1-Elementary Math RFP - 26.pdf

Request for Proposals (RFP)

Elementary K-5 Mathematics Primary Instructional Resource

Wasatch School District

Release Date: April 15, 2026

Questions Deadline: April 23rd , 2026, by 2:00 PM MST

Proposal Due Date: April 27th, 2026, by 2:00 P.M. MST

District Contact: purchasing@wasatch.edu

RFP Number: MATH041526

Wasatch County School District (WCSD) is issuing this Request for Proposals to solicit proposals from qualified publishers and curriculum providers for an elementary K-5 mathematics primary instructional resource aligned to the Utah Core Standards for Mathematics.

The RFP is structured as a best-value procurement. Proposals will be evaluated only on the criteria and weights stated in the solicitation, and responsive proposals will first be screened for mandatory requirements before scored evaluation.

1. Purpose

WCSD seeks a high-quality elementary K-5 mathematics primary instructional resource that supports conceptual understanding, procedural fluency, mathematical reasoning, and coherent learning progressions across grades K-5.

The District intends to identify a resource for phased implementation. During the 2026-2027 school year, the District anticipates piloting the selected resource in two grade levels at each school site (5 schools) to build teacher familiarity and inform full implementation. The District anticipates proceeding with broader implementation in the 2027-2028 school year.

2. District Context

WCSD serves approximately 3,200 K-5 students across six schools, including an online school, and includes Spanish Dual Language Immersion settings.

The District seeks a resource that supports strong classroom instruction, equitable access for diverse learners, digital and print use, and implementation in traditional, blended, and flexible instructional settings.

3. Procurement Conditions

This RFP is issued subject to applicable Utah procurement requirements, District policy, and all terms stated in this solicitation.

The District reserves the right to reject any or all proposals, waive minor non-material informalities, request clarifications, conduct reference checks, request demonstrations or interviews if identified in the process, cancel or reissue the RFP, and make no award, as permitted by law and District policy.

mailto:purchasing@wasatch.edu

No contract is formed unless and until a written agreement is fully executed by the Board of Education and the successful proposer, with any required approvals obtained.

Any actual or prospective proposer who is aggrieved in connection with this solicitation or the award of a contract may file a written protest in accordance with the Utah Procurement Code, Title 63G, Chapter 6a, Part 16. Protests must be filed with the District's designated protest officer within the timeframes prescribed by Utah Code § 63G-6a-1602. Proposers are responsible for reviewing and complying with all applicable protest provisions.

4. Scope of Work

The successful proposer shall provide an elementary K-5 mathematics primary instructional resource and related services, including at minimum:

• Student materials for grades K-5.

• Teacher materials, including lesson guidance, planning supports, and instructional resources.

• Print and digital components, if applicable.

• Assessments and progress-monitoring tools.

• Resources for differentiation, intervention, and enrichment.

• Professional learning for teachers, instructional coaches, and administrators.

• Implementation support for pilot use during the 2026-2027 school year.

• Ongoing support structures following pilot implementation.

• Spanish-language materials and supports as described in this RFP.

5. Mandatory Requirements

To be considered responsive, proposals must address and meet the following minimum requirements:

1. The proposer must provide mathematics instructional materials for grades K-5.

2. The resource must align to the Utah Core Standards for Mathematics.

3. The proposer must describe how the resource supports conceptual understanding, procedural fluency, and mathematical reasoning.

4. The proposer must provide teacher and student materials in the formats identified in the proposal.

5. The proposer must provide Spanish-language availability for core instructional materials.

Spanish materials are required.

6. The proposer must describe supports for diverse learners, including multilingual learners and students with disabilities.

7. The proposer must provide pricing in the format required by the District.

8. The proposer must disclose any exceptions to the District's proposed contract terms.

9. For any digital platform component, the proposer must provide privacy, accessibility, and technology information requested by the District.

10. If the proposer claims any records are protected, the proposer must submit any confidentiality claim and redacted copy required under Utah law and District instructions. Pricing may not be claimed protected except as allowed by law.

Failure to meet mandatory requirements may result in the proposal being deemed non-responsive and not advanced to scored evaluation.

6. Proposal Format and Content

Proposals shall be organized in the following order:

1. Cover Letter.

2. Vendor Background and Qualifications.

3. Executive Summary.

4. Response to Mandatory Requirements.

5. Program Overview.

6. Standards Alignment and Coherence.

7. Student Engagement and Instructional Design.

8. Support for Diverse Learners.

9. Spanish Materials.

10. Instructional Resources.

11. Assessment and Data Use.

12. Professional Learning and Implementation Plan.

13. Technology, Accessibility, and Systems Compatibility.

14. Online and Flexible Learning Support.

15. Pricing Proposal.

16. References and Case Studies.

17. Contract Exceptions Form.

18. Required Certifications and Attachments.

All pricing information must be submitted separately from narrative proposal materials and will be scored separately from technical criteria.

7. Detailed Proposal Questions

7.1 Program Overview

Describe the elementary K-5 mathematics resource, including instructional philosophy, research base, and how the program supports conceptual understanding, procedural fluency, and mathematical reasoning.

7.2 Standards Alignment and Coherence

Describe alignment to the Utah Core Standards for Mathematics and explain how the resource supports vertical coherence across grades K-5, including mathematical practices and student discourse.

7.3 Student Engagement and Instructional Design

Describe how the resource engages students in grade-appropriate mathematical thinking, discussion, productive struggle, application, reasoning, and problem solving. Include examples of task design, real-world application, and supports that make instruction engaging across a broad range of learners.

7.4 Support for Diverse Learners

Describe how the resource supports differentiation within core instruction, intervention, enrichment, multilingual learners, and students with disabilities.

7.5 Spanish Dual Language Immersion and Spanish Materials

Describe the availability of Spanish-language instructional materials. Include the availability of assessments, intervention materials, digital resources, and family resources.

7.6 Instructional Resources and Assessment

Describe teacher materials, student materials, print and digital formats, assessments, progress-monitoring tools, reporting, and resources that support data-informed instruction.

7.7 Professional Learning and Implementation

Provide a recommended implementation model and timeline for pilot use during the 2026-2027 school year. Describe professional learning offerings for teachers, coaches, and administrators, and identify ongoing support structures.

7.8 Technology and Accessibility

Describe digital platform capabilities, device and system compatibility, rostering or integration options, and accessibility features.

7.9 Pricing and Licensing

Provide pricing for pilot implementation for the 2026-2027 school year and projected pricing for broader rollout for the following school year, assuming expansion after successful pilot review. Provide pricing for both a three-year and a five-year contract term. Identify pricing by grade level, school, student, teacher, and license structure as applicable, and identify optional costs separately.

7.10 References and Experience

Provide examples of districts of similar size or context currently using the resource and include implementation references or case studies.

8. Evaluation Process

The District will first determine whether each proposal is responsive to the mandatory requirements and submission instructions. Only responsive proposals will advance to scored evaluation.

An evaluation committee will score responsive proposals using the criteria and weights stated below.

Utah procurement guidance requires scoring to be based on the criteria and relative weights identified in the RFP.

The District may also conduct reference checks, sample reviews, demonstrations, interviews, or clarifications as part of the evaluation process, provided those steps are administered consistently and in accordance with the process described in the solicitation or any addendum.

8.1. Discussions with Potential Provider

The District may request oral presentations or demonstrations from finalists to clarify proposals. The District reserves the right to award a contract based on initial proposals received without further discussion with any proposer.

9. Evaluation Criteria

Proposals meeting mandatory requirements will be evaluated using the following weighted criteria:

Criterion Weight

Standards alignment and curriculum quality 35%

Instructional design and usability 20%

Assessment and Data Use 20%

Implementation and training 10%

Vendor qualifications and references 5%

Cost 10%

This weighting emphasizes instructional quality while preserving a defined and transparent cost component, which is consistent with Utah best-value RFP practice.

9.1 Scoring Method

The District will use a 0-5 scale for each criterion:

• 0 = Does not meet requirements.

• 1 = Poor.

• 2 = Fair.

• 3 = Satisfactory.

• 4 = Good.

• 5 = Excellent.

Each evaluator score may be converted to weighted points according to the criterion weight. The proposal with the highest total weighted score may be recommended for award, subject to completion of the procurement process and District approval.

9.2 Cost Scoring

Cost will be scored separately from technical criteria. The lowest responsive total evaluated cost will receive the maximum cost points. Other responsive proposals will receive cost points proportionally based on the following formula: lowest responsive cost divided by proposer cost, multiplied by the available cost points for the cost criterion.

10. Pilot Expectations

The District anticipates a phased approach:

• Pilot implementation during the 2026-2027 school year.

• Two grade levels per school site participating in the pilot.

• Review of pilot outcomes to inform and strengthen broader implementation.

• Full implementation anticipated for the 2027-2028 school year.

11. Pricing Form Requirements

Proposers shall provide pricing in a format that clearly identifies:

• Pilot costs for 2026-2027.

• Projected full rollout costs for the following school year.

• Pricing for both a three-year and a five-year contract term.

• Costs by grade level, school, student, teacher, or license structure, as applicable.

• Print material costs.

• Digital license costs.

• Professional learning costs.

• Implementation support costs.

• Optional or supplemental costs.

• Assumptions used to calculate projected rollout pricing.

All pricing information must be submitted separately from narrative proposal materials and will be scored separately from technical criteria.

12. Terms and Conditions

The District intends to include terms and conditions addressing, at minimum, contract formation, student data privacy and security, accessibility for digital content and tools, technology compatibility, records retention, audit rights where applicable, and termination rights.

The District reserves the right to terminate the contract at the end of any contract year upon 30 days' written notice. The contract may be extended for additional years by mutual written agreement of both parties. Proposers shall state pricing for each contract year and may include pricing for any extension years. All pricing must be guaranteed for the duration of the contract term. No adjustment or amendment to the contract shall be effective unless approved in writing by the District. If the successful proposer offers a lower price or additional discount to another school district for the same materials and services during the contract term, the District shall receive the benefit of that pricing.

Proposers shall submit a contract exceptions form identifying any requested deviations from the District's proposed contract terms.

13. Public Records and Confidentiality

Proposals submitted to the District are subject to the Utah Government Records Access and Management Act (GRAMA), including Utah Code provisions governing protected records and business confidentiality claims.

Any proposer asserting a business confidentiality claim must comply with the District's instructions and Utah law by providing a written claim with supporting reasons and a redacted copy when required. An entire proposal may not be designated protected, and pricing and service elements generally may not be protected.

14. Submission Instructions

Proposals must be submitted electronically to Bonfire/U3P no later than the deadline stated in this RFP. Late submissions will be rejected.

All questions regarding this RFP must be asked through Bonfire’s Public Q&A section. Questions answered through Bonfire’s Public Q&A section shall be considered as official addendum. Proposers should not contact other District staff, evaluation committee members, or Board members regarding this procurement except as expressly permitted in the RFP.

15. Procurement Timeline

• RFP Released: April 15, 2026

• Deadline for Questions: April 23rd , 2026, by 2:00 PM MST

• Proposals Due: April 27th, 2026, by 2:00 P.M. MST

• Evaluation Period: April 27th- May 8th, 2026

• Demonstrations/Presentations, if applicable: May 18 – 22, 2026

• Board Approval, if required: May 26th, 2026

• Pilot Preparation: TBD with successful vendor

16. Award Award, if made, will be made to the responsive and responsible proposer whose proposal is determined to be most advantageous to the District, considering the evaluation factors and relative weights stated in this RFP.

The District reserves the right to make no award if it determines that no proposal is in the District's best interest or if available proposals do not provide sufficient value.

Wasatch County School District

SPECIFICATIONS FORM

CONTENT

Specification YES NO Evidence, Examples, or Reference documents/pages

1. Alignment of Utah Core Standards for Mathematical Content to the full depth of the standards for teaching and learning Standards for Mathematical Practices are central to the lessons, identified and handled in grade- appropriate ways

• Addresses instructional expectations and is easy to understand and use

• Lessons include clear and sufficient guidance to support teaching and learning of the targeted standards

2. High quality instructional design that utilizes and balances:

• conceptual understanding

• opportunities for students to write and speak about understanding

• task-based activities

• procedural fluency

• core calculations and mathematical procedures are supported (when called for in the standards for the grade)

• application and extension opportunities

• opportunities to solve challenging real-world situations with persistence

• scaffolding and differentiation for a broad range of learners

• recommends and facilitates a mix of instructional approaches for a variety of learners such as using multiple representations (e.g., models, range of questions, flexible grouping, pair-share)

• Lessons follow Launch- Explore-Discuss format

• Unit/topic opening lessons are open-ended, low-threshold, high-ceiling tasks that engage students in productive struggle and surface multiple ideas, strategies and representations

• Supports teachers in anticipating student thinking

• Supports teachers in orchestrating mathematical discussions

• Examine and extends student understanding of mathematical ideas, strategies and representations

• Moves students to procedural fluency with understanding (accuracy, flexibility, and efficiency)

• Lessons provide tools to help teachers challenge students at all levels of depth of knowledge

3. Intervention components or supplemental programs

4. Digital Content:

• Provides interactive multimedia-based learning opportunities

• Online teacher materials

5. Student consumables

6. Manipulative/Resource Kits

7. Parent materials

• Available in several languages

• Homework assignments/activities support classroom learning and are written so that parents can help their children

8. Instructional Materials in Spanish

9. Flexible scope and sequence and/or effective sequence and progression of learning

ASSESSMENTS

Specifications YES NO Evidence, Examples, or Reference documents/pages

1. Provides digital and/or print assessment materials aligned to intended learning outcomes

2. Provides a balance of procedural-based and performance-based assessments

3. Provides formative and summative assessments

4. Customizable assessments and/or supports teachers in creating formative assessments

• In addition to end-of-unit assessments, teachers have the ability to organize questions to fit teacher identified essential skills

ASSESSMENT AND MANAGEMENT SYSTEMS

documents/pages

1. Provides the following reports:

• State standards reports

• Strengths/ needs reports

• Student progress reports

2. Provides tools for course customization

3. Allows instructors to add/upload their own resources

4. Provides role-based access

5. Provides the ability to export student report data via standard file protocols

6. Ability to upload student/teacher/class lists

7. Allows instructors and administrators to search students by name and/or unique identifier

8. Capability to sync with third party software (Canvas, SIS, etc.)

SUPPORT AND TRAINING

documents/pages

1. Provides a blended professional development/training model (online and onsite)

2. Provides a trainer of trainers model

3. Provides 24/7/365 support via online, telephone or email options (indicate in notes all support contact information)

4. Provides a two-way communications system for teacher/student interaction