1. SoW Memorial Day Production.docx
DOCX document 16 KB Posted
- Solicitation number
- FA706024Q0005
About this file
This statement of work outlines production requirements for a Memorial Day concert by the United States Air Force Band. The contractor will provide venue rental at the MGM Theater in Oxon Hill, Maryland, along with security, ushers, staging, lighting, sound equipment rental, video production services including four 4K cameras and a video wall, and logistical support. The performance is scheduled for May 26, 2024, with load-in beginning May 15th and load-out concluding May 28th. The contractor must have experience producing similar events and will coordinate directly with the Air Force Band on creative and technical elements.
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Other files
| File | Type | Posted |
|---|---|---|
| Questions and Answers.pdf | ||
| Bid Schedule.xlsx | XLSX spreadsheet | |
| Combined Synopsis Solicitation signed.pdf |
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Text version
STATEMENT OF WORK for MEMORIAL DAY PRODUCTION United States Air Force Band, Washington DC
1.0. DESCRIPTION OF SERVICES
1.1. SCOPE OF WORK: Contractor shall provide production services including venue rental, security, ushers, staging, lighting, sound equipment rental, video projection, video production, and misc. production services at the USAF Band Memorial Day Concert to be held in the Washington, DC area on Sunday, 26 May 2024. Period of Performance from 15 April through 28 May 2024.
1.2. Hall Rental
Contractor shall secure the MGM Theater, Oxon Hill MD or equal (see attached venue requirements, 2.5) for Sunday 26 May 2024, as well as the required vendors as dictated by the venue to include security personnel, ushers, stagehands, and misc labor.
1.21. Equipment / Labor
Contractor shall provide appropriate number of qualified and trained employees necessary for all equipment to be used in this contract.
1.22 Staging
A stage as defined in venue requirements 2.5 shall be provided by contractor to meet the needs of the production. Safety railings, chair rail, skirting required where applicable.
1.23 Video
Video production package shall include but not limited to: 4, 4K-capable, manned cameras, video switch, playback equipment, isolated video records, IMAG output, and streaming capability. Jib, dolly, and handheld capabilities required.
Full video image magnification services for the show shall be required. LED wall will be necessary with location and size TBD. Video wall may be ground supported or flown depending on production requirements.
1.24 Sound
Contractor shall provide an in-house flown PA system to augment the USAF Band’s consoles and equipement.
1.25 Lighting
Contractor shall provide a full production lighting package as to spec provided by USAF Lighting Designer.
1.26 Production and Logistics Services
Full production services for this event shall be included, which involve on-site forklifts, trucking of all equipment to and from the site, detailed structural drawings with engineering stamps in both on-site printed packet and digital packet provided to client two weeks prior to event, full event support, organization, and day-of production work with client, and all ancillary support to ensure a full and complete production.
1.27. Conduct
The Contractor shall be responsible for the actions of any of their employees or who are working at any location as required by this contract.
2.0 Tentative Schedule and labor requirements
2.1 Pre-Production Meetings beginning in mid-April of 2024, dates and times TBD
2.2 Labor to include full crewing services for all departments and is expected to cover a production schedule as follows:
Sunday, 26 May 2024 0600 All production load in (All video, staging, lighting, etc) 1200 Sound check with USAF Band personnel 1400 Dress rehearsal with all camera ops, video switch, guest artists, lighting, and guest host 1900 Performance 2100 Load out 2359 End of day
2.3 Post-Production Meeting on 28 May 2024, time TBD
2.4 Vendor requirements
All daily times shall be coordinated with government representative. All prospective vendors shall ensure they can meet the daily schedule prior to placement of bid.
Vendor must submit an equipment list, labor and site plan to be approved by The USAF Band prior to bid acceptance.
Vendor must provide the government with a list of shows and references with a minimum of 5 productions where the vendor deployed staging, lighting, video, etc. to be considered for this contract.
2.5 Venue requirements
The venue must meet or exceed the following requirements:
LOCATION
Within 10 mile radius of Joint Base Anacostia-Bolling, DC. 20032
LOADING DOCKS
Minimum two, able to accommodate two semi-trailers simultaneously
SEATING CAPACITY
3,000
STAGE
• Proscenium width – 76 ’5” • Proscenium height - 30’ • Stage to grid height – 40’ • Stage to sprinklers under grid – 38 ’6” • Stage to high steel – 48 ’
RIGGING SYSTEM
• 38 one-ton chain hoist • 4 two-ton chain hoist • In-house chain hoist cabling package and In-house rigging equipment package
VIDEO
In house video projection capability with screens AUDIO SYSTEM Main PA (minimum requirements, per side)
a. 10 JBL VTX-V25-II
b. Two JBL VTX-V20
c. I-Tech HD amplification FOH System and Playback One DiGiCo X-SD10-W-WS-NC digital audio desk (or similar) a. Surround FOH mixer (36 faders, 84 mono +12 stereo inputs, 16x16 matrix, 48 busses + LCR ) Monitor System One DiGiCo X-SD10-W-WS-NC digital audio desk (or similar)
File details come from the government source that posted it. Updated .