1-E-Cig Prevention Grant FY27 (1).pdf

Request for Applications

E-Cigarette, Marijuana, and Other Drug Prevention Grant

Davis County, a political subdivision of the State of Utah

PO Box 618

61 S Main Street

Farmington, UT 84025

Date of Issue:

April 17, 2026

Submission Requirements

Required: Submissions will be accepted through Bonfire at utah.bonfirehub.com. If you have trouble submitting online, you can email support.bonfire@eunasolutions.com for assistance. Proposals must be received by Davis County no later than Monday, May 14, 2026, at 5:00 p.m. MT.

If you would like to submit a proposal using a different method, please contact the Davis County

Purchasing Manager at purchasing@daviscountyutah.gov to discuss alternative submission options.

Required: Complete the Written Claim of Business Confidentiality and Concise State of Reasons

Supporting This Claim of Business Confidentiality, attached as Exhibit A to this RFA, have it signed by an authorized representative, and submit it as the first substantive item in the proposal.

Required: Complete the Applicant Proposal Form, attached as Exhibit B to this RFA.

Required: Submit minimum qualifications requirements. Requirements are found in Section III.

Required: Complete and submit the E-Cigarette, Marijuana, & Other Drug Prevention

Grant Application, attached as Exhibit C to this RFA.

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I. Introduction

In accordance with Utah Code § 26A-1-129, Davis County, acting through the Davis County Health

Department (“DCHD”), is seeking applications from qualified organizations (“Applicant”) for prevention programs that address root causes and factors associated with the use of electronic cigarettes

(“e-cigarettes”), marijuana, and other drugs by children and minors in Davis County. Proposals must address one or more risk or protective factors identified in local Student Health and Risk Prevention

(“SHARP”) survey data.

A. Eligibility

1. An Applicant must be at least one of the following:

a. A local coalition of community organizations that is focused on substance abuse prevention;

b. A local government agency, including a law enforcement agency, for a program that is focused on substance abuse prevention; or

c. A local education agency (“LEA”), as defined in Utah State Code 53E-1-102, which means:

i. A school district;

ii. A charter school; or

iii. The Utah Schools for the Deaf and the Blind.

2. An Applicant’s organization or agency must operate proposed activities in Davis County (with the exception of out-of-area travel in the event of a training).

3. An applicant’s failure to meet the eligibility criteria above will result in the rejection of the

Applicant’s submitted proposal.

B. Budget Requirements

1. Anticipated award amounts depend on the availability of funds allocated by the Utah State

Legislature.

2. The anticipated minimum award amount for an applicant is $10,000 for a period of 12 months

(July 1, 2026 – June 30, 2027). The anticipated maximum award amount for an applicant is

$100,000 for up to 12 months (July 1, 2026 – June 30, 2027). Awards may be extended for up to two additional one-year terms.

3. Award extensions are subject to annual monitoring and contingent upon the County receiving state funding each year.

4. If an applicant’s proposal is selected for an award, DCHD anticipates it will distribute funding three times during the fiscal year as follows: 40% of the funding at the commencement of the 12-month period, 30% at month 5, and 30% at month 9. This funding distribution formula will remain consistent for each year of the award.

5. If an applicant’s proposal is selected for an award, the applicant will be required to submit a detailed action plan and budget justification annually.

6. The DCHD will not disperse funds unless timely and satisfactory quarterly progress reports are received by the DCHD (See the Application for more details on required reporting).

C. Multiple Awards. The DCHD anticipates making awards to multiple applicants who satisfy the requirements of this Request for Applications (“RFA”), but only after the DCHD receives and analyzes submitted proposals and determines that the requirements of this RFA are fully satisfied.

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II. Scope of Work.

Applicant proposals shall describe how the Applicant will use grant funding to address root causes and factors associated with the use of e-cigarettes, marijuana, and other drugs by:

1. Addressing risk and protective factors as identified in the SHARP survey (See Appendix A of the

Application relating to risk and protective factors);

2. Implementing the Seven Strategies for Community-Level Change from the Community Anti-Drug

Coalitions of America (“CADCA”) (See Appendix D of the Application relating to the Seven

Strategies for Community-Level Change); and

3. Ensuring all programs shall be evidence-based or a promising practice as defined by the Centers for

Disease Control and Prevention (“CDC”) (See Appendix C of the Application relating to evidence-based programs and promising practices).

III. Proposal Submission Requirements; Potential Proposal Protection

A. Proposal Submission Requirements. The proposals submitted by the Applicant in response to this RFA must be organized sequentially to address each of the subsections directly below (Failure to comply with the sequential organization requirement or failure to satisfy one or more of the proposal submission requirements directly below may result in the rejection of an Applicant submitted proposal):

1. Complete the Written Claim of Business Confidentiality and Concise State of Reasons Supporting

This Claim of Business Confidentiality, attached as Exhibit A to this RFA, have it signed by an authorized representative, and submit it as the first substantive item in the proposal.

2. Complete and submit the Applicant Proposal Form, attached hereto as Exhibit B, which an authorized representative of the Applicant must sign.

3. Complete the cover page of the Application and comply with “Section 1: Application Cover Page” of the Application;

a. Comply with “Section 2: Community Description” of the Application;

b. Comply with “Section 3: Statement of the Problem” of the Application;

c. Comply with “Section 4: Selected Intervention(s)” of the Application;

d. Comply with “Section 5: Action Plan & Evaluation” of the Application; and

e. Complete the budget form in Section 6 of the Application and comply with “Section 6: Budget

Form” of the Application.

4. Attach supporting documentation for “Organizational Type” from Section 1, Application Cover

Page (e.g., tax ID, or coalition charter and membership list)

IV. Evaluation Criteria

Applications will be evaluated using the evaluation criteria in Appendix F of this RFA.

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V. Projected Schedule for the RFA Process

The County reserves the right to modify the following projected schedule for this RFA process at its sole discretion.

Activity Date Time

Issuance of the RFA by the County April 17, Deadline to submit questions May 4, 2026 4:00 pm

Deadline for Applicants to submit proposals May 14, 5:00 pm

Estimated Notice of Award June 1, 2026

VI. Questions and Deadline for Questions

All questions relating to this RFA must be submitted through Bonfire. The deadline to submit questions regarding this RFA is May 4, 2026, at 4:00 p.m. Mountain Time. The County may reject any proposal submitted in response to this RFA if one or more employees, agents, representatives or otherwise contacts any other County employee, agent, or representative regarding this RFA.

VII. Written Agreement Required

A. Written Agreement. Applicants are advised that the County is not bound by the terms of the RFA until a written agreement is fully executed, and any activity taken on by the Applicant prior to full execution of a written agreement is done at the Applicant’s sole risk. The contract resulting from this RFA must first be approved by the Davis County Commission and will become effective only on the date of execution. The County reserves the right to review each contract on a regular basis regarding performance and service elements during the term of the contract.

B. RFA Cancellation. This RFA may be cancelled at any time prior to the execution of a written agreement if deemed in the best interests of the County. This includes cancellation of the RFA after an award has been made, but prior to the execution of a written contract. The Applicant is not entitled to recover any costs related to the preparation of the proposal due to cancellation of the RFA or withdrawal of an award prior to the execution of a written agreement.

VIII. Applicants Are Bound by This RFA

By submitting a proposal in response to this RFA, each Applicant agrees to be bound by this RFA, including the following:

A. Proposals Must Remain Constant

Proposals, including costs, must remain constant from the proposal submission date until the execution of a contract between the County and an Applicant for the services sought through this RFA. The county may reject an applicant who submits a proposal that does not remain constant for this required time period.

B. Termination or Debarment Certification

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Federal and state regulations require certification by Applicants as to current history regarding debarment, eligibility, indictments, convictions, or civil judgements. Applicants must submit a certification that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any governmental department or agency. Applicants must also certify that neither it nor its principals have been terminated during the performance of a contract or withdrew from a contract to avoid termination. If an Applicant cannot certify these two statements, the Applicant shall submit a written explanation of the circumstances for review. An applicant must submit these certifications with its proposal.

C. Licensing

A selected Applicant shall obtain all applicable federal, state, and local licenses before a contract for the services sought through this RFA and between the County and the selected Applicant is executed.

The Applicant must maintain these licenses for the duration of the contract between the County and the Applicant.

D. Registration

Applicants shall be registered with the Utah Department of Commerce, Division of Corporations and

Commercial Code. Applicants may obtain forms and information regarding this registration requirement by calling (801) 530-4849 or 1-877-526-3994, or by accessing the following website:

www.commerce.utah.gov.

E. Modifying Proposal

An Applicant may modify its proposal before the deadline for Applicants to submit proposals, which is set forth in the “Projected Schedule for the RFA Process” section above. After this deadline, an

Applicant is precluded from modifying its proposal unless otherwise permitted by this RFA.

F. Free and Competitive Bidding

Any agreement or collusion among Applicants to fix a price, limit competition, or other similar conduct shall render the proposals of such Applicants void.

G. Conflicts

Any conflicts between one or more of the following shall be resolved in the following order:

1. The contract between the County and an Applicant for the services sought through this RFA;

2. The County’s other policies and procedures;

3. This RFA; and

4. The proposal submitted by an Applicant in response to this RFA.

EXHIBIT A

(Written Claim of Business Confidentiality and Concise Statement of

Reasons Supporting This Claim of Business Confidentiality)

EXHIBIT A

Written Claim of Business Confidentiality and

Concise Statement of Reasons Supporting This Claim of Business Confidentiality

Required: Please check the box directly below that best describes the applicability of this form to the proposal:

This form does not apply to the proposal being submitted (If You Mark This Box, Stop Here)

This form does apply to the proposal being submitted and has been filled out completely and accurately (If You Mark

This Box, Please Fill Out the Remaining Portions of This Form)

Pursuant to Subsections 63G-2-305(1) and (2), Utah Code Annotated (2025, as amended), and Section 63G-2-309, Utah Code

Annotated (2025, as amended), (company name) asserts a claim of business confidentiality to protect certain portions of its proposal. An entire proposal cannot be identified as “Protected.”

Please mark the box or boxes directly below that best describe(s) the ground(s) for this claim of business confidentiality for certain portions of the proposal:

Trade secrets as defined in Section 13-24-2, Utah Code Annotated (1989, as amended), if the person submitting the trade secret has provided the governmental entity with the information specified in Section 63G-2-309, Utah Code Annotated

(2025, as amended) (“Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique, or process, that: (a) derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; and (b) is the subject of efforts that are reasonable under the circumstances to maintain its secrecy.)

Commercial information or non-individual financial information obtained from a person if: (a) disclosure of the information could reasonably be expected to result in unfair competitive injury to the person submitting the information or would impair the ability of the governmental entity to obtain necessary information in the future; (b) the person submitting the information has a greater interest in prohibiting access than the public in obtaining access; and (c) the person submitting the information has provided the governmental entity with the information specified in Section 63G-2-309, Utah Code Annotated (2025, as amended).

The following is a concise statement of reasons supporting this claim of business confidentiality for the proposal:

Page Paragraph Reason

Please use additional sheets, if needed.

Pursuant to Section 63G-2-309 (2025, as amended), you will be notified, at the address provided in the proposal, if either some or all of the proposal claimed to be protected herein is classified “public” by Davis County or if Davis County determines that some or all of the proposal claimed to be protected herein should be released after balancing interests under Subsection 63G-2-

201(5)(b), Utah Code Annotated (2025, as amended), or Subsection 63G-2-401(6), Utah Code Annotated (2025, as amended).

Signed: Title: _________________________________________

Printed Name: Date: _________________________________________

EXHIBIT B

(Applicant Proposal Form)

Applicant Proposal Form

Name:

(Provide the complete legal name of Applicant)

Address:

City: State: Zip:

List one person who Davis County may contact concerning the entity’s proposal.

Name:

Telephone Number:

E-Mail:

I certify that the Applicant and Applicant’s principals comply with the termination and debarment conditions of Section VIII.B of this RFA. If Applicant cannot certify this statement, please attach a written explanation.

I certify that to the best of my knowledge the information contained in this proposal is accurate and complete.

I further certify that the Applicant authorizes me to submit this proposal and bind the Applicant.

By:

Printed Name:

Position or Title:

Date:

EXHIBIT C

(E-Cigarette, Marijuana, & Other Drug Prevention

Grant Application)

E-Cigarette, Marijuana, & Other Drug

Prevention Grant Application

Funding Title: E-cigarette, Marijuana, & Other Drug Prevention Grant

Project Period: Year 1: July 1, 2026 to June 30, 2027

Year 2: July 1, 2027 to June 30, 2028 (if applicable)

Year 3: July 1, 2028 to June 30, 2029 (if applicable)

The enclosed application is for 36 months of funding. Three-year awards are subject to annual monitoring and are contingent upon the County receiving the funding from the state each year.

Due Date for Applicants: May 14, 2026

For questions regarding the grant application process, please contact:

Rosa Alveño, ralveno@co.davis.ut.us, 801-525-5079

Thank you for considering the Electronic Cigarette, Marijuana, and Other Drug Prevention Grant Program.

The purpose of this grant program is to “address root causes and factors associated with the use of electronic cigarettes, marijuana, and other drugs by addressing one or more risk or protective factors.

These risk and protective factors are identified in the Utah Student Health and Risk Prevention Statewide (SHARP) Survey” (Utah Code § 26A-1-129). In accordance with Utah Code § 26A-1-129, an applicant must submit an application to the local health department that has jurisdiction over the area in which the applicant is proposing the use of grant funds.

Information to include in grant proposal

Applicants are expected to complete all information requested in this application. Failure to provide any of these components may result in the rejection of the application. Please use the provided template to complete each section.

1. Application Cover Page

2. Community Description

3. Action Plan

4. Budget Form

Reporting Project Progress Grant recipients will report to the local health department as required. Reports are due the 15th of each month (October 15, January 15, April 15, and July 15).

The grant recipient shall report the following:

1. Provide accounting for the expenditure of grant funds

2. Describe measurable outcomes as a result of the expenditures

3. Provide the names of the evidence-based or promising programs selected

4. Describe the impact and effectiveness of programs and activities funded through the grant

5. Indicate the amount of grant funds remaining on the date that the report is submitted

APPLICATION OVERVIEW

SECTION ONE - APPLICATION COVER PAGE

The page below serves as the cover sheet for the grant proposal. Please complete the form in its entirety.

SECTION TWO - COMMUNITY DESCRIPTION

Define the community you propose to serve. A blank table is provided in the packet.

SECTION THREE - ACTION PLAN

Applicants need to develop and be prepared to implement a comprehensive 12-Month Action Plan. A blank template table is provided in the packet. The first column of the template contains specific details & examples of what to include.

The Action Plan should foster community-level change by including a combination of interventions, strategies, and objectives. You might want to consider filling out a logic model. See Appendix B for an example. Be sure to include the following in your plan:

1. Statement of the problem. Describe the current youth substance use problem(s) in your community you plan to address.

● Include local data from the Student Health and Risk Prevention (SHARP) survey to justify your proposal. This link provides Utah data. To get local data, reach out to your local school district.

● Identify 1-3 problems or related behaviors found in SHARP data

2. Describe the risk and/or protective factors you plan to address that contribute to and/or address this problem. For more background information on risk and protective factors, see Appendix A.

● Include local data from the Student Health and Risk Prevention (SHARP) survey on the risk/protective factors you plan to address.

3. Selected Interventions

● Interventions are programs, policies, and/or strategies that promote health and well-being.

● Utah Code § 26A-1-129 states that funding shall be provided for “a program or purpose that is: (i) evidence-based; or (ii) a promising practice as defined by the United States Centers for Disease Control and Prevention.” Describe and substantiate how your program or purpose is rooted in evidence or a promising practice for substance use prevention. See Appendix C for resources on identifying an evidence-based program or promising practice.

● Applications that include interventions that are evidence-based/a promising practice will score higher.

4. Strategies for Community-Level Change

● Your action plan should directly correlate with one or more of the Seven Strategies for Community-Level Change from the Community-based Advocacy-focused Data-driven Coalition-building Association (CADCA). Identify which of these strategies (listed below) align with each activity listed. For more information on these strategies, see Appendix D.

○ Disseminate information/education

○ Enhance individual life skills

○ Provide activities that reduce risk factors or enhance protective factors

○ Enhance community/participant access or reducing barriers to programs and strategies

○ Changing consequences by addressing incentives or disincentives

○ Implement environmental strategies to reduce risk factors and increase protective factors

○ Support modification to policies or the implementation of new policies

5. Evaluation Methods

● How will you measure the progress of your intervention? How will the community/program participants be affected by the intervention? How does their participation in this activity address the identified risk and protective factors?

6. Process, Short & Long-Term Objectives

● Create SMART objectives (Specific, Measurable, Attainable, Realistic, Time-bound) to describe the expected outcome of the activity; See Appendix E for assistance.

SECTION FOUR - BUDGET

Please complete the budget template provided. Include what the funding will be used for, the justification and the amount allocated to each expense. The budget justification column is used to determine the reasonableness and allowability of costs. All of the proposed costs listed must be reasonable, and necessary to accomplish project objectives, allowable in accordance with applicable Federal Cost Principles, auditable, and incurred during the project period. If a cost is related to a specific intervention, include those details in the justification.

PLEASE NOTE: Proposals will be reviewed & scored by a committee based on the above requirements. Reference Appendix F for the scoring criteria and scoring sheet.

SECTION ONE - COVER PAGE

E-cigarette, Marijuana, & Other Drug Prevention Grant Application

Applicant Information

Timeline

Organization Name I I

The enclosed application is for Fiscal Year 2027 (FY27: July 1, 2026 - June 30, 2027). This is a 3-year grant contingent on funding availability and applicant/grantee status.

Applications must be submitted each year for renewal.

FY27 applications are due by May 14, 2026 5:00 PM Mountain Standard Time.

----------------------------1------------------------------------------· -------------------------------------------------------·

Organization Address

Contact Information

Organizational Type

Organizationa

I Description

Proposal Summary

Amount Requested

No more than $100,000

I I

I

I

! A� � � I ,-----------------------------------------------------------------------------------------------· I I I I I

I

! Email Address Phone I r------------------------------------------------------------------------- ----

Organizational Representative Name Title

0 Coalition A coalition of community organizations focused on substance abuse prevention. Coalition Tax ID# (if applicable) ____________ _

0 Local Government Agency A local government agency, including a law enforcement agency, for a program that is focused on substance abuse prevention.

0 Education A local education agency as defined in Section 53£-1-102 of Utah Code.

Provide a brief description of the agency applying for funding in 2 to 3 sentences.

Provide a brief overview of your project/proposal in 2 to 4 sentences.

SECTION TWO - COMMUNITY DESCRIPTION

Define the community you propose to serve. Applicants may use various geographic boundaries including neighborhoods, census tracts, zip codes, and school districts, as well as townships to define their community. Applicants should be realistic about the size and population of the area in which they can create change. For example, choosing a community that is too large may be problematic due to the inclusion of neighborhoods that have significantly different problems to be addressed.

Provide a brief overview of the community you propose to serve. (500 words or less)

APPENDIX A - Risk and Protective Factors Overview

The following excerpt is borrowed from the Community-based Advocacy-focused Data-driven Coalition-building Association (CADCA):

Extensive national research, spanning over fifty years, has demonstrated a strong association between specific social conditions, personal characteristics, experiences, and involvement in unhealthy behavior. This research has identified these influences as Risk and Protective Factors.

Risk factors are characteristics within the individual or conditions in the family, school, or community that increase the likelihood someone will engage in unhealthy behavior such as the use of alcohol, tobacco, and other drugs, violence, suicide, or early sexual activity. The more risk factors present in a child’s life, the greater the likelihood that problems will develop in adolescence.

Protective factors are characteristics within the individual or conditions in the family, school, or community that help someone cope successfully with life challenges. When people can successfully negotiate their problems and deal with pre-existing risk factors, they are less likely to engage in unhealthy behavior. Protective factors are instrumental in healthy development; they build resiliency, skills, and connections

(CADCA, 2011).

Additional information about risk and protective factors:

Understanding Risk and Protective Factors, The Community Toolbox (2021).

Risk and Protective Factors, Substance Abuse and Mental Health Services Administration (SAMHSA)

More information about the science behind risk and protective factors and the research of these resources can be found at www.communitiesthatcare.net

APPENDIX C - Resources for Evidence-Based Programs and Promising Practices

Evidence-based means that a program, policy, or other strategy has been rigorously tested and demonstrated to be effective in preventing health problems based on the best-available research evidence, rather than upon personal belief or anecdotal evidence (Health Policy Institute of Ohio). Programs that have been shown to be effective through less rigorous evaluation methods are often referred to as “promising practices.” Strong proposals will cite the research that demonstrates why the program or practice is evidence-based or promising.

If you are unsure of where to start in identifying an evidence-based program or promising practice, here are some top resources to help narrow your search. Community fit and practicality of the program are important factors to consider.

● Substance Abuse and Mental Health Services Administration (SAMHSA)

Implement an Evidence-Based Program - Includes a link to Utah’s own registry of approved prevention programs Resource Guide (PDF): Reducing Vaping Among Youth and Young Adults Resource Guide (PDF): Substance Misuse Prevention for Young Adults

● Blueprints for Healthy Youth Development: www.blueprintsprograms.org/

Identifies youth violence, delinquency, and drug prevention and intervention programs that meet a strict scientific standard of program effectiveness. This database allows you to search by risk and protective factors, outcomes, and target audience.

● The Community Guide

Collection of evidence-based findings of the Community Preventive Services Task Force (CPSTF). This database allows you to search by topic, audience, or strategy. Here are a couple of recommended topic searches:

Tobacco Adolescent Health

● What Works Clearinghouse

This database has an education focus and may be most useful for applicants looking for proven prevention tools in school settings.

● Results First Clearinghouse Database

This social policy program database compiles key information from nine national clearinghouses, including the effectiveness rating they assigned to each program.

● Find Interventions that Work (CDC) Evidence-based interventions that can work in the four action areas: socioeconomic factors, physical environment, health behaviors, and clinical care.

● Healthy People 2030 Evidence-Based Resource Tool Explore relevant resources by topic that can help you work to achieve Healthy People 2030 objectives.

● Healthy Salt Lake/Salt Lake County Health Department Promising Practices Database

This database informs professionals and community members about documented approaches to improving community health and quality of life. The ultimate goal is to support the systematic adoption, implementation, and evaluation of successful programs, practices, and policy changes. The database provides carefully reviewed, documented, and ranked practices that range from good ideas to evidence-based practices.

● What Works For Health (County Health Rankings & Roadmaps) A tool to help you find policies and programs that are a good fit for your community's priorities.

● Model Practices (NACCHO) Model Practices are awarded to local health departments across the country for implementing programs that demonstrate exemplary and replicable outcomes in response to an identified public health need.

APPENDIX D - Seven Strategies for Community-Level Change (CADCA’s National Coalition Institute, 2021)

CADCA’s Seven Strategies for Creating Effective Community Change provides a menu of action steps to include in your comprehensive action plan. Note that the first three strategies focus primarily on individuals while the latter four focus on systems and policies.

1. Providing Information – Educational presentations, workshops or seminars, or other presentations of data

(e.g., public announcements, brochures, dissemination, billboards, community meetings, forums, web-based communication).

2. Enhancing Skills – Workshops, seminars, or other activities designed to increase the skills of participants, members, and staff needed to achieve population-level outcomes (e.g., training, technical assistance, distance learning, strategic planning retreats, curricula development)

3. Providing Support – Creating opportunities to support people to participate in activities that reduce risk or enhance protection (e.g., providing alternative activities, mentoring, referrals, support groups or clubs).

4. Enhancing Access/Reducing Barriers- Improving systems and processes to increase the ease, ability and opportunity to utilize those systems and services (e.g., assuring healthcare, childcare, transportation, housing, justice, education, safety, special needs, cultural and language sensitivity).

5. Changing Consequences (Incentives/Disincentives) – Increasing or decreasing the probability of a specific behavior that reduces risk or enhances protection by altering the consequences for performing that behavior (e.g., increasing public recognition for deserved behavior, individual and business rewards, taxes, citations, fines, revocations/loss of privileges).

6. Physical Design – Changing the physical design or structure of the environment to reduce risk or enhance protection (e.g., parks, landscapes, signage, lighting, outlet density).

7. Modifying/Changing Policies – Formal change in written procedures, by-laws, proclamations, rules, or laws with written documentation and/or voting procedures (e.g., workplace initiatives, law enforcement procedures, and practices, public policy actions, systems change within government, communities, and organizations).

For more information, visit this webpage: Defining the Seven Strategies for Community Change

APPENDIX E – Developing Measurable Objectives

To be able to effectively evaluate your project, it is critical that you develop measurable objectives. This appendix provides information on developing objectives and provides examples.

Objectives describe the results to be achieved and the manner in which they will be achieved. Multiple objectives are generally needed to address a single goal. Well-written objectives help set program priorities and targets for progress and accountability. It is recommended you avoid verbs that may have vague meanings to describe the intended outcomes, like “understand” or “know” because it may prove difficult to measure them. Instead, use verbs that document action, such as: “By the end of 2018, 75% of program participants will be placed in permanent housing.” In order to be effective, objectives should be clear and leave no room for interpretation. SMART is a helpful acronym for developing objectives that are specific, measurable, achievable, realistic, and time-bound.

S: Specific – Includes the “who” and “what” of program activities. Use only one action verb to avoid issues with measuring success. For example, “Outreach workers will administer the HIV risk assessment tool to at least 100 injection drug users in the population of focus” is a more specific objective than “Outreach workers will use their skills to reach out to drug users on the street.”

M: Measurable – Outlines how much change is expected. It must be possible to count or otherwise quantify an activity or its results. It also means the source of and mechanism for collecting measurement data can be identified and that collection of the data is feasible for your program. A baseline measurement is required to document change (e.g., to measure the percentage of increase or decrease). If you plan to use a specific measurement instrument, it is recommended you incorporate its use into the objective. Example: By 9/18/26 increase by 10 percent the number of 8th, 9th, and 10th-grade students who disapprove of marijuana use as measured by the annual school youth survey.

A: Achievable – Objectives should be attainable within a given time frame and with available program resources. For example, “The new part-time nutritionist will meet with seven teenage mothers each week to design a complete dietary plan” is a more achievable objective than “Teenage mothers will learn about proper nutrition.”

R: Realistic – Objectives should be within the scope of the project and propose reasonable programmatic steps that can be implemented within a specific time frame. For example, “Two ex-gang members will make one school presentation each week for two months to raise community awareness about the presence of gangs” is a more realistic objective than “Gang-related violence in the community will be eliminated.”

T: Time-bound – Provide a time frame indicating when the objective will be measured or the time by when the objective will be met. For example, “Five new peer educators will be recruited by the second quarter of the first funding year” is a better objective than “New peer educators will be hired.”