1. Statement of Work.pdf

Wrights Lake Gate Construc�on

Eldorado Na�onal Forest

SECTION C. DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

C.1 Scope of Work

Construct and install 9 gates (mul�ple different lengths & 2 different styles) on Forest Service roads at Wrights Lake. Contractor shall supply and install all associated hardware and appurtenances, as shown in the drawings. Contractor is responsible for verifying correct length of each gate prior to fabrica�on.

Contrac�ng Officer Representa�ve will verify loca�on of gate and swing direc�on. Contractor is responsible for gate layout. Pricing for each gate includes a res�ng/ receiving post. Each gate must have one road sign and four object markers. Work also includes fabrica�on of lock set for each gate as shown in drawings and price is considered incidental to gate cost item. Base items include construc�on and delivery of four double lane gates, along with the road signs and object markers. Depending on available funds, there are also op�on items which include four single lane gates, and one double lane gate. Those op�on items also require road signs and object markers on each gate. There is also a 20’ gate laying on the ground next to the admin loop entrance, which could possibly be used.

Subsurface ground condi�ons are unknown, gate loca�ons may need to be field adjusted to facilitate excava�on of gate posts. Over excava�on post holes shall be filled with concrete.

Option Items:

1. A 14’ single lane gate at the entrance of the equestrian camp.

2. One 16’ single lane gate and one 18’ double lane gate at the entrance and exit of the smaller loop campground.

3. A 16’ single gate at the entrance of 12N24A (cabin owners).

4. A 16’ single lane gate at the entrance of the admin loop.

C.2 Project Loca�on & Descrip�on

Location: Wrights Lake, Eldorado National Forest Pacific Ranger District, Eldorado County. Star�ng from the Pacific Ranger District, head East on Highway 50 for about 19 miles. Turn le� onto Wrights Lake Rd and con�nue for about 8 miles un�l the you arrive at 12N24B Wrights Lake Loop. Gates 1 and 2 are at the entrance and exit of that loop, and the other gates are in the close surrounding area.

C.3 Maps

See atached map.

C.4 Es�mated Start Date & Contract Time

08/05/2024 (start of gate fabrication) through 11/01/2024.

On the ground work can start after Labor Day through end of October (60 ground days).

C.5 Restric�ons on Work

1. Work shall be performed during weekday daylight hours between 0600 hrs and 1900 hrs local time. Exceptions to these times are:

a. In accordance with the fire plan, if included in Section J.

b. When the Contracting Officer (or designated representative) determines that adverse weather has made access too dangerous or that continued vehicular travel would cause unacceptable road damage.

2. No weekend work should occur due to Wrights Lake being a highly popular recreation area.

3. Placement of concrete shall not occur when the outside temperature does not exceed freezing during the day.

C.6 Licenses and Insurance

The contractor shall obtain the insurance and licenses listed here.

Worker’s Compensa�on Insurance: The Contractor shall provide evidence of Worker’s

Compensa�on Insurance or a valid reason that exempts the Contractor from the requirement.

NOTE: The Contractor working alone is not required to carry the insurance.

MSPA Card (Form WH510): This contract [ ] does [x] does not require the contractor to be registered with the US Department of Labor as a Farm Labor Contractor. The Contractor shall provide a current Form WH510 or legible copy.

C.7 Technical Requirements

See atached plans and specifica�ons, and SPR.

C.7-1 Defini�ons

See referenced FP-14 Standard Specifica�ons.

C.7-2 Specifica�ons

See atached FP-14 Supplemental Specifica�ons, and SPR.

C.7-3 Contractor-Furnished Equipment

All equipment to meet the requirements of the contract.

C.7-4 Government-Furnished Equipment

None.

SECTION E. INSPECTIONS AND ACCEPTANCE

E.1 Government Inspec�ons

Government inspec�ons are for the purpose of sa�sfying the Government that the services are acceptable and do not relieve the Contractor of the responsibility for maintaining quality control.

The Contrac�ng Officer's Representa�ve or designated inspector will conduct all inspec�ons.

The Contractor (or designated representa�ve) is encouraged to be present to observe inspec�ons. Summary results will be made available on request.

Compliance Inspec�ons. Visual compliance inspec�ons will be made on a periodic basis. Such inspec�ons are not final and do not cons�tute acceptance by the Government.

Final Inspec�ons. Final (formal) inspec�ons for payment will be made on completed sub-items only. Contractor shall request final inspec�ons in wri�ng and give the Forest Service at least two working days advanced no�ce. Inspec�ons will be completed within four working days a�er the no�ce is received. If the work is not ready for inspec�on at the �me specified by the

Contractor, the cost associated with the inspec�on atempt may be charged to the Contractor.

Disputed Inspec�on. The Contractor may request re-inspec�on without rework if the results are unacceptable. Re-inspec�on must be requested in wri�ng within 48 hours a�er receiving writen no�ce of the inspec�on results. Re-inspec�on will be accomplished within five working days a�er receipt of the contractor's writen request.

The same sampling and inspec�on procedures will be used, but new samples will be taken. The inspec�on patern will be shi�ed so that new samples will not overlap previously inspected samples. Results will be rounded to the nearest whole percent.

If re-inspec�on results are within five percentage points of the first inspec�on, the original inspec�on result will be used in determining acceptability and payment. If re-inspec�on results are greater than five percentage points above or below the first inspec�on, the re-inspec�on results will be used.

If the re-inspec�on results are within five percentage points of the first inspec�on, the

Contractor shall pay the actual costs of the re-inspec�on.

Re-inspec�on a�er Rework. Where rework a�er a failed inspec�on may improve the inspec�on results, the Contractor may rework the area and request (in wri�ng) a second inspec�on. The Government will charge to the Contractor the cost of this addi�onal inspec�on.

Re-inspec�on will be accomplished within five working days a�er the no�ce is received. The results of the second inspec�on will be final, and no further rework will be permited. Areas not ready for re-inspec�on at the �me specified by the Contractor will not be re-inspected, and the results of the first inspec�on will be final.

E.2 Specific Inspec�on Procedures

E.2-1 Sampling

See FP-14 sec�on 109, 153 and 154

E.2-2 Method

The Contrac�ng Officer or their Representa�ve will make visual inspec�ons while work is in progress for compliance with terms of the contract.

E.2-3 Determina�on of Acceptability

Work on this contract will be deemed acceptable when the Government’s visual inspec�ons show compliance with all requirements of FAR Clause 52.246-12

F. DELIVERIES OR PERFORMANCE

F.1 Work Timing

The Contractor shall begin work within ___10_____ calendar day a�er the effec�ve date of the

No�ce to Proceed and shall prosecute the work at a rate that will result in comple�on of all work within the following �me frame:

See Prework sec�on G.1.A No�ce to Proceed

Delays due to normal adverse weather, weekends, and holidays have been included in the calcula�on of contract �me. The Government reserves the right to set the priority of items or sub-items.

[ ] If this solicita�on has more than one numbered item, award of more than one item to one contractor will not change the start work dates or the amount of contract �me; �mes will run concurrently.

[ x ] In the event of award of more than one item to one contractor, �mes will run consecu�vely. Time on the second item will begin automa�cally the day following expira�on of

�me (including any extensions) on the first item. Likewise, �me on a third item would begin immediately following expira�on of �me on the second, and so on.

If this solicita�on has more than one numbered item, award of more than one item to one contractor will not change the start work dates or the amount of contract �me; �mes will run concurrently.

F.2 Winter Shutdown

When winter weather sets in and the con�nua�on of work is imprac�cal, the Contrac�ng

Officer may authorize a total suspension un�l such �me as work can proceed. During the period of total suspension, the calendar days elapsed will not be charged against the contract �me.

SECTION G. CONTRACT ADMINISTRATION DATA

G.1 Pre-work

Pre-work conference. Before work begins on service contracts, a pre-work conference is normally held to discuss the contract – especially the specifica�ons, labor provisions, plan of work, and selected standard clauses. The pre-work mee�ng should be atended by an officer of the firm or someone designated in wri�ng to act on behalf of the firm. The pre-work mee�ng may be waived at the discre�on of the Contrac�ng Officer.

No�ce to Proceed.

A. [ ] No work may begin on this contract un�l the Contrac�ng Officer has issued a No�ce to

Proceed.

G.2 Measurement

See Sec�on E.2 above

Re-measurement. Unless otherwise indicated by this contract, the contractor may request remeasurement of any quan��es in Part B, when the units are acres or any linear measurement.

The request must be made in wri�ng and must be made within 10 calendar days of comple�ng work on the unit in ques�on. If re-measurement indicates a variance of five percent or less from the stated quan�ty, the Contractor shall pay for the actual cost of re-measurement and no adjustment will be made in the quan�ty as stated in Part B. If re-measurement indicates a variance more than five percent from the stated quan�ty, payment will be based on the remeasured quan�ty, and the Contractor will not be liable for the costs of re-measurement. All re-measurements will be done by the Government. Re-measurement of acreage will be done with two people using a hand compass and ground measurement or by means of a Global

Posi�oning System. This clause is not applicable to quan��es listed as es�mated quan��es.

G.3 Payment

Payments and Deduc�ons. Payment will be made for fully acceptable work at the prices bid in the schedule of items. In the event of extended non-work periods because of adverse weather, the Contrac�ng Officer may authorize progress payments for par�ally completed sub-items on a case-by- case basis. In accordance with the inspec�on clause, payment may be made for less than fully acceptable work at a reduced price. Other excep�ons are noted below:

Contract Release. Before final payment will be made the Contractor shall sign a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically excepted from the opera�on of the release.

A Contract Release FS-6300-0016 must be uploaded with request/invoice for final payment in

IPP, before final payment will be approved/completed.

A release may also be required of the assignee if the Contractor's claim to amounts payable under this contract has been assigned under the Assignment of Claims Act of 1940 (31 U.S.C.

3727 and 41 U.S.C. 15).

G.3-1 Invoice Processing Pla�orm (IPP)

All payment requests must be submited electronically through the US Department of the

Treasury’s Invoice Processing Pla�orm System (IPP). “Payment request” means any request for contract financing payment or invoice payment by the Contractor. To cons�tute a proper invoice, the payment request must comply with the requirements iden�fied in the applicable

Prompt Payment clause included in the contract, or clause 52.212-4 Contract Terms and

Condi�ons – Commercial Items included in commercial item contracts. The IPP website address is: htps://www.ipp.gov. Under this contract, the following documents are required to be submited as an atachment to the IPP Invoice:

Each invoice shall be submited on the Contractor’s leterhead or invoice form with the following:

1. Invoice date and Government Contract Number.

2. Billing period specified with beginning and ending dates. The beginning date must not be later than the comple�on date or within any previous billing dates.

3. An accoun�ng (bulleted list, for example) of charges claimed and amounts due.

4. Total amount due for the billing period.

A Progress Report shall be submited to support each invoice and shall include a summary of work performed during the period of performance iden�fied on the invoice, which at a minimum must include:

1. Descrip�on of the previous month’s project ac�vi�es and the planned ac�vi�es for the next month.

2. For each deliverable: iden�fy the items supplied during the month and the cumula�ve items delivered.

3. Reconcile progress of each deliverable with the schedule iden�fied for each.

4. Iden�fy issues and/or concerns that may affect the project or schedule.

5. Any other informa�on required in the Contract to be included in the Progress Report.

The Contractor must use the IPP website to register access and use IPP for submi�ng requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instruc�ons via email from the Federal Reserve Bank of Boston (FRBB) within 3 – 5 business days of award or the system implementa�on date. Contractor assistance with enrollment can be obtained by contac�ng the IPP Produc�on Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submi�ng invoices for payment, the Contractor must submit a waiver request in wri�ng to the Contrac�ng Officer with its proposal or quota�on.

G.4 CONTRACTING OFFICER’S REPRESENTATIVE

Name: Don Morrill

The Contrac�ng Officer designates the Contrac�ng Officer's Representa�ve (COR). The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modifica�on, change order, or other mater devia�ng from the terms of this contract be effec�ve or binding upon the Government unless formalized by proper contractual documents executed by the Contrac�ng Officer prior to comple�on of the contract.

The Contrac�ng Officer should be informed as soon as possible of any ac�ons or inac�ons by the

Contractor or the Government which will change the required delivery or comple�on �mes stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all maters that pertain to the contract terms, the Contractor must communicate with the

Contrac�ng Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there s�ll exists a disagreement as to proper contractual coverage, the Contrac�ng Officer should be no�fied immediately, preferably in wri�ng if �me permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submital of a contract claim.

SECTION H. SPECIAL CONTRACT REQUIREMENTS

H.1 Emergencies

Fire Plan. See atached Fire Plan.

H.8 Archaeological and Historic Sites

Loca�on of known archaeological, historic, or prehistoric materials – such as Na�ve American sites or ar�facts and/or historic mining, logging, or fur trapping remains protected by the

American An�qui�es Act (16 USC 433)--will be iden�fied for the contractor before work commences.

H.9 Spill Plan

If the total oil or oil products storage exceeds 1,320 gallons or if any single container exceeds a capacity of 660 gallons, the Contractor shall prepare and implement a Spill Preven�on and

Countermeasures (SPCC) Plan. Such plan shall meet applicable EPA requirements (40 CFR 112), including cer�fica�on by a registered professional engineer. The Contractor, under the direc�on of the Contrac�ng Officer, or in the absence of said officer, ac�ng independently, shall immediately take ac�on to contain and clean up, without expense to the Government, all petroleum products spills on or in the vicinity of the project which are caused by the Contractor's employees directly or indirectly as a result of contract opera�ons. The Contractor may be held liable for all damages and costs of addi�onal labor, subsistence, equipment, supplies, and transporta�on deemed necessary by the Government for the containment and cleanup of petroleum products spills caused by

Contractor's employees or resul�ng from contract opera�ons. The Contractor shall immediately report all petroleum products spills to the Contrac�ng Officer.

H.10 Equipment Cleaning

All off-road equipment used on this project shall be washed before moving into the project area so that the equipment is free of soil, seeds, vegeta�ve material, or other debris that could contain or hold seeds of noxious weeds. “Off-road equipment” includes all logging and construc�on equipment and such brushing equipment as brush hogs, mas�cators, and chippers; it does not include log trucks, chip vans, service vehicles, water trucks, pickup trucks, and similar vehicles not intended for off-road use.

Equipment will be considered clean when visual inspec�on does not reveal soil, seeds, plant material, or other such debris. Disassembly of equipment components or specialized inspec�on equipment is not required. Contractor shall no�fy the Contrac�ng Officer at least five days in advance of moving equipment in so that arrangements can be made for inspec�on.

If the project area is known to contain noxious weeds, the equipment shall be cleaned before moving to other Forest Service system lands which do not contain noxious weeds.

H.11 Final cleanup

Before final acceptance, all areas occupied by the Contractor in connec�on with the work shall be cleaned of all contractor’s rubbish, excess materials, temporary structures, and equipment, and all parts of the work area shall be le� in a neat and presentable condi�on.

H.12 Public officials not personally liable

There shall be no personal liability upon the Contrac�ng Officer or officer in charge, their agents or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them by, or within the scope of the contract, it being understood that in all such maters they act solely as agents and representa�ves of the

Government.

H.13 Designa�on of Contrac�ng Officer’s Representa�ve

The Contrac�ng Officer designates the Contrac�ng Officer's Representa�ve (COR). The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modifica�on, change order, or other mater devia�ng from the terms of this contract be effec�ve or binding upon the Government unless formalized by proper contractual documents executed by the Contrac�ng Officer prior to comple�on of the contract.

The Contrac�ng Officer should be informed as soon as possible of any ac�ons or inac�ons by the Contractor or the Government which will change the required delivery or comple�on �mes stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all maters that pertain to the contract terms, the Contractor must communicate with the

Contrac�ng Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there s�ll exists a disagreement as to proper contractual coverage, the Contrac�ng Officer should be no�fied immediately, preferably in wri�ng if �me permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submital of a contract claim.

H.14 Approval of Subcontrac�ng

The Contractor shall request approval from the Contrac�ng Officer prior to entering into any subcontract arrangement. The subcontractor shall have the experience and be equipped for such work. The writen no�fica�on shall include as a minimum:

1. The name, address and telephone number of the subcontractor;

2. The date upon which the subcontract was entered into and its dura�on;

3. A detailed descrip�on of the work being subcontracted including a lis�ng of contract items, units, etc., as appropriate;

4. Documenta�on of the subcontractor's representa�ve authority.

Subcontrac�ng any por�on of the contract shall not relieve the Prime Contractor of any responsibility under this contract. Any subcontract agreement shall contain all terms and condi�ons of the prime contract.

H.15 Cer�fica�on of Compliance

Contractor shall cer�fy compliance with specific fire precau�onary measures included in the atached Fire Protec�on and Suppression Forms. The cer�fica�on shall be made prior to commencement of work and shall be updated if at any �me during performance the condi�ons change. The Government may conduct verifica�on inspec�ons to ensure Contractor's compliance.

H.16 Camping

Camping is not permited in US Forest Service campgrounds. Contractor [x] may [ ] may not be permited to camp elsewhere on US Forest Service land. Camping on Forest Service land is not a right; permission may be revoked for failure to comply with the terms of the permit. Any noncompliance will result in suspension of work un�l compliance is achieved.