1 - Instructions to Offerors.pdf

SOLICITATION NO. 15B11920B00000001

EMERGENCY REPAIR ROOFS

FCI GILMER, WEST VIRGINIA

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

GRAND PRAIRIE, TX 75051

ISSUE DATE: June 24, 2020

BID DUE DATE: July 24, 2020 BY 2:00 CENTRAL

BIDS SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

U.S ARMED FORCES RESERVE COMPLEX

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

ATTN: JIM D. SERATT

INSTRUCTIONS TO BIDDERS

SUBMISSION PROCEDURES

SOLICITATION/INVITATION FOR BID

15B11920B00000001

TITLE: EMERGENCY REPAIR ROOFS

FCI GILMER, WEST VIGINIA

IMPORTANT DATES

ISSUE DATE: June 24, 2020

DEADLINE TO SUBMIT SECURITY CLEARANCE July 2, 2020 PAPERWORK TO ATTEND SITE VISIT: 12:00 P.M. Eastern

SITE VISIT: July 8, 2020 9:00 A.M. Eastern

DEADLINE FOR WRITTEN QUESTIONS July 10, 2020 FOLLOWING SITE VISIT: 1:00 P.M. Central

DEADLINE FOR RECEIPT OF BIDS: July 24, 2001 2:00 P.M. Central

All bids should be mailed or hand delivered to the following address:

Federal Bureau of Prisons U.S. Armed Forces Reserve Complex Field Acquisition Office (FAO)

346 Marine Forces Drive Grand Prairie, TX 75051

Attn: Jim D. Seratt, Contracting Officer

Note: Hand delivered bids shall be delivered to the Contracting Officer at the address shown after in the front entrance of the FAO building. Please call 972-352-4517 to notify the Contracting Officer that you are hand delivering a bid so that arrangments can be made for you to access the U.S. Armed Forces Reserve Complex and the FAO building.

Any bidders wishing to be present during a bid opening occurring at FAO must submit the name of the person (as it appears on their photo identification) whom will attend no less than 5 days in advance of the day of bid opening to Jim D. Seratt at jseratt@bop.gov so that arrangments can be made to access the U.S. Armed Forces Reserve Complex and the FAO building. Visitors will be required to present identification at the security check point and to the official conducting the bid opening. An abstract of the bids received will be posted to beta.sam.gov immediately after bid opening. Therefore, attendance merely for this purpose is not necessary.

These instructions are provided as a guide for use in preparing a bid in response to this solicitation. Please utilize it as a checklist.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your bid to be considered as non-responsive and ineligible for award. Do not include any extraneous information/documentation outside of the solicitation requirements.

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your bid/proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

I. DOCUMENT REQUIREMENTS

Each bidder shall complete and submit 100% of all documents required, to include, clauses, and statements with the bid. PLEASE SUBMIT ALL 33 PAGES WITH YOUR BID; regardless of whether you completed any information on that page or not.

_____ SF-1442 – Solicitation, Offer, and Award, pages 1 & 2

Include your Tax ID#, DUNS#, email address, and Cage Code in block 10 (Page 1) of the SF-1442. Complete blocks 14 thru 20C (Page 2).

Ensure the address in block 14 exactly matches the address contained in your SAM registration. For block 17, enter at least 90 days, as well, your total price.

_____ Schedule of Services/Supplies - page 4

Complete the blocks entitled “unit price” and “amount” for the base bid and both options.

_____ Representations and Certifications – page 29

_____ FAR Provision 52.204-8 - Page 29

Pursuant to paragraph (b)(1) of this provision, FAR provision 52.204-7 System for Award Management is included in this solicitation. Therefore, offerors should NOT mark either selection at (b)(2)(i) or (b)(2)(ii) since paragraph (d) of the provision automatically applies. Leave these options unmarked.

_____ FAR Provision 52.204-24 Page 30 Complete Section D

_____ FAR Provision 52.209-7 Page 31 Complete Section B

_____ FAR Provision 52.209-13 Page 32

Complete Sections (b)(1)(i) or (2)

_____ FAR Provision 52.229-11 Page 32

Complete Section D

_____ Amendments

Any and all amendments (if issued to beta SAM) must be signed and returned with your bid.

_____ Bid Bond

A blank form is provided in the attachments.

II. PRE-BID CONFERENCE/SITE VISIT

*******************************IMPORTANT******************************

A Pre-Bid Conference and Site Visit is scheduled at 9:00 A.M. Eastern on Wednesday, July 8, 2020, at the Federal Correctional Insititution (FCI) Gilmer. See solicitation provision 52.237-27, Alternate I on page 27 for futher information.

All prospective bidders who plan to attend this conference are required to complete the form included in the solicitation as Attachment 5 - Criminal History Check.

Complete the form and submit to: Mr. Joseph Flack at jflack@bop.gov.

All forms shall be filled out legibly in dark ink or typewritten and be submitted to Mr. Flack before 12:00 PM Eastern on Thursay, July 2, 2020.

This will allow the Bureau of Prisons time to conduct a limited background security clearance (NCIC) for ALL persons who will be attending this conference/site visit. Include a phone number and you will be contacted to confirm clearance status. Persons who are not deemed suitable to enter the institution will be contacted by phone as soon as practicable. No person will be allowed in the institution until a NCIC check is completed and approved. The BOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

This is the only pre-bid conference/site visit scheduled. Requests for other site visits will not be granted. Attendance at this Pre-Bid conference and Site Visit is suggested but not mandatory.

III. PRE-BID QUESTIONS:

Any questions relating to the solicitation after the closing of the pre-bid conference/site visit shall be sent in Microsoft Word format to Jim D. Seratt, Contracting Officer, via email at jseratt@bop.gov no later than Friday, July 10, 2020 at 1:00 PM Central. In order to provide sufficient response time prior to the bid due date, the Government is establishing the above cut-off date for questions about the solicitation.

IV. PAST PERFORMANCE INFORMATION:

Refer to Provision FAO-0020, List of References and Banking Information on page 33 of the solicitation.

Bidders/Offerors may be required by the Contracting Officer to submit the following information after bid opening or date for receipt of offers which will be utilized in determining contractor responsibility.

1. Provide a list of all active and completed contracts performed by your firm the past two (2) years. The information shall include:

a. Name of Company/Government Agency

b. Telephone Number

c. Name of Contact Person

d. Contact Person E-Mail Address

e. Description of Work Performed

f. Amount of Contract

g. Contract Status: Active or Complete

h. List Month/Year of Completion (if applicable)

2. Provide the following bank information:

a. Name of Bank

b. Complete Address

c. Telephone Number

d. Contact Person

e. Contact Person E-Mail Address

V. BID LABEL:

Each bidder is requested to submit the following information in accordance with the instructions:

A. Bid Label (see template below)

1. This label shall be completed and used on the envelope containing the bid. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the lower left corner of the envelope containing your bid (not on the courier envelope/packaging). Print or type your name and address in the upper left corner of the envelope containing your bid.

BID/OFFER

SOLICITATION NO:

15B11920B00000001

DATE FOR RECEIPT OF BIDS/OFFERS:

TIME FOR RECEIPT OF BIDS/OFFERS:

OFFICE DESIGNATED FOR RECEIPT OF BIDS/OFFERS:

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

U.S. ARMED FORCES RESERVE COMPLEX

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

CONRACTING OFFICER:

JIM D. SERATT; 972-352-4517; jseratt@bop.gov