1-IFB4371 - Position Classification and Compensation Review.pdf

CITY OF JEFFERSON

REQUEST FOR PROPOSAL

Proposal No.: RFP4371

Subject: Position Classification and Compensation Review

Closing Date: Bids must be received no later than 1:30 PM on April 28, 2026. Proposals should be submitted electronically through Bonfire.

Proposals will also be accepted at the following address with the bid number and subject indicated on the envelope:

Office of the Purchasing Agent City of Jefferson 320 E. McCarty St.

Jefferson City, MO. 65101

Pre-Proposal Conference: A pre-proposal conference will not be held.

Purchasing Agent: Megan Stephenson Mstephenson@jeffersoncitymo.gov 573-634-6324 mailto:Mstephenson@jeffersoncitymo.gov

REQUEST FOR PROPOSALS

POSITION CLASSIFICATION AND PAY PLAN REVIEW

1. GENERAL INFORMATION

A. Invitation

The City of Jefferson, herein referred to as City, invites interested, qualified individuals or firms, herein referred to as proposers, bidders, contractor, etc., capable of providing position classification and compensation review services to the City that are internally equitable and externally competitive, to submit a proposal providing costs and qualifications. The City desires to implement classification and compensation plans that are legally defensible, support objective measurement of compensable factors and maintain internal equity. The scope of work within this document requires the development of strategies, policies, and practices necessary for the City. The submittal must satisfy all criteria established in this Request for Proposal (RFP) to qualify for award unless it is waived by the City as an informality, technicality, or irregularity, at the City’s sole discretion.

B. Notice to Proposers

Before submitting the response, each Proposer shall become fully informed as to the extent and character of the work required.

No consideration will be ranted for any alleged misunderstanding of the equipment to be used or the services to be required, it being understood that the submissions of a proposal is an agreement to all items and conditions referred to herein.

C. Pre-Proposal Conference

A pre-proposal conference will not be held. Questions regarding this RFP must be directed to Megan Stephenson, Mstephenson@jeffersoncitymo.gov, 573-634-6324.

The final day to submit questions regarding the RFP is April 24, 2026 at 4:00PM.

The final addenda will be issued after this date and there will not be any further addenda issued.

D. Proposal Submittal

The Proposer shall provide adequate information that will render it qualified and capable of effectively accomplishing the scope of services. The proposal will be reviewed by an Evaluation Committee which could include ranking. Since there is no assurance of the Proposer having any other opportunity to communicate its ability, the proposal response shall negate any ambiguity with respect to the Proposer’s ability and approach.

mailto:Mstephenson@jeffersoncitymo.gov

Proposals must include the following:

• Methods and Approach. Describe expected approach and identify each task.

Describe the anticipated interaction with the City and a description of the method(s) which will be used to successfully accomplish the project. Provide a detailed timeline of the anticipated schedule for completing each task.

• Scope of Work/Deliverables. Provide deliverables for the Scope of Work outlined by the City in this RFP.

• Qualifications and Experience. Provide relevant information regarding previous experience related to developing similar projects or contracts completed on behalf of cities or counties within the State of Missouri or for other public entities outside of Missouri during the past five (5) years. References in relation to similar projects are required. Proposals shall also provide information for all entities in which they are presently or have been engaged with during the past five (5) years.

All proposers shall submit a minimum of three (3) governmental references, with work relationships within the past five (5) years. Provide in this section, the company’s primary business interest and/or operations including any affiliations.

• List of Project Personnel. Proposer shall provide a description of its staff and work force that will be assigned to effectively facilitate the requirements of this project. This description shall include, at a minimum, the number of permanent employees, part time employees, and an organizational chart reflecting their responsibilities. It is the desire of the City that senior level strategic input is provided at all stages of the project.

Resumes shall be no more than two pages (a page being defined as a single sided document), and shall include, at a minimum:

• Position title for each person assigned to this project;

• Tenure with Proposer for each person assigned to this project;

• Education of each person;

• Experience of each person;

• Estimated number of hours for each person assigned to this project;

• Total billable hourly rate for each person assigned to this project;

• Any other pertinent information related to this project.

• Availability. Proposers shall describe the availability of project personnel and company to participate in this project in the context of the Proposer’s other comments.

• Listing of all Fees. Proposer shall clearly itemize and provide a list of all fees to cover the requested scope of work and deliverables. Proposer shall also provide an hourly rate for any additional work which is not included in the scope of work.

Fee proposal shall clearly set forth the basis for the time and fees to be charged for the work proposed and at a minimum should contain the following information:

a. Estimate of the number of hours to complete scope of services

b. Hourly rates for performing such services as indicated in this RFP

c. Individual prices for each service offered

c. Any and all costs associated with this study including any tools to be used

• This shall include any software fees as well as applicable annual maintenance fees. Software pricing (initial fees and ongoing) shall include the City being able to stay on the most up to date version of the software.

d. Total firm fixed cost to complete this study, including a payment schedule

e. Pricing for annual surveys.

f. Pricing for extra on-site visits.

The proposed fee(s) shall detail all costs: i.e. travel and related incidental out-of-pocket expenses, if applicable. Contractor shall not be reimbursed or otherwise paid for internal word processing, data processing, or other services (i.e. local telephone services, copies, mail, or postage services) that would reasonably be deemed the Contractor’s overhead expense. Contractor shall incur no travel or related expenses chargeable to the City without prior approval by an authorized City representative.

In addition, City of Jefferson shall reserve the right to accept any part or the Proposer’s entire fee schedule and to negotiate any charges contained therein, unless otherwise qualified by the Proposer.

• Cost Form – Attachment A

• E-Verify Affidavit and copy of the signature page of the MOU between the

Proposer and Homeland Security – Attachment B

• Anti-Collusion Form – Attachment C

Respond concisely to each of the requirements or questions as set forth in the proposal documents. Each requirement or question shall be responded to separately, with the requirement or questions preceding each response.

Proposals should be submitted electronically through Bonfire (https://jeffersoncitymo.bonfirehub.com).

Proposals may also be submitted via hard copy to the following address. Hard copy proposals should have the proposal number (RFP4371) indicated on the outside of the envelope.

City of Jefferson Purchasing Agent 320 E. McCarty Street Jefferson City, MO 65101

Regardless of submittal method, proposals must be received no later than 1:30 p.m.

on April 28, 2026. Proposals received after this date and time will not be considered.

https://jeffersoncitymo.bonfirehub.com/

Proposals will not be publicly opened. Proposals will become public records at the time of contract execution or when all proposals have been rejected. Do not mark “confidential” in your RFP response or include any proprietary information with your proposal response.

E. Evaluation and Award

Award will be made to the lowest and best responsible offeror whose proposal conforms to the solicitation that will be most advantageous to the City. In determining the lowest and best, the following criteria will be considered.

ITEM POINTS

Experience and Performance:

• Demonstrated professional skills, credentials, and experience of key personnel assigned to manage and conduct the compensation study

• References

• Demonstrated experience in similar types of work/projects

• Demonstrated ability to communicate with all levels of City personnel during the study

• Availability to perform the study

Methodology:

• Technical approach for conducting analysis, completing tasks, and providing deliverables as outlined in the RFP

• Information on data sources utilized

• Project approach and process to inform and educate City staff about the study and its results

• Conformance to the requirement of the RFP

COST

Total 100 Under the provisions of City Code, Section 26A-40, the City reserves the right to conduct negotiations of the proposals received or may award a contract without negotiations.

The City may conduct interviews with Proposers as deemed necessary by the City.

The City will provide ample time to schedule the interviews. Interviews may be held virtually or in-person.

Upon selection of awardee, the City will execute a formal contract with the selected vendor.

F. Contract Period The contract period will be for the time needed for completion as indicated in the proposal but should be completed within four(4) months of a fully executed contract.

Upon acceptance of the proposal, the contractor shall enter into a contract for this work as outlined by the City. See Exhibit 1 – Sample Contract.

G. Withdrawal of Bids

Proposers may withdraw their proposal after submitting them with the Purchasing Agent at any time prior to the stipulated time for opening such bids. Proposals submitted after the opening date may only be withdrawn through submission of a written request due to a significant error(s) or if exposure of proposal information may cause irreparable harm to the proposer.

H. Conflict of Interest

All Proposers must disclose with their proposal the man of any officer, director, or agent who is also an employee of the City. Further, all Proposers must disclose the name of any City employee who owns, directly or indirectly, an interest in the Proposer’s firm or any of its branches.

In the event the Proposer becomes aware of any conflicts or potential conflicts between the interest of the City and the interest of clients of the Proposer, the Proposer shall immediately notify the City Administrator or his designee, in writing, of the conflict. In the event the City becomes aware of any conflicts or potential conflicts between the interest of the City and the interests of clients of the Proposer, the City shall attempt to resolve any such conflict to the satisfaction of both the City and the Contractor; however, the City reserves the right to procure these services from other firms with an appropriate reduction in the Proposer’s fees(s).

I. Right to Accept or Reject Bids

The right is hereby reserved to accept or reject all or part of any bid, to waive informalities and to request new bids as the interest of the City may require.

J. Tax Exempt Status

The City of Jefferson is tax-exempt by law. Do not include tax in bidding. A federal tax-exempt certificate will be furnished when requested.

K. Invoicing and Payment

The Contractor shall submit invoices for services to the Human Resources Department, 320 East McCarty Street, Jefferson City, Missouri 65101. The City shall only be liable for charges as indicated in the final contract. The Contractor may determine the frequency of the billing but shall not be paid more than as indicated in the contract.

L. Contract with Third Parties

The Proposer shall not enter into any contractual agreement with a third party for the performance of any conditions under this RFP without the express written approval of the City.

M. Restrictive Clause

Proposers must contact the Office of the Purchasing Agent at least five (5) days prior to the bid opening if any of the specifications contain restrictive language or requirements that render him unable to bid.

N. Americans with Disabilities Act

Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request.

O. Federal Work Authorization Program

Proposers that meet the definition of a business entity as defined in section 285.525, RSMo, pertaining to section 285.530, RSMo, providing services exceeding $5,000, shall maintain enrollment and participation in a federal work authorization program with respect to the employees hired after enrollment in the program who are proposed to work in connection with the contracted services included herein. If the Proposer’s business status changes during the life of the contract to become a business entity as defined in section 285.525, RSMo, pertaining to section 285.530, RSMo, then the Proposer shall, prior to the performance of any services as a business entity under the contract enroll and participate in a federal work authorization program such as E- Verify.

Proposers must, by sworn affidavit and provision of documentation (copy of the E- Verify Memo of Understanding Electronic Signature Page), affirm their enrollment and participation in a federal work authorization program. Proposers shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. See Attachment B – Affidavit of Compliance with E-Verify document.

For vendors that are not already enrolled and participating in a federal work authorization program, E-Verify is an example of this type of program. Information regarding E-Verify is available at https://www.e-verify.gov/.

P. Indemnity

To the fullest extent permitted by law, the Contractor will defend, indemnify and hold harmless the City, its elected and appointed officials, employees, and agents from and https://www.e-verify.gov/ against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph.

Q. Insurance Requirements

Contractor shall provide, at its sole expense, and maintain during the term of this agreement commercial general liability insurance with a reputable, qualified, and financially sound company licensed to do business in the State of Missouri, and unless otherwise approved by the City, with a rating by Best of not less than “A,” that shall protect the Contractor, the City, and the City’s officials, officers, and employees from claims which may arise from operations under this agreement, whether such operations are by the Contractor, its officers, directors, employees and agents, or any subcontractor of Contractor. This liability insurance shall include, but shall not be limited to, protection against claims arising from bodily and personal injury and damage to property, resulting from all Contractor operations, products, services or use of automobiles, or construction equipment at a limit of no less than the sovereign immunity limits for Missouri public entities calculated by the Missouri Department of Insurance and published annually in the Missouri Register per Section 537.610 RSMo; provided that nothing herein shall be deemed a waiver of the City’s sovereign immunity. An endorsement shall be provided which states that the City is named as an additional insured and stating that the policy shall not be cancelled or materially modified so as to be out of compliance with the requirements of this section, or not renewed without 30 days advance written notice of such event being given to the City.

Contractors shall provide a certificate of insurance in accordance with all requirements shown in the final contract

R. Substitution of Personnel

It is the intention of the City that the Contractor's personnel proposed for the contract will be available for the initial contract term. In the event the Contractor wishes to substitute personnel, he/she shall propose personnel of equal or higher qualifications.

All replacement personnel are subject to prior City of Jefferson approval. If substitute personnel are not satisfactory to the City and the matter cannot be resolved to the satisfaction of the City, the City reserves the right to cancel the Contract.

https://revisor.mo.gov/main/OneSection.aspx?section=537.610&bid=28541&hl= https://revisor.mo.gov/main/OneSection.aspx?section=537.610&bid=28541&hl=

S. Changes to Bid Documents

Changes to bid or contract documents prior to bidding will be issued the city in the form of an addendum.

T. Termination

If, through any cause, the Contractor shall fail to fulfill in timely and proper manner its obligations under this contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least five (5) days before the effective day of such termination. The City reserves the right to terminate this contract for convenience by giving at least fourteen (60) days prior written notice to Contractor, without prejudice to any other rights or remedies of the City, provide Contractor shall be entitled to payment for all work completed by Contractor through the date of termination. The Contractor may with cause terminate this contract upon 120 days prior written notice. In either such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Contractor under this contract shall, at the option of the City, become its property, and the compensation for any satisfactory work completed on such documents and other materials shall be determined.

Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any such breach of contract by the Contractor.

U. Laws and Regulations

The Contractor shall perform services in accordance with all applicable state, local and federal statutes and legal requirements in his performance of this contract. In addition, the Proposer’s attention is directed to City Code, Chapter 17 – Licenses, Taxation and Miscellaneous Business Regulation.

The Contractor must also obtain a Jefferson City Business License and be registered and in good standing with the Missouri Secretary of State’s Office.

2. BACKGROUND

A. The City had a position classification and pay plan review completed by The Austin Peters Group in 2016 and primarily implemented in April 2017 as well as a compensation study performed by Evergreen Solutions LLC in 2022, primarily implemented in 2023. These studies is available for reference by the contractor if needed.

The City’s goal of the compensation and classification plan is to attract and retain a qualified workforce Therefore, the overarching objective of the classification and compensation plan review is to develop and implement a base compensation package which includes a credible employee classification and compensation plan that ensures positions performing similar work with essentially the same level of complexity, responsibility and knowledge, skills and abilities are classified together; provide employee salaries commensurate with assigned duties; provides promotional opportunities and recognizable compensation growth; provides justifiable pay differentials (internal equity) between individual classes and positions; and continues to be competitive with relevant employee labor markets.

It is the goal of the City of Jefferson to continue to offer a fair, efficient, and competitive classification and compensation plan which would be attractive to prospective employees that can be administered by the City’s leadership team..

The review and subsequent recommendations by the consultant will assist in the development by the consultant and implementation of a classification and compensation plan that will enable the City of Jefferson to competitively recruit new employees, retain current workforce, and motivate and reward outstanding employee job performance.

B. The City of Jefferson has approximately 425 full-time employees. The number of part-time employees varies depending on the season. This study is for a review of the full-time positions only.

C. The City offers a wide range of municipal services within the following departments: Administration, Human Resources, Law, Finance, Information Technology, Public Works, Planning and Protective Services, Police, Fire, and Parks and Recreation. A few services/facilities within these departments include airport, transit system, wastewater, animal shelter, ice arena, and golf course.

D. The City of Jefferson has an adopted operating budget for FY26 of approximately

$86.9 million. Employees are eligible for across the board increases on an annual basis, subject to budgetary guidelines. The City’s fiscal year begins on November 1 and ends on October 31.

E. The current pay system for general employees includes approximately 145 job titles within 22 over-lapping, open pay ranges with a 50% difference between the minimum and maximum of the range to minimize employees from being topped out. See:

Exhibit 2 – General Salary Schedule Exhibit 3 – Fire Department Salary Schedule;

Exhibit 4 – Police Department Salary Schedule; and Exhibit 5 - Job Classification Schedule

3. SCOPE OF WORK

1. General Information:

A. The City seeks the services of a firm or individual to conduct a classification and compensation study for the City of Jefferson.

B. All equipment, material, and staff shall be provided by the contractor.

C. Project objectives ensure program outcomes that are: internally equitable, externally competitive, understandable, legally defensible, efficient to administer, and flexible to adapt/change in the future.

D. The primary focus area for this project is calibrating City data and an external market benchmarking/analysis.

E. The final report shall include reporting on the results and recommendations for implementation, with deliverables as outlined in Section 4.

2. Contractor Requirements:

A. Contractor must have a minimum of five (5) years of professional experience in conducting compensation studies for public or private entities and must have successfully completed a minimum of ten (10) studies.

B. Contractor must have on-site availability that includes an on-site kickoff as well as a final presentation.

3. City Responsibilities:

A. Provide access to necessary data, documentation, etc. as agreed upon by the Contractor and the City during kickoff meeting;

B. Provide office accommodations (i.e. working space) as needed;

C. Assign a project manager to serve as primary point of contact;

D. Review of documents within an agreed upon timeframe for review;

E. Define supervisors’ and employees’ involvement and opportunities to provide feedback; and

F. Provide for feedback as needed from supervisors and employees within the established timeframe.

4. Classification and Compensation Study Requirements:

A. Determine data required for analysis and identify sources of data.

B. Analyze existing salary structure and develop an approach for determining necessary changes based on best practices. The analysis should address:

1. Define and identify relevant labor markets and survey sources, as well as benchmark positions, to be approved by the City;

2. Analyze the relevant labor market and recommend adjustments to ensure salaries remain competitive;

3. Recommendations for adjustments to FLSA classifications;

Recommendations for changes and implementation of changes; and

4. Recommendation for ongoing compensation strategy that will enhance the recruitment and retention of the City’s workforce.

C. Analyze internal equity and provide potential solutions to address any inequities or compression identified. The analysis should include data points appropriate for comparing internal equity such as job class, grade, title, base pay, organizational hierarchy, and comparation. Other data points such as time in position, and tenure should be included in order to determine whether these factors are affecting pay.

Make recommendations to adjust individual pay accordingly.

5. Required Tasks

A. Project Orientation – The contractor shall schedule an on-site kickoff with the City for the purpose of:

1. Discussing the tasks to be performed and timeline and assignment of key personnel;

2. Establishing a communication plan to gather information from and keep all stakeholders informed throughout the process;

3. Attending meetings, if required, throughout the contract period with the

City representative to explain the methodologies and best practices the firm will use to deliver the end product; and

4. Clarifying expectations of the process and outcomes, roles, tasks, and responsibilities.

B. Compile, verify, and analyze compensation data

1. Collaborate with project staff to review and refine the compensation data collected. Provide draft of the survey results and discuss with City staff.

C. Develop Report

1. Provide preliminary findings and draft report for internal review by City staff within a timeline identified by the contractor and agreed to by the City. Results should include the following with explanations:

a. Results of the internal equity analysis.

b. Recommendations to ensure the City is competitive.

c. Recommendations for individual pay adjustments.

d. Recommendations and strategies for addressing and alleviating compression.

e. Recommendations for any changes to the City’s salary structure.

f. Recommendations for an ongoing compensation strategy.

g. Recommendations for revisions to classification specifications.

D. Present final report, recommendations and deliverables to the Mayor, City

Council, City Administrator, and department directors.

COST FORM – ATTACHMENT A

ITEM 1

Costs related to the Position Classification and Compensation Review Itemized Expenditure Cost

Total Cost

Do you provide a discount for prompt payment on invoices only? If so, indicate the payment terms. ____% discount if invoice is paid within ____ days. Discount will not be evaluated.

This proposal is firm for ____ days prior to award.

I/We the undersigned do hereby certify that the information presented in this proposal is true and accurate and agree to provide the specified products and services at the price and time stated if awarded the bid. I/We also certify that I am a duly authorized representative of the business entity below and that I possess the legal authority to sign on behalf of the business for which I am acting.

NAME OF COMPANY _____________________________________________________

AGENT AND TITLE _______________________________________________________

ADDRESS ________________________________________________________________

TELEPHONE ________________________________ DATE _______________________

EMAIL ADDRESS _________________________________________________________

SIGNATURE OF PROPOSER ________________________________________________

Form of Business: __ Sole Proprietorship __ Partnership __Corporation __ Limited Liability Corporation

ATTACHMENT B

Affidavit of Compliance with Section 285.525-285.550 RSMo

For All Services in Excess of $5,000.00

State of ________________________ ) ) ss County of ______________________ )

I, __________________________, am an authorized agent of _________________________

(Bidder). This business is enrolled and participates in a federal work authorization program for all employees working in connection with services provided to the City of Jefferson. This business does not knowingly employ any person that is an unauthorized alien in connection with the services being provided. Documentation of participation in a federal work authorization program (signature page of the

MOU with Homeland Security) is attached to this affidavit.

Furthermore, all subcontractors working on this contract shall affirmatively state in writing in their contracts that they are not in violation of Section 285.530.1 RSMo, shall not thereafter be in violation and submit a sworn affidavit under penalty of perjury that all employees are lawfully present in the United

States.

Affiant Date

Subscribed and sworn to before me this _______ day of ___________, ______.

Notary Public

My commission expires: ___________________

If bidder is an individual and does not have any employees of any sort, complete this section.

I, the undersigned, being at least eighteen years of age, swear upon my oath that I am either a United States citizen or am classified by the United States government as being lawfully admitted for permanent residence.

Date Signature

Subscribed and sworn to before me this _______ day of ___________, ______.

My commission expires: ___________________

Sample E-Verify Memo of Understanding – MOU Electronic Signature Page

Company ID Number: XXXXXXX

Approved by:

Employer Your Company Name

Name (Please Type or Print) John Doe

Title

Signature

Electronically Signed

Date

05/27/2019

Department of Homeland Security – Verification Division

Name (Please Type or Print) USCIS Verification Division

Title

Signature

Electronically Signed

Date

05/27/2019

ATTACHMENT C – ANTI-COLLUSION STATEMENT

ANTI-COLLUSION STATEMENT

STATE OF _____________________________)

COUNTY OF ___________________________)

___________________________________________________________________ being first duly sworn deposes and says that he is _______________________ of _____________________________________

TITLE OF PERSON SIGNING NAME OF PROPOSER

that all statements made and facts set out in the bid for the above project are true and correct; and that the Proposer (the person, firm, association, or corporation making said bid) has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such bid of any contract which results from its acceptance.

Affiant further certifies that Proposer is not financially interested in, or financially affiliated with, any other Proposer for the above project.

(BY) _________________________________________

(BY) _________________________________________

Sworn to before me this ________ day of ________________, 2021.

My commission expires: ____________________________________

EXHIBIT 1 – Sample Contract

CITY OF JEFFERSON

CONTRACT FOR PROFESSIONAL SERVICES

THIS CONTRACT, made and entered into the date last executed by a party as indicated below, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as "City", and the __________________, hereinafter referred to as "Contractor".

WITNESSETH:

THAT WHEREAS, the City desires to engage the Contractor to render certain services for a compensation study, hereinafter described in Exhibit A.

WHEREAS, Contractor has made certain representations and statements to the City with respect to the provision of such services and the City has accepted said proposal to enter into a contract with the Contractor for the performance of services by the Contractor.

NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Contractor as follows:

1. Scope of Services.

Contractor agrees to provide all supervision, labor, tools, equipment, materials and supplies for a compensation study, as set forth in Exhibit A. In the event of a conflict between this agreement and any attached exhibits, the provisions of this agreement shall govern and prevail.

2. Payment.

The City hereby agrees to pay Contractor for the work done pursuant to this contract according to the payment schedule set forth in the contract documents upon acceptance of said work by an Agent of the City of Jefferson and in accordance with the rates and/or amounts stated in the bid of Contractor dated ___________, which are by reference made a part hereof. No partial payment to Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. No change in compensation shall be made unless there is a substantial and significant difference between the work originally contemplated by this agreement and the work actually required. The total amount for services rendered under this contract shall not exceed __________ Dollars ($_______).

3. Term.

This contract shall commence on the date last executed by a party as indicated below. The Contractor shall ____________, as set forth in Exhibit A, within six (6) months of the date last executed by a party below.

4. Additional Services.

The City may add to Contractor services or delete therefrom activities of a similar nature to those set forth in Exhibit A, provided that the total cost of such work does not exceed the total cost allowance as specified in paragraph 2 hereof. The Contractor shall undertake such changed activities only upon the direction of the City. All such directives and changes shall be in written form and approved by the City and shall be accepted and countersigned by the Contractor or its agreed representatives.

5. Personnel to be Provided.

The Contractor represents that Contractor has or will secure at its expense all personnel required to perform the services called for under this contract by the Contractor. Such personnel shall not be employees of or have any contractual relationship with the City except as employees of the Contractor. All of the services required hereunder will be performed by the Contractor or under the Contractor's direct supervision and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered by this contract shall be subcontracted except as provided in Exhibit A without the written approval of the City.

6. Contractor's Responsibility for Subcontractors.

It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any subcontractors.

7. Independent Contractor.

The Contractor is an independent contractor and nothing herein shall constitute or designate the Contractor or any of its employees as agents or employees of the City.

8. Benefits not Available.

The Contractor shall not be entitled to any of the benefits established for the employees of the City and shall not be covered by the Workmen's Compensation Program of the City.

9. Nondiscrimination.

The Contractor agrees in the performance of the contract not to discriminate on the grounds or because of race, creed, color, national origin or ancestry, sex, religion, handicap, age or political affiliation, against any employee of Contractor or applicant for employment and shall include a similar provision in all subcontracts let or awarded hereunder.

10. Illegal Immigration.

Prior to commencement of the work:

a. Contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services.

b. Contractor shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services.

c. If Contractor is a sole proprietorship, partnership, or limited partnership, Contractor shall provide proof of citizenship or lawful presence of the owner.

11. Notice to Proceed.

The services of the Contractor shall commence upon execution of this Agreement, and shall be undertaken and completed in accordance with the schedule contained in Exhibit A.

12. Termination.

If, through any cause, the Contractor shall fail to fulfill in timely and proper manner its obligations under this contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least five (5) days before the effective day of such termination. The City reserves the right to terminate this contract for convenience by giving at least fourteen (14) days prior written notice to Contractor, without prejudice to any other rights or remedies of the City, provide Contractor shall be entitled to payment for all work completed by Contractor through the date of termination. The Contractor may without cause terminate this contract upon 30 days prior written notice. In either such event all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Contractor under this contract shall, at the option of the City, become its property, and the compensation for any satisfactory work completed on such documents and other materials shall be determined. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any such breach of contract by the Contractor.

13. Waiver of Breach.

Failure to insist upon strict compliance with any of the terms covenants or conditions herein shall not be deemed a waiver of any such terms, covenants or conditions, nor shall any failure at one or more times be deemed a waiver or relinquishment at any other time or times by any right under the terms, covenants or conditions herein.

14. Authorship and Enforcement.

Parties agree that the production of this document was the joint effort of both parties and that the contract should not be construed as having been drafted by either party. In the event that the City successfully enforces the terms of this contract through litigation, the City shall be entitled to receive, in addition to any other relief, its reasonable attorney’s fees, expenses and costs.

15. Severability.

If any section, subsection, sentence, or clause of this contract shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not so adjudged.

16. Assignment.

The Contractor shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of the City thereto.

Any such assignment is expressly subject to all rights and remedies of the City under this agreement, including the right to change or delete activities from the contract or to terminate the same as provided herein, and no such assignment shall require the City to give any notice to any such assignee of any actions which the City may take under this agreement, though City will attempt to so notify any such assignee.

17. Existing Data.

All information, data and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Contractor without charge by the City, and the City shall cooperate with the Contractor in every reasonable way in carrying out the scope of services. The Contractor shall not be liable for the accuracy of the information furnished by the City.

18. Confidentiality.

Any reports, data or similar information given to or prepared or assembled by the Contractor under this contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Contractor without prior written approval of the City.

19. Indemnity.

To the fullest extent permitted by law, the Contractor will defend, indemnify and hold harmless the City, its elected and appointed officials, employees, and agents from and against any and all claims, damages, losses, and expenses including attorneys' fees arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder.

Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this paragraph.

20. Insurance.

Contractor shall provide, at its sole expense, and maintain during the term of this agreement commercial general liability insurance with a reputable, qualified, and financially sound company licensed to do business in the State of Missouri, and unless otherwise approved by the City, with a rating by Best of not less than “A,” that shall protect the Contractor, the City, and the City’s officials, officers, and employees from claims which may arise from operations under this agreement, whether such operations are by the Contractor, its officers, directors, employees and agents, or any subcontractors of Contractor. This liability insurance shall include, but shall not be limited to, protection against claims arising from bodily and personal injury and damage to property, resulting from all Contractor operations, products, services or use of automobiles, or construction equipment at a limit of $500,000 Each Occurrence, $3,000,000 Annual Aggregate;

provided that nothing herein shall be deemed a waiver of the City’s sovereign immunity. An endorsement shall be provided which states that the City is named as an additional insured and stating that the policy shall not be cancelled or materially modified so as to be out of compliance with the requirements of this section, or not renewed without 30 days advance written notice of such event being given to the City.

21. Documents.

Reproducible copies of tracings and maps prepared or obtained under the terms of this contract shall be delivered upon request to and become the property of the City upon termination or completion of work. Copies of basic survey notes and sketches, charts, computations and other data prepared or obtained under this contract shall be made available, upon request, to the City without restrictions or limitations on their use. When such copies are requested, the City agrees to pay the Contractor its costs of copying and delivering same.

22. Books and Records.

The Contractor and all subcontractors shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred in connection with this contract, and shall make such materials available at their respective offices at all reasonable times during the contract and for a period of three (3) years following completion of the contract.

23. Nonsolicitation.

The Contractor warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this contract, and that they have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability, or, in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gifts, or contingent fee.

24. Delays.

That the Contractor shall not be liable for delays resulting from causes beyond the reasonable control of the Contractor; that the Contractor has made no warranties, expressed or implied, which are not expressly set forth in this contract; and that under no circumstances will the Contractor be liable for indirect or consequential damages.

25. Amendments.

This contract may not be modified, changed or altered by any oral promise or statement by whosoever made; nor shall any modification of it be binding upon the City until such written modification shall have been approved in writing by an authorized officer of the City.

Contractor acknowledges that the City may not be responsible for paying for changes or modifications that were not properly authorized.

26. Governing Law.

The contract shall be governed by the laws of the State of Missouri. The courts of the State of Missouri shall have jurisdiction over any dispute which arises under this contract, and each of the parties shall submit and hereby consents to such courts exercise of jurisdiction. In any successful action by the City to enforce this contract, the City shall be entitled to recover its attorney's fees and expenses incurred in such action.

27. Notices.

All notices required or permitted hereinunder and required to be in writing may be given by first class mail addressed to the following addresses. The date and delivery of any notice shall be the date falling on the second full day after the day of its mailing.

If to the City: If to the Contractor:

City of Jefferson Name Department of Law Attn:

320 East McCarty Street Address Jefferson City, Missouri, 65101 Address

[Signatures to Follow on Next Page]

CITY OF JEFFERSON, MISSOURI CONTRACTOR

Ron Fitzwater, Mayor Title:

Date: __________ Date: __________

ATTEST: ATTEST:

City Clerk Title:

APPROVED AS TO FORM:

City Attorney

EXHIBIT 2 – GENERAL SALARY SCHEDULE

City of Jefferson Salary Grade Schedule General Employees

Effective: November 1, 2025

Pay Grade Minimum Maximum

101 $33,598 $50,397 102 $35,278 $52,917 103 $37,042 $55,563 104 $38,894 $58,341 105 $40,839 $61,258 106 $42,881 $64,321 107 $45,025 $67,537 108 $47,276 $70,914 109 $49,640 $74,460 110 $52,122 $78,183 111 $54,728 $82,092 112 $57,464 $86,196 113 $60,338 $90,506 115 $69,690 $104,535 117 $84,325 $126,487 119 $102,033 $153,049 122 $135,806 $203,709

EXHIBIT 3- FIRE DEPARTMENT SALARY GRADE SCHEDULE

City of Jefferson Salary Grade Schedule Fire Department

Step

Firefighter (Grade F1)

Fire Driver Engineer (Grade F2)

Fire Captain (Grade F3)

1 $ 47,188 $ 54,763 $ 63,555 2 $ 47,896 $ 55,585 $ 64,508 3 $ 48,614 $ 56,419 $ 65,476 4 $ 49,343 $ 57,265 $ 66,458 5 $ 50,083 $ 58,124 $ 67,455 6 $ 50,835 $ 58,996 $ 68,467 7 $ 51,597 $ 59,881 $ 69,494 8 $ 52,371 $ 60,779 $ 70,536 9 $ 53,157 $ 61,691 $ 71,594 10 $ 53,954 $ 62,616 $ 72,668

EXHIBIT 4 – POLICE DEPARTMENT SALARY GRADE SCHEDULE

City of Jefferson Salary Grade Schedule Police Department

Job Title Pay Step Annual Salary

Police Officer 1 2 Not used in

FY26 3

6 $53,345.90 7 $54,679.54 8 8 $56,046.53 9 9 $57,447.70 10 10 $58,883.89 11 11 $60,355.99 12 12 $61,864.89 13 13 $63,411.51 14 14 $64,996.80 15 15 $66,621.72 16 16 16 $68,287.26 17 17 17 $69,994.44 18 18 18 $71,744.30

Sergeant 19 19 $73,537.91 2-Step Advance 20 20 20 $75,376.36

21 21 21 $77,260.77 22 22 22 $79,192.28 23 23 23 $81,172.09 24 24 24 $83,201.39

Lieutenant 25 25 $85,281.43 3-Step Advance 26 26 $87,413.46

27 27 $89,598.80 28 28 $91,838.77 29 29 $94,134.74 30 30 $96,488.11 31 31 $98,900.31 32 32 $101,372.82

Captain 33 $103,907.14 2-Step Advance 34 $106,504.82

35 $109,167.44

EXHIBIT 5 – GENERAL EMPLOYEES SALARY GRADE BY CLASSIFICATION

City of Jefferson

Salary Grade by Classification General Employees Effective Date: November 1, 2025

Position Title Exempt/Non-Exempt Pay Grade

Minimum Maximum

Accountant Exempt 110 $52,122 $78,183 Accountant, Senior Exempt 112 $57,464 $86,196

Accounting Technician, Senior Non-Exempt 106 $42,881 $64,321 Accounting Technician Non-Exempt 105 $40,839 $61,258

Accounting Technician Supervisor Non-Exempt 110 $52,122 $78,183 Administrative Assistant Non-Exempt 106 $42,881 $64,321

Administrative Assistant, Senior Non-Exempt 108 $47,276 $70,914 Administrative Technician Non-Exempt 104 $38,894 $58,341

Airport Manager Exempt 115 $69,690 $104,535 Airport Maintenance Worker Non-Exempt 103 $37,042 $55,563

Airport Maintenance Worker Trainee Non-Exempt 102 $35,278 $52,917 Airport Senior Maintenance Worker Non-Exempt 104 $38,894 $58,341

Animal Control Manager Exempt 113 $60,338…