1 - Instructions to Offerors.pdf

SOLICITATION NO. 15BBNF26Q20300002

REPLACE WAREHOUSE RAMP

FCI DANBURY

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

GRAND PRAIRIE, TEXAS

ISSUE DATE: July 30, 2026

OFFER DUE DATE: August 31, 2026 2:00 P.M. EDT

OFFERS SHALL BE SUBMITTED ELECTRONICALLY TO lbonner@bop.gov

INSTRUCTIONS TO OFFERORS

SUBMISSION PROCEDURES

TITLE:

DEADLINE FOR

RECEIPT OF OFFERS:

SOLICITATION/

REQUEST FOR

QUOTATIONS

15BBNF26Q20300002

Replace Warehouse Ramp - FCI Danbury

August 31, 2026 2:00 P.M. Eastern

***********************************IMPORTANT******************************************** CONTRACTORS MUST BE REGISTERED IN WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS SET-

ASIDE. YOUR BUSINESS SIZE METRICS INFORMATION IN WWW.SAM.GOV MUST MEET THE

SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 238110 Poured Concrete Foundation and Structure Contractors (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your Bid, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac- us.org.

I. Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer. Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award. PLEASE SEND OFFERS VIA EMAIL TO

LBONNER@BOP.GOV. BE SURE TO INCLUDE SOLICITATION # 15BBNF26Q20300002

IN SUBJECT LINE.

*SUBMIT PAGES 1, 2, 4, 39-40 OF THE SOLICITATION DOCUMENT*

A. SECTION 1: Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2 Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration. Blocks 21 thru 31c are to be completed only by the Government! Include duns#, tax id#, CAGE code, and email address where indicated in block 10.

B. SECTION 2: Schedule of Supplies/Services, page 4 Complete the unit price (JB = job) and Amount blocks (these amounts will be the same). NOTE: The amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C. SECTION 7: Representations and Certifications, pages 39-40

1. FAO-0021 (Page 39-40) Complete in entirety.

D. Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES 1, 2, 4, 39-40 OF THE SOLICITATION DOCUMENTS*

II. PRE-QUOTATION CONFERENCE:

******************************** IMPORTANT **********************************

A pre-quotation conference and site visit are scheduled for August 19, 2026 at 9 am EDT local time at FCI Danbury, 33 1/2 Pembroke Road, Route 37, Danbury, CT 06811. This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory. However, all offerors are urged to attend.

Criminal History Checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 Criminal History Check, attached) shall be completed for each attendee and submitted to FCI Danbury no later than August 13, 2026 at 9 am EDT, email to b3george@bop.gov.

The forms must include a cover letter indicating they are for the Replace Warehouse Ramp project in addition to the following information:

• Company name and list/number of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any Criminal History Checks that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for Criminal History Check denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation conference/site visit is Bose George, Engineering Technician, b3george@bop.gov 203-312-5233.

****************************************************************************** Any questions relating to the solicitation after the closing of the pre- quotation conference/site visit shall be ssent in WORD FORMAT to Luke Bonner, Contracting Officer, via email at lbonner@bop.gov no later than August 21, 2026 at 11:00 am EDT. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only. The responses to questions will be posted to SAM.gov.

III. QUOTE SUBMISSION

All quotes will be submitted electronically via email to lbonner@bop.gov@bop.gov. Quotes submitted by mail or hand carriedwill not be evaluated. It is the responsibility of the Offeror to confirm receipt of quotes by contacting Luke Bonner by email lbonner@bop.gov. All quotes received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

Upon receipt of quotations, Mr. Bonner will provide a response confirming receipt. Offerors are responsible for ensuring electronic files are virus-free and shall run an anti-virus scan before submission.

All emailed quotes shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite 2016. Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Emailed documents shall be clearly identified regarding each volume, section, and item.

mailto:j2lucas@bop.gov mailto:msmurray@bop.gov

BOP45802

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BOP45802

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SENDING FILES - All quotes shall be submitted electronically via email. All submissions must be in Adobe PDF format.

Title the email file in the following format:

QUOTE - 15BBNF26Q20300002 - YOUR COMPANY NAME – REPLACE WAREHOUSE RAMP – FCI DANBURY

Upload Completion & Deadline. Interested parties shall submit responses no later than the date specified on solicitation document. The time & date of quote receipt will be the upload completion / delivery time & date recorded.

1. Electronically emailed submitted quotations must include the completed SF 1442 (in accordance with FAR 52.214-18), Acknowledgement of all amendments completed Section 2 - Commodity or Services Schedule, and Representations and Certifications.

2. Offers due:

DATE: August 31, 2026

3. Contact Luke Bonner at lbonner@bop.gov if you have issues or concerns.

4. Please note, oral explanations or instructions are not binding. Any information given to an Offeror which impacts the solicitation and/or quotation will be given in the form of a written amendment to the solicitation.

5. DELIVERY of hard copies and/or CD-ROMs of offers, modifications thereto, or cancellations of offers will not be accepted.

6. OFFERS BY TELEGRAPH. Offers received by telegraph, modifications thereto, or cancellations of offers will not be accepted.

7. FACSIMILE OFFERS. Facsimile offers, modifications thereto, or cancellation of offers will not be accepted.

8. RESPONSIBILITY. Award will be made in accordance with FAR 52.212-2, Evaluation- Commercial Products and Commercial Services. To be determined responsible, the apparent low offeror shall:

(1) Have adequate financial resources to perform the contract, or the ability to obtain them. The contractor will be required to provide the Name of the Financial Institution, POC, and phone number. (see page 9)

(2) Have a satisfactory performance record. Your company’s past performance will be assessed and if your company has any past performance evaluations below satisfactory your company may be determined nonresponsible.

(3) Have a satisfactory record of integrity and business ethics. Awardee will be required to provide at least three (3) references for like work, to include Business Name, Point of Contact, and telephone number.

(4) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor or subcontractor). Per FAR Deviation 9.104-3, acceptable evidence normally consists of a commitment or explicit arrangement that will be in existence at the time of the contract to acquire the needed equipment, facilities, other resources or personnel. (see page 6)

(5) Have the necessary production, construction and technical equipment and facilities, or the ability to obtain them; and

(6) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

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