1. SOW - STERIS STERILIZER MAINT CONTRACT - COLUMBUS.pdf

Performance Work Statement Columbus AFB MTF

ATTACHMENT DATED 01 Feb 2025

PERFORMANCE WORK ST A TEMENT

14th MEDICAL SUPPORT SQUADRON

COLUMBUS AIR FORCE BASE

COLUMBUS, MISISSIPPI

BIOMEDICAL EQUIPMENT SERVICES

(Steris AMSCO 400 Series Large Steam Sterilizer)

1.0. SCOPE OF WORK: The contractor shall provide non-personal, medical equipment preventive maintenance and service calls on one Steris AMSCO 400 Series Large Steam Sterilizer, located at the 14th Medical Support Squadron, Columbus Air Force Base, Mississippi.

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform all maintenance and repairs on the large sterilizer. To include, but not be limited to inspection, troubleshooting, repairing, testing, adjusting and calibrating the sterilizer. The contractor shall perform biomedical equipment services in accordance with prevailing codes and standards for the United States Air Force, including AFI 41-201, Managing Clinical Engineering Programs, and AFI 41-209, Medical Logistics Support.

The government shall not exercise any supervision or control over the contractor employees performing the services. The contractor employees shall be accountable solely to the contractor who in tum is responsible to the government

1.1. EQUIPMENT TO BE MAINTAINED: Steris AMSCO 400 Series Large Steam Sterilizer, serial number 0330714-37.

1.2. SAFETY REQUIREMENTS

1.2.1. The contractor shall comply with Federal, State, local, and specific safety and health requirements, regulations, and policies, to include Occupational Safety and Health Administration (OSHA) and the AFI, listed above.

1.2.2. The contractor shall report accidents on a contractor provided form or document while on government property within 48 hours to the Contracting Officer at the location where the accident occurred.

1.2.3. The contractor shall furnish all labor, materials and equipment necessary to prevent environmental pollution that could result from the services performed or failure to properly perform the services under this contract. The contractor shall handle, use and dispose of chemicals (referenced in SOS of chemical use), waste washing, and other materials in a manner that prevents them from entering surface or ground waters. The contractor shall not dispose of hazardous waste or pollutants on government property.

1.2.4. The contractor shall ensure that the area where the equipment is serviced are left in a(n) clean, neat, safe, and orderly condition. To prevent safety hazards, no equipment shall be left

Perfonnance Work Statement Columbus AFB MTF open, extended, or disassembled upon contractor departure from the work site. Equipment being repaired shall be safely secured at all times.

1.3. ADMINISTRATIVE

1.3.1. The contractor shall accept work requests only from an approved, authorized government representative, such as the Contracting Officer, identified by the government.

I .3.2. The government will provide the name of government personnel assigned as the authorized and approved Contracting Officer upon award of the contract.

1.4. PERSONNEL REQUIREMENTS

1.4.1. All contractor employees providing service must be certified to work on sterilizer equipment and provide proof of certification.

1.4.2. The contractor shall provide a Contract Manager (CM) who shall be responsible for the performance of the work. The name of this individual and an alternate(s) who shall act for the contractor when the CM is absent shall be designated to the Contracting Officer (CO).

The CM or alternate(s) shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The CM and alternate shall fully understand the requirements of the work to be performed under this PWS.

1.4.3. Updated employee listings shall be maintained by the contractor and provided to the Contracting Officer when an employee's status or information changes.

1.4.4. The contractor's employees shall present a neat, professional appearance and be easily recognized as contractor employees.

1.4.5. The contractor's on-site personnel shall effectively communicate verbally and in writing. Employees shall be able to read, write and speak English.

1.4.6. The government is authorized to restrict access to the installation under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.5. HOURS OF OPERA TIO NS

1.5.1.Normal Working Hours: The contractor shall perform services under this PWS between the hours of 0730 to 1630, Monday through Friday as needed for preventive maintenance and scheduled maintenance, except on Federal Holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government-directed facility closings (i.e., AETC Family Days,). Service hours may be shifted if coordinated with COR due to mission support requirements. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined in this PWS when the government is not closed for the above reasons.

1.5.2. Federal Holidays. The contractor is not required to perform services on Federal holidays below.

• New Year's Day, I January

• Martin Luther King, Jr. 's Birthday, third Monday in January

• Presidents' Day, third Monday in February

• Memorial Day, last Monday in May

• Juneteeth Day, 19 June

• Independence Day, 4 July

• Labor Day, first Monday in September

• Columbus Day, second Monday in October

• Veterans Day, 11 November

• Thanksgiving Day, fourth Thursday in November

• Christmas Day, 25 December

• Any other day designated by federal statute, executive order, or presidential proclamation

2.1. MAINTENANCE

2.1.1. Preventative Maintenance

2.1.1.1. Perform service repair/maintenance to industry standards.

2.1.1.2. Ensure that only FULLY QUALIFIED TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, the contractor shall provide training certificates ( or notarized copies) to the CO for verification. The highest standard of professional capability and electrical/mechanical workmanship is to be maintained throughout the life of this contract.

2.1.1.3. Ensure the highest standard of professional capability is maintained for the equipment.

• The sterilizer: All travel, on-site labor and repair parts needed to perform repairs are covered under this contract.

• Two scheduled preventive maintenance checks on sterilizer equipment in June 2025 and

December 2025, with the option to continue services on following years.

• Calibration Verification Checks - to be completed during each service call.

• Installation of all software upgrades.

• Guaranteed priority on-site response to all emergency calls within 48 hours of notification.

2.1.2. Corrective Maintenance

2.1.2.1. Correct inoperable condition in a timely manner. Immediately upon contract award, the contractor shall provide the Contracting Officer and Customer with an emergency telephone

Perfonnance Work Statement Columbus AFB MTF number. Contractor shall respond no later than forty eight (48) hours after telephone notification.

2.1.2.2. Equipment improvements/modifications shall not be made without written approval and direction from the CO.

2.1.2.3. Notify Biomedical Engineering/Equipment Technician (BMET) immediately upon receipt of OEM or replacement parts/equipment safety recalls notices.

2.1.2.4. Ensure that original design and functional capabilities will not be changed, modified, or altered.

2.1.2.5. Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made.

2.1.2.6. Furnish OEM approved lubricants and lubricate wear points within the equipment.

2.1.2. 7. Extend to the Government all commercial warranties on replacement parts, consistent with standard industry practices.

2.1.2.8. If vendor will exceed work outside of normal working hours; they must get prior approval from the Contracting Officer, before starting any such repairs.

2.2. TITLE TO EQUIPMENT

The contractor shall not assume possession or control of any part of the equipment. The Government retains ownership to title thereof.

2.3. UTILITIES

The government will provide the necessary workspace for the contractor employees to support the tasks outlined in this PWS. The contractor may use Government utilities (e.g., electrical power, compressed air, and water) that are available and required for any service performed under this contract. The building engineer, to ensure compatibility with the CAFB MTF electrical wiring and equipment, must approve contractor electrical equipment. The contractor shall ensure prudent utilities conservation practices, such as turning off lights when not in use, and closing water faucets after using the required amount to accomplish cleaning equipment.

The contractor shall safeguard all government property provided to the contractor for repair. If contractor causes damages to government property, supplies, and/or equipment, while performing services on site, the contractor may be held accountable.

2.4. CONTRACTOR CHECK-IN/CHECK-OUT

The Contractor, or his representative, is required to check-in and out with the Biomedical Equipment Technician in the CAFB MTF, building 1100, during the hours of 0730 - 1600 hours, Monday through Friday, prior to and upon completion of any service/repair performed.

2.5. FIELD SERVICE REPORTS

The contractor, or his representative shall furnish a legible copy of the Field Service Report upon completion of work performed. The contractor, or his representative, shall complete the Government copy of this Field Service Report to include the following:

• Date and Time Notified

• Date and Time of Arrival

• ECN (Equipment Control Number), Type, serial # and model #

• Time expended repairing/servicing

• Description of malfunction

• General Description of replaced parts and service performed

• Comments as to cause of malfunction

2.6. LABOR, PARTS AND MATERIALS FOR BIOMEDICAL SERVICES

All labor, parts and materials will be covered under the maintenance agreement. To ensure minimal equipment downtime, the contractor shall acquire materials necessary to perform each repair or supply said parts and materials within three (3) days.

2.7. APPLICABLE DOCUMENTS

A partial list of publications applicable to this PWS is listed below. In performance of this contract the contractor must adhere to these publications.

AFI 41-201

AFMAN 41-120

AFMAN 41-209 Medical Logistics Support

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