1 - Instruction to Bidders final.pdf

SOLICITATION NO.: 15BFA025B00000018

Repair Tower Roofs

FCC TUCSON

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS FIELD

ACQUISITION OFFICE

GRAND PRAIRIE, TX 75051

ISSUE DATE: April 08,2025

BID DUE DATE: May 08,2025 @ 2:00 pm CST

BIDS SHALL BE SUBMITTED ELECTRONICALLY TO:

(SEE SECTION V. ELECTRONIC BID SUBMISSION & BID

OPENING PAGE 4)

BID SUBMISSION PROCEDURES

DEADLINE FOR RECEIPT OF BIDS: May 08,2025

2:00 P.M. CST

SUBMIT BID ELECTRONICALLY TO RASHONNA CONTEH, CONTRACT SPECIALIST:

Email address:rconteh@bop.gov

***********************************IMPORTANT*********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT WWW.SAM.GOV.THIS IS A 100% SMALL BUSINESS SET ASIDE. YOUR BUSINESS SIZE METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 238160 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I. DOCUMENT REQUIREMENTS

**SUBMIT: BID SUBMISSION COVER PAGE, PAGES 1, 2, 4, & 54 THRU 60 OF THE SOLICITATION

DOCUMENT AND BID BOND*

Each offeror shall complete and submit the following forms, clauses, and statements (1 original ink signature copy). Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

A. SECTION 1: SF-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your WWW.SAM.GOV registration. Blocks 21 thru 31c are to be completed only by the Government. Include Unique Entity Identifier (UEI), TAX ID#, CAGE Code, and email address where indicated in block 10.

B. SECTION 2: Schedule of Supplies/Services, page 4

Complete the Unit Price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

C. SECTION 5: Attachments page 48

SF-24 BID BOND:

Reference provision 52.228-1 and FAO-0001.

Electronic bid submissions must include a scanned copy of the original bid guarantee. The original bid guarantee with “wet” signature and raised seal (if applicable) must be mailed to the below and received by the bid opening time and date:

Federal Bureau of Prisons U.S. Armed Forces Reserve Complex ATTN: Rashonna Conteh 346 Marine Forces Drive Grand Prairie, TX 75051

Penal Sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website: https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html http://www.sam.gov/ https://www.fiscal.treasury.gov/surety-https://www.fiscal.treasury.gov/surety-

Ensure the liability limit for the surety (located at the bottom of the SF-24) is expressed as a dollar amount (not a percentage). Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is the amount at least equal to the penal sum of the bond.

In the bid identification section, ensure the bid date reflects the current date that bids are due per the solicitation (review all amendments, if applicable, to check for any bid due date extensions).

Ensure the information for the Principal matches the information as posted in your WWW.SAM.GOV registration (e.g. company name, address, etc.).

D. SECTION 7: Representations and Certifications, pages 54-60

1. FAR provision 52.204-8 (Pages 54-57)

NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is also included in the solicitation. Therefore, offerors should not mark either of the two options under section (b)(2). Leave these options unmarked!

2. FAR provision 52.204-24 (Pages 57-60)

Offerors shall complete section 52.204-24(d).

3. Past Performance See page 4 of these instructions. You are responsible for the submission of Past Performance Information prior to the bid closing. CPARS entries are acceptable.

E. Amendments - if any, may either be submitted in their entirety OR be acknowledged in

Block 19 of the SF-1442, Acknowledgement of Amendments (see Block 11 of the SF-30, amendment of solicitation/modification of contract). If an amendment requires the contractor to fill-in information, that amendment must be submitted in its entirety.

II. PRE-BID CONFERENCE & SITE VISIT:

**********************************IMPORTANT**********************************

A pre-Bid conference and site visit are scheduled for April 23,2025 at 9:00 a.m. local time, at FCC TUCSON, 9300 S. Wilmot Rd., Tucson, AZ 85756. Attendance is not mandatory (see provision 52.236-27 Alternate-I of the solicitation).

Criminal History Check forms checks will be required for all attendees. The authorization for release of information (Form BP-A0660 NCIC Check, attached) shall be completed for each attendee and sent to pclark@bop.gov and CC:ssipe@bop.gov by 12:00 noon local time on April 16,2025.

The forms must include a cover letter indicating they are for the Repair Roof Towers, 24Z6AX4 project:

• Company name and list of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

Please follow up with Mr. Paul Clark, 520-574-6316 to ensure receipt of Criminal History Check forms and directions to the institution, FCC TUCSON.

All contractors approved to enter the institution for the pre-bid meeting must bring a photo ID and your license plate number. The following are not allowed: Weapons (including pocket knives), cell phones, blackberries, pagers, radios, cameras, drugs, and alcohol. Please arrive at least 15 minutes early to allow time for security procedures.

mailto:pclark@bop.gov

III. PRE-BID QUESTIONS:

Any questions relating to the solicitation after the closing of the pre-bid conference/site visit shall be sent in WORD FORMAT to Rashonna Conteh, Contract Specialist, via email at rconteh@bop.gov no later than April 25, 2025 at 2:00 p.m. CST. In order to provide sufficient response time prior to the bid due date, the Government is establishing the above cut-off date for questions about this solicitation all bidders shall bid/offer in accordance with current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

IV. Past Performance Information Required:

Refer to Provision FAO-0022, List of References and Banking Information, Page 60 of the solicitation.

Attached to this document are two past performance questionnaires, one for your references, and one for your bank.

1. Past Performance Questionnaire: Forward this document to at least 5 companies/Government agencies who you have current work or have completed work within

2. the last 24 months.

The references submitted should be in the same range as your bid price. Please submit reference forms for projects of a similar nature or as similar as possible. If you do not have references similar to what you are bidding for this project, please indicate so by including a separate letter with your bid stating so. Not having references similar will not determine your bid non-responsive.

2. Bank Reference: Forward this document to your bank and inform them in writing they are authorized to respond to this document. Ensure they are aware that only this document will be accepted.

You are responsible to ensure the questionnaires are delivered to your references, and that they respond via forwarding the completed reference to rconteh@bop.gov. The completed reference documents must come from your reference, and not from an email address in your firm.

Note: Please do not email asking if references have been received, as your email will not be responded to. It is advised that you follow up with your references to ensure they have replied.

V. ELECTRONIC BID SUBMISSION & BID OPENING

SPECIAL INSTRUCTIONS PERTAINING TO ELECTRONIC BID SUBMISSION (FAR 14.302 AND

14.304.

Bids and the Standard Form 1442, Bid Bond, shall be submitted to Rashonna Conteh, Contract Specialist via email at rconteh@bop.gov.

Subject line must state: Bid response Solicitation NO.: 15BFA025B00000018, Repair Tower Roofs FCC TUCSON

Bids submitted by mail or hand carried will not be evaluated. It is the responsibility of the Bidder to confirm receipt of bids by contacting Rashonna Conteh by email rconteh@bop.gov. All Bids received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

It is the Bidder’s responsibility to obtain written confirmation of receipt of bid files submitted to Contract Specialist. Bidders are responsible for ensuring mailto:rconteh@bop.gov electronic files are virus-free and shall run an anti-virus scan before submission.

Electronic copies of each Bid shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite 2016. Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Bidder shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each volume, section, and item.

SENDING FILES. In an effort to reduce paperwork and reduce cost, all bids shall be submitted electronically.

Upload Completion & Deadline. Interested parties shall submit responses no later than the date specified on the solicitation document. The time & date of bid receipt will be the upload completion / delivery time & date recorded.

1. Electronically submitted offers must include the completed SF 1442 to include pages 1,2,4,54-60 (in accordance with FAR 52.214-18), Acknowledgement of all amendments completed Section 2 - Commodity or Services Schedule and original Bid Bond.

2. Offers received will be virtually opened:

DATE: May 08,2025 @ 2pm (CST)

3. Teleconference Dial-In (INFORMATION ONLY) for the public virtual bid opening:

Contact Rashonna Conteh for Dial-In Information: rconteh@bop.gov.

The Microsoft Teams virtual bid opening will begin at May 08,2025 @ 2pm (CST) Microsoft Teams participants should be logged into the Microsoft Teams room and audio portion at least 5 minutes prior, to avoid missing any of the virtual bid opening.

Microsoft Link:

https://gov.teams.microsoft.us/l/meetup-join/19%3agcch%3ameeting_f2c376889c384bbe8b415abaf8409811%40thread.v2/0?context=% 7b%22Tid%22%3a%2215ef12a1-af58-44c4-b029- 712fc0605570%22%2c%22Oid%22%3a%220991d537-7c11-484f-86e3-47e4feb72666%22%7d

Microsoft Teams Need help?

Join the meeting now

Meeting ID: 992 154 591 193

Passcode: Do667NG6

Dial in by phone

+1 202-235-7900,,215875657# United States, Non Geographic

Find a local number

Phone conference ID: 215 875 657#

Contact Rashonna Conteh: rconteh@bop.gov, if you have issues or concerns.

4. Please note, oral explanations or instructions are not binding. Any information given to an Offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

5. Bidders shall ensure wet-signed original copies of the Bid Bond have been received at the physical location to the following point of contact prior to the bid deadline. Bid bonds should include bid bond number, if available.

https://gov.teams.microsoft.us/l/meetup-join/19%3agcch%3ameeting_f2c376889c384bbe8b415abaf8409811%40thread.v2/0?context=%7b%22Tid%22%3a%2215ef12a1-af58-44c4-b029-712fc0605570%22%2c%22Oid%22%3a%220991d537-7c11-484f-86e3-47e4feb72666%22%7d https://gov.teams.microsoft.us/l/meetup-join/19%3agcch%3ameeting_f2c376889c384bbe8b415abaf8409811%40thread.v2/0?context=%7b%22Tid%22%3a%2215ef12a1-af58-44c4-b029-712fc0605570%22%2c%22Oid%22%3a%220991d537-7c11-484f-86e3-47e4feb72666%22%7d https://gov.teams.microsoft.us/l/meetup-join/19%3agcch%3ameeting_f2c376889c384bbe8b415abaf8409811%40thread.v2/0?context=%7b%22Tid%22%3a%2215ef12a1-af58-44c4-b029-712fc0605570%22%2c%22Oid%22%3a%220991d537-7c11-484f-86e3-47e4feb72666%22%7d https://gov.teams.microsoft.us/l/meetup-join/19%3agcch%3ameeting_f2c376889c384bbe8b415abaf8409811%40thread.v2/0?context=%7b%22Tid%22%3a%2215ef12a1-af58-44c4-b029-712fc0605570%22%2c%22Oid%22%3a%220991d537-7c11-484f-86e3-47e4feb72666%22%7d https://aka.ms/JoinTeamsMeeting?omkt=en-US https://gov.teams.microsoft.us/l/meetup-join/19%3agcch%3ameeting_f2c376889c384bbe8b415abaf8409811%40thread.v2/0?context=%7b%22Tid%22%3a%2215ef12a1-af58-44c4-b029-712fc0605570%22%2c%22Oid%22%3a%220991d537-7c11-484f-86e3-47e4feb72666%22%7d tel:+12022357900,,215875657 https://dialin.cpc.gov.teams.microsoft.us/9783c364-c8af-4682-90df-328331b7ed59?id=215875657

Location Address:

Federal Bureau of Prisons

U.S. Armed Forces Reserve Complex

ATTN: Rashonna Conteh

346 Marine Forces Drive

Grand Prairie, TX 75051

6. DELIVERY of hard copies and/or CD-ROMs of offers, modifications thereto, or cancellations of offers will not be accepted.

7. OFFERS BY TELEGRAPH. Offers received by telegraph, modifications thereto, or cancellations of offers will not be accepted.

8. FACSIMILE OFFERS. Facsimile offers, modifications thereto, or cancellation of offers will not be accepted.

9. EMAIL. Follow the procedures in paragraph V. titled “Electronic Bid Submission & Bid Opening Special Instructions Pertaining to Electronic Bid Submission (FAR

14.302 and FAR 14.304.

10. RESPONSIBILITY. Award will be made in accordance with FAR 52.214-19 Contract Award-Sealed Bidding-Construction To be determined responsible, the apparent low bidder shall:

(1) Have adequate financial resources to perform the contract, or the ability to obtain them. The contractor will be required to provide the Name of the Financial Institution, POC, and phone number. (Contractor Financial Inquiry, see page 11).

(2) Have a satisfactory performance record. Your companies past performance will be assessed and if your company has any past performance evaluations below satisfactory your company may be determined nonresponsible.

(3) Have a satisfactory record of integrity and business ethics. Awardee will be required to provide at least three (3) references for like work, to include Business Name, Point of Contact, and telephone number.

(4) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor or subcontractor). Per FAR 9.104-3, acceptable evidence normally consists of a commitment or explicit arrangement that will be in existence at the time of the contract to acquire the needed equipment, facilities, other resources or personnel. (Past Performance Questionnaire, see page 7).

(5) Have the necessary production, construction and technical equipment and facilities, or the ability to obtain them; and

(6) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

PAST PERFORMANCE QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your tax payer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached with a second page for comments. Please ensure you provide your professional opinion in the comments section so that I may combine your rating and comments into a fair rating. Please submit responses by 05/08/2025 by 2:00 pm (CST) as this is the day of the bid opening. Please scan and email back.

Please provide the name of the company for whom you are providing the reference: ____________________________ Please provide the following information regarding YOUR Company/Government Agency in case I have questions:

a. Name of Company/Government Agency:

b. Telephone Number:

c. Name/Title of Contact Person:

d. Contact Person E-Mail Address:

e. Description of Work Performed:

f. Amount of Contract:

g. Contract Status: Active or Complete ( circle one)

h. List Month/Year of Completion (if applicable):_

If you have any questions, please do not hesitate to contact me, Rashonna Conteh, Contract Specialist, via email at rconteh@bop.gov. Your assistance is greatly appreciated!

THIS DOCUMENT MUST BE SENT DIRECTLY TO rconteh@bop.gov. DO NOT EMAIL BACK TO THE REFERENCED CONTRACTOR.

This document, once completed, must be emailed to Rashonna Conteh, rconteh@bop.gov. Do not return this document to the Contractor who forwarded you this document.

15BFA025B00000018

Repair Tower Roofs-FCC TUCSON

RESPONSIBILITY QUESTIONNAIRE

Contractor Name:

RATING

1 5/6 10 Poor Average Best

PERFORMANCE

WORKLOAD

How would you rate their overall performance to date?

How would you rate the contractor’s adherence to contract delivery and/or performance schedule?

How would you rate the contractor’s quality control?

How would you rate the contractor’s efforts in fostering good business relations?

How would you rate the contractor’s meeting all the contract requirements?

Has the contractor required changes to the contract due to contractor problems?

Yes No Comments

BUSINESS

ETHICS

Based on your observations, do you believe the contractor to be ethical in their business relationship with your organization?

Are you aware of any ethics problems being experienced by the contractor?

ORGANIZATION Does the contractor demonstrate good organizational structure?

Do you have recourse within the company if you are not satisfied with the on/off-site supervision? (Please explain under comments)

Are you aware of any organizational deficiencies with the contractor? (If yes, please explain under comments)

RESOURCES Did the contractor demonstrate themselves to have sufficient financial resources?

Did the contractor demonstrate themselves to have sufficient qualified personnel resources?

LEGAL Are you aware of any legal problems being experienced by the contractor?

GENERAL

If the work is complete would you have the contractor come back for another contract if this contract were completed?

Do you have anything else you would like to add? Please attach any notes you may have in reference to this contractor, either positive or negative.

Print Name:_________________________________________________________________

Signature:___________________________________________________________________

Government Agency/Company Name:____________________________________________

PLEASE PROVIDE ANY COMMENTS EITHER POSITIVE OR NEGATIVE THAT YOU BELIEVE

COULD IMPACT THE GOVERNMENT’S ABILITY TO DO BUSINESS WITH THIS

FIRM:

THIS DOCUMENT MUST BE SENT DIRECTLY TO rconteh@bop.gov. DO NOT EMAIL BACK TO THE REFERENCED

CONTRACTOR.

BANKING QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your tax payer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached. Please ensure you provide the date the contractor’s bank account was opened, and respond to each of the three questions posed. The document does not require any detailed bank account information.

Please submit responses by May 08, 2025-2pm (CST) as this is the day of the bid opening. Please scan and email back.

This document, once completed must be emailed to rconteh@bop.gov. Do not return this document to the Contractor who forwarded you this document.

If you have any questions please do not hesitate to contact me, Rashonna Conteh, Contract Specialist via email.

Your assistance is greatly appreciated!

CONTRACTOR FINANCIAL INQUIRY:

THE INTENTION OF THIS REQUIREMENT IS TO ENSURE CONTRACTOR FINANCIAL

RESPONSIBILITY PRIOR TO AWARDING A FEDERAL CONTRACT. THE COMPANY LISTED

BELOW HAS GIVEN YOUR NAME AND INFORMATION SO THAT WE MAY CONTACT YOU TO

INQUIRE REGARDING THEIR STANDING WITH YOUR BANK. IF YOU HAVE ANY QUESTIONS

PLEASE DO NOT HESITATE TO CONTACT ME AT Rashonna Conteh, Contract Specialist, via email: rconteh@bop.gov.

Contractor:

Contractor Name:

Contractor Point of Contact:

Contractor Address:

Name and Address of Financial Institution:

Name of Bank:

Bank Point of Contact:

Bank Address:

PLEASE ANSWER THE FOLLOWING:

1. Does the contractor maintain satisfactory account status (making timely debt payments, maintains positive cash flow and overdraft protection, etc.)?

[ ] always [ ] often [ ] not often

2. What credit standing does the contractor currently have?

[ ] excellent [ ] fair [ ] poor

3. Generally, their average monthly balance in the last six months is:

[ ] less than $10,000 [ ] $10,000 - $100,000 [ ] greater than $100,000

Signature and Title of Bank Representative Date

THIS DOCUMENT MUST BE SENT DIRECTLY TO rconteh@bop.gov no later than May 08, 2025.

DO NOT EMAIL BACK TO THE REFERENCED CONTRACTOR.

DATE ACCOUNT OPENED:

mailto:rconteh@bop.gov