1. RFP Innovations Academy.pdf

REQUEST FOR PROPOSAL

24-00-03

FIRE ALARM VOICE EVACUATION SYSTEM

DUE DATE & TIME

October 25, 2023 no later than 2:00 p.m.

No Late Responses Will Be Accepted

SUBMIT TO:

Medford School District 549C

Jackie Flory 900 Kenyon Street Building A

Medford, OR 97501

I. GENERAL INFORMATION:

Notice is hereby given that proposals will be accepted by the Medford School District at the Facilities/Purchasing Office, located at 900 Kenyon St., Medford, OR 97501 no later than 2:00 p.m., October 25, 2023.

II. OPTIONAL PRE-PROPOSAL MEETING

There will be a pre-proposal walk through on Friday, October 6, 2023 at 3:45 p.m. Please meet in front of the Innovation Learning building located at 1321 Center Drive, Medford, OR, 97501 (next to Fred Meyers South).

III. THE PURPOSE

The Medford School District, located in southern Oregon, is the eighth (8th) largest school district in the State of Oregon. The District boundary includes the town of Jacksonville, most of Medford, and a large portion of the unincorporated portion of Jackson County. The District consists of two (2) high schools, one (1) hands on learning, three (3) middle schools, one (1) K-8 school, thirteen (13) elementary schools, and four (4) charter schools.

The district is seeking bids for a voice evacuation system added to an existing Fire Alarm system at Innovations Academy, our newest site.

General Functional Requirements:

Install a voice evacuation system.

Integrate with current Notifier NFS-320 control panel.

All Installation practices must follow NFPA and NEC requirements and guide lines.

This project is subject to Prevailing Wage.

General activities at site:

There will be children at the site. If need be there would be access to the site after school hours.

Night work could be an option if need be.

System Expectations

Provide a fully functioning fire alarm voice evacuation system.

Provide as-built to include all new notification circuits and system wiring.

Training

School personnel and select others will need to be trained on how to use system.

Responses to this RFP will be reviewed, scored, and ranked according to the criteria and process defined in this RFP (see section IV). The Proposer selected for contract negotiations will be the firm selected as the most qualified through the evaluation process.

This is a qualified bid process so while overall costs (that are flexible) are a major factor, consultants who can provide the most experience and scope of services requested will receive higher marks. The District invites interested parties to complete and submit a proposal.

Medford School District Purchasing Office must receive the original and three (3) copies of the proposal no later than 2:00 p.m. on Wednesday, October 25, 2023. Proposals must be in a sealed opaque envelope, clearly marked RFP 24-00-03 and should be delivered by mail or in person to the following address:

Medford School District 549C Purchasing Office

Attention: Jackie Flory, Purchasing Manager 900 Kenyon Street

Medford, Oregon 97501

IV. PROPOSAL SUBMISSION REQUIREMENTS

The Contractor shall be responsible for preparing an effective, clear, and concise proposal. The proposals must include the following minimum information:

1. Cover letter addressed to Mr. Jeff Couch, Computer Tech III, and signed by a person legally authorized to bind the applicant to its proposal. The cover letter must include the name of the company and the person(s) representing this project, address, and telephone and fax numbers of the contractor and email address of the person(s) who are authorized to represent the proposer. (The letter should also include that the contractor has made no agreements with any company that places it as the sole contractor for such company).

2. The Contractor providing the primary service to the District shall demonstrate in-depth knowledge to complete the project on schedule.

3. Proof of CCB licensure and a Bond for Public Works in the State of Oregon.

4. Profile of the Company that includes articulation of experience with public sector accounts of similar size and scope of service.

5. Name(s), titles, and qualifications of proposed key personnel with experience in public sector accounts of similar size and scope of service.

6. Articulate a plan and ability to provide continued local service, delivery and support to meet the following scope of work, including examples of previous projects.

7. References of current clients.

8. This proposal requires you to include pages 10-14.

9. The Medford School District is an Equal Opportunity Employer. Each Contractor shall comply with federal, state and local Equal Employment Opportunity requirements.

V. MINIMUM QUALIFICATIONS:

1. Any proposer must be licensed to provide services in the State of Oregon;

2. Demonstrated experience in servicing accounts of equal size, complexity, and scope;

3. Medford School District is an Equal Opportunity Employer. Each service provider must comply with federal, state and local Equal Employment Opportunity requirements.

VI. SELECTION PROCESS:

1. Each proposal received will be evaluated to determine if it meets the stated requirements. Failure to meet these requirements will be cause for eliminating the proposal from further consideration.

2. The District reserves the right to reject all proposals, to waive any technicalities, informalities and irregularities, to accept or reject all parts of the proposal, and to be the sole judge of the suitability of the proposals offered.

3. Proposals will be evaluated generally on the following criteria, evaluation will include, but not be limited to, the following weighted criteria:

a. Integrate with current Notifier NFS-320 control panel-25%

b. Must be a Notifier Licensed Technition-25%

c. Warranty- Parts and Labor- 25%

d. Affordability – 25%

4. All submittals in response to this RFP are public records and available for inspection and copying upon request. Any portions of the RFP submittal marked as confidential will not be made public without consent of the consultant prior to the award of the contract.

5. A review committee of qualified professionals will be appointed by the Superintendent or his designee.

The proposals received will be evaluated by the review committee. The review committee will submit a recommendation to the Superintendent.

6. All submittals in response to this RFP are public records and available for inspection and copying upon request. Any portions of the RFP submittal marked as confidential will not be made public without consent of the consultant prior to the award of the contract.

7. A review committee of qualified professionals will be appointed by the Superintendent or his designee.

The proposals received will be evaluated by the review committee. The review committee will submit a recommendation to the Superintendent.

VII. DISTRICT GENERAL CONDITIONS

PROPOSALS: Proposals shall be in accordance with the specifications and other contract documents on file in Purchasing Department Office, phone 541.842.3780. All proposals shall be addressed to the attention of the Purchasing Coordinator, Medford School District 549C, and 900 Kenyon Street, Medford, OR 97501.

Proposals shall be placed in an envelope which is sealed and which clearly states the name of the bidder, the date of the proposal opening, and appropriate wording to indicate definitely the nature of the contents. Do not send proposals by FAX. Proposals submitted via FAX will not be accepted.

COST OF PROPOSAL: Proposals should be prepared simply and economically, providing a straightforward, concise description of proposer’s capabilities to satisfy the requirements of the RFP. This RFP does not commit the School District to pay any costs incurred for this proposal. Special production such as bindings, colored displays, and promotional material are not necessary; however, the proposer should be prepared to present to a selection panel onsite at the District offices or remotely via video conference. Emphasis should be on completeness and clarity of the content.

CANCELLATION: The Medford School District reserves the right to cancel this invitation or reject any and all proposals submitted or to waive any minor formalities of this call, if in the judgment of the School Board the best interest of the District would be served. No proposer may withdraw his/her proposal after the hour set for the opening thereof, unless the award of contract is delayed for a period exceeding thirty (30) days.

LATE PROPOSALS: Proposals received after the scheduled closing time will be returned to the respondent unopened.

QUESTIONS AND CLARIFICATIONS: Questions, interpretations or clarifications of this RFP must be requested in writing. All questions should be directed to Jackie Flory, Purchasing Manager at Jackie.Flory@medford.K12.or.us. Oral instructions or information concerning the RFP given out by District employees or agents to prospective Respondents shall not bind the District.

ADDENDA: The District shall make interpretations, corrections, or changes of the Proposal Documents in writing by published Addenda. Any changes and/or addenda to this solicitation will be posted on the Medford School District (MSD) website at http://www.medford.k12.or.us/Domain/83 Addenda will not be mailed out and it is the responsibility of the prospective Bidder to consult the website regularly until Bid Closing to avoid missing any Addenda. Failure to acknowledge all addenda may result in declaration of your proposal as non-responsive.

CONTRACTOR’S LIABILITY INSURANCE: See MSD General Conditions for more information.

General Liability insurance is required by the District with a combined single limit, or the equivalent, of not less than $2,000,000 each occurrence, $4,000,000 for multiple claimants, for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. It shall provide that the Medford School District (Agency) and their divisions, officers and employees are Additional Insureds but only with respect to the Contractor’s services to be provided under this Contract;

Automobile Liability insurance is required by the District with a combined single limit, or the equivalent, of not less than the Oregon Financial Responsibility Law (ORS 806.060), $2,000,000 each accident or $4,000,000 for multiple claims, for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable.

mailto:Jackie.Flory@medford.K12.or http://www.medford.k12.or.us/Domain/83

Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days written notice from the Contractor or its insurer(s) to Medford School District (Agency).

CERTIFICATION AS AN EEO AFFIRMATIVE ACTION EMPLOYER: Successful Respondent must abide by a policy of Equal Employment Opportunity Affirmative Action.

EQUAL OPPORTUNITY EMPLOYER: The Medford School District is committed to providing equal opportunities to State of Oregon certified Minority, Disadvantaged and Women's Business Enterprises in contracting activities. (OAR 445-050- 0001 to 445-050-0090, State of Oregon). This contract is for public works subject to ORS 279C.800 to 279C.870 (the Oregon Prevailing Wage Rate Law).

LOCAL CONTRACTING: If the final evaluation scores are otherwise equal, the School District prefers goods or services that have been manufactured or produced by a Local Business The District desires to employ local businesses in the purchase, lease, or sale of any personal property, public improvements or services. The District wants the residents of the State of Oregon to benefit from optimizing local commerce and services, and the local employment opportunities they generate.

RESIDENT RESPONDENT: Respondents will be required to attest as to whether they are a resident or non-resident Respondent as defined in ORS 279A.120.

CONFLICT OF INTEREST: A Respondent submitting qualifications thereby certifies that no officer, agent or employee of the School District who has a pecuniary interest in this RFP has participated in the contract negotiations on the part of the School District, that the submission is made in good faith without fraud, collusion or connection of any kind with any other Respondent of the same RFP, and that the Respondent is competing solely in its own behalf without connection with or obligation to, any undisclosed person or firm.

CONFIDENTIALITY: All information submitted by Respondents shall be public record and subject to disclosure pursuant to the Oregon Public Records Act (ORS 192.410 et seq.), except such portions of the submittals for which Respondent requests exception from disclosure consistent with Oregon Law. Any portion of qualifications submission that the Respondent claims constitutes a “trade secret” or is “confidential” must meet the requirements of ORS 192.501, ORS 192.502 and/or ORS 646.461 et seq. If the entire submittal is marked as constituting a “trade secret” or being “confidential,” at the District’s sole discretion, such a Proposal may be rejected as non-responsive.

AWARD: The award of this contract will be made by the District based on the proposal, which, in the District’s sole and absolute judgment, will best serve the best interests and needs of the District. The District reserves the right to accept or reject any or all the proposals, and to waive as an informality any immaterial irregularities in the proposals received.

APPEALS AND PROTEST OF AWARD: Adversely affected or aggrieved Bidders shall have seven (7) calendar days from the date of the Intent-to-Award Announcement within which to file a written protest. All appeals must be in writing and physically received by the Purchasing Coordinator no later than 10:00 a.m. on the seventh (7th) calendar day after the date of the Intent-to-Award Announcement or Bid Results are posted to the website.

APPEAL OF AWARD TO RFP 24-00-03

Medford School District

Purchasing 900 Kenyon Street Medford OR 97501

Protests submitted after that date will not be considered. Protests must specify the grounds upon which the protest is based.

In order to be an adversely affected or aggrieved Bidder, the Bidder must claim to be eligible for award of the Contract as the lowest responsible and responsive Bidder and that all lower Bidders are ineligible to receive Contract award.

An actual Bidder who is adversely affected or aggrieved by the award of the Contract to another Bidder may protest award, in writing, within the timeline established. The written protest shall state the grounds upon which the protest is based. No protest of award shall be considered after the deadline. Protests must specify the grounds for the appeal including the specific citation of law, rule, regulation, or procedure upon which the protest is based. The judgment used in scoring by individual evaluators is not grounds for appeal.

No protest against award shall be considered because of the content of solicitation terms and conditions, contract terms and conditions or Specifications after the deadline established for submitting protests of solicitation terms and conditions, contract terms and conditions or Specifications.

VIII. SCHEDULE OF EVENTS/DATES:

ACTION DATE

Issue RFP September 29, 2023 Optional Walk Through October 6, 2023 Final Questions Due October 18, 2023 by 2:00 P.M.

Last Addenda Issued October 20, 2023 Proposals Due October 25, 2023 no later than 2:00 P.M.

RFP Committee to Review Proposals October 26-27, 2023 Notice of Intent to Award October 30, 2023 The district reserves the right to deviate from this schedule.

VIII. INSTRUCTIONS TO BIDDERS

PROPOSALS: Proposals shall be in accordance with the specifications and other contract documents on file in the Purchasing Department Office, phone 541-842-3780. All proposals shall be addressed to the attention of the Purchasing Coordinator, Medford School District 549C, 900 Kenyon St, Medford, OR 97501. Proposals shall be placed in an envelope which is sealed and which clearly states the name of the bidder, the date of the bid opening, and appropriate wording to indicate definitely the nature of the contents. Do not send proposals by FAX. Proposals submitted via FAX will not be accepted.

CANCELLATION: The Medford School District reserves the right to cancel this invitation or reject any and all proposals submitted or to waive any minor formalities of this call, if in the judgment of the School Board the best interest of the District would be served. No bidder may withdraw his/her bid after the hour set for the opening thereof, unless the award of contract is delayed for a period exceeding thirty (30) days.

LATE PROPOSALS: Proposals received after the scheduled closing time will be returned to the respondent unopened.

EXTRA CHARGES: The proposal price shall be for the complete delivery, ready for Medford School District use, and shall include all applicable charges; extra changes will not be allowed. Proposals shall be prepared simply and economically, providing a straightforward, concise description of proposer’s capabilities to satisfy the requirements of the RFP. Special production such as bindings, colored displays, and promotional material are not necessary; however, the proposer should be prepared to present to a selection panel onsite at the District offices if deemed necessary. Emphasis should be on completeness and clarity of the content.

CERTIFICATION AS AN EEO AFFIRMATIVE ACTION EMPLOYER: Successful Respondent must abide by a policy of Equal Employment Opportunity Affirmative Action.

EQUAL OPPORTUNITY EMPLOYER: The Medford School District is committed to providing equal opportunities to State of Oregon certified Minority, Disadvantaged and Women's Business Enterprises in contracting activities. (OAR 445-050- 0001 to 445-050-0090, State of Oregon). This contract is for public works subject to ORS 279C.800 to 279C.870 (the Oregon Prevailing Wage Rate Law).

RESIDENT RESPONDENT: Respondents will be required to attest as to whether they are a resident or non-resident Respondent as defined in ORS 279A.120.

VII. FIRST TIER SUB DISCLOSURE: Pursuant to ORS 279C370, all bidders must submit the attached First Tier Subcontractor Disclosure form within two working hours of bid opening or bid will be deemed non-responsive. This form needs to be submitted even if no subcontractors are proposed on this project, simply state that on the form.

BACKGROUND CHECKS: Background checks are mandatory for all employees and contractors working on the site. It is the responsibility of the contractor to alert the School District of any changes to the list of employees including sub-contractors.

PREVAILING WAGE: Successful bidder and every subcontractor must have a public works bond filed with the Construction Contractors Board before starting work on the project. ORS 279C.830(3).

Successful bidder must pay applicable prevailing wage rates. The applicable prevailing wage rates are those in effect at https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx the time the initial specifications are first advertised for bid solicitation. Current applicable rates can be viewed at ORS 279C.830(1);OAR 839-025-0020(4) and (5) Contractors are to use “Prevailing Wage Rates for Public Works Contract in Oregon BOLI Rates” January, 2023 and all amendments.

ADVANCED PAYMENTS or DEPOSITS: Medford School District 549C will not provide advanced payments/deposits for goods or services.

IX. BOLI CONTRACTOR RESPONSIBILITIES

FILING A PUBLIC WORKS BOND WITH CONSTRUCTION CONTRACTORS BOARD: Contractors and subcontractors must file a $30,000 public works bond with the Construction Contractors board (CCB) before beginning work on a public works project. The public works bond must provide that the contractor or subcontractor will pay claims ordered by the bureau to workers on public works projects.

Unlike other required payment and performance bonds, the public works bond remains in effect continuously and covers all public works projects worked on during the duration of the bond. ORS 279C.836(1) OAR 839-025-0020(4)(e).

Before allowing a subcontractor to start work on a public works project, the contractor must ensure the subcontractor has filed a public works bond with the CCB. This information can be found on CCB’s website at www.oregon.gov/ccb (under the contractor License Search section). ORS 279C.836(2).

Any person that is required to pay prevailing wages on a public project must file a public works bond with the CCB. This is the case even if the employer does not have a CCB license. For example, non-construction companies such as temporary employment agencies are not required to have a CCB license, but if they employ workers on a public works project, they will have to pay those workers the appropriate prevailing wage rate and will therefore be required to file a public works bond with the

CCB. ORS 279C.836(4).

An exemption from this requirement is allowed for certified disadvantaged, minority, women or emerging small business enterprises, for the first year of certification. Such an enterprise must provide the CCB with written notification of its certification. In addition, the business enterprise must notify the public agency and the prime contractor that a public works bond has not been filed by the business enterprise. ORS 279C.836(7).

In some cases of emergency, if declared in accordance with rules adopted under ORS 279A.065, the requirement for filing a public works bond with CCB may be excused. ORS 279C.836(9) Adopted ORS279A.065, ORS 279A.010(f).

A contractor or subcontractor may elect not to file a public works bond as required under subsection

(1) of this section for any public works project for which the contract price does not exceed $100,000.

279C.836(8).

http://www.oregon.gov/ccb

Public works bond forms can be found on BOLI’s website at www.oregon.gov/boli. Other forms, such as non-construction company forms and exemption forms, can be found on CCB’s website at www.oregon.gov/ccb.

REQUIRED CONTRACT LANGUAGE: Every contract and subcontract must contain a provision that states the workers will be paid not less than the applicable prevailing wage rate for the type of work being performed. ORS 279C.830(1)©; OAR 839-025-0020(3).

PAYMENT OF PREVAILING WAGES: Contractors and subcontractors must pay workers on public works projects no less than the applicable prevailing rate of wage for the type of work they perform. ORS 279C.840; OAR 839-025-0035(1) Contractors are to use “Prevailing Wage Rates for Public Works Contracts in Oregon BOLI Rates” January 1, 2023 and any amendments.

Except for CM/GC contracts, the rates in effect at the time the initial specifications are first advertised for bid solicitation are the rates that apply for the duration of that project. OAR 839-025-0020(4)(a) (See Section (7) of this rule for CM/GC related information.)

REQUIRED POSTINGS: Prevailing Wage Rates; Each and every contractor and subcontractor must post the applicable prevailing wage rates and fringe benefit plan information in a conspicuous place at the work site so workers have ready access to the information. ORS 279C.840(4); OAR 839-025-0033(1).

DETAILS OF FRINGE BENEFIT PROGRAMS: Contractors and subcontractors must post the details of all fringe benefits plans or programs if any contributions are made to a third party for fringe benefits. The posting should include a description of the plan, information about how to file a claim and where to obtain more information. ORS 279C.840(5); OAR 839-025-0033(2).

WORK SCHEDULE: contractors and subcontractors must give workers the regular work schedule (days of the week and number of hours per day) in writing, before beginning work on the project.

Contractors and subcontractors may provide the schedule at the time of hire, prior to starting work on the contract, or by posing the schedule at the work site, along with the prevailing wage rate information and any fringe benefit information. If an employer fails to give written notice of the worker’s schedule, the work schedule will be presumed to be a five-day schedule. The schedule may only be changed if the change is intended to be permanent and is not designed to evade the PWR overtime requirements. ORS 279C.540(2); OAR 839-025-0034.

CERTIFIED PAYROLL: Filing Requirements

Every contractor and subcontractor on a covered project must file certified payroll records with the contracting agency. Contractors and subcontractors must complete a certified payroll statement for each week a worker is employed on a public work. These certified payroll statements must be submitted once a month, by the fifth business day of the following month, to the contracting agency.

ORS 279C.845; OAR 839-025-0010.

CERTIFIED PAYROLL FORM: To help contractors and subcontractors satisfy the filing requirement, Form WH-38 is included in each PWR rate book, and can also be found on BOLI’s website at http://www.oregon.gov/boli/Pages/index.aspc. BOLI does not require contractors and subcontractors to use this form, but they must supply all information the form requests, and this information must be certified. Contractors and subcontractors using their own forms or reports can comply with the certification requirement by attaching and completing a copy of the certified statement from the WH- 38 form to their filing.

X. TERMS:

WITHDRAWAL OF PROPOSAL: Proposals may be withdrawn before the RFP submittal deadline by submitting a written request to Debbie Simons, Director of Human Resources. Re-submittal before the RFP submittal deadline can be made, however, they may not be re-submitted after the deadline.

http://www.oregon.gov/boli http://www.oregon.gov/ccb http://www.oregon.gov/boli/Pages/index.aspc

FORMS MUST BE RETURNED: The following forms must be signed and returned with your Proposal.

Exhibit A – Vendor Information Exhibit B – Certificate of Compliance with Tax Laws Exhibit C – Signature Page Exhibit D – Performance Bond upon Contract Award Exhibit E – First Tier

EXHIBIT A

VENDOR INFORMATION

Company Name _______________________________________________________________

Address ______________________________________________________________________

City, State, Zip ________________________________________________________________

Phone ________________________________________________________________________

Fax __________________________________________________________________________

E-Mail _______________________________________________________________________

Federal Tax I.D.#______________________________________________________________

Name (printed) & Title __________________________________________________________

State of Oregon CCB#________________________________Expiration Date:______________

Signature _________________________________________ Date: _______________________

Proposals are to be received at the Facilities Office of the Medford School District 549C, 900 Kenyon Street, Medford, OR 97501 in a separate sealed package clearly identified as “RFP Fire Alarm Voice Evacuation System” and to the attention of Jackie Flory, before 2:00 P.M., Wednesday, October 25, 2023. It is the responsibility of the sender to verify receipt of the Proposal by the District.

Specifications may be obtained at the Purchasing Office, or by calling 541-842-3780, by e-mailing Jackie.Flory@medford.k12.or.us or by accessing the purchasing webpage at http://www.medford.k12.or.us/Domain/83

Oregon Revised Statutes (ORS) regulations governing public entities require that questions regarding this proposal need to be submitted in writing via e-mail, fax, and regular mail so that all potential vendors may be equally apprised of project parameters and any addenda.

mailto:Jackie.Flory@medford.k12.or.us http://www.medford.k12.or.us/Domain/83

EXHIBIT B

CERTIFICATE OF COMPLIANCE WITH TAX LAWS

CONTRACTOR DATA AND CERTIFICATION

Name (tax filing): ____________________________________________________________________

Address: ___________________________________________________________________________

Citizenship, if applicable:

Non-resident alien ____ yes ____ no

Business Designation (check one):

_______ Corporation ________Partnership

_______Sole Proprietorship _______ Governmental/Non-Profit

Federal Tax ID#______ -______ - ______OR SSN______ - ______- ______

Above payment information must be provided prior to contract approval. This information will be reported to the Internal Revenue Service (IRS) under the name and taxpayer I.D. number submitted. (See IRS 1099 for additional instructions regarding taxpayer ID numbers.) Information not matching IRS records could subject contractor to 31 percent backup withholding.

Certification: I, under penalties of perjury, do hereby certify that (a) the number shown on this form is my correct taxpayer ID (or I am waiting for the number to be issued to me) and (b) I am not subject to backup withholding because (i) I am exempt from backup withholding or (ii) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified me that I am no longer subject to backup withholding.

I, the undersigned also (a) agree to perform the work required by Exhibit A in accordance with the terms and conditions (listed on the front and back side hereof and made part of this contract by reference); (b) certify under penalty of perjury that I/my business am not/is in violation of any Oregon tax laws; and (c) certify I am an independent contractor as defined in ORS 670.600.

I, the undersigned, being first duly sworn, hereby certify under penalty of perjury that I am authorized to act on behalf of _________________________ [insert Proposer’s name] and to the best of my knowledge, __________________[insert Proposer’s name] is not in violation of any Oregon Tax Laws. For purposes of this Certificate, “Oregon Tax Laws” are those laws and programs listed in ORS 305.380(4), namely ORS Chapters 118, 314, 316, 317, 318, 320, 321 and 323 and Sections 10 to 20, Chapter 533, Oregon Laws 1981, as amended by Chapter 16, Oregon Laws 1982 (first special session); the elderly rental assistance program under ORS

310.630 to 310.706; and any local tax laws administered by the Oregon Department of Revenue under ORS 305.620. I will continue to comply with the tax laws of this state, or a political subdivision of this state, during the term of the public contract, and provide that my failure to comply with the tax laws, of this state or a political subdivision of this state, before I have executed the public contract or during the term of the public contract is a default for which the contracting agency may terminate the public contract, and seek damage and other relief available, under the terms of the public contract or under applicable law.

Contractor’s Authorized Agent:

Signature/Title

Print Name Date

Contractor: ___________________________________________________

Contact Person: ________________________________________________

Address: _____________________________________________________

Address: _____________________________________________________

Phone: _______________________________________________________

Email Address: ________________________________________________

EXHIBIT C

SIGNATURE PAGE

SIGNATURE OF FIRM’S DULY AUTHORIZED REPRESENTATIVE FOR THIS PROPOSAL MUST BE SIGNED IN INK BY AN AUTHORIZED REPRESENTATIVE OF THE FIRM; ANY ALTERATIONS OR ERASURES TO THIS PROPOSAL

MUST BE INITIALED IN INK BY THE UNDERSIGNED AUTHORIZED REPRESENTATIVE.

The undersigned agrees and certifies that (s)he:

1. Has read and understands all Proposal instructions, specifications, and terms and conditions contained herein;

2. Is an authorized representative of the Proposer, that the information provided in this Proposal is true and accurate, and that providing incorrect or incomplete information may be cause of Proposal rejection or contract termination;

3. Is bound by and will comply with all requirements, specifications, and terms and conditions contained herein;

4. Will furnish the designated item(s) and/or service(s) in accordance with the contract if awarded to Proposer.

5. Proposer will provide its Federal Tax Identification number or Social Security Number with Proposal submission.

6. The proposer hereby acknowledges the requirement to carry or indicates the ability, to obtain the insurance required by the contract documents. Indicate in the affirmative by initialing here: _________

7. The proposer hereby acknowledges awareness of addendum posted to our website regarding this RFP Indicate in the affirmative by initialing here: _________

Authorized Signature

Title

Date

PERFORMANCE BOND AND LABOR-MATERIAL PAYMENT BOND ASSURANCE

(MUST BE RETURNED WITH BID)

The successful Bidder guarantees they shall be bonded by Performance Bond and Labor-Material Payment Bond, each in an amount equal to 100% of the Contract. The bonds shall be satisfactory to the Owner and executed by a licensed bonding company doing business in the State of Oregon. The Bid shall include the cost of such Bonds. Deliver required bonds to Owner not later than the date of execution of the Agreement. Submit, with Bid, evidence satisfactory to the Owner that such bonds will be issued. The attorney who executes the required bonds on behalf of the surety shall affix to the bonds a certified and current copy of his/her power of attorney indicating the monetary limit of such power.

The surety requested to issue the Performance Bond will be

(Name of Surety Company - not insurance company)

Agent _________________________________ Phone number _________________

The Undersigned herby authorizes said surety company to disclose any information to the Owner concerning the undersigned’s ability to supply a Performance Bond in the amount of the contract.

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

(ORS 279C.370)

Bids which are submitted by Bid Closing, but for which a required disclosure submittal has not been made by the specified Disclosure Deadline, are not responsive and shall not be considered for Contract award

AGENCY SUPPLIED INFORMATION:

PROJECT NAME: Fire Alarm Voice Evacuation System BID #: RFP 24-00-03 BID CLOSING: Date: October 25, 2023 Time: 02:00 PM REQUIRED DISCLOSURE DEADLINE: Date: October 25, 2023 Time: 04:00 PM Deliver Form To (Agency): Medford School District 549C Designated Recipient (Person): Jackie Flory Phone #: (541) 842-3780 Agency’s Address: 900 Kenyon St.

Medford OR 97501

INSTRUCTIONS:

The contracting agency will insert "N/A" above if the contract value is not anticipated to exceed $100,000.

Otherwise this form must be submitted either with the bid or within two (2) working hours after the advertised bid closing date and time; but no later than the DISCLOSURE DEADLINE stated above.

Unless otherwise stated in the solicitation, this document shall not be submitted by facsimile. It is the responsibility of bidders to submit this disclosure form and any additional sheets, with the bid number and project name clearly marked, at the location indicated by the specified disclosure deadline. See “Instructions to Bidders”.

List below the Name, Category of Work add Dollar Value for each first-tier subcontractor that would be furnishing labor, or labor and material, for which disclosure is required. Enter the word "NONE" if there are no first-tier subcontractors subject to disclosure. ATTACH ADDITIONAL SHEETS IF

NECESSARY.

BIDDER DISCLOSURE:

SUBCONTRACTOR NAME CATEGORY OF WORK DOLLAR VALUE

1. ________________________ _____________________ __________________

2. ________________________ _____________________ __________________

3. ________________________ _____________________ __________________

4. ________________________ _____________________ __________________

5. ________________________ _____________________ __________________

6. ________________________ _____________________ __________________

The above listed first-tier subcontractor(s) are providing labor, or labor and material, with a Dollar Value equal to or greater than:

a) 5% of the total Contract Price, but at least $15,000. [If the Dollar Value is less than $15,000 do not list the subcontractor above.] or

b) $350,000 regardless of the percentage of the total Contract Price.

Form Submitted By (Bidder Name): _________________________________________________

Contact Name: ___________________________________ Phone #: _______________________