1.b. Addendum to FAR 52.212-1 Instructions to Offerors–Commercial Items.pdf

NIEHS21900003

ADDENDUM TO FAR CLAUSE 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

Quote Preparation Instructions

(1) The Quotation shall consist of 3 SEPARATE volumes. The volumes are: Volume I – Technical

Capability, Volume II – Past Performance, and Volume III – Price.

(2) Quote must comply with the page limitations and format specified for each volume.

Volume Format Page Limitation

Volume I – Technical Capability MS Word 2007 or higher/Unprotected pdf 20 Page limit

Volume II – Past Performance MS Word 2007 or higher/Unprotected pdf

3 pages per each past performance reference

Volume III – Price MS Word 2007/MS Excel 2007 or higher None

(3) Additional format requirements for quotes to Volumes I and II must be as follows:

• Elaborate formats, bindings or color presentations are not desired or required.

• Resumes, signed contractor teaming arrangements, labor category descriptions, charts, graphs, tabs, diagrams, tables, photographs, drawings, title page, table of contents, covers for volumes, glossary of terms/abbreviations and acronyms, indices, section dividers, and section dividers are excluded from the page limitation.

• All volumes must be clearly marked as either “Volume I - Technical Capability, Volume II - Past

Performance, or “Volume III - Price”, respectively.

(4) Quote Content:

a. VOLUME I – TECHNICAL CAPABILITY: The Technical Capability volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. The Technical volume shall be organized according to the following general outline:

(a) Tab 1 – Technical Approach: The Quote must submit an explanation of the proposed technical approach in conjunction with the tasks to be performed in achieving the project objectives. Quotes which merely restate the requirements of the Government's scope of work will not be eligible for award. The Quoter must provide the following:

• A Comprehensive plan for accomplishing the services identified in the PWS and an approach for achieving acceptable performance.

• A detailed narrative explaining your understanding of the requirement from a management and technical perspective

• 15-Day Transition Plan – Provide a detailed phase-in plan that describes in detail, a transition process for phasing in with the outgoing Contractor. The detailed plan should also outline how all tasks will be completed without interrupting cafeteria services on campus.

(b) Tab 2 – Quality Control Plan: The Quoter must provide a plan for assuring that the requirements of the contract are provided as specified and at the highest level of technical quality.

The plan must include:

• A detailed introduction to Quoter’s Quality Control System and the following:

- Background and Rationale for the System

- Objectives in using quality control

- Successes with and updates to the System

• A narrative thoroughly explaining the Quality Control Process for each task in Section 4.0 of the PWS and the following:

- Inspection Procedure Checklist used for Service

- Means of Identifying and Resolving Problems

- Roles and Responsibilities

- Industry Standards for Employee Certifications

• Specific Quality Control Functions

- Labor Practices (hiring retention, rewards, substitutions as well as staffing assignments to accomplish required services)

- Accounting and Billing Practices

- Ordering of Supplies/Materials

- Receipt, Storage and Retrieval of Materials Supplies/Materials

• Contingencies (Special Event or Emergency Situations)

- Procedures to be used

(c) Tab 3 – Staffing Plan, Experience, & Qualifications: The Quoter must provide the following:

• Resumes to demonstrate the experience and qualifications of key personnel. Resume must thoroughly describe experience with similar projects, and other pertinent information must be included. Resumes associated with key personnel should be submitted to demonstrate the knowledge, skills, training, certifications, experience, and education levels considered necessary to successfully execute the requirements of the contract. Resume must highlight specifically what was obtained in the last 5 years which qualifies them to perform the services identified in the PWS. (Simply claiming the proposed qualifications is not acceptable).

• Provide information which lists all the contractor personnel, their labor categories, the specific tasks in the PWS which they will be performing along with their qualifications.

• Provide a detailed staffing plan that shows how the cafeteria will be staffed in order to successfully accomplish the mission.

• Signed letters of commitment for key personnel and contractor personnel showing evidence of binding commitments and availability to begin upon the effective date of the contract.

• Provide sufficient information to describe your reach back capabilities for obtaining additional personnel in case of emergencies.

• Confirm whether the proposed staff can meet the requirement for the bond specified in the

PWS.

b. VOLUME II – PAST PERFORMANCE: The Past Performance volume shall be clear, concise, and include sufficient detail to demonstrate the Quoter possesses both recent and relevant technical experience required to successfully perform the contract requirements. The Quoter must submit the following information:

(a) Tab 1 – References: The Quoter must provide a minimum of three (3) references.

• A list of three (3) references with who like or similar services has been provided within the past three (3) years. Contracts listed may include those entered into by the Federal

Government, agencies of state and local governments and commercial concerns. The past performance references must include:

- Project title

- Description of the project with relevance to this requirement

- Contract/task order number and, if applicable

- Total contract value and type of contract

- Company Name/Government Agency/Organization

- Point of Contacts/Contracting Officer’s name and telephone number

- Current status, e.g. completed and/or if in progress start and estimated completion dates

• Quoter shall submit sufficient past performance information to demonstrate the depth and breadth to successfully satisfy all task areas. It is incumbent upon the contractor to present the past performance information in such a manner and in sufficient detail to ensure the

Government clearly understands the information provided. Submissions should explain the aspects of the contracts/references that are deemed relevant to the effort. Include a discussion of significant achievements or explain past problems considered to be relevant to the efforts, as well as past efforts to identify and manage program/project risk. In describing contractual effort and the past performance, include specific details of performance as follows and as applicable:

- Quality of services

- Timeliness of performance and record of meeting schedules o Ability to understand and resolve deficiencies in a timely manner with no adverse impact on the mission o General responsiveness to contract requirements and to technical direction

- Customer satisfaction.

c. VOLUME III – PRICE SUBMISSION: The price volume shall be organized according to the following general outline:

(a) Tab 1 - RFQ Documents. The contractor must submit the following documents as part of the

RFQ Document:

1. Cover Letter: This statement page shall also include the following information:

Company Name/Address: ____________________

DUNS #: ____________________

Cage Code: ____________________

Federal Tax ID: ____________________

2. Point of Contact: The Quoter shall provide the name, title, e-mail address, and telephone number of the company/division point of contact regarding decisions made with respect to your quote and who can obligate your company contractually.

3. Representation, Certifications, and Other Statements of Quoter: In accordance with provisions FAR 52.212-3, Offeror Representations and Certifications--Commercial

Items, IF YOU INTEND TO SUBMIT A QUOTE, YOU MUST: (1) Go to the Online

Representations and Certifications Application (ORCA) and complete the

Representations and Certifications. Offerors must access ORCA through the System for

Award Management (SAM) at http:// www.sam.gov; and (2). Complete, and INCLUDE as part of your price quote.

(b) Tab 2 – Price Quote. The contractor shall submit the following documents as part of the Price

Quote:

1. Contract Line Item Prices: Complete the table on page 2, section (v) of the Combined

Synopsis/Solicitation for Commercial Items.

http://www.sam.gov/

• Round numbers to whole numbers only (no decimals)

• ODC line items are not to be changed

• Provide a monthly price and total yearly price for service line items (inclusive of all qualified personnel/labor, training, supplies, catering services, other items, and non-personal services necessary to operate the NIEHS onsite cafeteria, in strict compliance with this PWS.

• Provide the Grand total for all years to include the ODC line items.