1 - Instruction to Bidders.pdf

SOLICITATION NO.: 15BFA023B00000035

REPLACE PROGRAMMABLE LOGIC CONTROLLER (PLC) SYSTEMS

FCC COLEMAN

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS FIELD

ACQUISITION OFFICE

GRAND PRAIRIE, TX 75051

ISSUE DATE: August 11, 2023

BID DUE DATE: September 27, 2023 @ 1:15 pm CST

BID SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

U.S. ARMED FORCES RESERVE COMPLEX

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

ATTN: JULIE BERGAMI

15BFA023B00000035

Replace PLC Systems

BID SUBMISSION PROCEDURES

DEADLINE FOR RECEIPT OF BIDS: September 27, 2023

1:15 P.M. CST

MAIL OFFERS TO:

FEDERAL BUREAU OF PRISONS FIELD ACQUISITION OFFICE

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

ATTN: JULIE BERGAMI, CONTRACTING OFFICER (202)598-6019

NOTE: ANY BIDDERS DESIRING TO BE PRESENT DURING BID OPENING, OCCURING AT THE FBOP FIELD ACQUISITION OFFICE IN GRAND PRAIRIE, TEXAS, MUST SUBMIT THE NAME OF THE PERSON WHO WILL ATTEND NO LESS THAN FIVE (5) DAYS IN ADVANCE OF THE DAY OF THE BID OPENING TO JULIE BERGAMI AT jbergami@bop.gov. VISITORS WILL BE REQUIRED TO PRESENT IDENTIFICATION AT THE

SECURITY CHECK POINT AND TO THE OFFICIAL CONDUCTING THE BID OPENING.

PLEASE BE ADVISED – AN ABSTRACT OF THE BIDS RECEIVED WILL BE POSTED TO THE SAM.GOV WEBSITE IMMEDIATELY AFTER THE BID OPENING. THEREFORE, ATTENDANCE MERELY FOR THIS PURPOSE

IS NOT NECESSARY.

***********************************IMPORTANT*********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT WWW.SAM.GOV.

YOUR BUSINESS SIZE METRICS INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 238210 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your Bid, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

Each offeror shall complete and submit the following forms, clauses, and statements (1 original ink signature copy). Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

A. SECTION 1: SF-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government.

Include your Unique Entity Identifier, TAX ID#, CAGE# and Email address indicated in block 10.

B. SECTION 2: Schedule of Supplies/Services, page 4

C. SECTION 5: Attachments page 38

SF-24 BID BOND:

Reference provision 52.228-1 and FAO-0001.

http://www.sam.gov/ http://www.aptac-us.org/

***************************IMPORTANT***************************

The bid bond must be submitted in original (ink signatures) with seals.

Penal Sum of the bond must be at least 20% of the bid price.

Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website:

http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

Ensure the liability limit for the surety (located at the bottom of the SF-

24) is expressed as a dollar amount (not a percentage). Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is in an amount at least equal to the penal sum of the bond.

In the bid identification section, ensure the bid date reflects the current date that bids are due per the solicitation (review all amendments, if applicable, to check for any bid due date extensions).

Ensure the information for the principal matches the information as posted in your SAM registration (e.g., company name and address).

D. SECTION 7: Representations and Certifications, pages 44-52

1. FAR Provision 52.204-8 (pages 44-47) NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in the solicitation. Therefore, offerors should not mark either of the two options under section (b)(2).

Leave these options unmarked.

2. FAR Provision 52.204-24 (pages 47-48)

Offerors shall complete section 52.204-24(d).

3. FAR Provision 52.209-7 (page 49) Offerors shall complete item (b) as applicable.

4. FAR provision 52.209-13 (pages 49-51) Offerors should mark as applicable either (b)(1) or (b)(2). If (b)(2) is applicable, please follow additional instructions provided.

5. FAR provision 52.229-11 (pages 51-52) Offerors shall complete Section (d).

6. Past Performance (page 52) Past Performance Information should be submitted prior to bid closing.

Submit pages 1, 2, 4 and 44-52 of the solicitation documents.

Amendments - if any, may either be submitted in their entirety OR be acknowledged in Block 19 of the SF-1442, Acknowledgement of Amendments (see Block 11 of the SF-30, amendment of solicitation/modification of contract). If an amendment requires the contractor to fill-in information, that amendment must be submitted in its entirety.

PRE-BID CONFERENCE & SITE VISIT:

**********************************IMPORTANT**********************************

A pre-Bid conference and site visit are scheduled for August 29, 2023, at 9:00 a.m.

local time, at FCC Coleman, 846 N.E. 54th Terrace, Coleman, FL 33521. Attendance is not mandatory (see provision 52.236-27 Alternate-I of the solicitation).

Criminal History Check forms checks will be required for all attendees. The authorization for release of information (Form BP-A0660 NCIC Check, attached) shall be completed for each attendee and sent to tlarge@bop.gov by 9:00 a.m.

local time on August 23, 2023. The forms must include a cover letter indicating they are for the Replace PLC Systems:

• Company name and list of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

NCIC must be hand signed or digitally signed with a certificate. Incomplete NCICs will be returned unprocessed, and if not returned completely filled out, will not be processed. Bidders are encouraged to make sure their personnel fill out the NCIC form completely and accurately. From past experience, these are the most frequent items that are incomplete or inaccurately completed on NCICs that will cause them to be rejected are:

1. Name not filled out correctly. Must be Last Name, First Name, and Middle NAME

(Middle initial is not sufficient). If the person does not have a middle name, enter "NMN".

2. Full social security number is required.

3. Full address is required.

4. Place of birth is required.

Please follow up with Mr. Large via email at tlarge@bop.gov, to ensure receipt of Criminal History Check forms and directions to the institution.

All contractors approved to enter the institution for the pre-bid meeting must bring a photo ID and your license plate number. The following are not allowed:

Weapons (including pocketknives), cell phones, blackberries, pagers, radios, cameras, drugs, and alcohol. Please arrive at least 15 minutes early to allow time for security procedures.

Any questions relating to the solicitation shall be sent to Julie Bergami, Contracting Officer, via email at jbergami@bop.gov no later than September 1, 2023, at 12:00 p.m. CST. Offerors shall offer in accordance with current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

Past Performance Information Required Refer to Provision FAO-0022, List of References and Banking Information

Attached to this document are two past performance questionnaires, one for your references, and one for your bank.

1. Past Performance Questionnaire: Forward this document to at least 5 companies/Government agencies who you have current work or have completed work within the last 24 months.

The references submitted should be in the same range as your bid price.

Please submit reference forms for projects of a similar nature or as similar as possible. If you do not have references similar to what you are bidding for this project, please indicate so by including a separate letter with your bid stating so. Not having references similar will not determine your bid non-responsive.

2. Bank Reference: Forward this document to your bank and inform them in writing they are authorized to respond to this document. Ensure they are aware that only this document will be accepted.

mailto:jbergami@bop.gov

You are responsible to ensure the questionnaires are delivered to your references, and that they respond via forwarding the completed reference to jbergami@bop.gov.

The completed reference documents must come from your reference, and not from an email address in your firm.

Each offeror is requested to submit their offer with the following offer label:

This label shall be completed and used on the envelope containing the offer. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your offer (not on the courier envelope/packaging).

Print or type your name and address in the UPPER left corner of the envelope containing your offer.

Bid

SOLICITATION NO.

15BFA023B00000035

Date For Receipt of Bids/Offers

Time for Receipt of Bids/Offers

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Federal Bureau of Prisons Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

Contracting Officer

Julie Bergami

PAST PERFORMANCE QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your taxpayer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached with a second page for comments. Please ensure you provide your professional opinion in the comments section so that I may combine your rating and comments into a fair rating. Please submit responses by September 27, 2023, by 1:15 p.m. CST as this is the day of the bid opening.

Please scan and email back.

This document, once completed, must be emailed to jbergami@bop.gov. Do not return this document to the Contractor who forwarded you this document.

Please provide the name of the company for whom you are providing the reference:

Please provide the following information regarding YOUR Company/Government Agency in case I have questions:

a. Name of Company/Government Agency:

b. Telephone Number:

c. Name/Title of Contact Person:

d. Contact Person E-Mail Address:

e. Description of Work Performed:

f. Amount of Contract:

g. Contract Status: Active or Complete ( circle one)

h. List Month/Year of Completion (if applicable):_

If you have any questions, please do not hesitate to contact me, Julie Bergami, Contracting Officer, at (202)598-6019. Your assistance is greatly appreciated!

THIS DOCUMENT MUST BE SENT DIRECTLY TO jbergami@bop.gov. DO NOT EMAIL BACK TO THE

REFERENCED CONTRACTOR.

mailto:%20%20jkercheval@bop.gov.

RESPONSIBILITY QUESTIONNAIRE

Contractor Name:

RATING

1 5/6 10 Poor Average Best

PERFORMANCE

WORKLOAD

How would you rate their overall performance to date?

How would you rate the contractor’s adherence to contract delivery and/or performance schedule?

How would you rate the contractor’s quality control?

How would you rate the contractor’s efforts in fostering good business relations?

How would you rate the contractor’s meeting all the contract requirements?

Has the contractor required changes to the contract due to contractor problems?

Yes No Comments

BUSINESS

ETHICS

Based on your observations, do you believe the contractor to be ethical in their business relationship with your organization?

Are you aware of any ethics problems being experienced by the contractor?

ORGANIZATION Does the contractor demonstrate good organizational structure?

Do you have recourse within the company if you are not satisfied with the on/off-site supervision? (Please explain under comments)

Are you aware of any organizational deficiencies with the contractor? (If yes, please explain under comments)

RESOURCES Did the contractor demonstrate themselves to have sufficient financial resources?

Did the contractor demonstrate themselves to have sufficient qualified personnel resources?

LEGAL Are you aware of any legal problems being experienced by the contractor?

GENERAL

If the work is complete would you have the contractor come back for another contract if this contract were completed?

Do you have anything else you would like to add? Please attach any notes you may have in reference to this contractor, either positive or negative.

Signed: Date:

Company Name:

THIS DOCUMENT MUST BE SENT DIRECTLY TO jbergami@bop.gov. DO NOT EMAIL BACK TO THE REFERENCED

CONTRACTOR.

PLEASE PROVIDE ANY COMMENTS EITHER POSITIVE OR NEGATIVE THAT YOU BELIEVE

COULD IMPACT THE GOVERNMENTS’ ABILITY TO DO BUSINESS WITH THIS

FIRM:

THIS DOCUMENT MUST BE SENT DIRECTLY TO jbergami@bop.gov. DO NOT EMAIL BACK TO THE REFERENCED

CONTRACTOR.

BANKING QUESTIONNAIRE

The contractor you are receiving this document from intends to offer a bid to the Federal Bureau of Prisons for an upcoming project. As a potential bidder who may receive the contract, it is required by law that Past Performance be examined. The intention of this request is to ensure contractor responsibility prior to expending your taxpayer dollars and awarding a federal contract. It is imperative before we award tax dollars to firms, they are deemed capable and responsible.

A brief one (1) page survey is attached. Please ensure you provide the date the contractor’s bank account was opened and respond to each of the three questions posed. The document does not require any detailed bank account information.

Please submit responses by September 27, 2023 @ 1:15 p.m., CST as this is the day of the bid opening. Please scan and email back.

If you have any questions, please do not hesitate to contact me, Julie Bergami, Contracting Officer, at (202)598-6019.

Your assistance is greatly appreciated!

This document, once completed, must be emailed to jbergami@bop.gov. Do not return this document to the Contractor who forwarded you this document.

mailto:d%20to%20jbergami@bop.gov.

CONTRACTOR FINANCIAL INQUIRY:

THE INTENTION OF THIS REQUIREMENT IS TO ENSURE CONTRACTOR FINANCIAL

RESPONSIBILITY PRIOR TO AWARDING A FEDERAL CONTRACT. THE COMPANY

LISTED BELOW HAS GIVEN YOUR NAME AND INFORMATION SO THAT WE MAY

CONTACT YOU TO INQUIRE REGARDING THEIR STANDING WITH YOUR BANK. IF

YOU HAVE ANY QUESTIONS, PLEASE DO NOT HESITATE TO CONTACT ME AT

(202)598-6019.

Contractor:

Contractor Name:

Contractor Point of Contact:

Contractor Address:

Name and Address of Financial Institution:

Name of Bank:

Bank Point of Contact:

Bank Address:

PLEASE ANSWER THE FOLLOWING:

1. Does the contractor maintain satisfactory account status (making timely debt payments, maintains positive cash flow and overdraft protection, etc.)?

[ ] always [ ] often [ ] not often

2. What credit standing does the contractor currently have?

[ ] excellent [ ] fair [ ] poor

3. Generally, their average monthly balance in the last six months is:

[ ] less than $10,000 [ ] $10,000 - $100,000 [ ] greater than $100,000

Signature and Title of Bank Representative Date

THIS DOCUMENT MUST BE SENT DIRECTLY TO jbergami@bop.gov. DO NOT EMAIL BACK TO

THE REFERENCED CONTRACTOR.

DATE ACCOUNT OPENED:

mailto:jbergami@bop.gov