1. Solicitation Cover Letter - Philadelphia PA.pdf

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U. S. Department of Justice Federal Bureau of Prisons

Washington, D.C. 20534

July 15, 2025

Re: 15BCTS25R00000009, Philadelphia, PA

All Interested Parties:

This Request for Proposal (RFP) is to provide The Bureau of Prisons (Bureau) seeks a contractor to provide community-based outpatient substance use disorder, mental health, and sex offender treatment services to male and female Adults in Custody (AICs) in community placement residing in a Residential Reentry Center (RRC), on home confinement, or on Federal Location Monitoring or, if applicable, reporting to a Day Reporting Center, in Philadelphia, PA. Services are to be provided in accordance with the enclosed Statement of Work entitled, “Federal Bureau of Prisons, Community Treatment Services, Statement of Work, 2022.”

Services are needed within 8 miles from Philadelphia City Hall, located at 1401 John F. Kennedy Blvd., Philadelphia, PA 19102 and within city limits. Provider must be within a half mile from a Southeastern Pennsylvania Transportation Authority (SEPTA) bus or subway stop. This requirement ensures that the vendor is located within walking distance of public transportation.

Services are to be delivered in-person at performance site(s) meeting the solicitation restrictions and may also be provided by telehealth, according to SOW requirements. Telehealth is defined as audio-visual, two-way interactive communication. Audio-only services are allowed in limited circumstances and requires pre-approval. The method of service delivery is contingent on the requirements of the contract, contractor capabilities, accessibility and technical availability of the AIC, and the type of service being rendered, e.g., intake and clinical assessments must be provided in-person, unless preauthorized on a case-by-case basis. The use of telehealth for the delivery of services must not be simply for the sake of convenience for the contractor or the AIC but based on sound clinical judgment, resulting in a treatment delivery of both in-person and telehealth services, as defined above, with very limited or no audio-only services taking place.

Performance periods under this contract will be for a one-year base period estimated to begin on November 01, 2025, with four (4) one-year option periods, with services ending (if all options years are renewed) on October 31, 2030. The services required for this contract include a Base Year; Option Year One, Option Year Two, Option Year Three, and Option Year Four. The requirements for the base period may change, depending on the actual date of award.

All treatment services are to be provided by clinicians who currently hold a professional license to practice independently, without supervision, in the state of Pennsylvania.

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Period of Performance shall be on/about November 1, 2025 through October 31, 2030.

The following must be completed and submitted with your Proposal:

Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items - Please complete blocks 12,17a, 17b, 23, 24, 30a, 30b, and 30c, of the SF-1449 and the continuation sheets. Please include your telephone number in Block 17a. Original signatures are required.

Offeror Representations and Certifications (FAR 52.212-3) – Prospective offerors are required to submit Annual Representations and Certifications at https://sam.gov/content/home. By submission of a proposal under this solicitation, the offeror acknowledges completion of the annual representations and certifications via SAM and verifies, by the submission of the proposal, that the representations and certifications currently posted in SAM were entered or updated within the last 12 months and are current, accurate, complete and applicable to this solicitation.

All offerors must be capable of and comply with FAR 52.212‑1(j), Instructions to Offerors ‑ Commercial Items, Unique Entity Identifier (Sept 2023) and FAR 52.204‑7, System for Award Management (SAM) (Nov 2024).

System Notice - System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include:

•52.222-25, Affirmative Action Compliance, and •52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, paragraph (d).

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Required Documentation Identified at Addendum to FAR 52.212-1, Instructions to Offerors

- Commercial Services (Sep 2023)

Government shall award to the Best Value (BV), technically acceptable, responsive and responsible offeror.

Electronic copies of proposals shall be submitted via email to kacannon@bop.gov in Adobe Acrobat (PDF) format. Email attachments (PDFs only) cannot total more than 14 MB per email.

Please compress PDFs when possible, to reduce the file size. We understand you will likely need to send multiple emails. Please confirm with the Contracting Officer that all emails and attachments were received.

Offers will only be accepted via email. Please include SEPARATE FILE ATTACHMENTS for the following:

• Completed SF-1449

• Completed 2.1, Continuation of SF-1449 mailto:kacannon@bop.gov

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• Completed Business Proposal Information Packet

• Completed Technical Proposal Information Packet

• Completed Past Performance Questionnaire

• Proof of completed SAM registration (must be Active by time of proposal submission)

• A copy of your current Professional Liability Insurance

• Completed Proposal Attachment Form

Proposals shall be received by Friday, August 15, 2025, at 2:00 PM EST to kacannon@bop.gov. Please confirm that all emails and attachments were received.

The solicitation will be distributed solely through the General Services Administration’s www.SAM.gov website (sam.gov). Hard copies of the solicitation document will not be available. The website provides downloading instructions.

All future information about this solicitation, including solicitation amendments, will be solely distributed through this website. Interested parties are responsible for monitoring this website to ensure they have the most up-to-date information about this solicitation.

Please direct any questions to kacannon@bop.gov. Please ensure to have the Notice ID (15BCTS25R00000009) in the Subject line of all email correspondence.

Thank you, Kathaleen Cannon Contracting Officer mailto:kacannon@bop.gov http://www.sam.gov/ mailto:yramos-maness@bop.gov