1. Rausch Creek Electrical Maintenance Specifications_Feb2024 (002).pdf

SPECIFICATIONS

FOR

ELECTRICAL MAINTENANCE

RAUSCH CREEK ACID MINE DRAINAGE TREATMENT PLANT,

GILBERTON PUMP INSTALLATION AND

OTHER MISCELLANEOUS ELECTRICAL INSTALLATIONS

I. SCOPE OF WORK:

The Department of Environmental Protection (DEP) requires a Contractor to perform electrical maintenance on an as-needed basis at the Rausch Creek Acid Mine Drainage (AMD) Treatment Plant, the Gilberton Pump Station, and other miscellaneous electrical installations. The Rausch Creek AMD Treatment Plant is located in Valley View, Hegins Township, Schuylkill County, the Gilberton Pump Station is located in the Borough of Gilberton, Schuylkill County. The other miscellaneous electrical installations are primarily located in Carbon, Luzerne, Northumberland, Schuylkill, counties in Northeast Pennsylvania.

The electrical maintenance services shall consist of providing all necessary labor including tools, repair parts and materials to maintain single-phase and three (3)-phase, low and high voltage electrical equipment at the Rausch Creek AMD Treatment Plant, the Gilberton Pump Station, and other miscellaneous electrical installations. The Contractor shall provide service within forty-eight (48) hours of being contacted by the Department of Environmental Protection (DEP), unless notified that an emergency exists which requires immediate attention to keep the facility in operation. In the event of an emergency, service shall be provided within twenty-four (24) hours.

Questions regarding the technical aspects of this bid shall be directed to Matthew J. Caccese at 570-826-2226 or mcaccese@pa.gov. Questions related to invoicing shall be directed to Ashley Fedak at 570-830-3193 or afedak@pa.gov.

Questions concerning the bid or bidding procedures shall be directed to Jeannine Estok at 814-472-1806 or jestok@pa.gov.

II. CONTRACTOR QUALIFICATIONS:

Personnel performing the electrical maintenance shall have the knowledge and tools necessary to safely conduct maintenance on single-phase and three (3)-phase equipment, including 460-volt pumping equipment and controls. After bid opening and prior to award, the Contractor shall provide DEP with the following certifications and proof of experience.

A. Certification by the U.S. Department of Interior, Mine Safety and Health

Administration (MSHA), as a qualified person to perform electrical equipment maintenance on active coal mine sites. Additional information on the certification mailto:mcaccese@pa.gov mailto:afedak@pa.gov mailto:jestok@pa.gov is available at the MSHA District 2 Field Office located at 954 Mall Road, Frackville, PA 17931 or by phone at 570-874-8980.

B. Occupational Safety and Health Administration (OSHA) Ten (10) Hour General

Industry or Construction Training. Additional information on the training is available at the local OSHA Office located at The Stegmaier Building, Suite 410, 7 North Wilkes-Barre Boulevard, Wilkes-Barre, PA 18702-5241 or by phone at 570-826-6538.

III. CONTRACT TASKS:

A. General:

1. The Contractor agrees to furnish all necessary labor, repair parts and materials required herein in an expeditious, substantial, and workmanlike manner in accordance with the Specifications.

2. The Contractor shall provide emergency service to keep all electrical equipment in operation. If emergency service is not provided within twenty-four (24) hours after direct verbal, telephone or email contact from the DEP’s representative, the DEP has the right to secure the same services from another source, and the Contractor shall reimburse the DEP for all expenses incurred over the unit prices quoted in the schedule of prices.

3. The Contractor’s representative and DEP’s representative will compare the work performed on each service call and indicate their agreement to the hours of labor, repair parts and materials, and mileage by signing the DEP’s work order. DEP’s signed work order will be used to verify the contractor’s payment for hours of labor, repair parts and materials, and mileage.

4. The Rausch Creek AMD Treatment Plant is located in Valley View, Hegins Township, Schuylkill County, the Gilberton Pump Station is located in the Borough of Gilberton, Schuylkill County, as shown on the attached location maps.

B. Labor:

1. The charges for labor shall be for services rendered on the job site and shall include the actual travel time to and from the job site for each service person, with travel time being limited to a maximum of two (2) hours per day, per person.

2. Regular working hours are from 7:00 a.m. to 5:00 p.m., Monday through

Friday. Hours worked during this time shall be billed at the regular rate.

3. Premium rates shall be paid for work prior to 7:00 a.m. and after 5:00 p.m., Monday through Friday; Saturday and Sunday; and holidays as defined herein.

4. Holidays shall consist of the following eight (8) days: New Year’s Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and Christmas Day and shall be the day the holiday is observed.

5. Premium rate work shall only be performed with prior approval from the

DEP. Any work begun during regular working hours as defined herein shall not extend beyond the regular working hours without prior authorization from DEP.

C. Repair Parts and Materials:

The Contractor shall be responsible to supply all repair parts and materials necessary to conduct the electrical maintenance services.

For parts and materials, the Department shall reimburse the Contractor for its actual cost for obtaining the parts and materials, and handling and administrative expenses actually and reasonably incurred to obtain the parts and materials, such handling and administrative expenses not to exceed ten percent (10%) of the cost of obtaining the parts and materials. Such handling and administrative expenses must be clearly identified as such on the invoices submitted for reimbursement.

Copies of parts and materials invoices shall be submitted as backup to the Contractor’s invoices.

D. Mileage:

Payment will occur for actual roundtrip mileage from the contractor home address and to the work site per service call. The Contractor shall be reimbursed at the Commonwealth of Pennsylvania rate which is equal to the higher Privately Owned Vehicle (POV) Mileage Reimbursement rate established by the U.S.

General Services Administration (GSA) as found in the Federal Travel Regulation Bulletin at www.gsa.gov.

Invoices for mileage should show the actual mileage times the GSA rate in effect on that date. That amount will be entered as the quantity submitted for payment.

The maximum amounts for mileage and materials, as set forth in the Contract shall not be exceeded without prior written approval of the Commonwealth.

E. Aerial Lifting Device with Operator:

The aerial lift device shall be truck mounted, in good working condition, and be either non-overcenter unit in both telescopic and/or articulating formats, or overcenter unit providing personnel lift and material handling capabilities.

Working height shall be 42 feet or greater, with a minimum weight capacity of 300 pounds. Units shall be insulated and conform to category “C” rating per

ANSI A92.2.

IV. INSURANCE REQUIREMENTS:

The Contractor shall purchase and maintain at its expense the following types of insurances, issued by companies acceptable to the Commonwealth.

A. Workmen’s Compensation Insurance sufficient to cover all of the employees of

Contractor working to fulfill this Contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the contractor from claims arising out of the performance of the contract. The amount of bodily injury insurance shall not be less than $500,000 for injury or death of persons per occurrence. The amount of property damage insurance shall not be less than $500,000 per occurrence.

C. Automotive Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the contractor from claims arising out of the performance of the contract. The amount of bodily injury insurance shall not be less than $500,000 for injury or death of persons per occurrence. The amount of property damage insurance shall not be less than $500,000 per occurrence.

Required insurance shall be of the contract liability type and shall also name the following as ADDITIONAL INSURED.

Commonwealth of Pennsylvania WMPI Land Corporation Department of Environmental Protection 10 Gilberton Road Bureau of Abandoned Mine Reclamation Gilberton, PA 17934 2 Public Square, 5th Floor Wilkes-Barre, PA 18711-1790

The insurance shall not contain any endorsements or any other form designed to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to the work performed by the Contractor. Prior to the commencement of work under this Contract, the Contractor must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverage afforded under the policy shall not be cancelled or changed until at least thirty

(30) days written notice has been given to the Commonwealth.

V. BID AWARD:

Bid Award is based on an estimate of the number of hours needed to perform these services. The bid shall be awarded based on the total sum. Bid award shall be to the lowest responsive and responsible bidder meeting all requirements. Bidder must bid on all line items and shall complete their bid submission at www.emarketplace.state.pa.us.

DEP is not responsible for the maintenance of the eMarketplace website.

The Department of General Services Supplier Service Center is available to assist vendors with registration, bidding and account management. For questions regarding registration help, send an email to RA-PSC_Supplier_Requests@pa.gov or call

(877) 435-7363, choose Option 1. For questions regarding bidding help, send an email to srmhelp@pa.gov or call (877) 435-7363, choose Option 2.

DEP is not responsible for the support or functionality of any DGS website.

All bids shall be submitted electronically ONLY before closing date and time.

Bid closing date and time: 2:00 p.m. Thursday, October 10, 2024.

VI. CONTRACT QUANTITIES:

The quantities are estimated only and may increase or decrease depending upon the needs of the Department. Contractor shall be reimbursed at the unit price bid for actual work performed.

VII. CONTRACT TERM:

The Contract shall commence upon execution and terminate June 30, 2025. Further, the parties hereto may agree to renew this agreement for up to four (4) additional consecutive annual terms, with a final termination date of June 30, 2029, upon the same terms and conditions herein. The Department will give the Contractor at least ninety (90) days written notice of its desire to renew for an additional term. If the Contractor does not wish to renew, they must notify the Department in writing no later than ten (10) days after receipt of the Department’s notice of desire to renew.

The Contractor may increase the contract unit prices by a maximum of three percent (3%) of the unit price in effect at the time of the renewal term. The Contractor shall give the Department at least ninety (90) days written notice if increases are to be applied.

VIII. CONTRACT REQUIREMENTS:

A. The Contractor shall complete and submit Attachment A – Bid Award.

http://www.emarketplace.state.pa.us/ mailto:RA-PSC_Supplier_Requests@pa.gov mailto:srmhelp@pa.gov

B. The Contractor shall comply with Attachment B, Steel Products Procurement Act and Trade Practices Act.

C. The Contractor shall comply with Attachment C, Build America Buy America

(“BABA”) Domestic Procurement Preference, Implementation of Executive Order 2023-17, Commonwealth Workforce Transformation Program and Davis Bacon Prevailing Minimum Wage.

IX. PAYMENT TERMS:

Payment shall be made on a reimbursement basis. Contractor shall submit invoice within thirty (30) days. The Contractor’s representative and the Commonwealth’s representative will compare records of the work performed on each service call and indicate their agreement to the hours of labor and the material furnished by their signatures on the Contractor’s work order. The Contractor shall furnish copies of the work orders involved with each invoice submitted for payment.

I. SCOPE OF WORK: