1. Exhibit A - SOW, Specs, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER(S) RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2027000144 Cameras & Accessories – FCF

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the contract resulting from this DQ.

The Statement of Work (SOW) is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a proposal’s context or exclude any relevant or essential data.

2. STATEMENT OF WORK:

A. The Colorado Department of Corrections (CDOC) is seeking qualified Bidders to install security camera system equipment at the Fremont Correctional Facility (FCF). Although the main equipment is already staged on-site and ready for deployment, a server rack still needs to be procured. The following Scope of Work includes procuring and installing a certified server rack inside the FCF Communications room.

B. This initiative aims to build a dedicated, high-capacity camera network infrastructure that integrates with the existing Avigilon system while supporting future expansion. By utilizing existing single-mode fiber infrastructure and isolating the video surveillance network from the main OIT network, FCF will enhance its video monitoring, playback, and administrative functions, while also empowering electronics personnel with the technical skills needed for ongoing maintenance and operational safety.

3. SERVER, NETWORK, AND FIBER INSTALLATION

A. Fremont Correctional Facility (FCF) currently possesses two servers—one with 96 TB of storage and another with 200 TB—which must be installed and interconnected within the new server rack. Additionally, a third server located in the Canteen must be integrated into the system.

B. The Avigilon camera system will operate on an isolated, standalone local network rather than relying on the main OIT network. This operational separation enhances overall network performance and optimizes bandwidth availability for live monitoring, camera viewing, and video playback.

C. The communication room currently houses Dedicated Micros equipment supporting 60 analog cameras for the perimeter system. The Bidder(s) is requested to supply appropriate video encoders to seamlessly integrate these analog cameras into the Avigilon server, thereby facilitating the decommission and removal of the legacy Dedicated Micros NVR system into a single unified platform.

D. The existing single-mode fiber infrastructure deployed throughout FCF includes a Light Interface Unit (LIU) at each Office of Information Technology (OIT) switch location. This infrastructure will support the expansion of the new Avigilon camera system while enabling Electronics personnel to prepare for future scalable enhancements.

i. The Bidder(s) will also be required to install the fiber switch and integrate it with the facility’s newly established single-mode fiber infrastructure.

E. The installation of a supplementary fiber-optic line linking the Communications Room to the

Electrical Shop is required.

i. This connection will establish necessary infrastructure for local system administration and ongoing operational support. Specifically, it will permit Electronics personnel to oversee system operations and administer user profiles for authorized staff via designated workstations.

4. NETWORK SWITCH CONFIGURATION

A. The Awarded Bidder(s) will be responsible for programming and configuring the network switches across the following facility locations:

i. Medical: switch installation is complete.

ii. Food service: switch installation is complete.

iii. Living units 1–8: switches for units 2, 3, 5, 6, 7, and 8 will be installed by FCF electronics.

iv. Recreation: switch will be installed by FCF Electronics.

v. Education: switch will be installed by FCF Electronics.

B. While FCF Electronics personnel will mount the switches at their respective locations, Bidder will need to supply single-mode fiber patch cables and Single-Mode Small Form-factor Pluggable (SFP) transceivers to perform the requisite network programming and configuration.

C. Each designated network enclosure is equipped with an existing Light Interface Unit (LIU) integrated into the single-mode fiber infrastructure; therefore, no additional LIU installations are required. Physical connectivity requires installing fiber patch cables from the existing LIU to the designated network switch and inserting the appropriate SFP transceiver to establish fiber link connectivity.

D. The Awarded Bidder remains fully responsible for providing all necessary SFP transceivers, as well as programming and configuring each network switch at the specified locations to ensure seamless integration with the Avigilon video surveillance network.

5. FOOD SERVICE AND MEDICAL DEPARTMENTS

A. FCF currently maintains an existing Bosch DIVAR camera system within the food service area. This infrastructure comprises 64 IP cameras interfaced via a power over ethernet (PoE) network switch and managed by two network digital video recorder (NDVR) units.

B. Operational continuity of the existing Bosch Camera System must be preserved following the installation of the new network. The Awarded Bidder will be required to establish the fiber optic connection from the food service area to the communications room, as well as configuring all necessary network infrastructure to maintain seamless connectivity among the existing PoE switch, the 64 IP cameras, and both NDVR units.

i. Continuous network connectivity is required for the existing Bosch system to ensure both NDVR units remain capable of communicating with and monitoring their respective camera feeds. The newly implemented network configuration must fully support the existing Bosch infrastructure without causing disruption to ongoing recording or monitoring operations.

ii. FCF Electronics personnel will assist with the physical installation of switches at locations designated for additional network expansion. This collaborative arrangement ensures that internal Electronics staff gain essential familiarity with the installation architecture while the vendor executes all required system programming and network configuration.

6. VIRTUAL WORKSTATIONS AND ACCESS LOCATIONS

A. The initial deployment phase will encompass three virtual workstations, with the proposed installation locations designated as follows:

i. Command Center: Serves as the primary site for camera monitoring and overall system access.

ii. Electronics Shop: Designated for Electronics personnel to monitor and administer system operations.

iii. Master Control: Provides a secondary access point for authorized personnel to utilize the camera system.

B. These proposed locations represent initial baselines and remain subject to modification according to executive operational requirements. Management reserves the authority to reallocate workstation placements or order the deployment of supplementary virtual workstations to optimize facility coverage.

C. Presently, FCF maintains three computer terminals available for immediate deployment.

Procurement of additional hardware will be required to support subsequent expansion and the establishment of further workstation locations.

7. BIDDER RESPONSIBILITY

The Awarded Bidder will be required to perform the following tasks:

i. Procuring and executing the installation of the server rack within the Communications room.

ii. Installing and configuring all designated servers and the associated fiber switch.

iii. Interconnecting and fully integrating the existing single-mode fiber infrastructure throughout the Facility.

iv. Configuring network switches across all specified locations.

v. Integrating the Canteen server into the primary system network.

vi. Installing and configuring the fiber optic connection between the Communications room and the Electrical shop.

vii. Configuring the virtual workstation environment and verifying appropriate system authorization and access.

8. FCF ELECTRONICS STAFF RESPONSIBILITY

A. FCF Electronics personnel possess the technical qualifications and technical expertise required to handle the complete installation and mounting of network switches across designated areas, specifically within locations LU2–LU5 AND LU6–LU7&8.

B. FCF Electronics personnel will support the physical installation and comprehensive system buildout. This collaborative effort will facilitate valuable hands-on training for Electronics staff, enhancing their technical expertise regarding the Avigilon infrastructure, system configuration, and operational capabilities.

9. DELIVERY

Fremont Correctional Facility is located at: 57500 East Hwy 50 and Evans Rd, Canon City, CO 81212.0

B. Incomplete orders will be kept for future reference as non-delivery items, which may influence the evaluation of future bids.

C. Notice Period: Supplier must provide a minimum of three (3) calendar days' written notice to the single point of contact listed in the DQ if unable to meet delivery schedules. Failure to provide timely notice will be deemed a non-delivery.

D. Performance Standards: Any failure to deliver (non-delivery) of awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder(s), leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

10. PRICING

A. The CDOC requests itemized pricing as shown on Exhibit D-Price Quote.

B. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Bidders should take shipping costs or any other charges into consideration when submitting a bid response to this solicitation.

C. All pricing shall remain firm during the term of the Purchase Order.

D. The CDOC may at its sole discretion, elect to include a provision in the CDOC Purchase

Order that allows the CDOC to consider an annual price increase not to exceed 2.5% for each fiscal year of the Purchase Order if awarded. Any price increases must be agreed upon between CDOC and the awarded vendor.

11. INVOICING

A. All invoices will need to be submitted via email to: Accounts Payable Office doc_accountspayable@state.co.us.

B. All invoices will be sent by the 15th of each month to the above-mentioned departments/staff via email.

12. EQUAL SPECIFICATIONS

A. Brand names and specifications used herein are intended to aid in establishing the desired standard of quality needed to meet state requirements, and not to unduly restrict competition. Unless a specific item’s description states otherwise, you may submit a bid for a product of equal specifications and quality; however, the product must be approved for use and compatibility (additional product descriptions or specifications may be requested prior to bid closing).

13. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER(S) RESPONSE

Bidder(s) name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidder(s) must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder(s) a nonresident bidder(s) from a state that provides a bidding preference to bidder(s) from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder(s) must be registered to do business in the state of Colorado. If a bidder(s) is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with Colorado SOS? YES or NO.

Bidder(s) must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be provided with Bidder(s) Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT CONTINUED BIDDER(S) RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidder(s) must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service- Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-G and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder(s) Return Exhibit A?

Did Bidder(s) Return Exhibit B?

Did Bidder(s) Return Exhibit C?

Did Bidder(s) Return Exhibit D?

Did Bidder(s) Return Exhibit E?

Did Bidder(s) Return Exhibit F?

Did Bidder(s) Return Attachment 1 with changes?

Does Bidder(s) have all required licenses, certifications, and/or insurance coverage?