1-Draft RFP No. GEN2132533P1 External Audit Services.pdf

Project Details

GEN2132533P1 - External Audit Services BPRO Electronic Procurement System Back to list

Project: External Audit Services

Ref. #: GEN2132533P1

Department: FASD - Purchasing

Type: RFP

Status: DRAFT

Open Date: --

Questions Due Date: Never

Contact Information:

Nicola Palmer (Primary), Latoya Clark-Forbes(Alternate)lclarkforbes@broward.org, nicpalmer@broward.org

Close Date: --

Days Left: --

Contract Duration:

Open-End; Five-Year Initial

Contract Renewal:

None

Bid Validity:

120 Days

Bonding Required:

No

Total Amount of Pass-Thru Allowance (Initial Term or Fixed):

250000

OESBD Designation Goal Participation Type (Non-Multi):

CBE Goal

Goal Assigned Percentage (0 if No Goal):

Public Works/Construction:

No

Project Description:

Scope of Work: Broward County Auditor's Office is seeking a qualified independent Certified Public Accounting firm to perform annual financial and compliance audits for the County, Constitutional Officers, and Component Units of the County as outlined in the detailed Scope of Services.

https://broward.bonfirehub.com/portal https://broward.bonfirehub.com/portal/

Requested Information: BPRO's Requested Information section identifies "required" and "optional" items for submittal, however all documents and information are relevant to the evaluation process. Therefore, vendors are strongly encouraged to provide all files at time of submittal, including those listed as “optional” in BPRO, to enable a timely and comprehensive review by the County.

Solicitation Provisions/Requirements:

- County/State License Requirements

Office of Economic and Small Business Development (OESBD) Requirements refer to:

- County Business Enterprise (CBE) Goal Participation

Questions and Answers: The County provides a specified time for Vendors to ask questions and seek clarification regarding the solicitation requirements. All questions or clarification inquiries must be submitted through BPRO by the Questions due date. The County will respond to questions in BPRO (Messages section).

Submittals: Vendor MUST submit its solicitation response electronically through BPRO and receive a Submission Receipt. It is solely the Vendor’s responsibility to ensure its response is submitted and received through BPRO by the closing date and time. The County will not consider solicitation responses received by other means. Vendors are encouraged to submit in advance of the closing date and time. Refer to the Purchasing Division website or contact support@gobonfire.com for submittal instructions. In the event that the Vendor is having difficulty submitting a document, immediately notify the Purchasing Agent and then contact support@gobonfire.com for technical assistance.

Important Events:

Supporting Documentation:

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Status Event Name Location Description Dates Mandato

ONGOING Questions Due Date Online Portal The Q and A Period for this Opportunity is Ongoing Never N/A

UPCOMING Open Date Online Portal Posting date for the Opportunity -- N/A

UPCOMING Close Date Online Portal Deadline for Submissions -- N/A

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File Type Description Date Created A

Agreement Exceptions - RFP-RFQ-RLI.docx Documentation May 8th 2025, 5:06 PM EDT

Criminal History Screening Practices Certification.docx Documentation Complete and sign this form. Sep 6th 2024, 1:09 PM EDT

ETS Security Requirements Exhibit - High Risk.pdf Documentation Jul 21st 2026, 3:47 PM EDT

ETS Vendor Security Questionnaire (VSQ), GEN2132533P1, External Audit Services.xlsx

Documentation Jul 22nd 2026, 10:26 AM EDT

Evaluation Criteria GEN2132533P1.pdf Documentation Sep 11th 2026, 1:57 PM EDT

Instructions to Vendors GEN2132533P1.docx Documentation Oct 8th 2026, 3:49 PM EDT

Insurance Requirements Form, GEN2132533P1, External Audit Services.pdf Documentation Jul 23rd 2026, 9:41 AM EDT

Litigation History.docx Documentation Sep 10th 2024, 12:25 PM

EDT

Lobbyist Registration Requirement Certification.docx Documentation Complete and sign this form. Sep 6th 2024, 1:09 PM EDT

Location Certification - RFP-RFQ-RLI.docx Documentation Complete and sign this form. Jun 17th 2026, 4:10 PM EDT

OESBD - CBE Goal Participation.docx Documentation Jul 1st 2025, 2:39 PM EDT

OESBD Affiliated Entities of the Principals Certification.docx Documentation Complete and sign this form. Sep 28th 2026, 3:16 PM EDT

Scope of Services GEN2132533P1.pdf Documentation Sep 11th 2026, 1:42 PM EDT

Security Requirements.docx Documentation Sep 7th 2024, 12:18 PM EDT

Subcontractors-Subconsultants-Suppliers Requirement.docx Documentation Complete and sign this form. Sep 6th 2024, 1:09 PM EDT

Requested Information:

Listed below are the documents and information needed to complete your submission:

Required with submission

If not provided with submittal, Vendor must submit within 3 business days of County's request

Provide with submission; County will not request after submittal

Document Takers

Interested Contractors

Summary of Vendor Rights for Broward County Competitive Solicitations.pdf Documentation Sep 25th 2026, 12:29 PM

EDT

Vendor Questionnaire and Standard Certifications - RFP-RFQ-RLI.docx Documentation Complete and sign this form. Oct 21st 2025, 3:26 PM EDT

Vendor Reference Verification, GEN2132533P1, External Audit Services.docx Documentation Jul 28th 2026, 4:46 PM EDT

Volume of Previous Payments Attestation - RFP-RFQ-RLI.docx Documentation May 8th 2025, 5:30 PM EDT

Name Type # Files Requirement Instructions

External Audit Services (BT-47CE) BidTable: Excel (.xlsx) 1 REQUIRED

You will need to fill out the provided Response Template for this BidTable.

Location Certification - RFP RFQ RLI File Type: Any (.*) Multiple REQUIRED

Vendor Proposal (including Evaluation Criteria Responses) File Type: Any (.*) Multiple REQUIRED

Vendor Questionnaire and Standard Certification - RFP

RFQ RLI

File Type: Any (.*) Multiple REQUIRED

Name Type # Files Requirement Instructions

External Audit Services - Optional Services (BT-12NZ) BidTable: Excel (.xlsx)

1 OPTIONAL

You will need to fill out the provided Response Template for this BidTable.

Broward County Local Business Tax Receipt File Type: Any (.*) Multiple OPTIONAL

Certificate of Insurance/Letter from Insurance Carrier or Requirements

File Type: Any (.*) Multiple OPTIONAL

Criminal History Screening Practices Certification File Type: Any (.*) Multiple OPTIONAL

Litigation History File Type: Any (.*) Multiple OPTIONAL

Lobbyist Registration Requirement Certification File Type: Any (.*) Multiple OPTIONAL

OESBD Affiliated Entities of the Principals Certification File Type: Any (.*) Multiple OPTIONAL

OESBD Letter of Intent and/or Application of Good Faith Efforts or Procurement Preference

File Type: Any (.*) Multiple OPTIONAL

Prime Consultant/Contractor License File Type: Any (.*) Multiple OPTIONAL

Subcontractors Subconsultants Suppliers Requirement File Type: Any (.*) Multiple OPTIONAL

Vendor Reference Verification - RFP RFQ RLI File Type: Any (.*) Multiple OPTIONAL

Volume of Previous Payments Attestation - RFP RFQ RLI File Type: Any (.*) Multiple OPTIONAL

Name Type # Files Requirement Instructions Act

Agreement Exceptions - RFP-RFQ-RLI File Type: Any (.*) Multiple OPTIONAL

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Vendors # Files Actions

Broward County Attorney's Office 2

Prime/General Contractors Subcontractors

Search

Submissions and Prime/Subcontractor Interest

This project is not open for proposal submissions at this time.

Vendors Contact Email Phone Subcontract Services

No data available in table

INSTRUCTIONS TO VENDORS

REQUEST FOR PROPOSAL, REQUEST FOR QUALIFICATION, OR REQUEST FOR LETTER OF INTEREST

External Audit Services

Vendor is instructed to read and follow the instructions carefully, as any misinterpretation or failure to comply with instructions may lead to Vendor’s submittal being rejected or may affect Vendor’s evaluation.

Vendor MUST submit its solicitation response electronically and MUST confirm its submittal in the electronic bidding system for the response to be deemed valid by the County. Refer to Submittal Instructions.

A. Responsiveness Criteria:

A responsive Vendor means a vendor who submits a response to a solicitation that the Director of Purchasing determines meets all solicitation requirements.

Information and applicable forms, are requested to be submitted by the solicitation’s closing date and time, as instructed. Failure to timely submit may result in the Vendor being deemed nonresponsive per instructions.

The County reserves the right to waive minor technicalities or irregularities as is in the best interest of the County in accordance with Section 21.37(b) of the Broward County Procurement Code.

1. Bond Requirement Not applicable to this solicitation.

2. Criminal History Screening Practices Requirement Broward County’s Criminal History Screening Practices Ordinance applies to this solicitation. Vendor must follow the instructions and submit the completed Criminal History Screening Practices Certification with its submittal. If not provided with the submittal, the Vendor must submit within three business days after the County's written request. Failure to submit within the stated timeframe may determine the Vendor to be nonresponsive to the Criminal History Screening Practices requirement.

3. Funding Requirements (ex. Grant, State, or Federal) Not applicable to this solicitation.

4. Lobbyist Registration Requirement Broward County’s Lobbyist Registration Act applies to this solicitation. Vendor must follow the instructions and submit the completed Lobbyist Registration Requirement Certification with its submittal. If not provided with the submittal, the Vendor must submit within three business days after the County's written request. Failure to submit within the stated timeframe may determine the Vendor to be nonresponsive to the Lobbyist Registration requirement.

5. Pricing Requirements and Submittal

a. Vendor must submit pricing via electronic bidding system. It is solely the Vendor’s responsibility to ensure pricing is submitted and received electronically through electronic bidding system by the solicitation’s closing date and time. The County will not consider pricing received by other means.

https://library.municode.com/fl/broward_county/codes/administrative_code?nodeId=CH21OPPOPRCOFIADSEDE_PTVPRCOSO_21.37ACREWATEIR https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=PTIICOOR_CH26PE_ARTVIIICRHICHEMAPVE_S26-125CRHISCPR https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=PTIICOOR_CH1AD_ARTXIIILOAC_S1-262LORESTFE

b. Pricing submittal is a matter of responsiveness. Failure to complete and electronically submit pricing per solicitation’s instructions by the solicitation’s end closing date and time shall determine the Vendor to be nonresponsive to the Pricing Requirements.

c. Proposed pricing remains subject to negotiation, which may result in a reduction from the Vendor’s proposed pricing. If scoring is applicable to the solicitation, scoring for price is set forth in the Evaluation Criteria, including the formula for calculation of pricing points.

6. Additional Responsiveness Requirement

Not applicable to this solicitation.

B. Responsibility Criteria:

A responsible vendor means a vendor who is determined to have the capability in all respects to fully perform fully the requirements of a solicitation, as well as the integrity and reliability that will ensure good faith performance.

The Director of Purchasing or the Evaluation Committee (as applicable) may request additional information from any Vendor on matters that may affect a Vendor’s responsibility. A Vendor may submit additional information regarding its responsibility, but such information will not be considered if it contradicts or materially alters the information provided in the original solicitation response.

A Vendor’s failure to provide information requested in the manner required may result in a recommendation by the Director of Purchasing to, and/or a determination by an Evaluation Committee that the Vendor is nonresponsible.

1. Affiliated Entities of the Principal(s)

a. Vendor is required to disclose the names of “affiliated entities” of the Vendor’s principal(s) over the last five (5) years (from the solicitation’s closing deadline) that have acted as a Prime Vendor with the County. Vendor must follow the instructions and submit the completed Affiliated Entities of the Principal(s) Certification with its submittal. If not provided with the submittal, the Vendor must submit within three business days after the County's written request.

b. The County will review all affiliated entities of the Vendor’s principal(s) for contract performance evaluations and the compliance history with the County’s Small Business Program, including County Business Enterprise (CBE), and Disadvantaged Business Enterprise (DBE), goal attainment requirements in its review and determination of responsibility. “Affiliated entities” of the principal(s) are those entities related to the Vendor by the sharing of stock or other means of control, including but not limited to a subsidiary, parent, or sibling entity.

2. Enterprise Technology Services (ETS) Vendor Security Questionnaire (VSQ)

Vendor must follow the instructions and submit the completed ETS Vendor Security Questionnaire (VSQ)

(for applicable solution – services, hardware, and/or software) with its submittal. If a response requires additional information, attach additional pages with the required additional information with the additional pages and information labeled to match the applicable question number. If not provided with the submittal, the Vendor must submit within three business days after the County's written request.

The VSQ assesses the Vendor’s security policies and/or system protocol and to identify any potential security vulnerabilities. The County will review the Vendor’s VSQ response; any identified security concerns will be disclosed to the Evaluation Committee. Unresolved security concerns shall be considered by the Evaluation Committee as part of its final evaluation and may affect the Vendor’s evaluation.

3. Financial Information/Financial Ability

a. Vendor is required to submit the Vendor’s financial statements by the solicitation’s closing date and time, to demonstrate the Vendor’s financial capabilities. If not provided with the submittal, the Vendor must submit within three business days after the County's written request.

b. Vendor shall submit its most recent two years of financial statements for review. The financial statements are not required to be audited financial statements. The annual financial statements shall be in the form of:

i. Balance sheets, income statements and annual reports; or

ii. Tax returns; or

iii. SEC filings.

If tax returns are submitted, ensure the documents do not include any personal information (as defined under Section 501.171, Florida Statutes), such as social security numbers, bank account or credit card numbers, or personal pin numbers. If any personal information is part of financial statements, redact information prior to submitting to the County.

c. If a Vendor has been in business for less than the number of years of required financial statements, then the Vendor must disclose financial statements for all years that the Vendor has been in business, including any partial year-to-date financial statements.

d. The County may consider the unavailability of the most recent year’s financial statements and whether the Vendor acted in good faith in disclosing the financial documents in its evaluation.

e. Any claim of confidentiality on financial statements must be asserted at the time of submittal. Refer to Confidential Material/Public Records and Exemptions for instructions on submitting confidential financial statements. The Vendor’s failure to provide the information as instructed may lead to the information becoming public.

4. Foreign Country of Concern Requirements https://www.flsenate.gov/laws/statutes/2014/501.171

5. Insurance Requirements

The Minimum Insurance Requirement Form reflects the insurance requirements deemed necessary for this project. Vendor is required to either submit insurance certificates indicating that the Vendor currently carries the level insurance coverages OR submit a letter from the insurance carrier indicating the Vendor can obtain the required insurance coverages if awarded this contract. If not provided with the submittal, the Vendor must submit within three business days after the County's written request.

6. License, Prequalification, or Certification Requirements

a. License Requirement:

Vendor should submit proof of licensing with its submittal. If not provided with submittal, the Vendor must submit such proof within three business days after County’s request. The Vendor may be deemed nonresponsive for failure to possess license at time of submittal.

To be considered a responsible and responsive Vendor for the scope of work set forth in this solicitation, Vendor must possess one of the following licenses (including any specified State registration, if applicable) at the time of submittal. Any certificate of competency that meets or exceeds the licensing requirements specified herein, as determined in the sole and absolute discretion of the County, will be considered responsible and responsive to the solicitation’s licensing requirements.

STATE OF FLORIDA:

Certified Public Accounting Firm (CPA) License (for Prime Vendor)

AND

Certified Public Accountant (CPA) License (for partner in charge of the engagement)

Joint Venture Requirements (If applicable):

A Joint Venture should submit satisfactory proof with its submittal that the Joint Venture, or at least one of the Joint Venture partners, possess one of the above licenses (including any specified State registration, if applicable) at the time of submittal. If not submitted with its response, the Joint Venture must submit such proof within three business days of County’s written request. A Joint Venture may be deemed nonresponsive for failure to possess license at time of submittal.

If a Joint Venture is recommended for contract award, it must either 1) submit satisfactory proof that the Joint Venture holds the specified license (if applicable) or that a licensed contractor has qualified the Joint Venture, or 2) provide satisfactory proof it applied for the specified license (if applicable) or the licensee has applied to qualify the Joint Venture, within three business days of County’s written request. The license or qualification, as applicable, in the name of the Joint Venture, must be effective prior to contract execution.

b. FDOT Prequalification:

c. Certification Requirement:

7. Litigation History Vendor must follow the instructions and submit the completed Litigation History with its submittal. If not provided with the submittal, the Vendor must submit within three business days after the County's written request.

8. Office of Economic and Small Business Development Program Requirements

a. This solicitation has the following Broward County Business Enterprise Goal: 25% CBE. Refer to the

Office of Economic and Small Business Development Requirements: CBE Goal and submit all required forms and information as instructed.

9. Workforce Investment Program Requirements

10. Payment Card Processing Questionnaire

11. Additional Responsibility Requirement

Financial Government Audit Experience requirements: The Certified Public Accounting Firm (Auditor) must have performed and completed a financial audit as defined in Chapter 11.45, Florida Statutes, as the Prime, of at least one (1) Florida municipality or county, each with a minimum population of 100,000, within the past five (5) years of the solicitation and date and time.

C. Additional Information and Certifications The following forms and supporting information (if applicable) should be completed and provided with the solicitation response. If not provided with the submittal, the Vendor must submit within three business days after the County's written request. Failure to timely submit requested information and/or to certify to requirement may affect the Vendor’s evaluation.

1. Vendor Questionnaire and Standard Certifications

Refer to the Vendor Questionnaire and Standard Certifications and submit as instructed.

a. Drug-Free Workplace Certification

b. Non-Collusion Certification

c. Public Entities Crimes Certification

d. Scrutinized Companies List Certification

2. Procurement Preference for SBE and CBE (Section 1-81.10, Broward County Business Opportunity Act)

D. Special Notice to Incumbent Vendor:

If the incumbent Prime Vendor responds to this RFP, it must designate partners and managers who were not previously involved in providing services under the current agreement (No. GEN2123625P1). Incumbent firm must provide a statement that such partners and managers previously involved in providing services under the current agreement will not be involved in any capacity in the proposed services to be provided under this new agreement.

E. Standard Agreement Language Requirements

1. The solicitation’s contract terms and conditions are:

Standard Agreement Form BCF 101 (Dated 7/1/2026): BCF101

Note: the Agreement will be countersigned by agencies that are not under Broward County Board of County Commissioners.

Vendor is also required to review the following additional terms and conditions:

a. Business Associate Agreement

b. Standard Service Level Agreement Form

c. Enterprise Technology Services Security Requirements Exhibit – High Risk

2. Vendor is required to review the terms and conditions and submit the Agreement Exceptions. The completed form should be provided with the solicitation response. If not provided with solicitation response, it shall be deemed an affirmation by the Vendor that it accepts all the referenced contract terms and conditions and any additional terms listed above.

3. If exceptions are taken, the Vendor must specifically identify each term and condition to which it is taking an exception. Any exception not specifically listed is deemed waived. Simply identifying a section or article number is not sufficient to state an exception. The Vendor must provide either a redlined version of the specific change(s) or specific proposed alternative language. Additionally, a brief justification specifically addressing each provision to which an exception is taken must be provided.

4. The acceptance of or any exceptions taken to the terms and conditions of the County’s agreement language is considered a part of the Vendor’s response and will be considered by the Evaluation Committee. Submission of exceptions by the Vendor does not constitute acceptance of those exceptions by the County. Furthermore, taking exceptions to the County’s terms and conditions may be viewed unfavorably by the Evaluation Committee and ultimately may impact the overall evaluation of a Vendor’s submittal.

https://www.browardcdn.org/api/public/content/3fdda973b1554e3bbe983f90347e081c?v=205c167d https://www.browardcdn.org/api/public/content/5d3f27c10e344d3a9d6bf255f7ab8609?v=56531e6b https://www.browardcdn.org/api/public/content/fc566f2ccf4f41ec836bfad7207be1ec?v=a70f4074

F. Procurement Authority Pursuant to Section 21.33 of the Procurement Code, RFPs, RLIs, and RFQs with an anticipated total value of more than $500,000 require Board approval.

G. Project Funding Source

This project is funded in whole or in part by:

County Funds

H. Cone of Silence

1. The County’s Cone of Silence Ordinance, Section 1-266, of the Broward County Code of Ordinances, prohibits all communications, oral or written, relating to a competitive solicitation among vendors/vendor representatives, County Staff, and Commissioner Offices while the Cone is in effect. The Cone of Silence applies to all appointed Committee members, including Constitutional Officers.

2. Only communications with Purchasing Division employees, the solicitation’s designated Project Manager(s) or designee(s), the Office of Economic and Small Business Development (OESBD) Small Business Development Specialist Supervisor (954) 357-6400, and others as specifically identified in the Cone of Silence Ordinance are permitted. Additionally, communication is permitted at pre-bid conferences and negotiation meetings, as applicable.

3. The Cone of Silence begins upon the advertisement of an ITB, RFP, RFQ, or RLI. The Cone of Silence terminates when the solicitation is awarded, all responses are rejected, or the Board takes other action which ends the solicitation, as more fully stated in the Cone of Silence.

4. Any violations of the Code of Silence Ordinance by any vendor or vendor representative may be reported to the County’s Professional Standards. If the County’s Professional Standards determines that a violation has occurred, a fine shall be imposed as provided in the Broward County Code of Ordinances. At the sole discretion of the Broward County Board of County Commissioners, a violation may void an award of the applicable competitive solicitation.

5. Review the Cone of Silence Ordinance, Section 1-266 of the Broward County Code of Ordinances, for more detailed information.

I. Vendor Questions

The County provides a specified time for Vendors to ask questions and seek clarification regarding the solicitation requirements. All questions or clarification inquiries must be submitted through BPRO by the Question due date. The County will respond to questions in BPRO (Messages section).

J. Addenda

The County reserves the right to amend this solicitation prior to the deadline for Vendor responses by issuing written addenda to the solicitation. If, upon review, a Vendor finds a nonclerical error in an addendum, that Vendor must contact the Purchasing Division immediately, prior to the deadline for submission of responses, https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=PTIICOOR_CH1AD_ARTXIIILOAC_S1-266COSI https://www.broward.org/EconDev/Pages/default.aspx https://www.broward.org/EconDev/Pages/default.aspx https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=PTIICOOR_CH1AD_ARTXIIILOAC_S1-266COSI to allow the County to review the alleged error and to issue any clarification, if the County determines that a clarification is necessary. Vendors are responsible for obtaining and reviewing each addendum prior to the deadline for submission of responses to the solicitation. The terms of all addenda are incorporated into the solicitation.

K. Committee Appointment and Project Manager

1. Committee Members Information:

An Evaluation Committee is responsible for recommending the most qualified Vendor(s). The solicitation’s appointed committee members are listed on the Purchasing Division’s website under Committee Appointment. Committee Members are covered by the Cone of Silence.

2. Project Manager Information:

Project Manager: Jedidiah Shank, Audit Manager; jshank@broward.org

L. Evaluation Criteria

1. The Evaluation Committee will evaluate Vendors as per the Evaluation Criteria. The County reserves the right to obtain additional information from a Vendor.

2. Unless the Evaluation Criteria is identified as a solicitation Responsiveness or Responsibility Requirement

(i.e., pricing, certifications, etc.), a Vendor’s failure to respond to Evaluation Criteria will not be considered a matter of responsiveness or responsibility. Vendors that fail to submit information and/or documentation required by an evaluation criterion by solicitation’s closing date and time may receive no points (if applicable) for the corresponding Evaluation Criteria. The County is not required to request, consider, or analyze the Vendor’s Evaluation Criteria responses received after the solicitation’s closing date.

3. The County reserves the right to obtain clarifying information from a Vendor in writing for the Evaluation

Committee.

4. For Request for Proposals - the following shall apply:

a. The Evaluation Committee may shortlist the most qualified firms prior to the Final Evaluation, in accordance with the Procurement Code.

b. The Evaluation Criteria identifies points available; a total of 100 points is available.

c. If the solicitation includes a request for a pricing submittal, the formula for awarding points will be identified in the Evaluation Criteria.

d. After completion of scoring, the County may negotiate pricing as in its best interest.

5. For Requests for Letters of Interest or Request for Qualifications - the following shall apply:

a. The Evaluation Committee will create a shortlist of the most qualified firms.

b. The Evaluation Committee will either:

i. Rank shortlisted firms; or

ii. If the solicitation is part of a two-step procurement, shortlisted firms will be requested to submit a response to the Step Two procurement.

https://www.broward.org/purchasing/CommitteeAppointment https://www.broward.org/purchasing/CommitteeAppointment

M. Review and Evaluation of Responses

The process for this procurement may proceed in the following manner:

1. Agency staff prepares a report, including a matrix of responses submitted by the Vendors. This may include a technical review, if applicable.

2. A solicitation may only be awarded to a Vendor determined responsive and responsible to the solicitation’s requirements. The Director of Purchasing shall determine whether submissions are responsive. The Director of Purchasing’s responsiveness determination is not binding on the Evaluation Committee; the Evaluation Committee may accept or reject the Director of Purchasing’s responsiveness determination but must specifically state the basis for any rejection.

3. When making determinations of responsibility, the Director of Purchasing or the Evaluation Committee (as applicable) may request additional information from any Vendor on matters that may affect a Vendor’s responsibility. The failure of a Vendor to provide information requested by the County may result in a determination of nonresponsibility. In addition, a Vendor may submit information regarding its responsibility; however, information shall not be considered if it contradicts or materially alters the information provided by the Vendor in its original response to the solicitation.

4. The Evaluation Committee, with assistance of the Purchasing Division and based on information provided by the applicable County Agencies and the Office of the County Attorney, shall determine whether Vendors who have submitted responsive submissions are responsible. The solicitation’s awarding authority shall have the ultimate authority to determine whether Vendors who have submitted responsive submissions are responsible.

N. Local Preference Broward County’s local preference provisions shall apply except where otherwise prohibited by federal or state law or other funding source restrictions.

Refer to Section 1-75 of the Broward County Local Preference Ordinance and the Location Certification Form for further information.

For RFPs: upon the completion of final rankings (technical and price combined, if applicable) by the Evaluation Committee, if a nonlocal Vendor is the highest ranked Vendor and one or more Local Businesses (as defined by Section 1-74 of the Broward County Code of Ordinances) are within five percent (5%) of the total points obtained by the nonlocal Vendor, the highest ranked Local Business shall be deemed to be the highest ranked Vendor overall, and the County shall proceed to negotiations with that Vendor. If impasse is reached, the County shall next proceed to negotiations with the next highest ranked Local Business that was within five percent (5%) of the total points obtained by the nonlocal Vendor, if any.

The Location Certification Form will be used for local preference and location tiebreaker criteria.

https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=PTIICOOR_CH1AD_ARTIVFIAF_DIV5BIPRLOVE_S1-75LOPRPR https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=PTIICOOR_CH1AD_ARTIVFIAF_DIV5BIPRLOVE_S1-74DE

O. Demonstrations

P. Presentations

1. Vendors that are determined to be both responsive and responsible to the solicitation’s requirements and shortlisted (if applicable) may make a presentation to the Evaluation Committee on the Vendor’s submittal. The committee may provide a list of presentation topics. Each Vendor will have equal time to present; question-and-answer time may vary by Vendor.

In accordance with Section 286.0113, Florida Statutes, and the direction of the Broward County Board of Commissioners, presentations during Evaluation Committee meetings are closed. Only the Evaluation Committee members, County staff (and County’s representative, if applicable), and the Vendor and their team scheduled for that presentation will be present in the meeting during the presentation and subsequent question and answer period. Subconsultants/subcontractors may only participate during one presentation/question and answer session, if partnering with multiple Prime Vendors.

Q. Evaluation Committee Meetings, Committee Questions, Request for Clarifications, Additional Information

1. Evaluation Committee Meetings dates, times and locations are posted on Broward County’s Sunshine Meetings website.

2. At any committee meeting, the Evaluation Committee members may ask questions, request clarification, or require additional information of any Vendor’s submittal or proposal. It is highly recommended Vendors attend to answer any committee questions (if requested), including a Vendor representative that has the authority to bind the Vendor. Vendor’s answers may impact evaluation (and scoring, if applicable).

R. Confidential Material; Public Records and Exemptions

1. Broward County is a public agency subject to Chapter 119, Florida Statutes. Upon receipt, all submittals become “public records” and are subject to public disclosure consistent with Chapter 119, Florida Statutes. Submittals may be posted on the County’s public website or provided by the County in a public records request response, except to the extent records are identified by the Vendor as confidential and/or exempt pursuant to the public records law and in accordance with the procedures in this section.

2. Any material(s) that the Vendor asserts are confidential and/or exempt from public disclosure under Florida Statutes must be conspicuously labeled at the time of submittal as “Confidential” and marked with the specific Florida statute and subsection permitting that exemption under Florida public records law.

3. To submit material as confidential and/or exempt, the Vendor must submit to “Broward County Purchasing Division, 115 South Andrews Avenue, Room 212, Fort Lauderdale, Florida 33301,” in a sealed envelope labeled with the solicitation number and title, name and contact information for the Vendor, itemization of the contents, identification of the Florida statute(s) and subsection(s) permitting the applicable exemption(s), and the solicitation’s closing date and time, the following:

https://www.flsenate.gov/Laws/Statutes/2020/0286.0113 http://www.broward.org/Commission/Pages/SunshineMeetings.aspx http://www.broward.org/Commission/Pages/SunshineMeetings.aspx

a. Three (3) hard copies of the materials, unredacted, with each page containing material that is confidential and/or exempt conspicuously labeled “Confidential”; and

b. One (1) copy of the same materials, titled “Redacted Copy,” redacted to remove/redact only those portions of the materials that are confidential and/or exempt under Florida law.

4. If the Vendor does not submit the materials in strict accordance with this section, then the Vendor may be deemed to have waived any claim that the materials are confidential and/or exempt and the County is deemed authorized to post the entire submittal on the County’s public website and/or produce the entire submittal in response to a public records request for the materials.

5. By submitting materials marked as confidential and/or exempt, Vendor agrees to indemnify County and its employees and agents from any and all claims, fines, penalties, damages, judgments, and liabilities of any kind, including attorneys’ fees and costs, relating to the County’s nondisclosure of those materials in response to a public records request by a third party. The Vendor shall be responsible for defending its determination that the redacted portions are not subject to disclosure under applicable law.

6. Submitting material as confidential and/or exempt may impact discussion and consideration of the Vendor’s submittal by the Evaluation Committee because the Evaluation Committee may be unable to fully discuss the confidential and/or exempt material at the public evaluation meeting.

S. Copyrighted Materials Submittal of copyrighted material will constitute a license and permission for the County to use, reproduce, distribute, and publish (including both hard copy and electronic copies) as reasonably necessary for the evaluation of the solicitation response by County staff and agents, as well as to make the materials available for inspection or production pursuant to Public Records Law, Chapter 119, Florida Statutes.

T. Public Art and Design Program

The Public Art and Design Program, Section 1-88, Broward County Code of Ordinances, applies to this project.

It is the intent of the County to functionally integrate art, when applicable, into capital projects and integrate artists’ design concepts into this improvement project. The Vendor may be required to collaborate with the artist(s) on design development within the scope of this request. Artist(s) shall be selected by Broward County through an independent process. For additional information, contact the Broward County Cultural Division.

U. Tiebreaker Criteria A. In accordance with Chapter 18.61(b) of the Broward County Administrative Code, the following tiebreaker shall apply: If the Audit Committee’s scoring or ranking results in a tie between an incumbent auditor that has been engaged for ten (10) or more years and another proposer, preference shall be given to the non-incumbent auditor.

And/or

B. In accordance with Section 21.42(d) of the Broward County Procurement Code (as amended https://www.flsenate.gov/Laws/Statutes/2021/Chapter119/All https://library.municode.com/fl/broward_county/codes/code_of_ordinances?nodeId=PTIICOOR_CH1AD_ARTVPULABU_S1-88PUARDE https://library.municode.com/fl/broward_county/codes/administrative_code?nodeId=CH21OPPOPRCOFIADSEDE_PTVPRCOSO_21.42PRRFRLRF

September 22, 2026), the tiebreaker criteria shall be applied based upon the information provided in the Vendor's solicitation response at time of submittal. Complete and accurate information must be contained in the Vendor’s initial submittal to ensure credit is received for any tiebreaker criterion.

Except to the extent precluded by applicable funding or legal requirements, tiebreaker criteria are as follows:

1. Location Certification;

2. Drug-Free Workplace Certification;

3. Volume of Previous Payments Attestation;

4. If the foregoing does not resolve the tie, the Evaluation Committee shall reconsider the responses and re-rank the tied vendors;

5. If the foregoing does not resolve the tie, the Vendor receiving the most first place votes from the Evaluation

Committee's reranking.

V. Posting of Solicitation Results and Recommendations The Broward County Purchasing Division's website is the location for the County's posting of all solicitations and recommendation for award and recommendation of rankings. It is the obligation of each Vendor to monitor the website in order to obtain complete and timely information.

W. Vendor Protest

Part X of the Broward County Procurement Code sets forth procedural requirements that apply if a Vendor intends to protest a solicitation or proposed award of a contract and states in part the following:

1. Any written protest concerning the specifications or requirements of a solicitation (or of any addenda thereto) must be received by the Director of Purchasing within five (5) business days after the applicable solicitation (or addenda) is posted on the Purchasing Division’s website.

2. Any written protest concerning a proposed award or ranking must be received by the Director of Purchasing within five (5) business days after the proposed award or ranking is posted on the Purchasing Division’s website.

3. Failure to file a written protest so that it is received by the Director of Purchasing within the timeframes set forth in Part X of the Broward County Procurement Code shall constitute a waiver of the right to protest. A protest submitted to anyone other than the Director of Purchasing shall not be a valid protest.

4. Except as to any protest of the specifications or requirements of a solicitation, as a condition of initiating any protest, the protestor must, concurrently with filing the protest, pay a filing fee for the purpose of defraying the costs in administering the protest in accordance with the scheduled provided below. The filing fee shall be refunded if the protestor prevails in the protest. Failure to timely pay the required filing fee shall render the protest invalid.

Estimated Contract Amount Filing Fee Mandatory Bid Amount up to $250,000 $500 https://library.municode.com/fl/broward_county/codes/administrative_code?nodeId=CH21OPPOPRCOFIADSEDE_PTXPTIRECO

$250,000 - $500,00 $1,000 $500,001 - $5 million $3,000 Over $5 million $5,000

The estimated contract amount shall be the total bid (proposal) amount offered by the protesting Vendor in its response to the solicitation, inclusive of any contract renewals or extensions. If no amount was submitted by the protestor, the estimated contract amount shall be the County’s estimated procurement contract price. The County will accept a filing fee in the form of a money order, certified check, or cashier’s check, payable to “Broward County,” or other manner of payment approved by the Director of Purchasing.

X. Right To Appeal

The protestor may appeal the Director of Purchasing’s denial of the protest with respect to the proposed award of a solicitation in accordance with Part XII of the Broward County Procurement Code. Decisions by the Director of Purchasing with respect to the specifications or requirements of a solicitation may only be appealed to the County Administrator or their designee, who shall determine the method, timing, and process of the appeal and whose decision shall be final.

1. The appeal must be received by the Director of Purchasing within ten (10) days after the date of the determination being appealed.

2. The appeal must be accompanied by an appeal bond by a Vendor having standing to protest and must comply with all other requirements of Part XII of the Broward County Procurement Code. The appeal bond is based on the estimated contract amount, per Section 21.84 of the Procurement Code.

3. Except as otherwise provided by law, the filing of an appeal is an administrative remedy that must be exhausted prior to the filing of any civil action against the County concerning any subject matter that, had an appeal been filed, could have been addressed as part of the appeal.

Y. Rejection of Responses

The Director of Purchasing may reject all responses to a solicitation, even when only one response is received, if the Director of Purchasing determines that doing so would be in the best interest of the County; provided, however, that only the Board may reject all responses to a solicitation where the issuance of the solicitation was approved by the Board.

Z. Negotiations

Once a ranking is deemed final, the County shall commence contract negotiations with the top-ranked Vendor (or, if provided in the solicitation, with multiple top-ranked Vendors simultaneously). If the negotiation does not result in mutually satisfactory contract terms within a reasonable time, as determined by the Director of Purchasing, then the Director of Purchasing may terminate negotiations with the applicable Vendor and commence (or continue, if the solicitation provided for negotiation with multiple top-ranked Vendors) negotiations with the next-ranked Vendor(s) or issue a new solicitation, as the Director of Purchasing determines to be in the best interest of the County.

https://library.municode.com/fl/broward_county/codes/administrative_code?nodeId=CH21OPPOPRCOFIADSEDE_PTXIIAP

AA. Submittal Instructions

1. Vendor MUST submit its solicitation response electronically through BPRO and receive a Submission Receipt. It is solely the Vendor’s responsibility to ensure its response is submitted and received through BPRO by the closing date and time. The County will not consider solicitation responses received by other means. Vendors are encouraged to submit in advance of the closing date and time. Refer to the Purchasing Division website or contact support@gobonfire.com for submittal instructions. In the event that the Vendor is having difficulty submitting a document, immediately notify the Purchasing Agent and then contact support@gobonfire.com for technical assistance.

2. Vendor must view and download each of the documents in the electronic bidding system.

3. After all documents are viewed and downloaded from the electronic bidding system, the Vendor must upload additional information requested by the solicitation (i.e. Evaluation Criteria, certifications, etc.) in the Provide Submission Information section in the electronic bidding system, Evaluation Criteria responses should be non-locked file format.

4. If a Vendor is declaring any material confidential and exempt from Public Records, refer to Confidential Material; Public Records and Exemptions section for submittal instructions.

5. After all files are uploaded, Vendor must submit and finalize submission for offer to be received electronically through the electronic bidding system.

6. If a solicitation includes a Bond Requirement (Responsiveness Criteria), the Vendor must submit in a sealed envelope, labeled with the solicitation number, title, by the solicitation’s closing date and time, to:

Broward County Purchasing Division 115 South Andrews Avenue, Room 212 Fort Lauderdale, FL 33301

A copy of the bond should also be uploaded into the electronic bidding system; this does not replace the requirement to submit an original bond by the solicitation’s closing date and time.

7. Broward County does not require any personal information (as defined under Section 501.171, Florida

Statutes), such as social security numbers, driver license numbers, passport, military ID, bank account or credit card numbers, or any personal pin numbers, in order to submit a response for ANY Broward County solicitation. DO NOT INCLUDE any personal information data in any document submitted to the County.

If any personal information data is part of a submittal, this information must be redacted prior to submission to the County.

Form Date 9/18/26 https://www.broward.org/purchasing/Pages/Default.aspx https://www.broward.org/purchasing/Pages/Default.aspx mailto:support@gobonfire.com mailto:support@gobonfire.com https://www.flsenate.gov/laws/statutes/2014/501.171

Scope of Services External Audit Services

The scope of services shall include, but not be limited to the following:

I. PURPOSE/OVERVIEW

The purpose of this solicitation is to obtain the services of an Independent Certified Public Accounting Firm (Auditor) to perform annual financial and compliance audits and render opinions on the financial statements and accounts of Broward County, Florida (County), its Constitutional Officers, and its Component Units.

II. REQUIREMENTS

A. Pursuant to the County’s Administrative Code, Chapter 18.61 the annual audit of the accounts and financial transactions of the County, as required by the County Charter, shall be performed by an Independent Certified Public Accountant, recommended to and selected by the Board in accordance with Section 218.391, Florida Statutes.

B. Pursuant to County Charter, Section 2.11 and County Administrative Code Chapter 18.61, the contract administrator for the external audit services shall be the County Auditor.

C. The Auditor must be duly licensed to practice under Chapter 473, Florida Statutes. The partner in charge of the engagement must be a licensed Certified Public Accountant in the State of Florida.

D. The Scope of Services shall apply to each fiscal year audited. The fiscal years to be audited will be the years 2027, 2028, 2029, 2030, and 2031.

E. Auditor shall be knowledgeable of and proficient in applying the compliance requirements of all applicable federal, state, and county rules and regulations, ordinances, codes, charters, and bond covenants. Rules and regulations that may pertain to the work required pursuant to the Agreement resulting from this solicitation, include, but shall not be limited to, the following:

1. Sections 11.45 and 218.39, Florida Statutes

2. Chapter 10, Rules of the Auditor General (including Chapter 10.550 – Local Governmental Entity Audits)

3. Title 31 of the United States Code, Sections 7501 – 7507 (Federal Single Audit Act)

4. Title 2 Code of Federal Regulations (2 CFR), Part 200, – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), including Subpart F - Audit Requirements

5. Section 215.97, Florida Statutes (Florida Single Audit Act)

6. Auditing standards generally accepted in the United States of America (GAAS), promulgated by the American Institute of Certified Public Accountants (AICPA)

7. AICPA Audit and Accounting Guide: State and Local Governments

8. Governmental Auditing Standards issued by the Comptroller General of the United States

9. U.S. generally accepted accounting principles (GAAP) for state and local governments promulgated by the Governmental Accounting Standards Board (GASB)

10. Federal and state grant contract requirements

11. County Charter

12. Code of Ordinances for Broward County, FL

13. Applicable bond covenants

F. The audits shall be performed in accordance with the most current revisions of the foregoing standards and regulations at the time of the audit.

G. Incumbent prime vendor’s prime partners and managers previously involved in provided services under the current contract (RFP No. GEN2123625P1) may not be involved in any capacity in the proposed services to be provided.

H. Assigned Auditor…