1. Statement of Work.pdf

DEPARTMENT OF THE AIR FORCE

65TH AIR BASE WING (USAFE)

LAJES FIELD, AZORES, PORTUGAL

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CLOSED CIRCUIT TELEVISION, ACCESS CONTROL, AND INTRUSION ALARM SYSTEM

T‐612 (PASSENGER TERMINAL) AND T‐709 (PASSENGER FREIGHT)

STATEMENT OF WORK (SoW)

1.0 DESCRIPTION OF SERVICES.

1.1. OBJECTIVE. The 721st Aerial Port Squadron will be purchasing Closed Circuit Television (CCTV), Badging and Access Control System (ACS), and Intrusion Detection Monitoring (IDS) system via contract to enhance security of Bldgs. T‐612, Passenger Terminal, and T‐709, Passenger Freight.

1.2. GENERAL. The Contractor shall provide all labor, tools, equipment, material, parts, quality control, and transportation necessary to design, install, integrate, test, and deliver a CCTV, ACS, and IDS system at Bldgs. T‐612 and T‐709 at Lajes Field, Azores, Portugal. This includes but is not limited to contractor management; system design;

purchase of Commercial Off‐the‐Shelf (COTS) and ancillary equipment and necessary supporting infrastructure;

installation of all contractor provided equipment and infrastructure; systems integration of contractor provided equipment/infrastructure and Government Furnished Property/Equipment (GFP/GFE) and infrastructure; support of applicable GFP/GFE; contractor verification testing; contractor training of site personnel; site support; and contractor support of Government testing . The CCTV system must be able to monitor Bldgs. T‐612 and T‐709 providing sightline of the entire interior, exterior, entryways and public locations with viewing capabilities to be established in Bldgs. T‐612 and T‐709. The access control system must allow entry to authorized personnel via a single badge access system as well as deny entry to unauthorized personnel. The intrusion detection system must have the ability to detect unauthorized entry to Bldgs. T‐612 and T‐709 and include an alarm feature which will terminate at the CCTV viewing area to alert on‐duty agents via the alarm system.

2.0. SUMMARY REQUIREMENTS. The contractor shall design, procure, install, integrate, and test a CCTV, ACS, and IDS integrated system that meets the requirements identified in this PWS. The contractor shall manage removal of the existing systems to include but not be limited to wiring, mounting equipment, displays, and infrastructure supporting the current system. The contractor shall manage delivery of all CCTV, ACS, and IDS components that meet industry standards and use approved equipment, as identified, in this PWS. The contractor is responsible for all necessary actions to the CCTV, ACS and IDS, to ensure all interoperable systems are fully operational in accordance with (IAW) the Original Equipment Manager (OEM) specifications. The contractor will also be responsible for all installation items to include but not be limited to installation and associated infrastructure which is not on the equipment list. The contractor shall conduct verification testing of the system and subsystems, support all phases of Government acceptance testing, and provide site‐specific training. The contractor shall also provide Interim Contractor Support if ordered by the Government.

3.0. VIDEO SYSTEM REQUIREMENTS.

3.1. VIDEO MANAGEMENT SYSTEM (VMS). The VMS shall include twelve (12) exterior cameras, twenty‐two (22) interior cameras, an interoperable recording system for all interior and exterior cameras, and two (2) thirty‐two inch monitors at Bldg. T‐612. The VMS shall include eleven (11) exterior cameras, eight (8) interior cameras, an interoperable recording system for all interior and exterior cameras, and two (2) thirty‐two inch monitors. The VMS cameras will be mounted at the locations identified in Attachment 1, T‐612 and Attachment 2, T‐709. The VMS will be mounted within a workstation with displays, keyboard, mouse, and joystick allowing one (1) operator to view and operate the system. System shall have the capability to maintain all recordings for a minimum of 30 days.

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3.2. CAMERA SPECIFICATIONS. All exterior cameras shall be FULL HD 1080P color pan‐tilt‐zoom cameras.

3.2.1. All cameras shall be in a protective housing and be mounted to provide sufficient wind resistance to account for high winds that are present in the Lajes Field environment and shall comply with Section 889(a)(1)(A) of the National Defense Authorization Act (NDAA) for Fiscal Year 2019.

3.2.2. All cameras shall be mounted at the pre‐designated locations identified in the appendices at the end of this Statement of Work.

3.2.3. All existing infrastructure is to be removed and new infrastructure is to be installed. The contractor shall supply and install all necessary mounting equipment.

3.3. VMS WORKSTATIONS. Two (2) workstations shall be included in this project and installed at the user identified locations (Bldg. T‐612, Passenger Terminal and Bldg. T‐709, Aircraft Services). The main VMS at Bldg. T‐709 shall be programmed as the master workstation with capabilities to allow control access to the secondary workstation.

3.4 VMS POWER SUPPLY/UPS. The VMS shall be equipped with an uninterrupted power supply (UPS) system allowing uninterrupted operation in the event of loss of power.

4.0. ACCESS CONTROL SYSTEM (ACS) REQUIREMENTS. The ACS shall include a magnet locked system for eight (8) standard exterior doors, nine (9) exterior double doors, and twenty‐one (21) interior doors at Bldg. T‐612. The ACS shall include a magnet locked system for seven (7) standard doors, three (3) double doors, and twenty (20) interior doors at Bldg. T‐709. The magnet strength for the magnet locked system shall be three hundred kilos or greater. The access control system shall be controlled by a single badge system allowing access via a Badge Access and include emergency release button for all doors in fire escape plan.

4.1. The Access Control System shall comply with Section 889(a)(1)(A) of the National Defense Authorization Act (NDAA) for Fiscal Year 2019.

4.2. 200 single badges will be provided by the Government.

5.0. INTRUSION DETECTION SYSTEM (IDS) REQUIREMENTS. The IDS shall include an alerting system for unauthorized entry to Bldg. T‐612 and Bldg. T‐709. The system shall include alarm functions for eight (8) standard doors, nine (9) double doors, one (1) vehicle gate, one (1) glass display, two (2) rollup doors, and twenty‐one (21) interior doors at Bldg. T‐612. The system shall operate with the proxy card in or out of the system. The system shall include alarm functions seven (7) standard doors, three (3) double doors, two (2) vehicle gates, seven (7) rollup doors, and twenty (20) interior doors for Bldg. T‐709. The system shall operate with the proxy card in or out of the system.

5.1. The IDS shall include a termination point located at the VMS workstation.

5.2. The IDS shall alert the operator to the location of the alarm and shall allow for identification of multiple or simultaneous alarms.

6.0. TRAINING.

Provide hands‐on training for up to 17 system operators

Provide hands‐on training for up to 6 system administrators

Provide training guide (electronically & printed copy) for system administrators and operators

Provide training/user guides for remote viewing locations

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Provide minor maintenance training to system administrators

Provide maintenance guide for minor maintenance/system trouble shooting

7.0. SYSTEM MAINTENANCE/SUPPORT. System installation should provide 1 year maintenance/support of the installed system. Coverage should include:

A telephone maintenance support for user trouble shooting issues

Response by a technician when telephone maintenance can’t resolve system issues within one (1) week of notification by user

Replacement of defective components

System software updates that occur within the year

7.1. UNSCHEDULED REPAIRS. Unscheduled Repairs will be considered out of scope if not caused by system defect.

8.0. VIDEO SYSTEM INSTALLATION/PREPARATION. A site visit will be conducted prior to proposal submission to allow contractors to view the available area and current infrastructure. Contractors will be able to take measurements, pictures of non‐restricted areas, and create sketches during the site visit to assist with proposals.

8.1. SURVEY OF EXISTING CONDITIONS. A survey of existing conditions with the contractor will be conducted for each area prior to installation of CCTV, ACS, and IDS systems in order to confirm the conditions of the installation site.

9.0. DETAILED DESIGN AND SPECIFICATION PACKAGE.

9.1. SITE DESIGN/INSTALLATION PLANS AND SPECIFICATIONS. The contractor shall provide a design plan and specifications to include drawings of the prospective coverage areas for each camera for the CCTV system. The contractor shall provide an installation plan detailing the method of installation and drawings of all locations of any wiring that will be completed in conjunction with installation of the CCTV, ACS, and IDS systems. The contractor’s plan shall comply with all installation security and safety guidelines as well as manufacturer’s recommendation and installation standards.

10.0. SECURITY REQUIREMENTS.

10.1. The contractor shall furnish the 721 APS Point of Contact (POC) a roster with the names of all contractor employees scheduled to perform under this contract five (5) days after contract award. The roster shall include the date or prospective date of each employee’s entry into employment and the employee’s duty title and date of birth. The roster shall be updated upon any employee change and a copy of the revised roster furnished to the POC within three (3) calendar days of the change.

10.2. CONTRACTOR ACCESS TO THE WORKSITE. The contractor must be prepared to be reasonably delayed to process into the work site area and reasonably delayed prior to departing the work site area.

10.3. REPORTING REQUIREMENTS. Contractor personnel shall report to the appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor's employees shall be briefed by their immediate supervisor upon initial on‐base assignment.

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10.4. PHYSICAL SECURITY. The contractor shall be responsible for safe guarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment and material shall be secured.

10.5. The contractor and his employees shall be subject to all base regulations.

10.6. TRAFFIC LAWS. The contractor and its employees shall comply with base traffic regulations.

10.7. DAMAGE TO GOVERNMENT PROPERTY. The Contractor shall notify the government when damage to

Government property is discovered. Any damage to government property caused by the Contractor shall be repaired or replaced by the Contractor at the Contractor’s expense. The Contractor shall annotate on the inspection report, the damage, the cause of damage (if known) and a proposal for repair.

11.0. GENERAL INFORMATION.

11.1. QUALITY CONTROL. The contractor shall have and maintain a written quality control plan to ensure services are performed IAW this PWS.

11.2. ENGLISH LANGUAGE REQUIREMENTS. Contractor personnel shall be able to read, write and speak English at a level necessary to fully perform all required duties and tasks of their position. The 721st POC may request demonstrations of ability to meet personnel language proficiency requirements by any reasonable method.

11.3. CONTRACTOR FURNISHED MATERIALS AND PROPERTY. The contractor shall provide necessary devices

(e.g., tools, parts, software, electronic devices) for employees performing service under the contract.

11.4. STANDARDS OF APPEARANCE. Professional appearance shall be maintained at all times. Contractor shall ensure its personnel identify themselves as contractors and shall uphold standards of appearance. Identification badges with work titles (example: ABC Ltd., Mr. Mueller) which shall be worn and provided by the contractor.

Badges shall be prominently displayed while performing duties under this contract.

11.5. MANAGEMENT. The Contractor shall provide a contract manager (primary and alternate) who shall be responsible for the performance of the work and shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. The contract manager shall be available during normal duty hours (0900‐1700). The contract manager must be able to meet with the Contracting Officer or 721st POC to resolve any contract issues. The contract manager (primary and alternate) shall be able to read, write and speak, basic and technical English at proficiency Level 2. (Limited Basic Oral and Written Proficiency: Understand simple oral and written instructions and be able to provide oral and written information.). The name of the contract manager and alternate shall be submitted to the CO prior to contract performance.

11.6. PLACE OF PERFORMANCE/HOURS OF WORK. The services are to be performed at buildings T‐612 and

T‐709, Lajes Air Base, Portugal.

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All maintenance services shall be performed during normal work hours between 09:00 and 17:00 hours, Monday through Friday.

Unscheduled repairs should be performed between 09:00 and 17:00 hours, Monday through Friday, regardless of public holidays.

Base Closures: Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

12.0. OTHER REQUIREMENTS.

12.1. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS. The Contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the

Contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract. All on‐site contractor personnel shall receive the installation EMS awareness level information.

12.2. CONFORMANCE WITH ENVIRONMENTAL REQUIREMENTS. The contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Portugal. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

13.0. APPENDICES

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Appendix A ‐ PROPOSED CAMERA LOCATIONS T‐612

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Appendix B ‐ PROPOSED CAMERA LOCATIONS T‐709