1-Huntsville Town Transmission Line RFP Final.pdf

REQUEST FOR PROPOSALS FOR

DESIGN SERVICES ON 3600 L.F. OF

12” HDPE/PVC TRANSMISSION

MAIN LINE

DECEMBER 2025

# 25 - 01

Due Date: January 12, 2026 by 2:00 p.m.

Huntsville Town Page 1 of 7 December 2025

HUNTSVILLE TOWN

REQUEST FOR PROPOSALS

FOR DESIGN SERVICES ON 12” HDPE/PVC TRANSMISSION LINE

A. NOTICE TO PROFESSIONALS

Huntsville Town (“Town”) is seeking Proposals from qualified and experienced firms and/or teams (“Consultant”) to provide design services on the 12” Transmission Line (“Project”).

The Town intends to compare and evaluate all eligible submittals and select the most qualified firm as outlined in subsection C.7 Evaluation Criteria of this request.

This is a Request for Proposals (RFP) only and should not be interpreted as a solicitation for services or as a contract for services. Submittals should be comprehensive, concise, and directly responsive to the goals and format as outlined in this

RFP.

B. SCOPE OF WORK

1. Location of Project

The Project is located in the upper Ogden Valley on land with an easement for incorporated Huntsville Town. The line to be repaired/replaced begins at the Huntsville Town Water Treatment Facility at 1800 South 9490 East and run west on the north side of 1800 South approximately 3600 linear feet. The construction of the new line will end at approximately 8900 East and 1800 South.

2. Background

Huntsville Town has been experiencing an increasing rate of failure in its 12 inch High Density Polyethylene (HDPE) culinary water distribution system supply line. Laboratory testing of samples of failed sections of line revealed that the issue is heavily influenced by a combination of seam failures and mechanical impact of rocks in the soil in certain sections of the line that transverse very rocky ground. Evaluating the estimates of future failure rate, impacts to the customers during down times, and ever-increasing cost to repair, the Town reached the conclusion that repairing or replacing a 3,600 foot section of distribution line with the highest rate of failure, is more cost effective over the estimated remaining useable life of the distribution system than continuing the frequent repairing of the line.

3. General Scope

The following is the general scope of work.

A. Surveying Services

1) Perform a full project Basemap Survey, consisting of:

a. Topographic Survey, including but not be limited to: Physical features along the alignment i.e., buildings, fences, asphalt or concrete pavement, mailboxes, sidewalks or trails, curb and gutter, drainage structures, canal structures, etc. All breaklines including but not limited to, the roadway crown, left and right toes of roadway, shoulders, and toes of subgrade, natural or non-natural grade breaks, cross sections of ditches, stream flow areas, and water elevations if applicable at 100' intervals (breaklines shall be collected longitudinally along the alignment i.e., surveying the flowline of a ditch from end point to end point consecutively). Breaklines shall not intersect.

Huntsville Town Page 2 of 7 December 2025

b. Utility Location Survey, including but not limited to: Underground, at grade, and overhead utilities.

Research and provide the location of all existing underground and overhead utilities. Underground facilities should be identified by utility owner, type, and size, manhole rim elevations, flow lines, etc. Consultant shall budget for approximately 10 potholes to establish horizontal and vertical locations of critical underground facilities. Overhead utilities shall identify pole location, identification number and base elevation, as well as number of overhead lines.

c. Project “Alignment” Survey, including but not limited to: Research maps, deeds, ownership records, easements, record of survey, agreements and any other instrument or record necessary to define the existing right of way and property boundaries for the project area. Identify the location of all boundaries of property within or adjoining the alignment. After the project width and alignment is defined, prepare any legal descriptions necessary to establish a perpetual easement or right-of-way for the pipeline. The Town will acquire any necessary additional rights-of-way or easements for the alignment.

2) Perform a Control Survey, including but not limited to:

a. A minimum of (3) three horizontal and vertical control points to be set throughout the project at convenient locations and located off site but within 100 feet of the project limits. Within the limits of the proposed Project, establish control points as needed where estimated future work will be performed. Coordinates for control and the location of each control point relative to the Project will be published on a Survey Control sheet to be included in the Project drawings. Control points shall be published in state plane coordinates in the Utah North Zone and also published as ground coordinates with a project conversion factor from grid to ground published and shown on the plans.

Coordination with the Town Engineer will be required.

B. Design Services

1) Consultant shall provide a full complement of professional services to prepare design documents for the construction of a waterline from the Town Treatment Facility to the intersection of 8900 East and 1800 South. These services shall include, but not necessarily be limited to, those outlined below:

a. Analysis: Review the existing drainage and irrigation elements, utilize a drainage analysis and an environmental analysis, and identify any areas of concern.

b. Design: Prepare a design to identify the appropriate type of pipe, determine optimum vertical and horizontal alignment and utilize cost management analysis to meet Project goals and objective.

c. Design Criteria: The conceptual design shall comply with all current AASHTO/MUTCD/APWA design standards, specifications, rules, regulations, and practices, and follow all applicable Huntsville Town standards.

d. Project Team Meetings: Local involvement from property owners, businesses, utility companies, and canal companies is expected. Informational meetings and work sessions with Town will be required. For scoping purposes, assume three (3) Town work sessions.

e. Site Visits: The Consultant shall plan for an appropriate number of site visits to understand the nature of the Project and to be familiar with the elements of the Project that will require special attention.

4. Deliverables A. Provide an electronic file collaboration site containing the following information:

Huntsville Town Page 3 of 7 December 2025

1) Project files and deliverables. Project files shall contain the proposed design in adequate detail to be used for contracting the construction of the desired project.

2) Location of permanent project benchmarks and traverse points (description, coordinates, and elevations).

3) Topographic map plot at a scale of 1 inch=100 feet, depicting all surface features, LEGIBLE text (leadered in if necessary), and 1-foot contour lines indexed at even 5-foot intervals.

4) Digital ASCII file of all points (Point number, Northing, Easting, Elevation, Description).

C. INSTRUCTIONS TO PROPOSERS

1. Project Timetable

The following timetable has been established for this project:

• Advertise: December 22nd

• Closing Date for Receipt of Proposals: January 12, 2026 at 2:00 P.M.

• Approximate Notice of Award: January 16th, 2026

• Approximate Commencement of Construction Work: April 15th, 2026

• (Approximate) Completion of Construction Work: Summer/Fall 2026

2. Pre-Proposal Site Visit

Proposers are strongly encouraged to visit the Project site and examine the conditions prior to submitting their proposals.

3. Procedure

A. The procedure for response to this RFP, evaluation of proposals, and selection of a Consultant is as follows:

1) Interested entities will prepare and submit their proposals according to the Project Timetable contained in Subsection C.1.

2) The Town and/or its representatives will evaluate all submitted proposals in accordance with the evaluation criteria.

3) A Professional Services Agreement incorporating the provisions, terms, and conditions of this RFP will be executed between the Town and the selected Consultant.

Huntsville Town Page 4 of 7 December 2025

4. Proposal Submission

A. Proposals are to be submitted electronically through U3P via VENDOR ATTACHMENTS.

B. The deadline for receipt of proposals is set forth in Section C.1. Late Proposals will not be accepted.

C. Proposals must be complete in meeting the requirements of this RFP. Additional information provided after the deadline will not be considered unless specifically requested in writing by Huntsville Town.

D. Cost will be evaluated independent from the technical proposal, and as such, is to be submitted separate from the technical proposal, as described in Subsection 6.E. Failure to submit cost separately, or inclusion of any cost or pricing data within the technical proposal, may result in your proposal being judged as non-responsive.

5. Questions and Clarifications

A. Firms will be notified through U3P of any substantive changes in the Proposal requirements.

B. All questions and requests for clarifications must be submitted through U3P. Answers will be prepared and will be made available to Proposers through U3P. Questions will not be accepted after January 7th at 5 p.m.

6. Proposal Organization and Content

The comprehensive RFP response shall include all requested information and documentation. Incomplete proposals may be deemed non-responsive. Proposals shall contain no more than 10 pages single sided, excluding transmittal letter, attachments, and resumes. The proposal response shall include the following:

A. Transmittal letter: (not included in page count) The letter of transmittal shall be on official business letterhead and shall include the following:

1) A statement of the respondent’s intent to participate in the contract and comply with all terms and conditions as indicated in the RFP or exceptions taken thereto.

2) A statement of affirmative action that the respondent does not discriminate in its employment practices with regard to race, color, religion, age (except as provided by law), sex, marital status, political affiliation, national origin, or handicap.

3) A certification statement to the effect that the person signing the proposal is authorized to do so on behalf of the respondent.

4) Name of the key contact person with his/her title and telephone numbers. Also, indicate first and second back-up contact persons if the key contact person is not available to take a call from the Town.

5) Statement of inclusion of Respondent Questionnaire (see Attachment A) – include as appendix

6) Statement of inclusion of Conflict of Interest Form (see Attachment B) – include as appendix

B. Work Plan and Project Approach: This section should describe the methodology and process proposed to be used to complete the scope of work defined in Section B.3, including any potentially innovative or creative approaches or solutions for the Project. It should identify any proposed strategies to be used to control costs, maximize economy, ensure operational effectiveness, and project management approach; describe outputs to be delivered; and identify advantages of the proposal/Consultant to the Town. Restatement of the scope outlined in this RFP is not necessary; however, proposer should include any suggested modifications thereto (additions, deletions, alternate ideas). This section shall also include the proposer’s policy, method, Huntsville Town Page 5 of 7 December 2025 and need for gaining access onto private property, and what role, if any, the proposer would expect Town to perform regarding property access. This section should also include:

1) Specific exclusions

2) Assumptions made in preparation of the Work Plan

3) Proposed Project schedule with enough detail to correlate to project approach, 11x17 page format

4) Identify advantages of the proposer to the Town

C. Qualifications/Experience: This section should describe the proposer’s experience on projects of similar size and geography, including the individual team members’ involvement on the specific projects described.

Project information, engineering costs, photographs, and other details for the identified projects should be briefly included. Projects should correspond with references shown on Attachment B.

D. Key Personnel and Project Team: This section should contain the following information:

1) Organizational chart showing the team involved including individual members, all organizations, relationships, and breakdown of responsibilities. For all major participants, note the approximate hours to be devoted to the project or percent of total project to be performed by individual.

2) The percentage of the work that is expected to be performed locally. Indicate other offices/locations that might provide services along with a percentage of work to be performed at those locations.

3) Resumes of principals and key staff scheduled to participate on the project. (see Appendices)

E. Unit Rate Evaluation: Proposals shall include:

1) Billing rates for proposed personnel and the approximate percentage of project to be performed by each person.

2) Expected reimbursables and associated rates.

3) Cost will be evaluated independently from the technical proposal. Please enumerate all costs on the attached Cost Proposal Form (Attachment E)

F. Appendices: (not included in page count)

1) Respondent Questionnaire

2) Conflict of Interest form

3) Resumes

7. Evaluation Criteria (Attachment D)

Proposals will be evaluated based on the following criteria:

A. Transmittal Letter (5%): Complete information as requested.

B. Work Plan and Project Approach (20%): This category evaluates the Consultant’s: understanding of the project, knowledge of right of way acquisition process, proposed project schedule, technical approach, and plan for managing the Project.

Huntsville Town Page 6 of 7 December 2025

C. Qualifications/Experience (30%): This category deals with the proposer’s performance on similar prior local projects of similar size. Experience relates to the overall assessment of the proposer’s assigned personnel and previous experience with this type of project.

D. Key Personnel and Project Team (20%): This category deals with the education, training, and experience level of key personnel proposed for this project, as well as previous experience working together as a team.

E. Unit Rate Evaluation (25%): This category will evaluate the Consultant’s value.

8. Submittal Ownership

All proposals (and the information contained therein) shall become the property of the Town. Proposers should carefully consider the items submitted before submitting items that would not be disposable to the proposer.

Proposals submitted may be reviewed and evaluated by any person at the discretion of the Town. No proposal shall be returned to the respondent regardless of the outcome of the selection process.

9. Acceptance of Proposal

A. Huntsville Town intends to award the project to a single firm. However, Huntsville Town reserves the right to cancel or modify the terms of this RFP and/or the project at any time and for any reason preceding the execution of a contract and reserves the right to accept or reject for any reason, any or all proposals submitted pursuant to this request for proposals. Huntsville Town also reserves the right to divide the project between successful candidates if doing such is to the benefit of Huntsville Town.

B. The responding party agrees that the Town may terminate this procurement procedure at any time and for any reason, and the Town shall have no liability or responsibility to the responding party for any costs or expenses incurred in connection with this RFP, or such party’s response.

10. Withdrawal of Proposal

The proposal may be withdrawn upon request by the proposer, without prejudice.

11. Proposal Cost

Cost for developing proposals and making proposal presentations are entirely the responsibility of the proposer and shall not be chargeable in any manner to the Town.

12. Reservation of Rights

Huntsville Town reserves rights to:

A. Reject any and all Proposals received in response to this RFP.

B. Waive or modify any irregularities in Proposals.

C. Request additional information or modifications to Proposals prior to award if such is in the best interests of Huntsville Town.

D. Use any ideas submitted in the Proposals received, unless covered by legal patent or proprietary rights.

Selection or rejection of the proposal does not affect this right.

E. In the event of unsuccessful contract negotiations or contract termination, enter into contract negotiations with other qualified firms that submitted acceptable Proposals.

Huntsville Town Page 7 of 7 December 2025

F. Cancel or modify the terms of this RFP and/or the project at any time and for any reason preceding the execution of a contract and reserves the right to accept or reject any or all proposals submitted pursuant to this request for proposals.

G. Divide the project between successful candidates if doing such is to the benefit of Huntsville Town.

13. Proposal Terms and Conditions

See Attachment C.

Huntsville Town Page 1 of 1 December 2025

ATTACHMENT A

RESPONDENT QUESTIONNAIRE

1. Respondent Information: Provide the following information about yourself and your company.

Respondent Name:

(Note: give exact legal name as it will appear on the contract, if awarded.)

Address:

City: State: Zip Code:

Telephone No: Fax No:

Business Structure:

Individual or Sole Proprietorship

Partnership

Corporation

Other; list business structure:

2. Contact information: List the one person who Huntsville town or their representative may contact concerning your proposal.

Name:

Address:

City: State: Zip Code:

Telephone No: Fax No:

Email:

3. References: Give names of three people with whom you have worked on past projects of similar nature.

a. Name:

Address:

City: State: Zip Code:

Telephone No: Fax No:

Email:

b. Name:

Address:

City: State: Zip Code:

Telephone No: Fax No:

Email:

c. Name:

Address:

City: State: Zip Code:

Telephone No: Fax No:

Email:

Huntsville Town Page 1 of 2 December 2025

ATTACHMENT B

CONFLICT OF INTEREST – DISCLOSURE STATEMENT

Huntsville Town 7474 East 200 South

Huntsville, Utah 84317

Name of Proposer:

Name of Project:

Stakeholders – Huntsville Town, any affected land owners

Does Proposer, or any of Proposer’s employees, have any relationship or bias towards or against any stakeholder, developer, contractor or subcontractor, have any relationship or bias that may create the perception of bias, or have any other conflict of interest or potential conflict of interest?

YES (Myself or an employee, or member of my or employee’s immediate family, has a material, personal, or financial interest in or fiduciary relationship to the stakeholder, developer, general contractor or subcontractor.)

(Please use a separate form for each individual with a conflict or potential conflict, and complete all applicable portions of the form. Attach additional sheets as needed.)

NO (Neither I nor any employee, or member of my or employee’s immediate family, has a material, personal, or financial interest in or fiduciary relationship to any stakeholder, developer, general contractor or subcontractor.

Also, no other relationship with or bias towards any stakeholder, developer, general contractor or subcontractor exists which will prevent me (Proposer) from submitting a non-biased bid/proposal.) (Please complete the Signature section below.)

Related-Party Transactions or Independent Judgment Impaired

Name and position or title of individual with Conflict of Interest

Individual associated with Proposer:

Other party:

Individual associated with other party:

Relationship between identified individuals:

Description of transaction involving identified individuals and dollar amount (if any):

Decision-making authority of individuals with respect to that transaction:

Potential effect on this Contract with Huntsville Town:

Huntsville Town Page 2 of 2 December 2025

Signature

I hereby certify that the information I have given is true and complete to the best of my knowledge.

Name and Title of Person Completing Form (please print):

Signature:

Date:

Huntsville Town reserves the right to make the sole determination of the appropriateness of the Proposer. Failure to disclose real or perceived conflicts of interest may result in Proposer’s proposal/bid to be deemed non-responsive or contract to be voided.

ATTACHMENT C

HUNTSVILLE TOWN PURCHASING DEPARTMENT

PROPOSAL TERMS AND CONDITIONS

1. RIGHT TO REJECT: Huntsville Town reserves the right to reject or accept this proposal, or any portion thereof, and to reject and call for new proposals if their interests or convenience is better served by such a course. If any portion of the above terms are not acceptable it is the proposers responsibility to so state in writing.

2. PREPARATION OF PROPOSALS:

(a) Failure to examine any drawings, specifications, and instructions will be at proposer’s risk,

(b) All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing proposal.

(c) Price “each item separately. Unit price shall be shown and total price shall be entered for each item proposal.

(d) Time of delivery is a part of the proposal and must be adhered to.

(e) Prices quoted are firm for complete delivery of quantities specified.

(f) In case of error in extension, unit price will govern.

(g) Wherever in these forms and specifications an article or material is defined by using a trade name and/or the name and catalog number of a manufacturer or vendor, the term “or approved equal,” if not inserted therewith, shall be implied. It is to be understood that any reference to a particular manufacturer’s product, either by trade name or by limited description, has been made solely for the purpose of more clearly indicating the minimum standard of quality desired, unless “No Sub” has been entered. In the event “No Sub” is entered, the proposal must be for the specified item with no substitution allowed.

3. FAILURE TO SUBMIT: Failure to submit a proposal or to advise the Town Purchasing Department that future RFP’s are desired may result in removal of your name from the bidders list.

4. SUBMISSION OF PROPOSAL:

(a) Proposals must be signed and in sealed envelopes with the “Proposal Number” and opening date written on the envelope.

(b) Proposals and modifications or corrections thereof received after the closing time specified will not be considered.

(c) Only RFP’s submitted on forms furnished by the Town will be considered unless the RFP specifies otherwise. Proposals transmitted by facsimile machine prior to the closing time specified will be accepted, providing that any documentations or material required to accompany the bid, and that cannot be transmitted by fax, is received within two working days following the closing date of the bid. The Town Purchasing Agent must be notified one hour prior to closing time that is specified on the proposal that RFP is being sent by facsimile machine.

(d) No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by the Town unless expressly included and itemized in the bid.

5. BONDS: The Town reserves the right to require a bid bond, a payment bond and/or a faithful performance bond from the vendor in an amount not to exceed the amount of the contract.

6. SAMPLES: Samples of items, when required must be furnished free of expense to the Town and if not destroyed by tests may, upon request made at the time the sample is furnished, be returned at the bidder’s expense.

7. WARRANTY: Seller warrants that the merchandise will conform to its description and any applicable specifications, shall be of good merchantable quality and for the known purpose for which it is sold. This warranty is in addition to any standard warranty or service guarantee given by Seller to Purchaser.

8. APPROVAL: Only purchase orders placed, or contracts that have written approval by the Purchasing Department and Town Council will be binding upon Huntsville Town as result of the proposal.

9. AWARD OF CONTRACT:

(a) Contracts and Purchases will be made or entered into with the responsible bidder making the lowest proposal, or best offer meeting specifications, expected quality, and suitability for intended use. Determination of best offer shall be at the sole discretion of the Town subject to Town’s right to reject any or all proposals.

(b) Unless the bidder has specified otherwise in this RFP by stating that individual unit prices are valid only if all items are accepted by the Town, the Town may accept any item or group of items of any kind and split or divide the order.

(c) The Town reserves the right to reject any or all proposals and waive any informality or technicality in bids received in the interest of the Town.

(d) The acceptance by the Town Council of this proposal shall create a binding and enforceable Contract of Sale with Huntsville Town, dating from the time of said acceptance, without further action by either party and even though a written purchase order has not been furnished to or received by the successful proposer. Said created Contract of Sale shall include all of the provisions and specifications of the RFP, offer, acceptance and purchase order relating thereto. Said contract shall be interpreted, construed and given effect in all respects according to the laws of the State of Utah and the Ordinances of Huntsville Town and shall not be assignable by the vendor in whole or in part without the written consent of the Town.

10. RIGHT TO WITHDRAW: The Town reserves the right to cancel and/or withdraw this Request for Proposal at any time that it shall be in the best interest of the Town to do so. If the Request for Proposal is withdrawn, notice will be mailed to the prospective proposers as soon as possible.

11. DEBARMENT: The bidder certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction (contract) by any governmental department or agency. If the bidder cannot certify this statement, attach a written explanation for review by Huntsville Town.

12. CERTIFY REGISTRATION AND USE OF EMPLOYMENT "STATUS VERIFICATION SYSTEM": The Status Verification System, also referred to as "E-verify", only applies to contracts issued through a Request for Proposal process, and to sole sources that are included within a Request for Proposal.

12.1 Status Verification System

1. Each offeror and each person signing on behalf of any offeror certifies as to its own entity, under penalty of perjury, that the named Contractor has registered and is participating in the Status Verification System to verify the work eligibility status of the contractor's new employees that are employed in the State of Utah in accordance with UCA Section 63G-11-103.

2. The Contractor shall require that the following provision be placed in each subcontract at every tier: "The subcontractor shall certify to the main (prime or general) contractor by affidavit that the subcontractor has verified through the Status Verification System the employment status of each new employee of the respective subcontractor, all in accordance with Section 63G-11-103 and to comply with all applicable employee status verification laws. Such affidavit must be provided prior to the notice to proceed for the subcontractor to perform the work."

3. The Town will not consider a proposal for award, nor will it make any award where there has not been compliance with this Section.

4. Manually or electronically signing the Proposal is deemed the Contractor's certification of compliance with all provisions of this employment status verification certification required by all applicable status verification laws including UCA Section 63G-11-103.

12.2 Indemnity Clause for Status Verification System

1. Contractor (includes, but is not limited to any Contractor, Design Professional, Designer or Consultant) shall protect, indemnify and hold harmless, the Town and its officers, employees, agents, representatives and anyone that the Town may be liable for, against any claim, damages or liability arising out of or resulting from violations of the above Status Verification System Section whether violated by employees, agents, or contractors of the following: (a) Contractor; (b) Subcontractor at any tier; and/or (c) any entity or person for whom the Contractor or Subcontractor may be liable.

2. Notwithstanding Section 1. above, Design Professionals or Designers under direct contract with the Town shall only be required to indemnify the Town for a liability claim that arises out of the design professional's services, unless the liability claim arises from the Design Professional's negligent act, wrongful act, error or omission, or other liability imposed by law except that the design professional shall be required to indemnify the Town in regard to subcontractors or subconsultants at any tier that are under the direct or indirect control or responsibility of the Design Professional, and includes all independent contractors, agents, employees or anyone else for whom the Design Professional may be liable at any tier.

13. PROPRIETARY INFORMATION: Suppliers are required to mark any specific information contained in their bid which is not to be disclosed to the public or used for purposes other than the evaluation of the bid. Each request for nondisclosure must be accompanied by a specific justification explaining why the information is to be protected. Pricing and service elements of any bid will not be considered proprietary. Bids submitted may be reviewed and evaluated by any person at the discretion of the Town.

14. TRADE/PROFESSIONAL LICENSING: The State of Utah requires any person engaging in a construction trade or professional occupation, or acting as, or representing oneself as a contractor or professional for which licensure is required to be licensed before engaging in that trade professional activity. It is unlawful for any unlicensed person to submit a bid for any work for which a license is required. Any person who violates this provision cannot be awarded or accept a contract for the performance of the work.

15. EMPLOYMENT PRACTICES CLAUSE: The bidder agrees to abide by the provisions of the Utah Anti-discrimination Act, Title 34 Chapter 35, U.C.A. 1953, as amended and Title VI and VII of the Civil Rights Act of 1964 (42USC 2000e), which prohibits discrimination against any employee or applicant for employment or any applicant or recipient of services, on the basis of race, religion, color, or national origin, and further agrees to abide by Executive Order No. 11246, as amended, which prohibits discrimination on the basis of sex; 45 CFR 90 which prohibits discrimination on the basis of age, and Section 504 of the Rehabilitation Act of 1973, or the Americans with Disabilities Act of 1990 which prohibits discrimination on the basis of disabilities. Also, bidder agrees to abide by Utah’s Executive Order, dated March 17, 1993, which prohibits sexual harassment in the work place. Bidder must include this provision in every subcontract or purchase order relating to purchases by the Town to insure that the subcontractors and vendors are bound by this provision.

ATTACHMENT D

SURVEYING AND DESIGN FOR HUNTSVILLE

TOWN TRANSMISSION LINE PROJECT

RFP EVALUATION SCORESHEET

Firm Name:

Evaluator:

Date:

Score will be assigned as follows:

0 = Failure, no response 1 = Poor, inadequate, fails to meet requirement 2 = Fair, only partially responsive 3 = Average, meets minimum requirement 4 = Above average, exceeds minimum requirement 5 = Superior

Points Possible Score

(0-5) Weight Points

1. Transmittal Letter (5%) 5 X1

2. Work Plan and Project Approach (20%) 20 X1

3. Qualification and Experience (30%) 30 X1

4. Key Personnel and Project Team (20%) 20 X1

5. Unit Rate Evaluation (25%) 25 X1

TOTAL EVALUATION POINTS

(100 possible) Total

* Purchasing will use the following cost formula in determining the Unit Rate Evaluation (?): The points assigned to each offerors cost proposal will be based on the lowest proposal price. The offeror with the lowest Proposed Price will receive 100% of the price points. All other offerors will receive a portion of the total cost points based on what percentage higher their Proposed Price is than the Lowest Proposed Price. An offeror whose Proposed Price is more than double (200%) the Lowest Proposed Price will receive no points. The formula to compute the points is: Cost Points x (2- Proposed Price/Lowest Proposed Price).

ATTACHMENT E

COST PROPOSAL

Bidder Name:

1. List the name, job title and hourly rate for any proposed personnel. Also include the approximate percentage of project to be performed by each person:

Name: Title: $ / hour %

Name: Title: $ / hour % Name: Title: $ / hour %

Total Average $ / hour

2. Provide expected reimbursable expenses and rates associated to them. Specify if the rate is hourly, daily, etc.

Expense: $

Any deviation from this format may result in disqualification for proposal