1-Invitation for Prequalification OTP.pdf

INVITATION TO APPLY FOR PRE-QUALIFICATION FOR:

Old Town Pool

RFPQ 2012

1. BACKGROUND. The City of Alexandria is soliciting pre-bid qualifications for construction of Old Town Pool. Only firms that have been pre-qualified in accordance with the procedures in the Pre-qualification Application will be eligible to submit bids for this project. Bids received from those who have not been pre-qualified will not be considered.

This project consists of the selective demolition and new construction of outdoor pool and bathhouse. Scope will include hazardous materials remediation.

The solicitation for construction bids for this project is anticipated to be advertised for bid in September 2026 with a bid opening in November 2026. The projected Contract Award date is planned for December 2026, with an anticipated construction start of January 2027. These are estimated dates and durations and are subject to change. The construction cost for this project is estimated to range between $5 million and $10 million.

2. PREPARATION AND SUBMISSION OF PRE-QUALIFICATION APPLICATION

A. Pre-qualification Applications must be received by the City no later than the date and time indicated in the Invitation to Apply for Pre-qualification.

B. Applicant shall provide all Supplemental Information including any additional information requested in the Invitation, or submitted as part of the Pre-qualification Application Form. The City or assigned designee may contact one or more Applicants during the evaluation process for clarification of any entries in the Pre-qualification Application and may request additional information. Such additional information must be submitted to the City no later than seven (7) calendar days after the receipt of the request by the Applicant.

C. The City intends to contact all references listed in the application to establish

Applicant’s performance in all aspects. The relationship of the reference to the Applicant shall be established and the title of the reference recorded.

D. Applicants must provide prompt notice to the City if the Applicant experiences a substantial change in its financial condition, ownership, corporate structure or personnel after the Pre-qualification Application Form and related information have been submitted and prior to completion of the bidding process.

3. APPLICANT QUESTIONS, ADDENDA, AND INTERPRETATIONS

A. All requests for interpretation of the meaning of the Pre-qualification Instructions and Application Form must be made in writing, addressed to Tony Esse at tony.esse@alexandriava.gov as indicated in the Invitation to Apply for Pre-qualification, and, to be given consideration, such requests must be received at least seven (7) calendar days prior to the advertised deadline for submittal of the Pre-qualification Application.

4. EVALUATION OF PRE-QUALIFICATION APPLICATIONS

A. The City will determine whether applicants are either "qualified" or "not qualified” to bid on this Project. The City will notify all Applicants in writing whether they have been determined to be a pre-qualified contractor within thirty (30) calendar days after the deadline for receipt of the Pre-qualification Application. This decision shall be final and conclusive unless the Applicant appeals within ten (10) calendar days of receipt of the Notice by instituting legal action as provided in the Code of the City of Alexandria.

If, upon appeal, it is determined that the action taken by the City was arbitrary or capricious, or not in accordance with the Constitution of Virginia, statutes or regulations, the sole relief available to the Applicant shall be restoration of eligibility.

The Applicant may not institute legal action until all statutory requirements have been met.

In determining whether an Applicant should be pre-qualified, the City, in its sole and absolute discretion, will decide whether the Applicant is capable of fully performing the contractual requirements for the Project, in all respects. The pre-qualification process is designed to determine the applicant's performance capability as well as its business integrity and reliability.

B. Any unsatisfactory references may serve as a basis for disqualification of the

Applicant. Examples of unsatisfactory references include but are not limited to untimely performance, failure to properly schedule the work, failure to complete the work, defective work not corrected, failure to complete punch list work, lack of proper manpower to meet scheduled activities, poor workmanship, submission of unreasonable claims, failure to make prompt payments, inappropriate staffing, safety violations, or any other documented evidence of noncompliance with the terms and conditions of prior construction contracts.

C. In evaluating each Application for Pre-qualification, the City will consider information provided in the Application for Pre-qualification and the following criteria:

1. Bidder must be a responsible bidder and must satisfactorily prove to the

City that they have adequate facilities, manpower and financial capacity to perform all requirements. Bidder shall demonstrate and warrant to the satisfaction of the CO and COTR that the bidder and/or the Bidder’s subcontractors have the technical expertise, relevant Project experience, and ability to complete the various elements of the Contract and scope of work.

2. The Applicant shall have acted as a General Contractor and have completed construction of at least two (2) similar building projects for governmental, institutional or private owners, each with an original contract value of $5,000,000 or more within the past seven (7) years.

D. Applications will be evaluated in accordance with the criteria listed in these Instructions. An unsatisfactory rating in any one category may be considered sufficient cause to determine that an Applicant is “not qualified to bid”.

E. By submitting an Application, the Applicant agrees that the City and/or its representatives may research the information provided and contact entities associated with such information, at its discretion.

F. Sec. 3-3-35 (f) of the Code of the City of Alexandria provides instructions on the prequalification of bidders as shown in this link:

https://library.municode.com/va/alexandria/codes/code_of_ordinances?nodeId=P

TIITHCOGEOR_TIT3FITAPR_CH3PUCOSE_ARTDCOFOMESOSE

5. APPLICATION REQUIREMENTS

The following forms and attachments comprise the Application for Pre-qualification:

A. Applicant's Pre-qualification Statement: The Applicant shall provide the information required. The form in Attachment A shall be used.

B. Project Experience: List construction projects currently being performed or performed during the past seven (7) years as outlined in Attachment B. Provide details on two of those projects which are most similar in size, complexity, and scope to the proposed Project on the enclosed form Attachment B to https://library.municode.com/va/alexandria/codes/code_of_ordinances?nodeId=PTIITHCOGEOR_TIT3FITAPR_CH3PUCOSE_ARTDCOFOMESOSE https://library.municode.com/va/alexandria/codes/code_of_ordinances?nodeId=PTIITHCOGEOR_TIT3FITAPR_CH3PUCOSE_ARTDCOFOMESOSE demonstrate conformance to minimum experience requirements described in Section 5C above.

C. Contractor's License: A statement of applicant's ability to acquire a Virginia Class

A Contractor's License, if currently unlicensed, prior to bidding; and a commitment to require that all affected subcontractors obtain applicable Virginia licenses.

D. Affidavit of Accuracy: Certification that the information contained in the Application for Pre-qualification is true and accurate. The form in Attachment I shall be used.

6. PROJECT EXPERIENCE

The pre-qualification application shall demonstrate the experience of the Applicant as a general contractor of new multipurpose buildings. The Applicant shall describe their experience, specifically identifying and describing the following:

A. Minimum Experience Requirement:

3. The Applicant must have been established as a full time construction contractor for a minimum of five (5) years holding or eligible to hold a Virginia Class A contracting license.

4. The Applicant shall have acted as a General Contractor and have completed construction of at least two (2) similar projects for governmental, institutional or private owners, each with an original contract value of $5,000,000 or more within the past seven (7) years.

B. Name, address and telephone number of individual(s) representing owners of each listed construction project who is familiar with the services provided by the Applicant. The City of Alexandria will contact the individual to verify the experience and satisfactory performance of services by the applicant.