1.Hunter Titan Fan Repair_Modification SOW.pdf

STATEMENT OF WORK FOR

Hunter Titan Fan Repair/Modification

March 2020

PREPARED BY

TSgt Joseph Caughron

364 TRS

SHEPPARD AFB TX 76311

PROJECT MANAGER: SSgt David Dowless

PHONE:(940) 676-2785

Statement of Work Hunter Titan Fan Repair/Modification- 1

STATEMENT OF WORK

PART 1 - GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS:

A. Project Description: The work performed under this contract and in accordance with these contract documents consists of furnishing all necessary labor, materials, and incidentals related work to replace (1) damaged Hunter Industrial 24’ Titan Fan Blade and installing (2) 72” Hunter Titan Fan Downrods, Gripple Cables and Assembly Kits in the south bay of building 1010.

B. Location: The work shall be located at Sheppard Air Force Base (SAFB) which is located in Wichita County, in the northern part of Wichita Falls, TX. Project performance period will be a total of 30 calendar days from the notice to proceed (NTP) date to include lead time to design/construct/deliver materials/assemble/install; but time on site will be no more than 10-days.

C. Demonstration shall be provided for the operation of the installed equipment.

D. Work hours, utility outages and special conditions:

1. Work hours are 7:30 a.m. to 4:30 p.m., Monday through Friday, exclusive of Federal holidays. At the government’s option and with approval of the contracting officer, work may be permitted on Federal holidays, weekends or after 4:30 p.m. daily at no additional cost to the government. The contractor shall provide written notice to the contracting officer at least 48 hours before starting the scheduled work.

2. Occupancy of Premises: The contractor will perform all work with the immediate work unoccupied. The contractor shall coordinate all work with the facility managers and the contracting officer (CO). Before work is started, the contractor shall arrange with the CO a sequence of procedure, means of access, and space for storage of materials and equipment.

3. Utility Outages: When an extended utility outage is necessary to perform the contract work in an occupied facility, regardless of whether or not the work area itself is occupied, the contractor shall perform the outage during non-duty hours at no additional cost to the government, unless otherwise approved by the contracting officer. The contractor shall give written notice two weeks in advance of any scheduled outage.

4. The workplace personnel will assist contractor with removing and reinstalling any furniture and equipment to accommodate the contractor’s work. Workplace personnel will move the T-38 trainer to accommodate as needed.

5. Deliveries to Sheppard AFB must be made to the Missile Road Gate between 6:00AM and 4:00 PM (CST), Monday through Friday (Federal Holidays excluded). Upon arrival at the gate, drivers must have proper photo identification, Bill of Lading information identifying the contract number and items being delivered, as well as the delivery destination on the base. Trucks should be packed to allow search prior to base entry. For security purposes, expect delays in entering the base.

a. Search Pit: Contractor shall access SAFB via the Missile Road gate as indicated on the drawings. All vehicles entering the gate are subject to search. Vehicles over three-quarter (3/4) ton gross weight such as tractor trailers, delivery vans, haul trucks, and concrete trucks shall be searched before base access is permitted. Unless the contractor makes special arrangements at least seventy-two (72) hours in advance, such vehicles will be denied base entry outside normal search pit hours at no additional cost to the government.

6. Base Access: The Contractor must obtain personnel passes for all personnel before they may enter the base. Delivery drivers possessing a bona-fide bill of lading with SAFB

Statement of Work Hunter Titan Fan Repair/Modification- 2 delivery destination normally do not require personnel passes. The Contracting Officer is the point of contact for personnel passes.

7. Base Fire Regulations: The contractor shall comply with Base Fire Regulations in SAFBI 32-2001, 29 Dec 10. The contractor shall use no explosives or fire in performing the work.

The contractor shall understand and comply with current Occupational Safety and Health Administration welding and cutting requirements.

8. Safety: The contractor shall comply with all applicable federal, state and local safety requirements.

9. Antiterrorism Force Protection: Sheppard Air Force Base has an antiterrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks.

As a contractor working on Sheppard Air Force Base, you and your sub- contractors are required to obey all orders from Security Forces, and adhere to all security measures implemented as a result of Force Protection Condition changes (security posture changes).

Additionally, you and your sub-contractors are expected to report to base security forces any suspicious activities, packages, or items you see while conducting work on Sheppard Air Force Base. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking a lot of questions about the base. In an effort to help familiarize you, your employees, and sub-contractors about antiterrorism, Sheppard Air Force Base has an antiterrorism binder with all of the pertinent information for awareness training available for mandatory review at the Pass and Registration Office located at the Missile Rd Gate (building #1405) of Sheppard Air Force Base, Texas.

10. Tobacco Use of Air Force Installations: Executive Order 13058 and 41 CFR 102-74 establishes that it is the policy of the executive branch to establish a smoke-free environment for Federal employees and members of the public visiting or using Federal facilities. IAW AFI 40-102, tobacco use is prohibited on AF installations, except in “Designated Tobacco Areas.” Tobacco includes, but is not limited to, cigars, cigarettes, electronic-cigarettes (e-cigarettes), stem pipes, water pipes, hookahs, and smokeless products that are chewed, dipped, or sniffed.

11. Use of Cellular Telephones While Operating a Vehicle is Prohibited: In accordance with Air Force Instruction 31-218(I), Para 4-2c(3), vehicle operators on a DOD installation and operators of Government owned vehicles will not use cell phones unless the vehicle is safely parked or unless they are using a hands–free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands–free cellular phones) while operating a motor vehicle is prohibited. Use of those devices impairs driving and masks or prevents recognition of emergency signals, alarms, announcements, the approach of vehicles, and human speech.

1.2 REFERENCES:

1.3 CONTRACT DRAWINGS: See attachment 2

1.4 EXISTING WORK: In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

A. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

B. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the CO. At the completion of

Statement of Work Hunter Titan Fan Repair/Modification- 3 operations, existing work shall be in a condition equal to that which existed before new work started as approved by the CO.

C. The contractor shall provide documentation in the form of drawing markups and/or photographs of existing damage within the work area prior to beginning construction. Any damage that is found that was not documented as existing shall become the responsibility of the contractor to repair.

1.5 ON-SITE PERMITS:

A. Authorization for Work: The contractor shall complete AF Form 103, Base Civil Engineering Work Clearance Report (commonly referred to as a “Digging Permit”) prior to starting any work regardless if excavation will be necessary. Submit the completed form to the construction inspector.

B. Approval for Excavation: Before performing any excavation, grading, trenching or other operations whereby existing underground utilities may be damaged, the contractor shall complete AF Form 103. The form, as received by the contractor, will list points of contact and telephone numbers for each of the various underground utilities (telephone, gas, water, electrical, etc.) existing in the work area. It is the contractor’s responsibility to contact the point of contact for each utility listed, request that any utilities existing in the work area be marked, and obtain each point of contact's certification on the form. After each point of contact has been contacted and has certified such by signing or initialing the form, the form must then be delivered to the construction inspector.

1.6 CHARACTER OF WORK AND MECHANICS: The contractor shall execute the work in the best and most workmanlike manner by qualified, careful and efficient mechanics skilled in the trade.

The contractor’s work must be in strict accordance with the contract documents and standards of the industry. Only certified journeymen in respective trades, or apprentices under the direct supervision of certified journeymen, may install, supervise installation of, or alter or repair electrical and mechanical systems. Electrical and mechanical systems include, but are not limited to: pipe, plumbing, HVAC systems, electrical wiring, fire protection systems, welding, equipment and devices. The contracting officer will recognize as certification a current state or municipal tested and issued plumbing/gas/air conditioning and electrical license upon approval. The license must be available for government inspection at the pre-work conference and from mechanics and electricians at the jobsite throughout contract operations. For those trades not requiring a license, the contractor shall have a minimum of three years’ experience in the trade. The government reserves the right to request work references.

1.7 SITE PROJECT SUPERINTENDENT: The contractor is responsible for quality control and shall establish and maintain an effective quality control system to include a designated project superintendent who will be on-site at all times while work is in progress. The quality control system shall consist of plans, procedures and organization necessary to produce an end product which complies with the contract requirements. The system shall cover all construction operations, both on-site and off-site. The site project superintendent will be held responsible for the quality of work on the job, and shall ensure that all work performed by the general contractor’s forces and by subcontractors is in full compliance with the construction documents. The site project superintendent will be responsible for the overall construction activities at the site, including scheduling, quality and production. The site project superintendent shall maintain a physical presence at the site and shall be responsible for all construction and construction- related activities at the site. Prior to the pre-construction conference, the general contractor shall provide the name and cell phone number of the designated on-site project superintendent in writing to the contracting officer. This information shall remain on file with the contracting officer throughout the duration of the contract, and shall be updated in writing by the general contractor in the event of, and at least

Statement of Work Hunter Titan Fan Repair/Modification- 4 two working days prior to, a personnel change. The designated on-site project superintendent shall be required to attend the pre-construction conference. The project superintendent shall accomplish the AF Form 103 (Sheppard Air Force Base Construction Permit) prior to starting any work. The project superintendent shall submit the daily manpower and equipment report each day work is accomplished.

PART 2 - TECHNICAL REQUIREMENTS

2.1 GENERAL: Materials, equipment, and installation shall be in accordance with the requirements of the latest version of the applicable codes. For example, National Electrical Code.

PART 3 - ENVIRONMENTAL REQUIREMENTS

3.1 Conformance with Environmental, Safety and Occupational Health Management System (ESOHMS): The contractor shall perform all work in a manner that conforms to all operational controls as identified within the Sheppard Air Force Base (SAFB) ESOHMS Plan. This plan is available to the contractor upon request. Components requiring contractor compliance are addressed below.

A. Compliance with Environmental Laws: The contractor shall comply, and assure that all subcontractors comply, with all applicable air force, federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Typically environmental laws and regulations are codified and can be found in the Code of Federal regulations (CFR).

The contractor shall also comply and assure that all subcontractors comply with all applicable specific instructions, policies or references contained herein.

3.2 Environmental Management System Training Requirements. In compliance with SAF/AQ and AF/A4/7 Memo, Conformance with AF EMS Requirements AF Installations, 11 Dec 06, contractor personnel working on an Air Force installation where the Air Force has implemented its EMS must complete Air Force-provided initial EMS awareness-level training. The awareness-level training need only be completed by supervisory personnel.

A. Following completion of all applicable training modules, the on-site supervisory personnel shall provide an awareness briefing to all on-site personnel to ensure every employee is aware of the SAFB ESOHMS requirements.

3.3 Hazardous Materials (HM): The contractor shall comply with all local, state and federal rules and regulations dealing the handling, storage and use of HM. A product, chemical or substance is a HM if listed or described in 49 CFR 172.101 and 40 CFR 302-304. Additionally, all paints, thinners, adhesives, refrigerants, solvents, acids, petroleum products (such as greases, oils, or other lubricants), compressed gases or similar materials are subject to the same reporting and approval requirements as HM, defined above.

A. Executive Order 13423 directs to the maximum extent possible the reduction in usage of the following five priority chemicals: cadmium, lead, polychlorinated biphenyls (PCBs), mercury and naphthalene. There are known alternatives to the priority chemicals or products containing them. For example, electronic thermostats can be used in place of mercury-bearing switches;

Statement of Work Hunter Titan Fan Repair/Modification- 5 solders containing copper or silver can substitute for solder containing lead. The contractor shall, to the maximum extent practicable, submit for approval product alternatives to HM. Their use is subject to disapproval if viable alternatives exist.

1. The contractor shall submit documentation specified below and obtain approval from the CO an authorization to use each HM intended for use on the project, or any other material that has potential risk to pollute or cause environmental harm. Submissions must provide the Safety Data Sheet (SDS), container size, and other appropriate supporting documentation for each HM used. The contractor shall submit the documentation to and obtain from the CO any change in approved type or container size of HM.

2. The contractor shall track and report use of the HM on the job site. At project completion the contractor shall report to the CO quantities used, and remove all unused HM from SAFB.

The contractor shall not dispose HM in base dumpsters, sewer inlets, grounds, or other unauthorized locations. The contractor shall remediate contamination resulting from unauthorized disposal of HM, as directed by the CO.

3. The contractor shall submit a request and obtain approval from the CO authorization to store HM on SAFB. The request shall explain contractor storage practices, which must comply with regulations, policies, plans, and procedures outlined within this SOW or as prescribed by the CO. The contractor shall store all hazardous materials in a contractor supplied trailer or storage unit, which shall be leak proof or contain secondary containment devices. All storage shall be secured when contract personnel are not present.

3.4 Hazardous and Special Waste Generated by the Contractor:

A. With exception of wastes specified below, hazardous and special wastes are identified and defined in 40 CFR 261, (Hazardous Waste Identification). Additionally waste materials are subject to the requirements of this document if they are identified or defined as either Hazardous or Special Waste by the Texas Commission on Environmental Quality (TCEQ) in 30 Texas Administrative Code (TAC) 324, 330-335. The contractor shall advise the construction inspector immediately of any generation of hazardous or special waste.

B. Ballasts: PCB-containing ballasts are special wastes regulated by 40 CFR 761. The contractor shall handle ballasts as required by this regulation and inform the Construction Inspector of pending activities involving the removal of the PCB- containing ballasts and at commencement of such activities.

C. Fluorescent or HID Sodium/Mercury Vapor Lamps: Fluorescent lamps have been determined by the TCEQ to be a Universal Hazardous Waste and handling must comply with 40 CFR 260-279, and 30 TAC 330-335. The contractor shall remove and store fluorescent, and HID sodium or mercury vapor lamps per laws specifying their handling. The contractor shall not store removed lamps longer than 3 days. The contractor shall inform the construction inspector of pending activities involving the removal of the aforementioned lamps and at commencement of such activities.

D. Disposal: The contractor shall identify, characterize, containerize, and transport hazardous wastes to a permitted disposal facility in accordance with the requirements of 40 CFR 260-279 (Hazardous Waste and Used Oil Regulations), 30 TAC 324, 330- 335 (TCEQ Industrial and Hazardous Waste Regulations), and the SAFB Hazardous Waste Management Plan.

E. For wastes discussed in 3.3, the contractor shall submit to the CO a copy of the completed Uniform Hazardous Waste Manifest (the manifest) prior to any hazardous or special waste shipment from the installation and shall submit a copy of the completed manifest to the CO on the day of shipment. The contractor shall submit a copy of the completed manifest and

Statement of Work Hunter Titan Fan Repair/Modification - 6 certificates of destruction and/or recycling any to the CO no later than 45 days after the waste has been shipped from SAFB. The manifest must show proper receiving and disposal of waste.

F. For ballast wastes, the contractor shall make arrangements with the construction inspector for delivery of ballasts (both PCB-containing and non PCB-containing) and lamps to the Universal Waste Recycling Center at Building 2141.

3.5 Asbestos Containing Material (ACM) and Lead Based Paint (LBP):

A. The contractor shall not submit for use, nor use any ACM or LBP, unless specifically approved by the CO.

B. The contractor shall perform actions pertaining to ACM or LBP removal/abatement using appropriately licensed/certified individuals. Licenses must be posted and available for government inspection at the job site.

3.6 Unidentified or Inadvertent Disturbance of Hazardous or Regulated Material/Waste Encountered by the Contractor: The contractor shall immediately notify the CO upon encountering any material not identified as such in the contract documents and thought to be hazardous to workers, personnel, or the environment.

A. Should the contractor encounter previously unidentified, but suspected ACM or LBP that must be disturbed to comply with the contract documents, the contractor shall cease all work that would disturb the suspect material and shall immediately notify the CO and construction inspector. The government shall take steps as appropriate, to ascertain the material’s composition and determine any remedial actions necessary. The contractor shall notify the CO and construction inspector should suspected material of this kind be encountered.

B. The contractor shall immediately report to the CO any disturbance of ACM or LBP, either through incidental, accidental or purposeful actions, not scheduled for removal under contract provisions contained elsewhere in this document.

3.7 Nuisance and Polluting Activity: The contractor shall not dump, discharge, or otherwise dispose of any harmful, nuisance, or regulated materials (such as concrete truck washout, vehicle maintenance fluids, residue from saw cutting operations, solid waste and hazardous substances, etc.) into building drains, site drains, streams, waterways, holding ponds or to the ground surface.

The contractor shall not construct, place haul roads, stock piles, staging areas, or other project specific locations (PSLs) in or near waters of the United States. The contractor shall not place, nor discharge, solid materials, including building materials into water of the state, except as authorized by the CO. The contractor shall, if directed by the CO, perform other tasks necessary to remediate contamination as a result of improper polluting activity.

3.8 Recycled and Recovered Materials in Construction: Green Procurement: The contractor shall comply with DOD “Green Procurement Program (GPP)” policy. Program elements are described on the Office of the Federal Environmental Executive website (http://www.ofee.gov). Compliance with this policy requires the use of environmentally preferable products and services using federally mandated preference programs. These program elements include; recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products. All government construction projects shall use recycled and recovered materials listed under this authority.

A. The contractor shall follow the Green Procurement provisions of Executive Order 13423 Section 6002, Resource Conservation and Recovery Act and, “Strengthening Federal Environmental, Energy, and Transportation Management”. It requires use of the recycled and recovered materials and products identified in the Environmental Protection Agency’s (EPA) Comprehensive Procurement Guidelines, 40 CFR 247, in Government Construction Projects Materials described under this authority and throughout these specifications to indicate the

Statement of Work Hunter Titan Fan Repair/Modification - 7 minimum recycled/reuse material content for this construction project. The contractor shall use recycled and recovered materials listed under this authority.

B. The contractor shall submit documentation specified by the government on Form 47 and obtain approval from the CO an authorization to use materials with recycled and recovered content.

1. The Form 47 indicates the minimum post-consumer content requirements for all materials included in the regulations mentioned above. For each material specified on the Form 47, the contractor shall use the materials with the stated minimums as required under this section.

2. The contractor may use non-complying materials if the CO determines that a product does not meet government performance requirements, such as: cost more than comparable non-recycled-content products, are sole-source items, or not available in a timely manner and do not meet technical performance requirements.

3.9 Natural Resources: The contractor shall avoid the take of non-game birds and migratory birds, their young, and their nests, in compliance with the Texas Parks and Wildlife Code Title 5: Wildlife and Plant Conservation, Subtitle B, Hunting and Fishing, Chapter 64, Birds Subchapter A: General Provisions. Measures will be taken to comply with the following:

Sec.64.002. PROTECTION OF NON-GAME BIRDS. (a) Except as provided by this code, no person may:

(1) catch, kill, injure, pursue, or possess, dead or alive, or purchase, sell, expose for sale, transport, ship, or receive or deliver for transportation, a bird that is not a game bird;

(2) possess any part of the plumage, skin, or body of a bird that is not a game bird; or

(3) disturb or destroy the eggs, nest, or young of a bird that is not a game bird. Sec.64.003.

DESTROYING NESTS OR EGGS. No person may destroy or take the nest, eggs, or young of any wild game bird, wild bird, or wild fowl protected by this code except as provided in this code.

Sec.64.005. PENALTY. A person who violates a provision of this subchapter commits an offense that is a Class C Parks and Wildlife Code misdemeanor.

3.10 Site Maintenance and Storage:

A. The contractor shall keep all storage areas free of debris, refuse, spills, leaks, stains, splashes and excessive materials and maintain them in a neat, clean and safe condition. The contractor shall immediately clean up HM spills and dispose of waste by means specified elsewhere in this SOW. The contractor shall, if directed by the CO, perform other tasks, such as soil analysis, necessary to remediate the spill site.

B. The contractor’s storage and parking will be near the job site, as designated by the contracting officer.

3.11 Petroleum Storage: The contractor shall store all fuel or petroleum products, whether new or used, in appropriate containers and within a concrete, or earthen berm area with an impermeable liner (40 Mil), or other containment as approved by the BEC. All storage areas shall be marked with appropriate signs (i.e., Flammable Storage - No Smoking Within 50 ft). All fuel tanks and petroleum storage containers shall be structurally sound and in good condition, be kept sealed when not in use, and be grounded and bonded in accordance with NFPA guidelines. The containment area shall be sized to hold fluid volume equal to 110% of the largest storage container, with a minimum of one foot of freeboard. The contractor shall maintain the containment area to its original conditions throughout the duration of use. The contractor shall immediately clean up and dispose of any evidence of a fuel or oil spill in conformance with all federal and state regulations. Contaminated soil from petroleum product storage/spills shall be considered special waste in compliance with 30 TAC 324, 330-335 and shall be handled, stored, transported, and disposed as such in accordance with the SAFB Hazardous Waste Management Plan. Costs of all soil tests, transportation, disposal, Statement of Work Hunter Titan Fan Repair/Modification - 8 backfill, etc. associated with any spill caused by the contractor shall be a responsibility of the contractor. The contractor shall drain any accumulation of uncontaminated rainwater from the secondary containment area in accordance with SAFB Storm Water Pollution Prevention Plan

(SWP3).

Attachments:

1) AF Form 103

2) Hanger 1010 Floorplan

END OF SECTION