HOUSING AUTHORITY OF PRINCES GEORGES COUNTY

RFP 27-23HCVP-26

Housing Quality Standard Inspection Services (HQS)

RFP Due Date: April 2, 2026 – 4:00 p.m. est.

REQUEST FOR PROPOSALS

RFP NO. 27-23HCVP-26 – Housing Quality Standard Inspection Services (HQS)

Housing Authority of Prince Georges County (HAPGC) is currently accepting proposals.

Proposals shall be uploaded via link at https://hapgcprocurement.bonfirehub.com and consist of all required items as listed in the solicitation to be considered responsive to this RFP.

HAPGC reserves the right to reject any or all proposals. MBE/WBE firms are encouraged to submit proposals.

All questions for the RFP must be submitted in writing and e-mailed to HAPGC, at hapgcprocurement@co.pg.md.us no later than 11:00 a.m. EST on Tuesday, March 17, 2026.

RFP DUE DATE/TIME: Thursday, April 2, 2026, at 4:00 p.m. EST

RFP No. 27-23HCVP-26

Housing Quality Standard Inspection Services

9200 Basil Court, Suite 500 Largo, MD 20774 mailto:hapgcprocurement@co.pg.md.us

TABLE OF CONTENTS

I. INTRODUCTION

II. SUBMISSION PROCEDURES

III. SCOPE OF SERVICES

IV. SUBMISSION CONTENT REQUIREMENTS

V. EVALUATION FACTORS

VI. GENERAL CONDITIONS OF THE RFP

Exhibit A – Document Checklist

Exhibit B – HAPGC Forms

a) Business References

b) Non-Collusive Affidavit

c) Profile of Firm

d) M/WBE

e) Certificate of Insurance-Copy

f) W-9

g) Section 3 Forms

NOTE: HUD Forms listed below will apply for all future projects, as applicable:

a) Instructions to Bidders for Contracts (HUD-5369)

b) Representations, Certifications & Other Statements of Bidders PH (HUD 5369-A)

c) General Conditions for Construction Contracts (HUD-5370 -EZ)

I. INTRODUCTION

Housing Authority of Prince Georges County (HAPGC) hereby invites qualified, experienced, and capable firms for Housing Quality Standard Inspection Services (HQS) activities at HAPGC owned and managed real estate assets under $50,000.00.

This solicitation is not and should not be construed as an Invitation for Bid (IFB). The use of the term bid in this RFP or any attachments thereto shall in no way transform this RFP to an IFB.

The Housing Authority of Prince Georges County has listed in this document several requirements and/or specifications for these services. All services noted in this proposal are considered by HAPGC to be within the capacity of all firms or contractors. No requirement and/or specification should be interpreted as an attempt on the part of HAPGC to limit competition.

It is the purpose of the Housing Choice Voucher Program (HCVP) of the Housing Authority of Prince George’s County Maryland to maintain, update and make safe the housing assets which we own or manage. Whether the work is for general or preventive maintenance, an emergency, or a unit turnover, it is up to HCVP to oversee and address what is required to meet the living and safety needs of our tenants.

A. Definitions For the purposes of this request for proposal(s), the following definitions shall apply:

• "RFP" - this Request for Proposal(s).

• “A/E” – Architectural Engineering Firm

• "Vendor" or "Respondent" - the company(s) from whom a proposal is requested.

• "PHA" refers to a Public Housing Authority. As used in this RFP, the term PHA will refer to a particular type of organization.

• "HUD" - the United States Department of Housing and Urban Development, a federal agency that partially funds and monitors operations of HAPGC. However, nothing contained in this RFP or in the contract resulting from the selection process shall be construed to create any contractual relationship between the successful vendor and HUD.

• “PPM’s” - Private Property Manager – Firms which provide property management services at HAPGC properties.

• “Contractor” – the firm or entity designated as the general construction contractor in the contract.

• “NTP” – Notice to Proceed – Written notice from HAPGC authorizing the General Contractor to start work on a project prescribed in a task order.

• “Request for Service- of “RFS” – a written request from HAPGC to the pre-qualified pool of Selected Respondents for the Selected Respondent to prepare and submit a work plan and Lump Sum Base Bid Total for services related to specific Project.

• “Hourly Rates” – shall mean that hourly rate by a particular type of worker, which does not include expenses, overhead, profit and fees of a Selected Respondent(s).

• “Task Order”- means the order issued by HAPGC, that sets forth the description of a Project, scope of work, time frame for performance and fixed fee for the GS’s services to be performed in accordance with the terms and conditions of the contract.

• “Services” means, collectively the general construction services, duties and responsibilities described in the Project document and any and all work necessary to complete them or carry them out fully as required in accordance with the terms of the contract.

• “Work” – means all labor, materials and services required to be performed by the Selected Respondent for the general construction required by a Project in accordance with a task order.

• “Proposal” – response to this RFP. The term “bid” may also be used to refer to the contractor’s proposal, but shall no way be construed to transform this RFP into an Invitation for Bid (IFB)

• Selected Respondent(s) means a firm, company, organization, vendor, etc. who will be considered to submit a formal construction bid proposal when available by HAPGC and its design team.

Each selected respondent will execute a contract to provide complete general contracting services on an as needed basis. Those services included, but are not limited to, project management, project supervision, labor, transportation, and disposal of materials related to the specific projects, and the coordination of facilities.

II. SUBMISSION PROCEDURES

A. Submission Procedure

Proposal(s) must be submitted no later than April 2, 2026, at 4:00 p.m. est.

Any proposal received after the specified date and time will not be considered. Proposals must be delivered in the form specified no later than the date and time listed in the RFP. If you choose to mail your proposal, it must arrive by the specified date and time, regardless of the postmark date.

The submission package must be received by HAPGC via download in the Bonfire portal:

https://hapgcprocurement.bonfirehub.com

A. Request for Information

Respondents desiring any explanation or further information regarding the solicitation must submit an e-mail request no later than March 17, 2026, at 11:00 a.m. est. The request must be submitted in writing at the following email addresses: cefloyd@co.pg.md.us.

Any clarification and or information will be furnished promptly as a written addendum to the RFP and posted on the Bonfire portal link at https://hapgcprocurement.bonfirehub.com

B. Evaluation Process

A selection committee, composed of HAPGC staff, will review responses to this RFP and will recommend to the HAPGC Board of Commissioners the organization(s) most suited and supportive of the agency’s needs. The organization(s) must demonstrate it will create a successful, proactive, and strategic business relationship with HAPGC. The selection committee and/or the Board of Commissioners may at its discretion request interviews with respondents to discuss specific aspects and clarifications of their response(s). The Board of Commissioners and/or Executive Director may make the final decision with regards to the selection process.

C. Anticipated Schedule of Events

The anticipated schedule for the RFP and contract approval is as follows:

Event Date RFP available for distribution March 3, 2026 Mandatory Onsite Meeting N/A Deadline for receipt of written questions March 17, 2026 Response to written questions March 24, 2026 RFP Due Date April 2, 2026 Estimated Contract Award Date April 23, 2026 mailto:cefloyd@co.pg.md.us.

Request for Proposals for Housing Quality Standard Inspection Services 1

Housing Authority of Prince Georges County reserves the right at its sole discretion to amend any or all dates associated with the anticipated schedule of events.

III. SCOPE OF SERVICES

The Housing Authority of Prince George’s County (HAPGC) is herein issuing a Request for Proposals for Housing Quality Standard (HQS) Inspection Services. HAPGC administers housing stabilization, rapid rehousing, and rental assistance projects throughout the Prince George’s County for clients at risk of or currently experiencing homelessness. Through the U.S.

Department of Housing and Urban Development (HUD) Continuum of Care (CoC) and Housing Opportunities for Persons with AIDS (HOPWA) Programs, clients are placed in affordable housing units that require HQS Inspections both before occupancy and throughout the duration of tenancy while receiving financial assistance through these Programs.

HAPGC is soliciting applicants to receive a competitive service award to provide professional HQS Inspection Services. The applicant shall provide housing inspections services on behalf of HAPGC to include the following:

● Initial Housing/ Unit Inspections

● Annual Housing/Unit Inspections

● Client Complaint Inspections

● Quality Control Inspections; and

● Failed Housing/Unit Re-inspections

Request for Proposals for Housing Quality Standard Inspection Services 2

HAPGC will develop and issue Plans and Specifications, or a Scope of Work for the Projects that will be included within each Task Order, as applicable. Such documents will specify the Work to be provided for any Project(s). In general, this may include, but may not be limited to, the following:

GENERAL REQUIREMENTS

Inspections must be in full compliance with the following regulations:

HUD Housing Standards Regulations at 24 CFR §982.401 & §983.101 Lead Based Paint Regulations at 24 CFR Part 35 HUD Program Guidebook 7420.10g (HQS Chapter 10) Inspection Checklist (HUD-52580) HAPGC’s Housing Choice Voucher Administrative Plan, HAPGC’s HQS Checklist and HQS

Guidebook HAPGC will schedule inspections in accordance with HUD Federal Regulations and Agency Policy (this includes adherence to regulation requiring inspections are to occur at reasonable times with reasonable notice).

Inspections must be completed in accordance with HUD’s Housing Quality Standards and HAPGC’s HQS Guidebook. Owners/Managers/Landlords/ Tenants may not influence the result of the inspection.

Inspectors must provide inspection results to HAPGC as well as maintain a copy of the results for audit purposes.

Proposers must possess a HQS Certification (or certification from a nationally recognized inspection organization) and Lead-Based Paint Visual Assessment Training from a nationally recognized training organization.

Code Compliance: Upgrade all aspects of the Property, apartment units, and site to comply with all codes, ordinances, and regulations in effect at the time of permitting, including but not limited to the standards or the most stringent of all accessibility codes, including the requirements of the County Building Codes; American National Standards Institute (ANSI) A1 174-1986; the Uniform Federal Accessibility Standards (UFAS), 24 CFR Part 40, Appendix A; Section 504 of the Rehabilitation Act of 1973, 24 CFR Part 8; Fair Housing Pd. Design Standards, latest edition; and the Americans with Disabilities Act (ADA) 1990, as applicable and all other applicable Federal, state, or local building codes or requirements. Prince Georges County Building Codes as related to rehabilitation of existing structures.

Procurement: Follow HUD and HAPGC funding procedures. Follow HUD and state, and local regulations regarding change orders.

Request for Proposals for Housing Quality Standard Inspection Services 3

Qualifications & Requirements: Eligible applicants must be a registered for profit or 501(c) non-profit organization in good standing with the State of Maryland and the United States Internal Revenue Service (IRS). This announcement requests all qualifying organizations to submit the following items to be considered for the award:

• Housing Quality Standard Inspection Services Application.

• Project Budget; (1-year Budget. Template Provided)

• Articles of Incorporation and Bylaws.

• Current Certificate of Good Standing from the State of Maryland.

• Federal Tax Exemption Determination Letter (if applicable);

• Copy of Current Housing Inspection and Lead Based Paint Housing Inspection Licenses.

• List of Board of Directors/Project Organizational Chart (must include name, title, email, and phone for each staff position).

• Most Recent Single Audit or Independent Financial Audit.

All services will be performed during the Agency’s fiscal year for a 1-year commitment from HAPGC for HQS Inspections Services. The selected applicant will be issued a one-year contract beginning July 1, 2026, and ending June 30, 2027.

Required Insurance Coverage: The selected applicant must currently carry or be willing to obtain the following insurance coverage as part of the Project:

● Professional Liability Errors, and Omissions Insurance each occurrence (minimum $1 million policy).

● Worker’s Compensation Coverage & Employer’s Liability

● General Commercial Liability Insurance (minimum $1 million policy).

● Comprehensive Liability for Vehicle Insurance

● Bodily Injury-$1,000,000 per person/occurrence

● Cyber Liability Insurance (minimum $1 million policy)

The selected applicant (s) will be required to provide a certificate of liability indicating the required limits of liability with the Housing Authority of Prince George’s County shown as an additional certificate holder.

Current Provider Information: Current Providers may apply to this Request for Proposals, but cannot earn credit or selection preference for current services performed. If a current Provider is selected through this Request for Proposals, a new contract shall be issued for performance of service for the new award. All current contracts will be terminated upon the completion of the designated term.

Request for Proposals for Housing Quality Standard Inspection Services 4

Funding Sources: Funding sources may be a combination of the HAPGC’s approved Federal, State, and local appropriation(s). The Housing Authority of Prince George’s County funds its projects through the U.S. Department of Housing and Urban Development (HUD) Emergency Solutions Grant (ESG), Continuum of Care (CoC), and Housing Opportunities for Persons with AIDS (“HOPWA”) Programs. All applicants receiving the award are subject to the applicable funding source laws and regulations in addition to requirements set by HAPGC. Awards are conditioned on availability of funds as approved by HUD, the State of Maryland, and/or the HAPGC Board of Commissioners. The selected applicant will be reimbursed expenses each month of the Term(s).

HAPGC Fiscal Year (HAPGCFY) 2026 (July 1st, 2025, through June 30th, 2026), the total number of Housing Quality Standard (HQS) Inspections completed was 3,168. For the HAPGCFY 2027 (July 1, 2026, through June 30, 2027) the inspection amount is expected to be 6,165. HAPGC is soliciting applicants to receive a competitive service award to provide professional HQS Inspection Services. All housing units will require an HQS Inspection prior to occupancy and annually throughout client tenancy. Applicants may apply for a single Project or both Projects. Each Project will be considered as a separate award, however both Projects may be presented by the applicant as a combined submission utilizing one budget and application for both Projects. Applicants are required to submit a budget for the following housing inspection types.

Definitions:

Inspection Type

Actual Number of Inspections for Project

(FY2026)

Expected Number of Inspections for Project

(FY2027)

Initial Housing/Unit Inspection 797 1200 Annual Housing/Unit Inspection 1012 2300 Client Complaint Inspection 139 270 Quality Control Inspection 27 95 Failed Housing/Unit Re-inspection

1193 2300

TOTALS 3168 6165

● Initial Housing/ Unit Inspection – HQS Inspection performed for new clients before unit occupancy.

● Annual Housing/Unit Inspections – HQS Inspection performed for renewal clients during unit occupancy.

● Client Complaint Inspections – HQS Inspection performed because of client complaint of unit inhabitability conditions.

● Quality Control Inspections – HQS Inspection completed by either a supervisor or lead inspector.

● Failed Housing/Unit Re-inspection – A unit that has failed the initial HQS Inspection and needs to be re-inspected for correction to initial inspection findings.

Housing Quality Standard Inspection Services:

Applicants receiving this competitive service award (the Provider) will perform inspection of units across Prince George’s County for single occupancy units, studio, and one (1) to five (5) bedroom units in traditional apartment complexes, attached and detached homes for clients receiving permanent supportive financial housing assistance.

All inspections must follow Federal, State, and local regulations and guidelines regarding building code, lead based paint protocol, sanitation codes, and any other related laws.

The number of inspections per Project is an estimate based on previous housing inspection data and anticipated demand for the first full year term of the Project. Actual inspections to be performed may increase or decrease because of demand.

Inspection Requirements:

1. Initial Unit Inspections: HAPGC/HCVP program staff member will create and send initial unit inspections to the Provider daily. The property owner or appointed representative must be present for all initial unit inspections.

2. Annual Inspections: Housing units shall be inspected annually, approximately sixty (60) days prior to the tenant’s annual recertification appointment. Provider staff will create and send annual inspections to the Provider monthly.

The Provider will schedule the annual inspection, notify both the owner and tenant of the inspection date, and encourage their attendance. No annual inspection shall take place if the tenant/head of household or appointed adult representative is not present.

3. Other Inspections: The Provider shall conduct other inspections as necessary, which include inspections requested by the tenant, the owner, or as required by emergency or special circumstance(s). Tenant request, owner request, emergency, and damage inspections shall be created and sent by HAPGC/HCVP program staff member to the Provider. The Provider or HAPGC/HCVP program staff member will initiate Special Inspections when required. The Provider will schedule other inspections and notify the owner and tenant via telephone, email, and/or regular mail of the date of each inspection.

4. Quality Control (Supervisory) Inspections: Representatives of the Provider’s management team shall conduct periodic quality control inspections. The purpose of the quality control inspections is to assure Inspectors are conducting thorough and complete inspections and units receiving housing assistance meet Housing Quality Standards.

5. Failed Unit Re-inspections: Any unit that fails an inspection (except for damage inspections), shall be re-inspected to ensure Housing Quality Standards are met unless the Provider receives other written instructions from HAPGC.

Results of all unit inspections shall be communicated verbally to the landlord at the time of the inspection by the Provider. Upon completion of any annual or other inspection, the Provider shall provide the owner and tenant with an inspection summary report. If deficiencies are identified, the Provider shall provide the owner with notification listing the deficiencies and the date of re-inspection; the Provider shall provide the tenant with notification listing the deficiencies and the date of re-inspection. The Provider shall require owners to correct deficiencies that pose a serious threat to the health and safety of household members within one (1) business day and other deficiencies within thirty (30) days. When no deficiencies are identified during an annual or other inspection, notification shall be mailed to the owner and tenant by the Provider via postal mail.

Reporting:

The Provider will be required to submit a comprehensive annual report covering all utility analysis and management services performed over the preceding 12-month period. The report will be submitted in both digital and physical format within 30 days of the contract anniversary date.

Yardi Software Requirements:

The Provider will use the HAPGC’s Yardi Software to schedule, track, and communicate with HCVP on upcoming, pending, and completed HQS Inspections. HCVP will facilitate training for this software and provide support to the Provider during service delivery.

Results of each inspection shall be recorded in Yardi by close-of-business on the next business day or in accordance with HAPGC requirements. All inspection results will be recorded on HUD approved forms provided by HAPGC/HCVP. The Provider will use standard correspondence material and/or document templates provided by HAPGC/HCVP for communications with tenants and property owner/management.

Term:

The Provider will receive a 1 year from the Housing Authority of Prince George’s County for HQS Inspections Services, beginning July 1st, 2026, and ending June 30th, 2027. The Provider will be evaluated to continue service for each Term. Continuity of services with the Provider will be contingent on satisfactory performance, Project evaluation, and availability of funds as approved by

HUD.

Payment:

Term renewal and payment are conditioned on availability of funds as approved by HUD. The Provider shall be reimbursed per the budget approved by HAPGC. The Provider agrees that all expenditures are to be made in accordance with the terms and conditions Programs.

In the event the budget requires revision, the budget may be reviewed by HAPGC/FAS upon written request from the Provider, except that no revision shall be made in the total amount of funds. Line item or eligible activity expenditures may not exceed the contracted amount. If expenditures exceed the contracted line item or eligible activity category, the agency may withhold reimbursement for those expenditures until a budget revision is approved by the HAPGC/FAS.

Payment more than the amount set forth above will not be made unless there is a mutually agreed upon change in the Scope of Services, which requires an increase in the total Project cost. Such an increase in the total Project cost will only occur through a written amendment to the Provider contract.

HOUSING QUALITY STANDARDS (HQS)

(a) Performance and acceptability requirements. (1) This section states the housing quality standards (HQS).

(2)(i) The HQS consist of:

(A) Performance requirements; and

(B) Acceptability criteria or HUD approved variations in the acceptability criteria.

(ii) This section states performance and acceptability criteria for these key aspects of housing quality:

(A) Sanitary facilities.

(B) Food preparation and refuse disposal.

(C) Space and security.

(D) Thermal environment.

(E) Illumination and electricity.

(F) Structure and materials.

(G) Interior air quality.

(H) Water supply.

(I) Lead-based paint.

(J) Access.

(K) Site and neighborhood.

(L) Sanitary condition; and

(M) Smoke detectors.

(3) All program housing must meet the HQS performance requirements both at commencement of assisted occupancy, and throughout the assisted tenancy.

(4)(i) In addition to meeting HQS performance requirements, the housing must meet the acceptability criteria stated in this section, unless variations are approved by HUD.

(ii) HUD may approve acceptability criteria variations for the following purposes:

(A) Variations which apply standards in local housing codes or other codes adopted by the PHA;

or

(B) Variations because of local climatic or geographic conditions.

(iii) Acceptability criteria variations may only be approved by HUD pursuant to paragraph

(a)(4)(ii) of this section if such variations either:

(A) Meet or exceed the performance requirements; or

(B) Significantly expand affordable housing opportunities for families assisted under the program.

(iv) HUD will not approve any acceptability criteria variation if HUD believes that such variation is likely to adversely affect the health or safety of participant families or severely restrict housing choice.

(b) Sanitary facilities— (1) Performance requirements. The dwelling unit must include sanitary facilities located in the unit. The sanitary facilities must be in proper operating condition, and adequate for personal cleanliness and the disposal of human waste. The sanitary facilities must be usable in privacy.

(2) Acceptability criteria. (i) The bathroom must be in a separate private room and have a flush toilet in proper operating condition.

(ii) The dwelling unit must have a fixed basin in proper operating condition, with a sink trap and hot and cold running water.

(iii) The dwelling unit must have a shower or a tub in proper operating condition with hot and cold running water.

(iv) The facilities must utilize an approvable public or private disposal system (including a locally approvable septic system).

(c) Food preparation and refuse disposal— (1) Performance requirement. (i) The dwelling unit must have suitable space and equipment to store, prepare, and serve foods in a sanitary manner.

(ii) There must be adequate facilities and services for the sanitary disposal of food wastes and refuse, including facilities for temporary storage where necessary (e.g., garbage cans).

(2) Acceptability criteria. (i) The dwelling unit must have an oven, and a stove or range, and a refrigerator of appropriate size for the family. All the equipment must be in proper operating condition. The equipment may be supplied by either the owner or the family. A microwave oven may be substituted for a tenant-supplied oven and stove or range. A microwave oven may be substituted for an owner-supplied oven and stove or range if the tenant agrees and microwave ovens are furnished instead of an oven and stove or range to both subsidized and unsubsidized tenants in the building or premises.

(ii) The dwelling unit must have a kitchen sink in proper operating condition, with a sink trap and hot and cold running water. The sink must drain into an approvable public or private system.

(iii) The dwelling unit must have space for the storage, preparation, and serving of food.

(iv) There must be facilities and services for the sanitary disposal of food waste and refuse, including temporary storage facilities where necessary (e.g., garbage cans).

(d) Space and security— (1) Performance requirement. The dwelling unit must provide adequate space and security for the family.

(2) Acceptability criteria. (i) At a minimum, the dwelling unit must have a living room, a kitchen area, and a bathroom.

(ii) The dwelling unit must have at least one bedroom or living/sleeping room for each two persons. Children of opposite sex, other than very young children, may not be required to occupy the same bedroom or living/sleeping room.

(iii) Dwelling unit windows that are accessible from the outside, such as basement, first floor, and fire escape windows, must be lockable (such as window units with sash pins or sash locks, and combination windows with latches). Windows that are nailed shut are acceptable only if these windows are not needed for ventilation or as an alternate exit in case of fire.

(iv) The exterior doors of the dwelling unit must be lockable. Exterior doors are doors by which someone can enter or exit the dwelling unit.

(e) Thermal environment— (1) Performance requirement. The dwelling unit must have and be capable of maintaining a thermal environment healthy for the human body.

(2) Acceptability criteria. (i) There must be a safe system for heating the dwelling unit (and a safe cooling system, where present). The system must be in proper operating condition. The system must be able to provide adequate heat (and cooling, if applicable), either directly or indirectly, to each room, to assure a healthy living environment appropriate to the climate.

(ii) The dwelling unit must not contain unvented room heaters that burn gas, oil, or kerosene.

Electric heaters are acceptable.

(f) Illumination and electricity— (1) Performance requirement. Each room must have adequate natural or artificial illumination to permit normal indoor activities and to support the health and safety of occupants. The dwelling unit must have sufficient electrical sources so occupants can use essential electrical appliances. The electrical fixtures and wiring must ensure safety from fire.

(2) Acceptability criteria. (i) There must be at least one window in the living room and in each sleeping room.

(ii) The kitchen area and the bathroom must have a permanent ceiling or wall light fixture in proper operating condition. The kitchen area must also have at least one electrical outlet in proper operating condition.

(iii) The living room and each bedroom must have at least two electrical outlets in proper operating condition. Permanent overhead or wall-mounted light fixtures may count as one of the required electrical outlets.

(g) Structure and materials— (1) Performance requirement. The dwelling unit must be structurally sound. The structure must not present any threat to the health and safety of the occupants and must protect the occupants from the environment.

(2) Acceptability criteria. (i) Ceilings, walls, and floors must not have any serious defects such as severe bulging or leaning, large holes, loose surface materials, severe buckling, missing parts, or other serious damage.

(ii) The roof must be structurally sound and weathertight.

(iii) The exterior wall structure and surface must not have any serious defects such as serious leaning, buckling, sagging, large holes, or defects that may result in air infiltration or vermin infestation.

(iv) The condition and equipment of interior and exterior stairs, halls, porches, walkways, etc., must not present a danger of tripping and falling. For example, broken or missing steps or loose boards are unacceptable.

(v) Elevators must be working and safe.

(h) Interior air quality— (1) Performance requirement. The dwelling unit must be free of pollutants in the air at levels that threaten the health of the occupants.

(2) Acceptability criteria. (i) The dwelling unit must be free from dangerous levels of air pollution from carbon monoxide, sewer gas, fuel gas, dust, and other harmful pollutants.

(ii) There must be adequate air circulation in the dwelling unit.

(iii) Bathroom areas must have one openable window or other adequate exhaust ventilation.

(iv) Any room used for sleeping must have at least one window. If the window is designed to be openable, the window must work.

(i) Water supply— (1) Performance requirement. The water supply must be free from contamination.

(2) Acceptability criteria. The dwelling unit must be served by an approvable public or private water supply that is sanitary and free from contamination.

(j) Lead-based paint performance requirement. The Lead-Based Paint Poisoning Prevention Act

(42 U.S.C. 4821-4846), the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851-4856), and implementing regulations at part 35, subparts A, B, M, and R of this title apply to units assisted under this part.

(k) Access performance requirement. The dwelling unit must be able to be used and maintained without unauthorized use of other private properties. The building must provide an alternate means of exit in case of fire (such as fire stairs or egress through windows).

(l) Site and Neighborhood— (1) Performance requirement. The site and neighborhood must be reasonably free from disturbing noises and reverberations and other dangers to the health, safety, and general welfare of the occupants.

(2) Acceptability criteria. The site and neighborhood may not be subject to serious adverse environmental conditions, natural or manmade, such as dangerous walks or steps; instability;

flooding, poor drainage, septic tank back-ups or sewage hazards; mudslides; abnormal air pollution, smoke or dust; excessive noise, vibration or vehicular traffic; excessive accumulations of trash; vermin or rodent infestation; or fire hazards.

(m) Sanitary condition— (1) Performance requirement. The dwelling unit and its equipment must be in sanitary condition.

(2) Acceptability criteria. The dwelling unit and its equipment must be free of vermin and rodent infestation.

(n) Smoke detectors performance requirement— (1) Except as provided in paragraph (n)(2) of this section, each dwelling unit must have at least one battery-operated or hard-wired smoke detector, in proper operating condition, on each level of the dwelling unit, including basements but excepting crawl spaces and unfinished attics. Smoke detectors must be installed in accordance with and meet the requirements of the National Fire Protection Association Standard (NFPA) 74 (or its successor standards). If the dwelling unit is occupied by any hearing-impaired person, smoke detectors must have an alarm system, designed for hearing-impaired persons as specified in NFPA 74 (or successor standards).

(2) For units assisted prior to April 24, 1993, owners who installed battery-operated or hard-wired smoke detectors prior to April 24, 1993 in compliance with HUD's smoke detector requirements, including the regulations published on July 30, 1992, (57 FR 33846), will not be required subsequently to comply with any additional requirements mandated by NFPA 74 (i.e., the owner would not be required to install a smoke detector in a basement not used for living purposes, nor would the owner be required to change the location of the smoke detectors that have already been installed on the other floors of the unit).

[60 FR 34695, July 3, 1995, as amended at 61 FR 27163, May 30, 1996; 63 FR 23861, Apr. 30, 1998; 64 FR 26646, May 14, 1999; 64 FR 49658, Sept. 14, 1999; 64 FR 50230, Sept. 15, 1999; 80 FR 8246, Feb 17, 2015]

Submitted By (signature of authorized representative):

Title:

Date:

Contract Monitor: TBD Date:

ATTACHMENTS: Federal Labor Wage Rate (Davis-Bacon)

HUD Form HUD-5370-EZ for small projects Section 3 Requirements

The Housing Authority of Prince George’s County Maryland reserves the right to reject any or all bids that they determine are not in their best interest.

If you have any questions or concerns, please contact Carolyn Floyd by email @ CEFloyd@co.pg.md.us.

Housing Authority of Prince Georges County mailto:CEFloyd@co.pg.md.us

Contractor Invoicing:

1. Only time spent on the property is billable, the HAPGC will not pay for the time spent in route or traveling required for the acquisition of materials.

2. The HAPGC will not be responsible for trip charges or any service charges.

3. All invoices shall be submitted to Need this from HCVP or FAS within weekly of the works completion and shall include the following:

Date of contract Purchase Order or Contract Number Address of property where service Date of actual service Time in and time out Assigned personnel and their titles.

HAPGC Authorized Signature verifying the completion of work on the contractor work ticket or equivalent.

IV. SUBMISSION CONTENT REQUIREMENT

All responses should be complete, carefully worded, and must convey all the information requested in the RFP.

Respondents must submit the following for the submission to be considered complete:

To be considered a “complete” submission the Respondent is required to submit the following information. Please note, HAPGC reserves the right to request additional information upon review of respondent’s initial submissions: Please TAB All Sections.

A. Information Required in the Proposal

1. Letter of Interest (TAB 1)

a) Identifying primary contact person, with firm's name, address, and telephone number. List any other firm members. Briefly summarize the firm's history and experience relevant to this request.

b) The type of organization (corporation, partnership, joint venture, etc.) including a list of participants and an organizational chart which identifies the number of staff for each employment position.

c) The Respondent must provide a concise statement showing that the firm understands the requested services.

2. Qualifications and Experience (TAB 2)

a) The Respondent must demonstrate a record of relevant experience in inspecting dwelling and non-dwelling properties.

b) The Respondent shall submit evidence of the firm’s ability to perform the work, as indicated by the profiles of the principals and a description of the staff’s professional and technical competence, for those principals and staff members who will be involved in the “work” requested herein.

c) The Respondent can submit, the resumes of the principals detailing everyone’s education, technical training, and work experience.

d) The Respondent must describe its qualifications, resources, and experience as it pertains to the requested services. The Respondent must demonstrate it has the experience and capacity to complete all the required services, whether they are conducted at the same time or separately.

e) Length of time firm has worked in its area of expertise in general, and the size of the enterprise, the firm may submit a general brochure of their work.

f) Indicate Bonding Capacity in proposal.

3. Past Performance (TAB 3)

a) Respondent must provide for selected group(s) a minimum of three (3) project descriptions that best demonstrate the Respondents ability to perform the work outlined in the Scope of Services. At a minimum include the project description scope of work performed, the location, dollar value and list the respondent’s key personnel on the project.

4. Organization Structure and Key Personnel (TAB 4)

a) The respondent must provide an organizational/structure chart and include its key technical and consulting personnel, including but not limited to: Superintendent, Project Mgrs., Schedulers, and Safety Mgrs., and/or any sub-contractors’ role etc.…

b) Key Personnel shall not be replaced without the prior written approval of HAPGC.

5. Approach/Work Plan (TAB 5)

a) The respondent shall demonstrate in the work plan its plan to integrate HAPGC plan into its overall strategy to perform the Scope of Services.

b) The respondent shall demonstrate in the work plan its scheduling platform and methods, in its quality management approach, and the roles, responsibilities and authority of the team members.

c) The respondent can outline in the work plan how it would provide construction project controls and provide scope and schedule management. Also, procedures for implementing construction sequencing.

d) The respondent shall demonstrate its safety plan.

e) All projects over $2,000 - Davis Bacon, is applicable.

f) Bid Bond, Payment, and Performance Bonds may be required, as applicable.

6. Entity Financial Health and Service Sustainability (TAB 6)

HAPGC recognizes the importance that the Vendor is a financially healthy business entity. The Respondent will be required to submit a copy of the last completed audit or independently certified financial statement. Financial statements may be submitted in a separate, uploaded document marked “Financial Statements—Confidential.”

7. HUD Forms (TAB 8)

Each Respondent must complete the applicable HUD 5369- A, as provided in Exhibit C.

8. HAPGC Forms (TAB 9)

Each Respondent must complete the Forms as provided in Exhibit B. Additional information on specific forms is included below.

a. Business References: Provide references from related service providers or agency personnel. Include a brief description of Respondent’s business relationship with the reference.

b. Section 3 Participation: Provide a detailed narrative on how the Respondent can assist

HAPGC to comply with HUD's Section 3 requirements to the greatest extent feasible to provide training, employment, contracting and other economic opportunities to low and very low persons and businesses that provide that provide economic opportunities to low and very low-income persons, especially recipients of government assistance for housing.

c. Minority and Women Business Participation: Submissions in response to this solicitation MUST include an MBE/WBE participation plan which, at a minimum, demonstrates “Best Efforts” have been taken to achieve compliance with MBE/WBE goals.

d. Provide information on the circumstances and status of past or present civil or criminal investigations, pertinent litigation, regulatory action, and/or disciplinary action taken or pending against the respondent or any of its employees with state regulatory bodies or professional organizations that could impact the respondent’s role or ability to provide the services specified herein. If none, include a statement that there are no past or present civil or criminal legal investigations, or pertinent and/or regulatory actions that could impact your ability to provide the services specified herein.

V. EVALUATION FACTORS

A. Proposal Evaluation Criteria

Evaluation criteria have been structured to correlate with the submission requirements of Section.

Proposals received in response to this RFP will be evaluated and ranked by an Evaluation Committee. Scoring will be based on predetermined Evaluation Criteria. The available points associated with each area of consideration are shown. Each member of the Evaluation Committee will score each proposal. Scoring will be based upon how well the proposal meets the submission requirements established in the RFP.

EVALUATION CRITERIA POINTS

Qualifications and Experience 35

Past Performance 20

Organizational Structure 15

Key Personnel Qualifications 15

Approach/Work Plan 15

TOTAL 100

HAPGC may reject any or all proposals that are determined not to be in HAPGC's best interests. In addition, HAPGC reserves the right to waive any informalities or minor irregularities, if it serves the parties' best interest to do so. HAPGC will select Respondent's based on the evaluation criteria as listed above. Interview’s may be conducted if desired by HAPGC with selected Respondent(s).

VI. GENERAL CONDITIONS OF THE RFP

A. General Conditions

1. LATE PROPOSALS WILL NOT BE ACCEPTED OR CONSIDERED.

2. HAPGC reserves the right to accept or reject all proposals submitted, either in whole or in whole or in part, with or without cause; to waive any informalities of any proposal; to extend, amend or cancel this RFP at any time; and, to make the award in the best interest of HAPGC.

3. HAPGC reserves the right to request additional information, if needed, from prospective respondent(s).

4. If it becomes necessary for HAPGC to revise any part of this RFP, revisions will be provided in the form of an Addendum to all prospective respondents. HAPGC must acknowledge addendums to the RFP. Submissions must conform to any addenda that may be issued to this RFP.

5. Proposals that are incomplete or not in conformance with the submittal requirements may be eliminated from further consideration. Respondents should carefully note the submittal requirements.

6. All proposals submitted in response to this RFP will be considered public information and may be made available to the public (including news media) unless Confidential and/or Proprietary information is submitted under separate cover and is clearly designated as such.

7. The Respondent shall provide a presentation regarding proposal submitted, if requested to do so by HAPGC.

8. Respondents may modify or withdraw a proposal prior to due date by an authorized representative of that organization. All proposals will become the property of HAPGC after the Proposal Deadline.

9. The Respondent affirms that he/she is of lawful age and that no other person, firm, partnership, or corporation has any interest in this submittal or in the contract proposed to be entered into unless noted in writing.

10. The Respondent affirms that its proposal is made without any understanding, agreement or connection with any other person, firm, partnership, or corporation making a submittal for the same purpose and is in all respects fair and without collusion or fraud.

11. The Respondent has carefully read the provisions, terms, and conditions of the RFP document and does hereby agree to be bound thereby. If there are any terms and conditions to which the Respondent has objections, such objections and the specific section must be noted in the letter of interest or cover letter.

12. HAPGC retains the right to negotiate with any or all selected respondent(s).

13. Additional services and/or service adjustments may be added or deleted during the life of any contract awarded hereunder as mutually agreed upon in writing between HAPGC and respondent(s).

14. Respondent(s) must meet HAPGC’s insurance requirements set forth herein, if given contract with agency.

15. The respondent will not offer any gratuity, favor, or anything of monetary value to any officials or employee of HAPGC for the purpose of influencing consideration of a response to this RFP.

16. HAPGC reserves the right to disqualify any submission that may present a conflict of interest between Housing Authority of Prince Georges County, its employees or Board members, Respondent(s), or parties identified in the submission.

17. HAPGC reserves the right to retain all responses submitted and not permit withdrawal for a period of 120 days after the deadline for receiving responses without written consent from HAPGC

B. Regulatory

Awarded contractor(s) shall comply with all applicable federal, state and local laws, rules, regulations, ordinances and codes and obtain any licenses or permits required to provide the services as listed under this RFP.

C. Acceptance of RFP

Respondent’s submission of a proposal in response to the RFP shall constitute acceptance by the Respondent of the terms and conditions of this RFP. If the Respondent’s proposal is accepted for contract award, the Respondent agrees to enter into a negotiated contract with HAPGC at a later time and date.

D. Contract Award

Subject to the rights reserved in this RFP, HAPGC will award the contract by written notice to the selected Respondent(s) (the “Contractor”). The award of the contract maybe subject to the approval of the HAPGC Board of Commissioners and/or the HAPGC’s Executive Director, and it shall be conditioned on the successful negotiation of revisions, if any, to the RFP, recommended as part of the evaluation of proposals.

HAPGC may award one or more contracts, which shall be awarded in accordance with the terms and conditions of this RFP to the Respondent(s) whose proposal is most advantageous to the HAPGC considering qualifications, technical and other factors as specified in this RFP, HAPGC reserves the right to negotiate and award any element of this RFP, to reject any or all proposals or to waive any minor irregularities or technicalities in RFP received as in the best interest of HAPGC.

No award may be made to a Respondent(s) that is on the list of contractor’s ineligible/debarred to receive awards from HAPGC and/or HUD.

E. Insurance - - - (Requirements may vary per project but required per project(s)

If a Respondent(s) receives an award, the Contractor(s) will be required to provide an original Certificate of Insurance confirming the minimum requirements to HAPGC within 5 days of a contract signature: Insurance Requirements/Limits will coincide with all applicable project(s).

Business Automobile Liability Required Limits

HAPGC and its affiliates must be named as an additional insured and as the certificate holder. Must include both owned and un-owned vehicles.

$500,000 combined single limit, per occurrence

Workers Compensation and Employer’s Liability Required Limits

Workers’ Compensation coverage is Statutory and has no pre-set limits.

Employer’s Liability limit is $500,000 A waiver of Subrogation in favor of HAPGC must be included in the Workers’ Compensation policy.

HAPGC and its affiliates must be named as a Certificate Holder.

Statutory Limits

Maryland

Commercial General Liability Required Limits

This is required for any vendor who will be doing hands on work at HAPGC properties. HAPGC and its affiliates must be named as an Additional Insured and as the Certificate Holder.

$1,000,000 per accident $2,000,000 aggregate

F. No Warranty

Respondents are required to examine the RFP, scope of services, and instructions pertaining to the services requested. Failure to do so will be at the Respondent’s own risk. It is assumed that the Respondent has made full investigation as to be fully informed as to the extent and character of the services requested. No warranty or representation is made or implied as to the information contained in this RFP.

G. Expense of RFP Submission

All expenses incurred in the preparation and submission of the RFP to HAPGC in response to this RFP shall be borne by the Respondent.

F. False Statements

Any False statements made by the Respondent(s) will be void the response and eliminate the Respondent(s) from further consideration.

BONDING CAPACITY

HAPGC may group vendors according to bonding capacity as listed below, please mark your firm’s bonding capacity for the project amounts listed below, can mark all or a particular group for consideration. Actual dollars amount for projects may vary.

Group A will be for contractors who could bid on, perform the work, and wish to do work of projects valued from $2,000.00 to $50,000,00.

Group B will be for contractors who could bid on, perform the work, and wish to do work of projects valued from $50,000.00 to $100,000.00.

Group C will be for contractors who could bid on, perform the work, and wish to do work of projects valued from $100,000.00 or $250,000.00 or higher.

Submit this page in your proposal submission

(Place in Tab 5)

Exhibit B

Documents Checklist

All documents, including this Checklist, should be completed in full and submitted in your submission, as listed in the RFP, or the submission may be considered as non-responsive.

Document Checklist Initial if Included

1. RECEIPT OF ADDENDUM (if applicable)

2. BUSINESS REFERENCES

3. NON-COLUSIVE AFFIDAVIT

4. PROFILE OF FIRM

5. M/WBE FORM

6. CERTIFICATE OF INSURANCE - copy

7. W-9

8. SECTION 3 FORMS, as applicable

I understand that failure to submit all these items may cause my submittal to be considered…