1_ Full Request for Qualifications.pdf

Bartow County & Municipalities Request for Qualifications FY26, Page 1 of 10

Request for Qualifications

Community Housing Development Organization (CHDO) and Community Based Development Organizations (CBDO) Services related to Grant Applications submitted by Bartow County and associated municipalities for FY2026

Request for Qualifications No. 1

ISSUE DATE: Tuesday, November 4, 2025

DUE: December 5, 2025 BY 4:00 P.M.

Closing location:

MAIL COURIER/BY HAND

Attn: Kathy Gill

RE: Grant Department RFQ2026 Certified County Clerk

Bartow County, Georgia 135 W. Cherokee Avenue, Suite 251

Cartersville, GA 30120

Attn: Kathy Gill RE: Grant Department RFQ2026

Certified County Clerk Bartow County, Georgia

135 W. Cherokee Avenue, Suite 251 Cartersville, GA 30120

Closing date and time:

Two (2) complete hard copies of each Response must be received before 4:00 PM

Eastern Time on Friday, December 5, 2025.

Contact person:

Brielle Shinall 770-607-6202 shinallb@bartowcountyga.gov mailto:shinallb@bartowcountyga.gov

Bartow County & Municipalities Request for Qualifications FY26, Page 2 of 10

1. INTENT:

Bartow County and its associated municipalities, including the Cities of Adairsville, Cartersville, Emerson, Euharlee, Kingston, Taylorsville and White, may apply for grant funding at a future date. As part of this process, Bartow County and associated municipalities are soliciting proposals from interested firms for providing Community Housing Development Organization (CHDO) and Community Based Development Organizations (CBDO) (CHDO/CBDO) Services in coordination with anticipated future grant applications and future grant projects.

PLEASE NOTE: This RFQ is intended to serve grant application and grant project development during fiscal year 2026. Plans are to conditionally contract for general CHDO/CBDO services as needed with multiple qualified CHDO/CBDO firms with diverse specialties.

Based on project-by-project specifications, this procurement action may also lead to additional contract addendums for other related services, including preparation of Preliminary Reports prior to grant application submittal and CHDO/CBDO services needed to complete the proposed grant project using grant funds. It is the responsibility of the CHDO/CBDO to be aware of and familiar with local, state and federal grant compliance requirements. If applicable, this project is a Section 3 contract opportunity. If applicable, this project may be subject to the Build America, Buy America Act (BABA).

Project Description: Typical grant projects may include community development, economic development, housing and/or public facilities projects. Project specific details, including project activities, grant funds and public benefit, will be made available to all interested parties during the grant application phase. Project budgets typically range from $200,000 – $2.5 million.

CHDO/CBDO fees cannot exceed allowable grant maximums per federal grant requirements.

There is no local preference for this contract. Information/pricing included in responses to this RFQ must remain valid for a minimum of 12 months after the December 5, 2025 response deadline. It is the responsibility of the CHDO/CBDO to be aware of and familiar with local, state and federal grant compliance requirements of such projects (i.e. Federal Labor Standards, Equal Opportunity and Accessibility Requirements).

2. ELIGIBILITY CRITERIA:

Individuals responding to this RFQ:

• May not appear on any list of service providers who are debarred from participating in federally funded contracts;

• Must be a CHDO/CBDO in good standing within the State of Georgia;

• Must have Errors and Omissions Insurance;

• Must have a knowledge of state licensure requirements and any other regulatory criteria which apply to the design of a facility as is described within this RFQ.

• Must be familiar with Federal Project guidelines and procedures. Experience with Federally-funded Projects (CDBG specifically) will be considered a plus.

Bartow County & Municipalities Request for Qualifications FY26, Page 3 of 10

3. INFORMATION TO BE SUBMITTED FOR OUR EVALUATION:

1. History of firm and resources

2. Federal grant experience

3. Key personnel/qualifications

4. Current workload

5. Scope and Level of service proposed – List Services to be provided for Project

6. Mobility and proximity to project

7. Experience – Please include completed projects spanning the past 5 years and list of references.

8. Fee and/or Percentages associated with completing the Preliminary

Architectural/Engineering Report, finalizing the design, and construction management, if the project is funded.

9. Certification of Errors and Omissions Insurance

10. Mandatory Section 3 Solicitation Package

11. E-Verify Information

4. QUESTIONS:

The deadline for submitting inquiries related to this project is November 20, 2025. All questions must be submitted in writing to:

Brielle Shinall shinallb@bartowcountyga.gov

5. PROJECT SCOPE:

If Bartow County and its associated municipalities submit grant applications and are awarded FY2026 grant funds, the CHDO/CBDO will provide a project Budget, CHDO/CBDO Program of requirements and facilitate complete design for the grant project. The CHDO/CBDO may be expected to prepare bid documents, conduct pre-construction hearing with general contractor, and/or supervise construction. It is the responsibility of the CHDO/CBDO to be aware of and familiar with local, state and federal grant compliance requirements. If applicable, this project is a Section 3 contract opportunity.

Bartow County & Municipalities Request for Qualifications FY26, Page 4 of 10

6. PROPOSAL REVIEW CRITERIA

6.1 Mandatory Criteria

The following are mandatory requirements and will be reviewed on a pass/fail basis. Responses not clearly demonstrating that they meet them will receive no further consideration during the qualifications review process.

Criteria May not appear on any list of service providers who are debarred from participating in federally funded contracts.

Must be CHDO/CBDO in good standing within the State of Georgia Certification of Errors and Omissions Insurance Must have knowledge of state licensure requirements and any other regulatory criteria that apply to the design of a facility as is described within this RFQ.

Mandatory Section 3 Solicitation Package Signed E-verify Affidavit

6.2 Desirable Criteria

Responses meeting all mandatory requirements will be further assessed against the following desirable criteria.

Familiarity/Experience with Federal grant project guidelines and procedures. Where applicable, please include specific federal grant experience;

Please include experience or areas of expertise. Please highlight experience with any of the following:

o Public Infrastructure / Community Development / Economic Development

(roads, sewers, municipal projects);

o Public Facilities (Boys and Girls Clubs, Senior Centers, Homelessness Support

Facilities, etc.);

o Housing (HOME Investment Partnership Program, Multifamily Rental Housing

Development, Single family homes, Community Housing Development Organizations (CHDOs) CHIP, etc.);

Evidence of well-trained staff with experience required in all fields of expertise;

Last 5 projects were completed on time and within budget (can provide justification for any necessary amendments/change orders if applicable).

Bartow County & Municipalities Request for Qualifications FY26, Page 5 of 10

7. CRITICAL DATES FOR THIS PROPOSAL*:

ITEM DATE

A. Notice to CHDO/CBDO for the need of November 4, 2025 Services

B. Deadline for submitting inquiries November 20, 2025 BY 5:00 P.M.

C. Response to Request for Qualifications Due December 5, 2025 BY 4:00 P.M.

D. Bartow County Planning December 2025*

Committee to review RFQs

E. Conditional Notification of Decision January 2026*

F. Conditional Contract(s) signed January 2026 – February 2026*

For general Architectural/Engineering services

*Dates provided are estimations and subject to change

8. PROPOSAL INSTRUCTIONS AND GENERAL INFORMATION

a. Send two (2) Proposals to the following address:

Attn: Kathy Gill RE: Grant Department RFQ2026

Certified County Clerk Bartow County, Georgia

135 W. Cherokee Avenue, Suite 251 Cartersville, GA 30120

b. Organization: Proposals should be responsive to the requirements and questions within the

RFQ. It is suggested to organize your proposal according to the enclosed exhibit format.

c. Reservations: Elected officials serving Bartow County and its associated municipalities reserve the right to reject any and all proposals, to negotiate changes in the scope of the work or services to be provided, to negotiate with any firm, and to otherwise waive any and all technicalities.

d. Method of Selection: CHDO/CBDO will be selected by elected officials in Bartow County and its associated municipalities with recommendations from the Bartow County Planning Committee.

After analysis of all information, the elected officials will select the most qualified, responsive and suitable firm(s) in order to start contract negotiations. If successful negotiations cannot be reached, the elected officials reserve the rights as indicated in the reservations above.

Bartow County & Municipalities Request for Qualifications FY26, Page 6 of 10

e. Compensation and CHDO/CBDO Services: Compensation of services shall be on a negotiated project-by-project milestone basis and shall be within general industry practices for the type of project. Interested firms shall be prepared to respond promptly to formal and informal inquiries regarding fees and reimbursable expenses.

CHDO/CBDO Services shall generally conform to duties and responsibilities outlined in 2013 HOME Final Rule: Subpart G - Community Housing Development Organizations §92.300 Set-Aside for Community Housing Development Organizations (CHDOs). (Bartow County and its associated municipalities may slightly modify these agreements).

f. Bartow County and its associated municipalities are equal opportunity employers and do not discriminate against any party on the basis of race, creed, color, national origin, gender or handicapping condition.

Bartow County & Municipalities Request for Qualifications FY26, Page 7 of 10

Respondent’s Response

The following format and sequence should be followed in order to provide consistency in the Respondents’ submissions and ensure each Response receives full consideration. All pages should be consecutively numbered.

EXHIBIT “A”

1. Company Name

2. Company Address

3. Employee Contact

4. Phone Number

5. Brief History of Firm

6. In-house Services: CHDO/CBDO ( ), Owner/Developer/Sponsor Rental ( ), Owner/Developer/Sponsor Homeowner ( ), Architectural ( ), Engineering ( ), Landscaping (

), Mechanical ( ), Electrical ( ), Interior Design ( ), Other

Company Size (Do Not List Consultants)

7. Total normal number of employees:

8. Total current number of employees:

Breakdown of Staff:

A. Number of Principles:

B. Registered CHDO/CBDO:

C. Number of Interns, etc.:

D. Number of Support Employees:

E. Number of CAD Operators:

F. Number of Registered Engineers:

G. Others (Define):

EXHIBIT “B” – (Firms General Qualifications/Workload and Redesign Policies)

A. Provide a statement of your firm’s general qualifications, relevant experience and related information.

Bartow County & Municipalities Request for Qualifications FY26, Page 8 of 10

B. Workload and Redesign: List projects with their size and dollar amount you will be working on from 01/01/26 to 01/01/28.

C. Will you be willing to redesign at no additional cost to the owner if this project is over budget on bid date? (Assume you will be able to implement reasonable add alternates which are agreeable with the owner as a mechanism).

EXHIBIT “C” – Track Record on Similar Size and Scope Projects

List a minimum of five (5) projects of similar size and scope, which your firm has designed in the past five (5) years. It is critical to demonstrate your ability to design facilities consistent with the project scope. Answer the following questions for each of these “example” projects:

A. Enclose individual photographs which visually demonstrate your work.

B. Gross square footage: GSF

C. Total project cost: $

D. Total Change Order amount:

YES NO

E. Was the construction completed within budget?

F. Was the lowest qualified bid within the owners Budget?

G. Was the project completed on time by the contractor?

H. Was the design completed on time?

I. Was there any litigation associated with the project?

J. Please provide a list of owner references with contact names, addresses and telephone numbers.

K. Recommend a list of five (5) projects which maybe visited by Bartow County staff.

EXHIBIT “D” – Your Firm’s Team Members on the Project

List individual team members you will place on this project from your firm. Describe projects in which they have had chief roles in management and/or design.

Bartow County & Municipalities Request for Qualifications FY26, Page 9 of 10

EXHIBIT “E” - Consultant Team Members

List each of your consultants. Under each consultant list individuals who will make major contributions to this project. Briefly describe their education and experience. List projects your firm has worked on using these consultants.

Note: Your descriptions of in-house and/or consultant team members should include as a minimum the following parties:

A. Project Manager (Architect/Engineer) B. Project Designer (Architect/Engineer) C. Structural Engineer D. Civil Engineer E. Mechanical Engineer F. Electrical Engineer

EXHIBIT “F” – Mobility and proximity to project

Please specify your location in relation to Bartow County and address any concerns/barriers that your location/distance from the project may pose.

EXHIBIT “G” – Fees

If you were awarded the design, bid phase and inspection for this project, what percentage of construction would your fee be?

Would this percentage include travel and printing costs?

EXHIBIT “H” – Insurance

State the name and address of your insurance carrier, the total amount of your professional liability coverage and the amount of deductible per claim.

EXHIBIT “I” – Professional Documentation

All RFQs must have attached the professional qualifications of the CHDO/CBDO. No RFQ will be considered without this data. Failure to provide this information on any principal to be employed on this project could be considered as grounds for elimination of this RFQ.

Bartow County & Municipalities Request for Qualifications FY26, Page 10 of 10

CERTIFYING THAT:

Mr./Mrs./Ms. being duly sworn deposes and states Signature that he/she is the (title) of

(name of firm) and that answers to the foregoing questions and all statements herein contained are true and correct.

EXHIBIT “J” – Mandatory Section 3 Solicitation Package

• Section 3 Self Certification and Action Plan

• Previous Section 3 Compliance Certification

• Assurance of Compliance Certification

EXHIBIT “K” – Acknowledgement of Addenda

Initial below for Acknowledgement of Addenda (if any)

_______ Addendum #1 _______ Addendum #2 _______ Addendum #3 _______ Addendum #4

_______ Addendum #5 _______ Addendum #6 _______ Addendum #7 _______ Addendum #8

Solicitud de calificaciones del condado y municipios de Bartow para el año fiscal 26, página 1 de 10

Solicitud de Calificaciones

Servicios de CHDO/CBDO relacionados con solicitudes de subvención presentadas por el condado de Bartow y los municipios asociados para el año fiscal 2026 Solicitud de Cualificaciones No. 1

FECHA DE EMISIÓN: Martes, 4 de noviembre de 2025

VENCE: 5 de diciembre de 2025

Lugar de cierre:

CORREO MENSAJERO/EN MANO

A la atención de: Kathy Gill

RE: Departamento de Subvenciones RFQ2026 Secretario del condado certificado

Condado de Bartow (Georgia) 135 W. Avenida Cherokee, Suite 251

Cartersville, Georgia 30120

A la atención de: Kathy Gill RE: Departamento de Subvenciones RFQ2026

Secretario del condado certificado Condado de Bartow (Georgia)

135 W. Avenida Cherokee, Suite 251 Cartersville, Georgia 30120

Fecha y hora de cierre:

Se deben recibir dos (2) copias impresas completas de cada Respuesta antes de las 4:00 p. m., hora del este, del 5 de diciembre de 2025.

Persona de contacto:

770-607-6202

Solicitud de calificaciones del condado y municipios de Bartow para el año fiscal 26, página 1 de 10

Solicitud de Calificaciones

Servicios de CHDO/CBDO relacionados con solicitudes de subvención presentadas por el condado de Bartow y los municipios asociados para el año fiscal 2026 Solicitud de Cualificaciones No. 1

FECHA DE EMISIÓN: Martes, 4 de noviembre de 2025

VENCE: 5 de diciembre de 2025

Lugar de cierre:

CORREO MENSAJERO/EN MANO

A la atención de: Kathy Gill

RE: Departamento de Subvenciones RFQ2026 Secretario del condado certificado

Condado de Bartow (Georgia) 135 W. Avenida Cherokee, Suite 251

Cartersville, Georgia 30120

A la atención de: Kathy Gill RE: Departamento de Subvenciones RFQ2026

Secretario del condado certificado Condado de Bartow (Georgia)

Fecha y hora de cierre:

Se deben recibir dos (2) copias impresas completas de cada Respuesta antes de las 4:00 p. m., hora del este, del 5 de diciembre de 2025.

Persona de contacto:

770-607-6202

Solicitud de calificaciones del condado y municipios de Bartow para el año fiscal 26, página 2 de 10

1. INTENCIÓN:

El condado de Bartow y sus municipios asociados, incluidas las ciudades de Adairsville, Cartersville, Emerson, Euharlee, Kingston, Taylorsville y White, podrán solicitar subvenciones en una fecha futura. Como parte de este proceso, el condado de Bartow y los municipios asociados están solicitando propuestas de empresas interesadas para brindar servicios de Organizaciones de Desarrollo de Vivienda Comunitaria (CHDO) y Organizaciones de Desarrollo Comunitario (CBDO) (CHDO/CBDO) en coordinación con futuras solicitudes de subvenciones y proyectos de subvenciones futuros.

TENGA EN CUENTA: Esta solicitud de cotización está destinada a atender la solicitud de subvención y el desarrollo de proyectos de subvención durante el año fiscal 2026. Los planes son contratar condicionalmente servicios generales de CHDO/CBDO, según sea necesario, con múltiples firmas de CHDO/CBDO calificados con diversas especialidades.

Con base en las especificaciones proyecto por proyecto, esta acción de adquisición también puede dar lugar a apéndices de contrato adicionales para otros servicios relacionados, incluida la preparación del Informe preliminar de CHDO/CBDO antes de la presentación de la solicitud de subvención y los servicios de CHDO/CBDO necesarios para completar el proyecto de subvención propuesto utilizando fondos de la subvención. Es responsabilidad del CHDO/CBDO conocer y familiarizarse con los requisitos de cumplimiento de subvenciones locales, estatales y federales. Si corresponde, este proyecto es una oportunidad de contrato de la Sección 3. Si corresponde, este proyecto puede estar sujeto a la Ley Build America, Buy America (BABA).

Descripción del proyecto: Los proyectos de subvención típicos pueden incluir proyectos de desarrollo comunitario, desarrollo económico, vivienda y/o instalaciones públicas. Los detalles específicos del proyecto, incluidas las actividades del proyecto, los fondos de la subvención y el beneficio público, estarán disponibles para todas las partes interesadas durante la fase de solicitud de la subvención. Los presupuestos de los proyectos suelen oscilar entre 200.000 y 2,5 millones de dólares. Los honorarios de CHDO/CBDO no pueden exceder los máximos de subvención permitidos según los requisitos de subvención federal. No existe preferencia local para este contrato. La información y los precios incluidos en las respuestas a esta solicitud de cotización deben permanecer válidos durante un mínimo de 12 meses después de la fecha límite de respuesta del 5 de diciembre de 2025. Es responsabilidad del CHDO/CBDO conocer y familiarizarse con los requisitos de cumplimiento de subvenciones locales, estatales y federales de dichos proyectos (es decir, normas laborales federales, igualdad de oportunidades y requisitos de accesibilidad).

2. CRITERIOS DE ELEGIBILIDAD:

Personas que responden a esta solicitud de cotización:

• No puede aparecer en ninguna lista de proveedores de servicios que estén excluidos de participar en contratos financiados con fondos federales;

• Debe ser un CHDO/CBDO al día en el estado de Georgia;

Solicitud de calificaciones del condado y municipios de Bartow para el año fiscal 26, página 3 de 10

• Debe tener Seguro de Errores y Omisiones;

• Debe tener conocimiento de los requisitos de licencia estatal y cualquier otro criterio regulatorio que se aplique al diseño de una instalación como se describe en esta RFQ.

• Debe estar familiarizado con las pautas y procedimientos del Proyecto Federal. Se considerará una ventaja la experiencia con proyectos financiados con fondos federales (CDBG específicamente).

3. INFORMACIÓN A ENVIAR PARA NUESTRA EVALUACIÓN:

1. Historia de la empresa y recursos.

2. Experiencia en subvenciones federales

3. Personal clave/calificaciones

4. Carga de trabajo actual

5. Alcance y nivel de servicio propuesto: enumerar los servicios que se proporcionarán para el proyecto

6. Movilidad y proximidad al proyecto

7. Experiencia: incluya proyectos completados que abarquen los últimos 5 años y una lista de referencias.

8. Honorarios y/o porcentajes asociados con la realización del Informe Preliminar de CHDO/CBDO, la finalización del diseño y la dirección de construcción, si el proyecto está financiado.

9. Certificación de Seguro de Errores y Omisiones

10. Paquete de solicitud obligatorio de la Sección 3

11. Información de verificación electronica

4. PREGUNTAS:

La fecha límite para enviar consultas relacionadas con este proyecto es el 20 de noviembre de 2025. Todas las preguntas deben enviarse por escrito a:

Brielle Shinall shinallb@bartowcountyga.gov

5. ALCANCE DEL PROYECTO:

Si el condado de Bartow y sus municipios asociados presentan solicitudes de subvención y reciben fondos de subvención para el año fiscal 2026, el CHDO/CBDO proporcionará un presupuesto del proyecto, un programa de CHDO/CBDO con requisitos y un diseño completo para el proyecto de subvención. Se puede esperar que el CHDO/CBDO prepare los documentos de licitación, lleve a cabo una audiencia previa a la construcción con el contratista general y/o supervise la construcción. Es responsabilidad del CHDO/CBDO conocer y familiarizarse con los requisitos de cumplimiento de subvenciones locales, estatales y federales. Si corresponde, este proyecto es una oportunidad de contrato de la Sección 3.

6. CRITERIOS DE REVISIÓN DE LA PROPUESTA

5.1 Criterios obligatorios

Solicitud de calificaciones del condado y municipios de Bartow para el año fiscal 26, página 4 de 10

Los siguientes son requisitos obligatorios y se revisarán en función de aprobado/reprobado. Las respuestas que no demuestren claramente que las cumplen no recibirán más consideración durante el proceso de revisión de calificaciones.

Criterios No puede aparecer en ninguna lista de proveedores de servicios que no puedan participar en contratos financiados con fondos federales.

Debe ser un CHDO/CBDO al día en el estado de Georgia.

Certificación de Seguros de Errores y Omisiones Debe tener conocimiento de los requisitos de licencia estatal y cualquier otro criterio regulatorio que se aplique al diseño de una instalación como se describe en esta RFQ.

Paquete de solicitud obligatorio de la Sección 3 Declaración jurada de verificación electrónica firmada

5.2 Criterios deseables

Las respuestas que cumplan con todos los requisitos obligatorios se evaluarán en mayor profundidad según los siguientes criterios deseables.

Familiaridad/Experiencia con las pautas y procedimientos de proyectos de subvenciones federales. Cuando corresponda, incluya experiencia específica en subvenciones federales;

Incluya experiencia o áreas de especialización. Por favor resalte la experiencia con cualquiera de los siguientes:

o Infraestructura Pública / Transporte / Desarrollo Comunitario / Desarrollo Económico (carreteras, alcantarillado, proyectos municipales);

o Instalaciones públicas (clubes de niños y niñas, centros para personas mayores, instalaciones de apoyo a personas sin hogar, etc.);

o Recreación (instalaciones, senderos motorizados/no motorizados, senderos acuáticos, etc.)

o Vivienda (Programa de Asociación de Inversión HOME, Desarrollo de Viviendas de Alquiler Multifamiliares, Viviendas unifamiliares, Organizaciones de Desarrollo de Vivienda Comunitaria (CHDO) CHIP, etc.);

o Gestión de Emergencias/Mitigación de Peligros;

Evidencia de personal bien capacitado con experiencia requerida en todos los campos de especialización;

Los últimos 5 proyectos se completaron a tiempo y dentro del presupuesto

(puede proporcionar justificación para cualquier modificación/orden de cambio necesaria, si corresponde).

7. FECHAS CRÍTICAS PARA ESTA PROPUESTA*:

Solicitud de calificaciones del condado y municipios de Bartow para el año fiscal 26, página 5 de 10

ARTÍCULO FECHA

A. Aviso al arquitecto / ingeniero por la necesidad de 4 de noviembre 2024 Servicios de diseño

B. Plazo para presentar consultas 20 de noviembre 2025 A LAS 5:00 p.m.

C. Respuesta a la Solicitud de Cualificaciones Vencidas 5 de diciembre de 2025 A LAS 4:00 p.m.

D. Planificación del condado de Bartow diciembre 2025*

Comité para revisar las solicitudes de cotización

E. Notificación condicional de decisión enero 2026*

F. Contrato(s) condicional(es) firmado(s) enero - febrero 2026*

Para servicios generales de CHDO/CBDO

*Las fechas proporcionadas son estimaciones y están sujetas a cambios.

8. INSTRUCCIONES DE PROPUESTA E INFORMACIÓN GENERAL

a. Enviar dos (2) Propuestas a la siguiente dirección:

A la atención de: Kathy Gill RE: Departamento de Subvenciones RFQ2026 Secretario del condado certificado Condado de Bartow (Georgia)

b. Organización: Las propuestas deben responder a los requisitos y preguntas dentro de la RFQ. Se sugiere organizar su propuesta según el formato de exposición adjunto.

c. Reservas: Los funcionarios electos que prestan servicios en el condado de Bartow y sus municipios asociados se reservan el derecho de rechazar todas y cada una de las propuestas, negociar cambios en el alcance del trabajo o los servicios que se proporcionarán, negociar con cualquier empresa y renunciar a todos los tecnicismos.

d. Método de selección: Los CHDO/CBDO serán seleccionados por funcionarios electos en el condado de Bartow y sus municipios asociados con recomendaciones del Comité de Planificación del condado de Bartow. Después del análisis de toda la información, los

Solicitud de calificaciones del condado y municipios de Bartow para el año fiscal 26, página 6 de 10 funcionarios electos seleccionarán las empresas más calificadas, receptivas y adecuadas para iniciar las negociaciones del contrato. Si no se puede llegar a negociaciones exitosas, los funcionarios electos se reservan los derechos indicados en las reservas anteriores.

e. Compensación y servicios CHDO/CBDO: La compensación de los servicios se negociará proyecto por proyecto y estará dentro de las prácticas generales de la industria para el tipo de proyecto.

Las empresas interesadas deberán estar preparadas para responder con prontitud a consultas formales e informales sobre honorarios y gastos reembolsables.

Los servicios de CHDO/CBDO se ajustarán, en general, a las obligaciones y responsabilidades descritas en la Regla Final HOME de 2013: Subparte G - Organizaciones de Desarrollo de Vivienda Comunitaria

§92.300 Reserva para Organizaciones de Desarrollo de Vivienda Comunitaria (CHDO). (El Condado de Bartow y sus municipios asociados podrán modificar ligeramente estos acuerdos).

f. El condado de Bartow y sus municipios asociados son empleadores que ofrecen igualdad de oportunidades y no discriminan a ningún partido por motivos de raza, credo, color, origen nacional, género o condición de discapacidad.

Solicitud de calificaciones del condado y municipios de Bartow para el año fiscal 26, página 7 de 10

Respuesta del demandado

Se deben seguir el siguiente formato y secuencia para brindar coherencia en las presentaciones de los encuestados y garantizar que cada respuesta reciba una consideración completa. Todas las páginas deben estar numeradas consecutivamente.

ANEXO “A”

1. Nombre de la empresa

2. Dirección de la empresa

3. Contacto con los empleados

4. Número de teléfono

5. Breve historia de la empresa

6. Servicios internos: Alquiler para propietario/promotor/patrocinador ( ), dueño de casa para propietario/promotor/patrocinador ( ), Arquitectura ( ), Ingeniería ( ), Paisajismo ( ), Mecánica ( ), Electricidad ( ), Diseño de Interiores ( ), Otros

Tamaño de la empresa (no incluya consultores)

7. Número total normal de empleados:

8. Número total de empleados actuales:

Desglose del personal:

A. Número de principios:

B. CHDO/CBDO registrados:

C. Número de Pasantes, etc.:

D. Número de empleados de apoyo:

E. Número de operadores de CAD:

F. Número de ingenieros registrados:

G. Otros (Definir):

ANEXO “B” – (Calificaciones Generales de las Empresas/Políticas de Rediseño y Carga de Trabajo)

Solicitud de calificaciones del condado y municipios de Bartow para el año fiscal 26, página 8 de 10

A. Proporcione una declaración de las calificaciones generales de su empresa, experiencia relevante e información relacionada.

B. Carga de trabajo y rediseño: enumere los proyectos con su tamaño y monto en dólares en los que trabajará del 01/01/26 al 01/01/28.

¿Estará dispuesto a rediseñar sin costo adicional para el propietario si este proyecto supera el presupuesto en la fecha de licitación? (Supongamos que podrá implementar alternativas de adición razonables que sean aceptables para el propietario como mecanismo).

ANEXO “C” – Historial de proyectos de tamaño y alcance similares

Enumere un mínimo de cinco (5) proyectos de tamaño y alcance similar, que su empresa haya diseñado en los últimos cinco (5) años. Es fundamental demostrar su capacidad para diseñar instalaciones coherentes con el alcance del proyecto. Responda las siguientes preguntas para cada uno de estos proyectos de “ejemplo”:

A. Adjunte fotografías individuales que demuestren visualmente su trabajo.

B. Metros cuadrados brutos:

C. Costo total del proyecto: $

D. Monto total de la orden de cambio:

SÍ NO

E. ¿Se completó la construcción dentro del presupuesto?

F. ¿La oferta calificada más baja estuvo dentro del presupuesto de los propietarios?

G. ¿El contratista completó el proyecto a tiempo?

H. ¿Se completó el diseño a tiempo?

I. ¿Hubo algún litigio asociado al proyecto?

J. Proporcione una lista de referencias de propietarios con nombres de contacto, direcciones y números de teléfono.

K. Recomendar una lista de cinco (5) proyectos que pueden visitar el personal del condado de Bartow.

ANEXO “D” – Los miembros del equipo de su empresa en el proyecto

Enumere los miembros individuales del equipo que colocará en este proyecto de su empresa.

Describir proyectos en los que hayan tenido roles principales en gestión y/o diseño.

ANEXO “E” - Miembros del equipo consultor

Solicitud de calificaciones del condado y municipios de Bartow para el año fiscal 26, página 9 de 10

Enumere a cada uno de sus consultores. Debajo de cada consultor, enumere las personas que harán contribuciones importantes a este proyecto. Describa brevemente su educación y experiencia. Enumere los proyectos en los que su empresa ha trabajado utilizando estos consultores.

Nota: Sus descripciones de los miembros del equipo interno y/o consultor deben incluir como mínimo a las siguientes partes:

A. Gerente de Proyecto (Arquitecto / Ingeniero) B. Diseñador de proyectos (arquitecto / ingeniero) C. Ingeniero structural D. Ingeniero civil E. Ingeniero mecánico F. Ingeniero eléctrico

ANEXO “F” – Movilidad y proximidad al proyecto

Especifique su ubicación en relación con el condado de Bartow y aborde cualquier inquietud/barrera que pueda plantear su ubicación/distancia del proyecto.

ANEXO “G” – Honorarios

Si le adjudicaran el diseño, la fase de licitación y la inspección de este proyecto, ¿qué porcentaje de la construcción sería su honorario? ____________________________ ¿Este porcentaje incluiría los costos de viaje e impresión? _____________________

ANEXO “H” – Seguros

Indique el nombre y la dirección de su compañía de seguros, el monto total de su cobertura de responsabilidad profesional y el monto del deducible por reclamo.

ANEXO “I” – Documentación Profesional

Todas las RFQ deben tener adjuntos los números de licencia profesional del Arquitecto(s) e Ingeniero(s) del proyecto quienes sellarán los documentos requeridos. No se considerará ninguna solicitud de cotización sin estos datos. No proporcionar esta información sobre cualquier director que se empleará en este proyecto podría considerarse como motivo para la eliminación de esta RFQ.

CERTIFICANDO QUE:

Señor/Señora/Señorita debidamente juramentado depone y declara Firma

Illegal Immigration Reform and Enforcement Act of 2011 Affidavit

Project/RFQ No. and Name: ______________________________________________

STATE OF GEORGIA

COUNTY OF _______________________________

AFFIDAVIT

By executing this affidavit, the undersigned Contractor verifies:

1) Contractor is in compliance with the Illegal Immigration Reform and Enforcement Act of 2011 and specifically the provisions codified at O.C.G.A. §13-10-91;

2) Contractor is engaged in the physical performances of services on behalf of the Georgia Building Authority, and

Contractor has registered with, is authorized to use, and uses the federal work authorization program commonly known as “E-Verify”, or any subsequent replacement program in accordance with the provisions of O.C.G.A. § 13-10-91;

3) Contractor will continue to use the federal work authorization program throughout the contract period;

4) Contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the same information required by O.C.G.A. § 13-10-91(b); and

5) If Contractor is not registered and participating in the E-Verify Program, or any subsequent replacement program, Contractor affirms that he has no employees, does not intend to hire employees for purposes of satisfying the terms of the contract, and has provided a copy of a state issued driver’s license or state issued identification card issued by a state within the United States that verifies lawful immigration status prior to issuing a driver’s license or identification card.

Federal Work Authorization/ E-VerifyTM Number: Authorization Date:

Signature of Authorized Officer or Agent Date

Title of Authorized Officer or Agent of Contractor Driver’s License # (Applicable only if Contractor is not Participating in E-Verify pursuant to _________________________________________ paragraph 5 above) Printed Name of Authorized Officer or Agent

Name of Contractor/Contracting Entity

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_____ DAY OF ______________________, 20__

________________________________________ [NOTARY SEAL]

Notary Public My Commission Expires: ___________________

*any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603 (End of Form)

Georgia Department of Community Affairs

60 Executive Park South, NE, Atlanta, GA 30329

This mandatory solicitation package has been developed in accordance with DCA’s Section 3 Policy for Covered HUD Funded Activities. DCA encourages all recipients, sub-recipients, contractors, and sub-contractors to review this policy prior to completion of the solicitation package. For those solicitations that meet the applicable Section 3 thresholds, this package must be returned in accordance with the applicable instructions to the contracting entity prior to award or at the time of submission of a bid/proposal in order to claim a Section 3 preference. The Section 3 Clause, required forms, and instructions are included in this package.

A. To be considered for a contract award exceeding $100,000, the entire solicitation package must be satisfactorily completed and submitted prior to award. In order to claim a preference for a contract award exceeding $100,000, the Section 3 Self-Certification and Action Plan and the Section 3 Business Concern Self Certification portions of the solicitation package must be satisfactorily completed and submitted at the time of submission of a bid/proposal.

The following Section 3 forms must be completed and returned as instructed. Failure to return these forms with your bid/proposal may disqualify you from this contract opportunity.

• Mandatory Section 3 Solicitation Package Cover Sheet (this form)

• Section 3 Self Certification and Action Plan (pages 8 - 10)

• Previous Section 3 Compliance Certification (page 11)

• Assurance of Compliance Certification (page 12)

• Preliminary Statement of Work Force Needs (pages 13-15)

B. For Section 3 Covered Assistance of $1001000 or less, the solicitation package must be made available to bidders/offerors in accordance with DCA's Section 3 Policy; however, bidders/ offerors are not required to submit the solicitation package unless a preference is being claimed.

In this case, only the Section 3 Self-Certification and Action Plan and the Section 3 Business Concern Self Certification must be completed at the time of submission of a bid/proposal.

C. Any bid/proposal claiming a preference must include the completed and signed Section 3 Self-Certification and Action Plan and the Section 3 Business Concern Self Certification, and be submitted by the bid/proposal deadline. Additionally, if the contractor is claiming certification as a 51% Resident Owned Business (ROB) or is certifying as a 30% employer, the Resident Self- Certification and Skills Data Form must be returned for all employees who meet the low- or very low-income requirement as well as the appropriate Section 3 Business Certification.

Section 3 of the HUD Act of 1968 fosters local economic development, neighborhood economic improvement, and individual self-sufficiency. Section 3 is the legal basis for providing jobs for residents and awarding contracts to businesses in areas receiving certain types of HUD financial assistance. This project is a Section 3 contract oppotunity.

A. To be considered for a contract award exceeding $100,000, the solicitation package must be satisfactorily completed and submitted with your bid/proposal prior to award.

B. To be considered for a contract award of $100,000 or less, please sign this page indicating have recieved, read and understood this information. Submit this with your bid/proposal prior to award.

C. To claim Section 3 preference for a contract of any amount, the solicitation package must be satisfactorily completed and submitted with your bid/proposal prior to award.

I received, read and understood the Mandatory Section 3 Solicitation Package.

Printed Name Date

Signature

This mandatory solicitation package has been developed in accordance with DCA’s Section 3 Policy for Covered HUD Funded Activities. DCA encourages all recipients, sub-recipients, contractors, and sub-contractors to review this policy prior to completion of the solicitation package. For those awards that meet the applicable Section 3 thresholds, this package must be returned in accordance with the applicable instructions to the contracting entity prior to award or at the time of submission of a bid/proposal in order to claim a Section 3 preference. The Section 3 Clause, required forms, and instructions are included in this package. All Recipients and Sub-recipients of Section 3 covered Assistance (including but not limited to contractors, sub-contractors, developers, grantees, CHDOs, non-profits, and local government entities) are subject to compliance with regulations in 2 Part 75.

Additional provisions for Housing and Community Development Financial Assistance.

§75.19 Requirements.

(a) Employment and training.

(1) To the greatest extent feasible and consistent with existing federal state and local laws and regulations recipients covered by this subpart shall ensure that employment and training opportunities arising in connection with Section 3 projects are provided to Section 3 workers within the metropolitan area (or nonmetropolitan county) in which the project is located.

(2) Where feasible priority for opportunities and training described in paragraph (a)(l) of this section should be given to:

(i) Section 3 workers residing within the service area or the neighborhood of the project and

(ii) Participants in YouthBuild programs.

(b) Contracting

(1) To the greatest extent feasible and consistent with existing, Federal, state, and local laws and regulations recipients covered by this subpart shall ensure contracts for work awarded in connection with Section 3 projects are provided to business concerns that provide economic opportunities to Section 3 workers residing within the metropolitan area (or nonmetropolitan county) in which the project is located.

(2) Where feasible, priority for contracting opportunities described in paragraph (b)(l) of this section should be given to:

(i) Section 3 business concerns that provide economic opportunities to Section 3 workers residing within the service area or the neighborhood of the project, and

(ii) YouthBuild programs.

Any bid/proposal claiming a preference must include the completed and signed Section 3 Self- Certification and Action Plan and the Section 3 Business Concern Self Certification and be submitted by the bid/proposal deadline.

The following Section 3 forms must be completed and returned prior to contract execution:

• Section 3 Self Certification and Action Plan

• Previous Section 3 Compliance Certification

• Assurance of Compliance Certification

Additionally, if the contractor is claiming certification as a 51% owned by low or very low-income residents or is certifying as a 75% workforce the Resident Self-Certification and Skills Data Form must be returned for all employees who meet the low- or very low-income requirement as well as the appropriate Section 3 Business Certification.

DCA Mandatory Section 3 Solicitation Package June 2022

Section 3 Solicitation Overview and Instructions for Contractors

The DCA Section 3 Policy requires that, when the Section 3 regulation is triggered, every effort within the contractor’s disposal must be made, to the greatest extent feasible, to offer all available employment and contracting opportunities to Section 3 residents and Section 3 businesses based on the compliance methods below.

All Contracts and All Contractors must meet Section 3 compliance by:

A. Giving notice of any and all opportunities for employment and contracting to residents of the local Public Housing Authority (PHA), and other low and very low income area residents and businesses, by posting the opportunity in community sources generally available to low income residents and the general public. Exercising a minimum of three (3) of the following listed sources must be completed prior to offering employment to anyone not covered by Section 3 requirements:

1. The local community newspaper

2. The most widely distributed newspaper

3. Company or agency website

4. The management office of the local housing authority/homeless service agency/local low income housing community

5. Local Workforce Board (i.e., Department of Labor)

6. Local office of the Georgia Division of Family and Children Services

7. Dodge Room http://www.construction.com/dodge/dodge.asp

8. Other locations as approved by DCA

B. The recipient, sub-recipient or contractor must check the HUD Section 3 Business Registry to determine if there are any Section 3 businesses in the County where the work will be performed. If there are Section 3 businesses in the County that may be able to perform the work, the recipient, sub-recipient or contractor must provide a copy of the contracting opportunity(ies) (e.g., bid notices) to the Section 3 businesses. See the HUD Section 3 Business Registry at: https://hudapps.hud.gov/OpportunityPortal/.

C. Clearly stating in notices that the position is a “Section 3 covered position under the HUD Act of 1968 and that Section 3 Residents and Business Concerns are encouraged to apply.”

D. Placing the Section 3 Clause provided in Appendix A in ALL solicitations.

E. When possible, other activities may be done to demonstrate effort to comply with the Safe Harbor Limits. These other efforts are listed in the appendix to part 75 of the Code of Federal Regulations—24 CFR Part 75 and include:

Engaged in outreach efforts to generate job applicants who are Targeted Section 3 workers.

1) Provided training or apprenticeship opportunities.

2) Provided technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching).

3) Provided or connected Section 3 workers with assistance in seeking employment including: drafting resumes, preparing for interviews, and finding job opportunities connecting residents to job placement services.

4) Held one or more job fairs.

5) Provided or referred Section 3 workers to services supporting work readiness and retention (e.g., work readiness activities, interview clothing, test fees, transportation, childcare).

6) Provided assistance to apply for/or attend community college, a four-year educational institution, or vocational/technical training.

7) Assisted Section 3 workers to obtain financial literacy training and/or coaching.

8) Engaged in outreach efforts to identify and secure bids from Section 3 business concerns.

9) Provided technical assistance to help Section 3 business concerns understand and bid on contracts.

10) Divided contracts into smaller jobs to facilitate participation by Section 3 business concerns.

11) Provided bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns.

12) Promoted use of business registries designed to create opportunities for disadvantaged and small businesses.

13) Outreach, engagement, or referrals with the state one-stop system as defined in

Section 121(e)(2) of the Workforce Innovation and Opportunity Act F. Linking residents or businesses to local resources that may be available to help prepare them for applying for and achieving the opportunity.

G. Working with DCA, the recipient, sub-recipient or contractor as applicable in developing a communication and follow up process to track and report all Section 3 applications and hiring activities to ensure the reporting of compliance efforts, and that contracting and sub- contracting are accurate.

Provide preference in hiring and contracting to Section 3 applicants and contractors when employment or contracting opportunities are offered and all requirements are met and remain equal. Contractors must:

1. Provide this package to all sub-contractors when soliciting bids for all contracts or sub- contracts;

2. Meet all the same processes in A-E; and

3. Provide Preference to all sub-contractors meeting the definitions as stated in Section VI of DCA’s Section 3 Policy for Covered HUD Funded Activities.

H. In order for Preference as a Section 3 Contractor to be factored into the award decision, all elements of the solicitation criteria must be equal between contracts. This means price and all other factors must be equal. Then the contractors that elect Preference on the Certification and Action Plan form that meet that Preference criterion will be provided Preference in the award of the contract as provided in Part VI., Preferences and Eligibility of DCA’s Section 3 Policy for Covered HUD Funded Activities.

Example:

Bill’s electrical and Sue’s Electrical bid a job where the housing authority has a budget of $500,000. Bill bids $480,000 and elects a Preference as a Section business concern because he qualifies as a Section 3 Business concern. Sue bids $450,000 but does not elect any Preference. Both companies met all the other requirements. Sue will be awarded the contract because Bill’s bid was higher.

Important items to remember about receiving Preferences in contract award:

All contractors and/or subcontractors that elect a Preference and are awarded a contract must be in compliance prior to the issuance of a Notice to Proceed by DCA, the recipient, sub- recipient, or the contractor based on the policies established for the applicable DCA funding program. The contractor and/or subcontractor must maintain the elected Preference standard during the entire contract or risk having the contract terminated for failure to comply.

See Appendix B for further details.

When a contractor and/or subcontractor that elected a Preference is unable to identify a Section 3 resident or a Section 3 business for employment or contracting opportunities, the contractor then must offer employment related training to the Section 3 residents in the county. The training must be provided according to Part VII – Other Economic Opportunities in DCA’s Section 3 Policy.

Appendix A Section 3 Clause

Training and Employment Opportunities for Residents in the Project Area (Section 3, HUD Act of 1968; 24 CFR 75)

(a) The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3).

The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

(b) The parties to this contract agree to comply with HUD's regulations in 24 CFR Part 75, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the Part 75 regulations.

(c) The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's…