1-FY26 Athletics Bus Needs Pricing - For informational purposes.xlsx

This is an athletic travel services pricing document for Western Carolina University, a public institution in North Carolina seeking a convenience contract for comprehensive athletic transportation. The document outlines transportation needs across thirteen varsity sports programs for fiscal year 2026, including baseball, basketball (men's and women's), cheer, football, soccer, softball, track, and volleyball. The pricing sheet details individual trip requirements by sport, specifying destination cities, dates, number of buses needed per trip, and trip duration in days. Football requires the highest bus allocation at three buses per trip for six away games, while most other sports require one bus per trip for varying distances and durations. Baseball encompasses approximately fifteen trips ranging from one to four days, men's basketball includes nineteen trips predominantly requiring single-day or two-day travel, women's basketball spans fourteen trips, soccer consists of nine trips, softball includes nine trips, track requires ten trips, volleyball involves six multi-venue trips, and cheer requires one six-day trip to national championships in Daytona Beach, Florida. Several trips show tentative end dates, indicating ongoing schedule refinement.

The document serves as an informational pricing reference to establish baseline transportation requirements and associated costs for Western Carolina University's athletic department operations. Total bus needs across all sports and trips demonstrate significant annual transportation demand, with most trips concentrated during fall and spring competitive seasons. The spreadsheet format provides vendors with specific trip parameters including exact dates, destinations, and duration to facilitate accurate pricing proposals. No specific pricing rates, payment terms, contract duration, renewal options, funding sources, or set-aside requirements are detailed in this informational document, as it appears designed primarily to communicate the scope and scale of athletic travel services needed for the convenience contract solicitation.