1. Instructions to Offerors.pdf

ATTACHMENT #1

REQUEST FOR QUOTE

RADIO COMMUNICATIONS EQUIPMENT

WESTERN DISTRICT OF TEXAS

SOLICITATION NO.: 15M10220QA4100012

1. SUBMITTAL INSTRUCTIONS

(a) Quotations are due on Friday, July 24, 2020 by 4:00 pm EST.

(b) All questions with respect to this solicitation must be submitted in writing no later than Wednesday, July 15, 2020 by 4:00 pm EST.

(c) Incomplete quotations will not be considered for award.

(d) Quotes may be e-mailed to Deloyce.Barrington@usdoj.gov. Please reference the solicitation number in the subject line of emails.

FOR INQUIRES ON THIS SOLICITATION PLEASE E-MAIL

Deloyce.Barrington@usdoj.gov.

Please reference the solicitation number in the subject line of emails.

(e) Your quotation should contain the following information:

1) Signed and Dated SF-1449 and Completed Offeror’s Information Page.

2) Signed and Dated Standard Form SF-30 (Amendment of Solicitation/Modification

Of Contract) [If any amendments were issued].

3) The Representations and Certifications with all fill-ins completed or SAM.

4) Pricing Schedule.

5) Technical. Descriptive literature illustrating Brand Name or Equal and in accordance with FAR clause 52.211-6, Brand Name or Equal.

(f) PRICING INSTRUCTIONS

Each company must submit one (1) original Pricing Schedule. The pricing schedule may be provided in Microsoft Excel, company’s format, or filled in on the SF-1449.

1. EVALUATION PROCESS

The contract will be awarded to the responsible company whose proposal conforming to the solicitation will be most advantageous to the Government, based on the evaluation of Technical and Price.

2. TECHNICAL

To receive consideration for award, a rating of Acceptable must first be achieved for the Technical Factor. Any quoted product that is not the exact brand name and model/product number or an equal product that does not meet or exceed ALL of the salient characteristics will be considered technically unacceptable.

Descriptive literature will be used to determine if the quoted products are technically acceptable. Only brand name, or equal, products as listed on the SF-1449 Schedule of Supplies/Services CLINS are acceptable and will be evaluated in accordance with FAR 52.211-6 Brand Name or Equal. Only new equipment is acceptable; no remanufactured or "gray market" items. Quotes that merely restate the requirement or state that the

INSTRUCTIONS TO OFFERORS

EVALUATION FACTORS FOR AWARD

mailto:Deloyce.Barrington@usdoj.gov mailto:Deloyce.Barrington@usdoj.gov requirement shall be met, without providing supporting rationale, will not be sufficient.

The quote must demonstrate the vendor’s ability to meet the salient characteristics listed on the SF-1449 Schedule of Supplies/Services CLINS. For each product, the offeror must include a description reflecting the salient characteristics and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The quoter must clearly identify the item by brand name (if any) and make/model number. The quoter must include descriptive literature, such as illustrations, drawings, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements. Distributors must be authorized distributors.

3. PRICE

The Government will evaluate quotes by adding the total of all line items. Total price will be evaluated IAW FAR 13.106-3. Quotes will be evaluated for completeness, accuracy and reasonableness.