1. PUR 7776.pdf

PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Department of Financial Services (DFS)

TITLE: Smart IT Tools, SmartAMS Software Solution Short description of the commodity or service desired: SmartAMS software and associated services.

CONTACT

Name: Andrea Brooks Address: 200 East Gaines Street, Larson Building, Tallahassee, FL 32399 Telephone: 850-413-2070 Email: DFSPurchasing@myfloridacfo.com

Internal tracking number, if any: 2526-09 SS OIT

Date posted: May 26, 2026 Last day for receipt of information: June 16, 2026 at 3:30 p.m.

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

43231500: Business function specific software 80101507: Information technology consultation services

Quantity or Term (as appropriate):

The term is for the period of thirty-seven (37) months. Term dates: 6/1/26 - 6/30/29.

Requestor (division, bureau, office, individual, as appropriate):

Office of Information Technology.

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The contractor will upgrade the current SmartAMS platform. The Contractor must maintain and support the proprietary SmartAMS software utilized by the Department of Financial Services (Department).

Intended Single Source:

SMART IT TOOLS, LLC

PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

Estimated Dollar Amount:

$134,760.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

SMART IT TOOLS, LLC installed and configured the existing proprietary software SmartAMS in July of 2021. The Department intends to enter into a single source purchase for the continuation of the maintenance and support of SmartAMS which is currently provided by SMART IT TOOLS, LLC.

SmartAMS is an access control management system designed to enforce strict authentication and authorization controls over IT resources. Access is governed through a structured delegation model with managers or their designee who serve as the authorized initiators for all role and privilege requests, and Security Administrators who fulfill and execute those requests. SmartAMS additionally provides role and entity management, approval workflows, recertification, and audit reporting. SMART IT TOOLS, LLC has affirmed to the Department that it is the sole provider of its proprietary SmartAMS software. Further, the software cannot be modified or updated by others because the Department does not own the source code.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Thomas Biance, Office of Information Technology Susan Eto, Office of Information Technology Andrea Brooks, Office of Purchasing and Contractual Services Scott Stewart, Chief Information Officer Gabrielle Mercogliano, Office of the General Counsel James Ross, Office of the General Counsel Chrisy Smith obo Amy Jones, Office of Purchasing and Contractual Services Scott Fennell, Deputy Chief Financial Officer, Finance and IT delegate Chief of Staff

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.