Assessment and Certification Program (PACP), or an owner approved equivalent standard. If the resulting video is unclear due to inadequate cleaning, the Contractor shall reclean and reinspect the pipe segments at no additional cost to the Owner.

Manhole Cleaning and Inspection

The Contractor shall perform cleaning where necessary and only as directed in writing by the Borough and inspect all designated manholes within the project area (see utility map). Each manhole shall be cleaned to remove accumulated debris, sediment, and grease as needed to allow for inspection only as directed by the Borough. Visual inspections shall be conducted to assess the condition of key structural components, including the frame and cover, cone and chimney sections, barrel, and benching and invert channels. The inspection shall identify any visible structural deficiencies such as cracks, corrosion, infiltration, or misalignment. Digital photographs of each manhole shall be taken and used to document the condition in accordance with the NASSCO Manhole Assessment and Certification Program (MACP) standards or owner approved equivalent methodology.

Several manholes within the project area have not been accessed or located in years, and some are situated in areas not accessible by vehicle. As part of the scope of work, the Contractor shall be responsible for locating all existing manholes. A wood stake or lath shall be installed adjacent to each manhole. Each lath shall be marked with high visibility flagging and clearly labeled to denote the corresponding manhole

ID. These markers shall remain in place for subsequent survey activities, future locating, and potential repair activities.

Lift Station Wet Well Inspection

The Contractor shall perform cleaning and inspection of all designated lift stations within the project area. Cleaning, if directed by the Borough, shall include removal of debris and sediment from wet wells, sumps, and internal piping to the extent necessary for inspection. Inspections shall assess the condition of each lift station’s wet well structure—including walls, floor, and access hatches. The inspection shall also include floats, valves, and any associated ventilation equipment within the wet well. Observations of visible damage, corrosion, or functional deficiencies shall be documented in a written report accompanied by clear photographs illustrating the current condition of each lift station. Isolation and bypass pumping are incidental to this work. The contractor shall develop a bypass pumping plan for review and approval by the

Owner prior to beginning cleaning and inspection work.

Documentation and Report

The Contractor shall provide the Owner with a comprehensive documentation package that includes high-resolution digital video footage of all sewer main inspections, still images highlighting defects in sewer mains, manholes, and lift stations, and individual inspection reports for each asset. These reports shall include asset identification or location, material, dimensions, and access details, observed defects with severity ratings, and recommended maintenance or repair actions. Additionally, a summary report shall be provided, containing condition ratings and prioritized repair recommendations. All deliverables will be submitted digitally via a USB drive or secure file share.

Project Management

In addition to general project management and administrative activities, the Contractor shall identify an onsite Project Manager who will be the single point of contact for this work. The Project Manager will be required to conduct a minimum of one coordination meeting per week while the work is taking place to discuss current and upcoming work. The Contractor shall maintain means of communication while on site including cellular and internet. Note that cellular and internet services are limited in King Salmon and shall be considered carefully.

Schedule and Deliverables

The Contractor shall submit a complete work schedule and a work plan prior to mobilizing.

The Contractor shall coordinate daily with Owner’s representative to track progress. Submittals and deliverables shall include a work schedule and equipment list, daily progress logs, final video files, inspection reports, and defect documentation. Additionally, the Contractor shall provide repair and maintenance recommendations, as well as a summary condition assessment and a repair priority list for all system components inspected.

Deliverable Due no later than

Project Work Plans 1 week prior to mobilization

List of Equipment and Equipment Specifications 1 week prior to mobilization

Wet Well Bypass Plans 3 weeks prior to lift station work

Traffic Control Plans Prior to field work

Daily Work Logs & Weekly Progress Reports During all field work

On-Site Work Completion October 31, 2026

Final Deliverable Media November 30, 2026

Final Summary Report November 30, 2026

Standards and Quality Assurance All work shall conform to NASSCO PACP, MACP, and applicable lift station standards, as well as OSHA, AKOSH, and local safety regulations and all relevant environmental handling and disposal rules. The equipment used for the work shall be properly calibrated and operated by certified personnel to ensure accuracy and compliance with applicable standards.

Responsibilities of the Contractor

The Contractor shall be responsible for providing personnel who are properly trained and certified to perform sewer cleaning and CCTV inspection services in accordance with industry standards and project requirements. The Contractor shall provide, operate, and maintain all necessary cleaning and inspection equipment in good working order throughout the duration of the project. The Contractor shall coordinate all required utility locates and notifications prior to commencing field work to avoid conflicts with existing underground infrastructure.

The Contractor shall submit as part of their safety plan a confined space entry plan to comply with applicable federal and state safety regulations.

The Contractor shall maintain a safe, secure, and professional work environment at all times, ensuring compliance with applicable safety regulations and minimizing disruption to the surrounding community.

The contractor shall develop and implement a wildlife interaction, hazing and safety plan. The Contractor must remain aware of wildlife activity and shall follow all applicable guidelines for human-wildlife interactions to ensure personnel safety and the protection of wildlife.

The Contractor shall be responsible for obtaining water for flushing and cleaning activities. Water for flushing and cleaning activities shall be sourced from the King Salmon bulkhead/city pump in the Naknek

River. Potable water, if needed, will be made available via the water and wastewater treatment plant.

Additionally, The Contractor shall be responsible for the disposal of solid and liquid waste associated with the project. Solid waste generated during the project shall be disposed of at the Naknek landfill. Liquid waste shall be discharged to the King Salmon Lagoon; all effluent must be screened prior to release.

Prevailing wages under the Little Davis Bacon Act do not apply to this contract because it does not involve construction.

Optional Services If authorized by the Owner via Change Order, the Contractor shall be prepared to provide optional services including smoke or dye testing for infiltration and inflow detection, reinspection following repairs, and emergency blockage response during the project period.

SECTION IV – BID FORM

Contract award is based on total Bid Price. Compensation for services will be on a lump sum price and according to a percentage complete shown on a resultant schedule of values developed after an award is made. Final payment shall be dependent on the Consultant’s submission, and the Owner’s approval, of all required deliverables in accordance with the contract documents. If errors are made when figuring a total bid price, unit pricing shall be the basis for the correct calculation and be used for the basis of award, if necessary. The Bid Form and Submission page need to be uploaded to the Bonfire Procurement Portal to qualify as a responsive bid.

Base Bid

The following bid items comprise the base bid for the scope of work. These items shall be bid as

Lump Sum Price only. See quantity summary and utility map for system layout and information.

1. Mobilization and Demobilization

Work will involve mobilizing and demobilizing all equipment, materials, and personnel required for completion of work to and from King Salmon. BBB will make lodging available at the bunk house located near the Naknek School. This facility includes wi-fi internet, sleeping quarters, living room, kitchen, and laundry facilities. Food and drink is not included but is available in Naknek. A commuter vehicle pickup truck will also be made available for the Contractor’s use.

1 - Mobilization and Demobilization Price (LS) $

2 Gravity Mains

Work will involve the inspection of all gravity mains and manholes shown on the utility map and quantity summary.

2 - Gravity Mains Price (LS) $ ______

3 Force Mains

Work will involve the inspection of the force mains, lift stations, pumps, and wet wells shown on the utility map and quantity summary.

3 - Force Mains Price (LS) $

4 Cleaning

Work will include cleaning of sewer main segments or manholes and wet wells where necessary to achieve clear, unobstructed inspection and high-quality video documentation. This item shall only be authorized in writing by the Borough before proceeding. Cleaning price per hour shall include labor and equipment. No adjustment will be made to this hourly price when directed to clean the various system components. Total hours used may vary more or less than the assumed cleaning hours shown.

4-a) Assumed Cleaning Hours: 200 Hours___________

4-b) Cleaning Price Per Hour (T&M): $___________________

4-c) Total Cleaning Price (4-a * 4-b): $___________________

Total Bid Price (Sum of items 1, 2, 3, 4c) (LS) $

SUBMISSION PAGE

This page shall be uploaded with the bid form onto the Bonfire Procurement Portal.

By signing below, the Bidder hereby certifies to the following:

• The individual signing below, or the firm associated or corporation of which they are a member, has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of a free competitive process in connection with this solicitation.

• The individual signed below is authorized by the firm association or corporation to bind such association or corporation to a legal contract.

• The individual signing below, or the firm association or corporation of which they are a member, is not debarred or suspended from doing business with the Bristol Bay Borough.

• They are acknowledging receipt of the following Addenda Numbers (if no addenda have been issued, either leave blank or write “N/A” or “None”.

Company Name Date

Mailing Address Signature

City, State and Zip Code Name (print or type)

Contact Person (print or type) Title (print or type)

Phone Number Email Address)

State and Professional License Numbers

(List Addenda numbers that you are acknowledging receipt of)

SECTION V – SAMPLE AGREEMENT

CONSTRUCTION AGREEMENT

BETWEEN BOROUGH AND CONTRACTOR

THIS AGREEMENT is made this day of , 20_____, by and between:

BRISTOL BAY BOROUGH (hereinafter the "BOROUGH") and

SELECTED CONTRACTOR (hereinafter the "CONTRACTOR")

The parties agree as follows:

SECTION 1. WORK. The Contractor will do all work described in the RFP and/or BID documents.

SECTION 2. AGREEMENT TERM. This Agreement shall begin upon execution of this Agreement by both parties and shall expire upon completion of all duties by the Contractor to the satisfaction of the

Borough.

SECTION 3. AGREEMENT TIME. Substantial Completion shall be achieved by September 30, 2026. Final

Completion shall be achieved by December 31, 2026.

SECTION 4. AGREEMENT PRICE. The Borough shall pay the Contractor a total sum not to exceed

ENTER TOTAL DOLLAR AMOUNT IN WORDS (WRITE DOLLAR AMOUNT IN FIGURES IN

PARENS) for the work specified in the bid documents.

SECTION 5. METHOD OF PAYMENT. Contractor shall provide a schedule of values indicating the unit pricing for major work items with percent completed for each pay period. Monthly payments shall be paid to the Contractor within 30 working days after the Borough receives and approves a written Request for

Payment from the Contractor. 5% of the contract amount shall be withheld at each pay period until the final payment is processed. Final payment will not be processed until the Contractor has completed all contract work and submits to the Borough: a Contractor’s Release and Affidavit of Payment of Debts and

Claims and a Consent of Surety to Final Payment.

SECTION 6. RELATIONSHIP OF THE PARTIES. The Contractor shall perform all obligations under this

Agreement as an independent Contractor of the Borough. The Borough will administer this Agreement and monitor the Contractor's performance within the Agreement but shall not supervise or otherwise direct the

Contractor except as provided in this Agreement.

SECTION 7. ASSIGNMENTS AND SUBCONTRACTORS. The Contractor may not assign any interest in the Agreement to another person, nor delegate any duties to a subcontractor or other person without the prior written approval of the Borough. Any attempt by the Contractor to assign any interest or delegate duties under this Agreement shall give the Borough the right to immediately terminate this Agreement without any liability for work performed subsequent to termination.

SECTION 8. WARRANTY. Contractor shall remain responsible to correct any deficiencies caused by the contract work noted by the Borough within a one-year warranty period following final payment.

SECTION 9. DEFENSE AND INDEMNIFICATION.

A. The Contractor shall indemnify, defend, and hold and save the Borough, its elected and appointed officers, agents, consultants and employees, harmless from any and all claims, demands, suits, or liability of any nature, kind or character, including costs, expenses, and attorney fees. The

Contractor shall be responsible under this clause for any and all legal actions or claims of any character resulting from injuries, death, economic loss, damages, violation of statutes, ordinances, constitutions or other laws, rules or regulations, contractual claims, or any other kind of loss, tangible or sustained by any person, or property arising from Contractor's or Contractor's Officers, agents, employees, partners, attorneys, suppliers, and subcontractor's performance or failure to perform this Agreement in any way whatsoever. This defense and indemnification responsibility includes claims alleging acts or omissions by the Borough or its consultants or agents which are said to have contributed to the losses, failure, violations, or damage. However, Contractor shall not be responsible for any damages or claim arising from the sole negligence or willful misconduct of the Borough, its agents, or employees.

B. If any portion of this clause is voided by law or court of competent jurisdiction, the remainder of the clause should remain enforceable.

SECTION 10. TERMINATION. This Agreement may be terminated by the Borough:

A. if the Contractor fails to perform any obligation under this Agreement; or

B. for any reason upon ten days written notice to the Contractor; or

C. under Section 7 of this Agreement.

Upon termination of this Agreement, the Borough shall pay the Contractor for all work completed to the satisfaction of the Borough as of the date termination is effective.

SECTION 11. OMITED

SECTION 12. MODIFICATIONS. The Borough may require modifications in the Scope of Work performed or other terms of this Agreement. It is expressly understood that no changes will be authorized without the written and signed consent of the Contractor and the Borough. All such changes shall be in the form of a Change Order and shall be incorporated into this Agreement.

SECTION 13. EQUAL EMPLOYMENT OPPORTUNITY.

A. The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, physical handicap, age, status as a disabled veteran, or veteran of the Vietnam war era. The Contractor shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex, national origin, physical handicap, age, status as a disabled veteran, or veteran of the Vietnam war era. Such actions shall include, but not be limited to the following:

employment, upgrading, demotions, or transfers; recruitment or recruitment advertising; layoffs or terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and participation in recreational and educational activities. The Contractor agrees to post in conspicuous places available for employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, physical handicap, age, or status as a disabled veteran, or veteran of the Vietnam war era. The Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement. The Contractor shall keep such records and submit such reports concerning the equal opportunity employment provisions set forth in this section for applicants for employment and employees as the Borough may require.

B. The Contractor shall keep such records and submit such reports concerning the racial and ethnic origin of applicants for employment and employees as the Borough may require.

C. A statement of acknowledgement is required by the Equal Employment Opportunity Regulations of the Secretary of Labor (41 CFR 60-l.7(b)(l)) and must be completed by the contractor. Bidders and proposed subcontractors with 50 or more employees and a federal contract amounting to

$50,000 or more are required to submit one federal Employment Information Report (EEO-1) each year if both conditions exist. To file EEO-1, also known as Standard Form 100, filers should access the web-based data collection application, the EEO-1 Component Online Filing System, on the

Equal Employment Opportunity Commission website. A report is required to be filed within 30 days of the contract award if a report has not been filed in the preceding 12 months. See “Equal Employment Opportunity Certification Form” (Attachment 3) for contractor’s use.

SECTION 14. INTEREST OF MEMBERS OF BOROUGH AND OTHERS. No officer, member, or employee of the Borough, and no member of its governing body, and no other public official of the governing body, shall participate in any decision relating to this Agreement which affects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested or having any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof.

SECTION 15. CONFLICT OF INTEREST. The Contractor, all employees of the Contractor, contractors and other personnel employed by the Contractor providing the services under this Agreement shall in no way stand to gain financially from the terms of this Agreement except for wages, salaries or bonuses paid by the Contractor and shall abide by federal, state, and local laws and regulations associated with conflict of interest and financial disclosure. The Contractor covenants, that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed.

SECTION 16. AUDITS AND INSPECTIONS. At any time during normal business hours and as often as the Borough or the Comptroller General of the United States may deem…